Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 2 to (end date) 3 1 0 3 2 3
Section A Reference and administration details
| Charityname Other names the charity is knownby Registered charity number (ifany) Charity’s principaladdress |
1stSnaith Scout Group | 1stSnaith Scout Group | 1stSnaith Scout Group | 1stSnaith Scout Group | 1stSnaith Scout Group | 1stSnaith Scout Group | 1stSnaith Scout Group |
|---|---|---|---|---|---|---|---|
| 0 3 4 1 9 4 |
|||||||
| 1 | 0 | 3 | 4 | 1 | 9 | 4 | |
| 1 PearTree Avenue | |||||||
| Long Drax | |||||||
| North Yorkshire | |||||||
| YO8 8NQ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
TrusteeName | Office (ifany) | Dates acted ifnotfor wholeyear |
|---|---|---|---|
| Jamie Gutteridge | Chair | ||
RossMcKenzie |
Secretary | ||
| Laura Gungaram-Smith | Treasurer | ||
| JulieMitchell | Parent /Ex-officio | ||
| Parent /Ex-officio | |||
| Parent /Ex-officio | |||
| ChrisBack | Group ScoutLeader | ||
1 LT700001
Section A Reference and administration details (continued)
Names and addresses of advisers (optional information but encouraged as best practice)
| Type ofadvisor | Name | Address |
|---|---|---|
| District Commissioner | Linda Thelwell | dc@blacktoftbeacon-scouts.org.uk |
Section B Structure, governance and management
Description of the charity’s trusts
| Type of governing document (e.g. trust deed,constitution) |
TheGroup'sgoverning documents are those of The Scout Association.They consist of a Royal Charter, which in turn gives authoritytothe Bye Laws of the Association, and The Policy, Organisationand Rules of The ScoutAssociation (hereafter referred to as ‘TSA’). |
|---|---|
| How the charity is constituted | The Group is a trust established under TSA rules, which are common to all scout groups. |
|---|---|
| (e.g. trust, association, company) | |
| Trustee selection methods | The Trustees are appointed in accordance with the Policy, |
| (e.g. appointed by, electedby) |
Organisation and Rules of TSA. |
Additional governance issues (optional information but encouraged as best practice)
| 001 You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) The induction and training of trustees; b) Trustee consideration of major risks and the systems and procedures to manage them |
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Group which is an educational charity. As trustees they are responsible for complying with legislation applicable to charities. This includes registration with, keeping proper accounts, and making returns to, the Charity Commission as appropriate. The Committee consists of three independent representatives: Chair, Treasurer and Secretary; together with the Group Scout Leader, individual section leaders and parent/ex-officio representatives, and meets every term. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: Maintenance of Group property; Raising of funds and the administration of Group finance; Insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders & other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. |
|---|---|
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|---|---|---|---|
|Risk and Internal Control (Specimen|1)|
|The Group Executive Committee has identified the major risks to|
|which they believe the Group is exposed, these have been reviewed|
|and systems have been established to mitigate against them. The|
|main areas of concern that have been identified are:|
|Damage to buildings, property and equipment: The Group would|
|request the use of buildings, property and equipment|from|
|neighbouring organisations such as the church, community centre|
|and other Scout Groups. Similar reciprocal arrangements exist with|
|these organisations. The Group has|sufficient|buildings and|
|contents insurance in place to mitigate against permanent|loss.|
|Injury/ill health to leaders, helpers, supporters and members: The|
|Group,|through capitation fees, contributes to TSA’s national|
|accident insurance policy. Risk assessments|are mandatory and|
|must be|documented|before all|activities – COVID risk|
|assessments (approved by District) are required for any face-to-face|
|meeting at Scouting or external venues.|
|Reduction or loss of leaders / adult helpers: The Group is wholly|
|reliant|upon volunteers to run & administer the activities of the|
|Group.|If there was a reduction in the number of leaders or adult|
|helpers to an unacceptable level in a particular section or the Group|
|as|a|whole, then there would have to be a contraction,|
|consolidation or closure of a section. In the worst-case scenario,|
|the|complete|closure of the|Group. Recruitment & retention is|
|therefore a key priority for the Group Executive.|
|Reduction or loss of members: The Group provides activities|for|
|all young people aged 6-18. If membership reduced in a particular|
|section or a c r o s s the Group as whole,|then there would have|
|to be a contraction, consolidation or closure|of|a section, or in|
|worst-case scenario, complete closure of the Group.|
|Risk and Internal Control (Specimen|2)|
|The Group has in place systems of|internal controls|that|are|
|designed to provide reasonable assurance against|material|
|mismanagement or loss; these include 2 signatories for|all|
|payments and comprehensive insurance policies to|ensure|that|
|insurable risks are covered.|
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| Section C | Objectives andactivities |
|---|---|
| Summary of the objectives of the charityset out in its governing document Summary of the main activitiesin relation to theseobjectives |
The objectives of the Group are as a unit of TSA. The aim of TSA is to promotethedevelopment of young people in achieving their fullphysical,intellectual, social and spiritual potentials, as individuals,asresponsible citizens and as members of their local nationalandinternational communities. The method of achieving the aimofTSA is by providing an enjoyable andattractivescheme of progressive training, based on the ScoutPromiseand Law, and guided by adultleadership. Activities undertaken are governed by the rules of TSA and include: Arts and craft Community support Outdoor pursuits Camping and district/national/international events |
Additional details of the objectives and activities (optional information but encouraged as best practice)
| Youmay chooseto include furtherstatements, where relevant,about: • policy ongrantmaking; • contribution made byvolunteers. |
1stSnaith Scout Group is funded by member subscriptions, but also receives donations from local businesses or community grant schemes and undertakes fundraising activities to support the group and individual section plans. Since the formation of the Tomahawk Explorer section, significant fundraising has been undertaken by many members to support attendance at international scout camps. Due to increased costs (e.g. TSA capitation, host venue charges), member subscriptions will be increased on the resumption of face-to-face meetings in order to maintain the financial viability of the Group. |
|---|---|
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
4 LT700001
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievementsof the charity during theyear |
The Group is very active with hillwalking and navigation competitions organized by TSA, and we continue to enter Explorer and Scout teams in the annual Fells Marathon and Wolds Challenge events. The Group remains committed to supporting Explorer Scouts to successfully achieve their Chief Scout’s Platinum Award and the Duke of Edinburgh Scheme Bronze award. |
| Section E | FinancialReview |
| Brief statement of the charity’s policy on reserves Quantify and explain anydesignations |
ReservesPolicy The Group's policy on reserves is to hold sufficient resourcesto continue the charitable activities of the Group shouldincomeand fundraising activities fall short. The GroupExecutiveCommittee considers that the Group should hold asumequivalent to 3 months running costs, circa£6,500. The Group held reserves of approximately £13,000 against this at year end. However a large invoice for hall hire the the year is pending payment, circa £3,500. This is above the level required for normal operating expenses. |
| Details of any funds materially indeficit (circumstances plus steps toeliminate) Further financial review details (optional Youmay chooseto includeadditional information, where relevant, about: The charity’s principal sources of funds; How expenditure has supported the key objectives of the charity; Investment policy and objectives |
|
| Whilst Group funds are currently in good health, TSA has increased annual membership fees and increased costs across everything from hall hire to weekly provision, all of which will impact the Group’s finances. |
|
| information) | |
| The Group's Income and Expenditure is very small and consequently does not have sufficient funds to invest in longer- term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or TSA's Short-Term Investment Service. The Group Executive regularly monitors the bank balancesand the interest rates received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn,before doing so the Group Executive considers the cash flow requirements. |
| Section F | Other Optional Information |
|---|---|
| 5LT700001 Plans for future periods (details ofany significant activities planned toachieve them) |
The Group is committed to providing a fun and challenging programme of activities and events for its members, including participation in the Duke of Edinburgh’s Award Scheme. In order to ensure the activities of the Group remain in line with the rules of TSA, the Group Executive have the support of Linda Thelwell, Blacktoft Beacon District Commissioner, and the other members of the District Executive. |
~~Oe~~ Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Jamie Gutteridge Ross McKenzie Position (e.g. Secretary, Chair) Chair Secretary ~~ee~~ Date 1 4 0 5 2 0 2 3 ~~LITT TTT TT 1~~
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Summary by Account= Income enditur Movement BMM Acc £0 £59 £-58 £20.915 £25.281 Community. Group..... ......-.............................-...-....-............... ................................. £0 £2.500 £-2,500 Exploiels Account Scout Camp......-....-..... ...................-.....................-...................... .........-...................... Cubs Camp £1,036 £1.275 £-239 £4.882 £4.351 £531 £14.468 £11.548 £41.301 £45.013 COOP GROUti Acc £-3.712 Community Ne¥ C-op First Snaith Scout- Group Accouni Group Acc Group A¢c Tolal Gioup Camps BMM Acc Giou Balance Blf 1st A ill 22 £5.917.82 £0.00 t58.90 Subscri tk)ns £7 591( £5 426.26 £13 018.32 £0.00 Grou Fundiaisin Donalioos GiFt Aid Interest Grant CO-O Giani- Windlarm In¢ome Isl Aid Misoollanèous insuraThce Translei Biw Accs & other è¥efits £11145.15 £19.68 £o_oo £0.00 £0.00 £o_oo £0.00 I0.00 £0.00 £0.00 £1008.59 £659.53 £0.00 £0.00 £o_oo £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £8 382.59 211804.68 £19.68 £0.00 £0.00 £0.00 £0.00 £0.00 £150.00 £0.00 £o_oo £9 391.18 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £00 Total In¢om £20.915.48 £14.468.38 £35.383.86 £0.00 Grou Cam & other evenrs Bad es l Neckers Bank Char es Be&veislCubslScouts E Ca itaiion Container Rent mnt loier E% nses OSM Fèès and Char Fundraisin £H.658.04 £605.33 £204.20 £249.70 £0.00 £545.00 £162.00 £o_oo £371.20 £39.55 £1473.50 £438.09 £0.00 £0.00 £0.00 £24.52 15198.00 £0.00 10.00 £0.00 £o.ots £O.DO £3 245.00 £0.00 £0.00 £0.00 £0.00 £3104.67 £14.658.04 £605.33 £204.20 £274.22 25198.00 £545.00 £162.00 £o.tso £371.20 £39.55 £4 718.50 1428_09 1239.94 £66.65 £0.00 £9 332.28 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 80.00 £0.00 £58.90 es Hall Insur¢+ liconces Miscellanovs Traifiin Tiaftsl*i Biw Accs £86.$5 £0.00 £6 227.61 Tolal Ex enditure £25.280.81 £11.572.19 £36.853.00 £58.90 Grou Balance CIF 31sl 49 £2.896.19 £4.448.68 £0.00 Prepared 8y- Laura ungaram-smith Ilreasurerl Audited Bv=
PE Camp Accouni Account 2022-23 Siarling Balanc SECTION SUMMARY ACCOUNTS C(w Bank Acc CAMP Account 2022_23 Starttng Balance INCOME Austria ScoutlNinter Scammonden Camp Cubs Qtrsetory Scouts Dackto Basic23 .diuslmenl Poacl £3,345.0 r1.401.6 RB Cam Accouni Acco1 TOTAL INCOME £135_0 Po4ckr £2XIJ. RB Cam Account Account TOT EXPEIIDITWt t2.500.00 Coop Bank Acc CAMPAccount TOTAL INC £4,881.6 RB Cam Account Account Balance £598.68 EXPENDrruRE 4uskn8 Scout lajinler Sr3mmonden Camp Cutys Otsservalory Scouts Backto Basic 23 .adjustment SECTION SUMMARY ACCOUNTS Cvbs Account 2022-23 StartiTh Balance f3.150.0 251.3u Summer Cam Wintei carn £963.52 £72.30 Cubs Account TOTAL INCOME £1.035.82 Stal no Account TOTAL EXPENDITURE £4,351.07 Summei Carn Winter cam £1274.66 Bank Acc CAMP Account Balan £530.61 Cubs Account TOTAL EXPENDITURE £1.274.66 Cubs Account Balance £507.23 Acount5 now closed - and moved to central Camp Account: SECTION SUMMARY ACCOUNTS Exploreis AccouN 2022-23 Stawling Balance SECTI(MI 5UMMAR< ACCOiJNTS Scouls Account 2t122-23 StartiTr Balanc Usment usrrnent Iof¥lS Account TOTAL INCOME Scouts Accounl TOTAL INCOME Ad'LISlrneni bv&ioGIou ClosèAcc lorers Account TOTAL EXPENDITLRE uslmeni lo Gro CloseAco Scouts Account TOTAL EXPENOITURE Ex lorer$ Account Balance Scouts Account Balance
Mrs L Gungaram-Smith
Mr S Jones
29 Punton Walk Snaith DN14 9TB
3 Foresters Court Pontefract Road Snaith DN14 9JT
3[rd] October 2023
Dear Laura,
I have reviewed the year end accounts for 2022/23 for the 1[st] Snaith Scouts Group and I have completed random checks between the cash book and bank statements. I can confirm they appear to be correct and reconcile with the bank statements (minor differences were noted on the accounts). I have also followed an audit trail of receipts and payment from the cash book to the bank statement and again all items were traceable and correct.
Yours Sincerely,
Steve Jones