2023-07-31-accounts - Kennford Playbox

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Kennford Playbox Registered Charity 1034100

Trustees’ Annual Report on the statutory accounts for the year ending 31[st] July 2023.

Total income for this year: £93,321.82 compared to last year at £79,001.98.

The major income components were the funding we received from Devon County Council - £73,805.51 and sales from the non-funded children - £14,534.73 totalling £88,340.24.

The remaining £4981.58 came from Fundraising - £1910.56, uniform sales - £26.00 and some more funding from DCC that was allocated the SEN pot - £1014.55, PP element - £1231.89 and Deprivation - £798.58.

Further outstanding fees and payments not deposited before July 31[st] 2023 will appear in next year’s accounts.

Total expenditure for this year : £85,153.29 compared to last year at £75,809.34.

The major expenditure components were £73,719.41 on employee costs/NI/Pensions, £5020.00 on rent, £1829.45 on play equipment (music frame, tumbling waterfall, sand and water table etc) and £1336.94 on our insurance.

Operating profit/loss: For this financial year we have an operating profit of £5596.90 compared to last year’s operating profit of £218.40.

Fees: Devon County Council Funding for 2-year-olds increased by 10p per hour to £5.34 in April 2023. Funding for 3- and 4-year-olds increased by 26p per hour to £4.56 in April 2023.

We increased our fees in September 2022 from £5.10 to £5.46 for non-funded 2-yearolds and from £4.50 to £4.81 for non-funded 3- and 4-year-olds due to cost-of-living increase and our expenses rising.

Fundraising and Donations: A total of £1910.56 was raised by fundraising events throughout the year such as the Christmas 2022 party, Christmas raffle, Halloween party, photos, Easter Raffle, Plant Sale, end of term party and sponsored jump. The money raised has helped to pay for our nonessential activities such as our egg hatching program and animal encounters and dance sessions.

Redundancy: The staff redundancy provision in the event of playbox closing is recalculated at the end of each financial year to calculate redundancy as well as sufficient notice period for each member of staff. The end of year balance for this account was £20,951.25.

Comments: We were fortunate to be in a profit position this year. With the ongoing cost of living increases, minimum wage increases, and more children being funded we will have to heavily rely on fundraising to continue to provide the high level of service.

This report was created by Jessica Price (Bookkeeper) and Anna Knapton (Finance Officer and Preschool Manager) and signed off by the committee.

KENNFORD PLAYBOX

REGISTERED CHARITY NO: 1034100

RECEIPTS & PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST JULY 2023

INCOME Fees SEN/ PP/Deprivation Authority Funding Individual Inclusion Funding Grants Donations Fundraising Milk Refund Books/bags Interest Received Other Income HMRC SSP Grant HMRC Job Retention Grant Student Placement Grant Transfers EXPENDITURE Employee Costs HMRC (Employers NI) NEST (Employers Pension) Training and staff expenses Rent Consumables Non-asset equipment Children's projects / courses / entertainment Administration and premises expenses Advertising & Marketing Travel Expenses Legal and Professional Uniform and Safety Clothing Health & Safety Repairs & Renewals Fundraising expenses Insurance/Subscriptions Play Equipment Books Donations to other charities	£ 72,037.4 1,171.6 1,068.1 334.0 5,020.0 2,571.6 1,990.3 188.4 100.0 212.3 14.0 1,721.8 1,829.4 188.9 (500.00	2023 £ 88,340.24 3,045.02 1,910.56 223.31 26.00 93,545.13 9 6 6 0 0 3 8 4 0 0 0 1 5 1 ) 3 0 0 7 3 0 0 0 6 5 0 9 4 7 5 3 117,899.49 15.56 575.85 s 1,946.10 120,437.00 2,537.5 lable all relevant records and informatio period.		2022		2021 £ 79496.87 1220.95 789.36 1207.99 18.07 128.50 886.26 83748.00 3 3 4 0 6 0 7 0 1 6 8 1 2 1 2 8 8 8 4 2 8 0 0 2 4 8 0 6 5 7 113573.08 339.10 -1143.42 1852.94 114621.70 1048.62		2020 £ 80463.58 2317.34 247.00 218.08 106.50 263.90 2012.79 85629.19 9 4 0 0 2 6 0 0 0 8 6 1 78689.26 6939.93 6939.93 97410.66 -63.37 97347.29 6939.93 104287.22 922.58 98.87 932.99 102332.78 8 9 5 6 102332.78 922.58 98.87 932.99 104287.22 1954.44		2019 £ 86145.29 1837.55 1182.55 238.87 318.50 89722.76 1 8 8 3 0 8 5 1 2 0 0 72772.90 16949.86 -1979.10 14970.76 84350.99 -1974.46 82376.53 14970.76 97347.29 -63.37 97410.66 0 6 6 4 97410.66 943.00 -1006.37 97347.29 -63.37		2018 £ 90636.20 2912.75 0.00 0.00 0.00 599.83 0.00 0.00 129.66 273.50 94551.94 8 8 8 5 0 2 0 0 3 2 0 4 0 0 (80,358) 14193.64 -7261.83 0.00 6931.81 75444.72 75444.72 6931.81 82376.53 -1974.46 84350.99 0 8 7 4 84350.99 s £ 752.48 £ (2,726.94) £82,376.53 -1974.46		2017 £ 24,997 59,347 2,128 0 1,623 0 27 127 1,234 0 89,482 1 4 9 9 0 2 3 2 7 6 4 2 0 0 (66,517) 22,965 (5,870) 0 17,095 57,870 75444.72 3 4 5 0 75444.72		2016 £ 30,074 47,393 379 0 1,572 393 348 148 161 0 80,468 4 3 2 3 8 2 8 8 6 0 9 2 0 8 (68,903) 11,565 (2,074) 0 9,491 48,379 57,870 6 1 3 57,870		2015 £ 21,133 61,194 0 1,273 1,411 550 172 121 0 0 85,854 3 0 0 6 0 5 1 0 0 0 1 5 0 0 (68,110) 17,744 (8,121) 0 9,623 38,756 48,379 6 0 3 48,379	£ 41,56 5,67 4,00 3,84 99 34 19 1,20 60	2014 £ 26,287 36,614 0 0 429 218 80 120 190 0
			£ 64,585.2 930.6 591.3 2,000.0 2,974.2 2,016.0 201.6 100.0 731.1 2,335.3 1,729.6 150.0 284.5 160.0	£ 74,131.06 1,439.23 30.36 1,534.05 6.30 597.50 269.78 1,000.00 79,008.28 8 4 7 0 4 1 5 0 5 0 6 0 8 0 8 0 0 8 2	£ 62280.6 794.6 970.0 1000.0 1683.9 2226.9 127.1 150.0 39.9 251.0 579.4 1657.6 1357.3 294.8	£ 79496.87 1220.95 789.36 1207.99 18.07 128.50 886.26	£ 64327.5 660.1 1209.4 3000.0 1121.7 2469.3 101.4 4.6 100.0 891.1 1656.3 3147.5 39256.8 32014.4 30866.8 194.5 Total Trade Debtors	£ 80463.58 2317.34 247.00 218.08 106.50 263.90 2012.79	£ 62792.1 -2931.6 474.4 730.2 4000.0 2099.1 38.2 3580.0 538.4 1400.9 51.0	£ 86145.29 1837.55 1182.55 238.87 318.50	£ 59236.8 2931.6 297.9 640.6 5000.0 2185.6 0.0 0.0 7555.1 1114.4 0.0 1395.9 0.0 0.0	£ 90636.20 2912.75 0.00 0.00 0.00 599.83 0.00 0.00 129.66 273.50	£ 49,64 1,59 39 2,81 4,00 15 24 1,89 3,27 6 30 1,34 79	£ 24,997 59,347 2,128 0 1,623 0 27 127 1,234 0	£ 47,89 9,28 7 1,29 4,36 87 1,47 45 39 3 1,52 1,22	£ 30,074 47,393 379 0 1,572 393 348 148 161 0	£ 51,64 4,94 16 3,00 1,23 2,02 87 10 96 2,03 1,14	£ 21,133 61,194 0 1,273 1,411 550 172 121 0 0
						83748.00 3 3 4 0 6 0 7 0 1 6 8 1 2 1 2 8 8 8 4 2 8 0 0 2 4 8 0 6 5 7		85629.19 9 4 0 0 2 6 0 0 0 8 6 1		89722.76 1 8 8 3 0 8 5 1 2 0 0		94551.94 8 8 8 5 0 2 0 0 3 2 0 4 0 0		89,482 1 4 9 9 0 2 3 2 7 6 4 2 0 0		80,468 4 3 2 3 8 2 8 8 6 0 9 2 0 8		85,854 3 0 0 6 0 5 1 0 0 0 1 5 0 0		63,938 3 0 0 0 0 8 Consumables equipment co 4 4 0 4 9 0 5
Other Expenditure 1 SURPLUS FOR THE YEAR APPLICATION OF FUNDS Equipment/Books Etc. Kenn Centre Grant Funds NET (DEFICIT)/ SURPLUS TRANSFERRED*		3 0 0 7 3 0 0 0 6 5 0 9 4 7 5 3
	87,948.2		78,789.8		73413.5			78689.26	34873.2 31902.1 30023.7 611.5 Total Trade Debtors	72772.90	22592.6 31779.0 29907.9 71.3 Total Trade Debtor	(80,358)	29352.3 16722.6 29334.7 35.0	(66,517)	26,92 1,70 29,24	(68,903)	24,16 7,99 16,22	(68,110)	14,66 7,95 16,14	(58,427)
	5,596.9		218.4		10334.4			6939.93		16949.86		14193.64		22,965		11,565		17,744		5,511
	5596.9 112,886.9 1,953.1		218.4 113,573.0 1,048.6		10334.4 102332.7 1954.4			6939.93 97410.66 -63.37		-1979.10		-7261.83 0.00		(5,870) 0		(2,074) 0		(8,121) 0		(922) 0
TO RESERVES Accumulated Surplus Brought Forward Debtors and liability adjustment previous year Profit Accumulated Surplus Carried Forward Debtors liability adjustment current year Creditors liability adjustment current year Itemised Assets Closing Bank Balance REPRESENTED BY:- Bank Balances: Current Account General Reserve Redundancy Reserve Cash Plus We approve this account, and confirm that we its preparation. Records were transferred to S										14970.76		6931.81		17,095		9,491		9,623		4,589
										84350.99 -1974.46		75444.72		57,870		48,379		38,756		34,166
	114840.1 5596.9 120437.0 15.5 575.8 1,946.1		114621.7 218.4 114840.1 34.5 (27.47 1,946.1	0 0 0 0 ) 0 7 1 8 3 5 112,886.97 34.50 (27.47) 1,946.10 114840.10 1953.1	104287.2 10334.4 114621.7 339.1 -1143.4 1852.9			97347.29 6939.93 104287.22 922.58 98.87 932.99		82376.53 14970.76 97347.29 -63.37		75444.72 6931.81 82376.53 -1974.46
														75444.72		57,870		48,379		38,755
														3 4 5 0		6 1 3		6 0 3		4 0 2
	117899.4		112886.9		113573.0			102332.78		97410.66		84350.99
	54,513.2 42,177.7 20,951.2 257.2 Total Trade Debtors		49204.8 42028.5 20877.1 776.4 Total Trade Debtors Liabilities Itemised Assets		49936.2 42024.3 20875.0 737.4 Total Trade Debtors			8 9 5 6		0 6 6 4		0 8 7 4
		117,899.49				113573.08		102332.78		97410.66		84350.99		75444.72		57,870		48,379		38,756
		15.56 575.85 s 1,946.10				339.10 -1143.42 1852.94		922.58 98.87 932.99		943.00 -1006.37		s £ 752.48 £ (2,726.94)
	Liabilities Itemised Asset				Liabilities Itemised Assets		Liabilities Itemised Assets		Liabilities		Liabilities
	have made avai AGE in 2017.18	120,437.00	1 n for		3	114621.70		104287.22		97347.29		£82,376.53
		lable all relevant rec period.

..............................Treasurer

..............................Chair

FIXED ASSETS Value B/F Depreciation of Fixed Assets Acquisitions Office Equipment & Furniture Equipment, Books Etc. Sheds Playground Basics & Climbing frame Soft play surfacing CURRENT ASSETS Bank Balances: Current Account General Reserve Redundancy Reserve Cash NET ASSETS FINANCED BY: Reserves B/fwd Re-valuation of Fixed Assets Net (Deficit)/Surplus for the Year: Profit for the Year Acquisitions Creditors and Debtors Adjustment Current Year Creditors and Debtors Adjustment Current Year Play Equipment Reserves C/fwd	54513.24 42177.77 20951.25 257.23	2023 2022 2021 2020 2019 2018 2017 2016 2015 2014 2013 2012 2011 £ £ £ £ 29469.67 33693.56 35674.82 35374.61 37649.01 33650.00 30946.46 31162.46 25651.17 27,153 29,577 21,533 20,876 -4113.55 -4273.88 -4258.53 -4342.20 -4253.50 -3262.82 (3,166) -2290.00 -2610.00 -2610.00 (2,424) (2,508) (1,000) (500) 8121.29 0 49.99 2277.27 4642.41 1979.10 7261.83 5870.00 5870.00 133 2074.00 922 83 2,046 762 - 200 3,800 62 3,198 - 0.00 - - 9,044 1,157 25356.12 29469.67 33693.56 35674.82 35374.61 37649.01 33650.00 30946.46 31162.46 25,651 27,153 29,577 21,533 49204.81 49936.20 39256.88 34873.20 22592.60 29352.33 26926.00 24165.91 14,664 10,195 6,057 13,154 42028.58 42024.36 32014.49 31902.16 31779.08 16722.64 1700.95 7990.06 7,950 7,911 7,874 14,800 20877.13 20875.05 30866.85 30023.76 29907.97 29334.75 29242.89 16222.87 16,142 16,061 15,982 8,460 776.45 737.47 194.56 611.54 71.34 35.00 112886.97 113573.08 102332.78 97410.66 84350.99 75444.72 57869.84 48378.84 38,756 34,167 29,913 36,414 143255.61 142356.64 147266.64 138007.60 132785.27 122000.00 109094.72 88816.30 79541.30 64,407 61,320 59,490 57,947 147266.64 138007.60 132785.27 122000.00 109094.72 88816.30 79541.30 64407.25 61,320 59,490 57,947 45,294 -4273.88 -4258.53 -4342.20 -4253.50 -3262.82 -3166.00 -2290.00 -2610.00 -2610.00 (2,424) (2,508) (1,000) (500) 218.40 10334.48 6939.93 14970.76 6931.81 17095.24 9491.20 9622.81 4,589 4,254 (6,501) 11,996 49.99 2277.27 4642.41 1979.10 7261.83 5870.00 2074.00 8121.29 922 83 9,044 1,024 1953.13 1048.62 1954.44 -1048.62 -1954.44 63.37 -150.00 -1357.32 -1911.09 1974.46 479.18 -0.20 -0.05 - 133 142356.64 147266.64 138007.60 132785.27 122000.00 109094.72 88816.30 79541.30 64,408 61,320 59,490 57,947
	117899.49
	142356.64 -4113.55 5596.9 0.00 2537.51 -1953.13 -1829.45
	143255.61

Notes:*1 - There was an error in the depreciation figure from 2014/15, which I have corrected for the 15/16 Accounts, in order to ensure that the correct reserves figure is reported for 15/16

49 Four Oaks Road Tedburn St Mary Exeter Devon EX6 6AP 07889 728312 04[th] March 2024

The Trustees of Kennford Playbox

FAO Treasurer Kennford Playbox The Kenn Centre Kennford EXETER EX6 7UE

Dear Trustees

I report on the accounts of the Trust for the accounting period 1[st] August 2022 to 31[st] July 2023, which are attached with this report.

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination in needed.

It is my responsibility to:

Examine the accounts under section 145 of the 2011 Act;
To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
To state whether matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention which gives me cause for concern that in any material respect the requirements have not been met in the following areas:

to keep accounting records in accordance with section 130 of the 2011 Act: and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act.

There were no material errors identified in the accounts that need to be brought to the attention of the Trustees. The year-end Treasurer’s report was a good addition to the accounting records and provides transparency.

Kennford Playbox continues to use “Sage One” for maintaining their accounts, which are working well. There were a few queries that were raised with the Bookkeeper as part of the review which were all satisfactorily resolved. There was an observation relating to bank interest and a £500 donation in which the related accounting codes are showing in the expenditure section of the profit and loss account under the heading “overheads”. The setting has been advised that these transactions should be included as income. There may need to be some adjustments made in the coding structure in Sage to correct this moving forward. It should be noted that as these entries are effectively reducing overall expenditure of the setting, there is no impact on the reported overall profit position at year-end.

If you have any questions on the above, or on the accounts, please do not hesitate to contact me.

Yours sincerely

Alexis Saffin

Name : Mrs Alexis Saffin Independent Examiner Date: 04[th] March 2024