2022-07-31-accounts - Kennford Playbox

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Public

Kennford Playbox Registered Charity 1034100

Trustees’ Annual Report on the statutory accounts for the year ending 31[st] July 2022.

Total Income for this year: £79,001.98 Compared to last year at £83,748.00 . The Major income components were £74,131.06 in sales and services (Which was slightly less than last year due to the decrease in number of children at the setting), £451.24 SEN allocation (Slightly more than last year), £391.92 universal deprivation allocation (Nearly double last years amount), £596.07 pupil premium allocation (Slightly less than last year), £30.36 individual inclusion funding (Significantly less than previous year), £400 Covid support payment from Devon County Council and £1000 student placement grant.

Fundraising contributed to £1534.05.

Further outstanding fees and payments not deposited before July 31[st] 2022 will appear in next year’s accounts.

Total expenditure for this year : £78,783.58 compared to last year of £73,413.52. The major expenditure components were £64,585.28 on employee costs , £480on 6 sessions from sporty stars, £300 on chick hatching, £470 on 2 x animal encounters sessions, £154 on Jubilee medals, £2000 on rent to the parish council, £731 staff coats and uniform & £2,335.30 repairs and renewal.

Equipment: Total expenditure on major assets was: £150 soft play equipment

Operating profit/loss: For this financial year we have an operating profit of £218.40 compared to last years £10,334.48 operating profit . was due to a reduction in child numbers at the setting as well as staff pay increases and paying rent to the parish council again.

Overview: Despite numerous challenges due to lower intake numbers, Kennford Playbox has remained in a stable position this year. Our overheads were £5376.36 more than the previous year. Staff costs increased in the new tax year in line with the minimum wage and was £2304.65 more than the previous year.

*Fees: Devon County Council Funding for 2 year olds increased by 20p per hour to £5.24 in April 2022 . 3 & 4 year olds funding increased from £4.16 to £4.30 in April 2022. The total income for this year was down by £4739.72 due to lower child numbers, however playbox did receive a student placement grant of £1000 and a SSP grant of £269.78 which helped balance the books.

Fundraising and Donations: A total of £1534.05 was raised by fundraising events throughout the year such as the Christmas 2021 party, Christmas raffle, Halloween party, photos, end of term party and sponsored jump. The money raised has helped to pay for our nonessential activities such as our egg hatching program and animal encounters and sporty stars sessions.

Public

Redundancy: The staff redundancy provision in the event of playbox closing is recalculated at the end of each financial year to calculate redundancy as well as sufficient notice period for each member of staff. The end of year balance for this account was £20,877.31

Comments : We are pleased that our forecasting of a large loss for this year has not been the case. Although numbers are currently down on that of last year, it is anticipated that the forecast increase in birth rates for subsequent years and the new housing local to the village that is being built will enable future years accounts to break even. Fundraising will need to be increased to provide further income to support future wage increases and purchasing of new IT equipment.

Signed

Hannah Byrne

Treasurer

KENNFORD PLAYBOX

REGISTERED CHARITY NO: 1034100

RECEIPTS & PAYMENTS ACCOUNT

FOR THE YEAR ENDED 31ST JULY 2022

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2022 2021 2020 2019 2018 2017 2016 2015 2014
£ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £
INCOME
Fees 74,131.06 79496.87 80463.58 86145.29 90636.20 24,997 30,074 21,133 26,287
SEN/ PP/Deprivation 1,439.23 1220.95 2317.34 1837.55 2912.75
Authority Funding 0.00 59,347 47,393 61,194 36,614
Individual Inclusion Funding 30.36 789.36
Grants 0.00 2,128 379 0 0
Donations 0.00 0 0 1,273 0
Fundraising 1,534.05 1207.99 247.00 1182.55 599.83 1,623 1,572 1,411 429
Milk Refund 0.00 0 393 550 218
Books/bags 0.00 27 348 172 80
Interest Received 6.30 18.07 218.08 238.87 129.66 127 148 121 120
Other Income 597.50 128.50 106.50 318.50 273.50 1,234 161 0 190
HMRC SSP Grant 269.78 263.90
HMRC Job Retention Grant 886.26 2012.79
Student Placement Grant 1,000.00
Transfers 0 0 0 0
79,008.28 83748.00 85629.19 89722.76 94551.94 89,482 80,468 85,854 63,938
EXPENDITURE
Employee Costs 64,585.28 62280.63 64327.59 62792.11 59236.88 49,641 47,894 51,643 41,563
HMRC (Employers NI) -2931.68 2931.68 1,594 9,283 4,940 5,670
NEST (Employers Pension) 930.64 794.63 660.14 474.48 297.98 399 72 0 0
Training and staff expenses 591.37 970.04 1209.40 730.23 640.65 2,819 1,293 166 0
Rent 2,000.00 1000.00 3000.00 4000.00 5000.00 4,000 4,368 3,000 4,000
Consumables 2,974.24 1683.96 1121.72 2099.18 2185.62 152 872 1,235 3,848 Consumables and non
Non-asset equipment 38.25 0.00 243 1,478 2,021 equipment combined
Children's projects / courses / entertainment 0.00 1,892 458 870 994
Administration and premises expenses 2,016.01 2226.90 2469.36 3580.01 7555.13 3,277 396 100 344
Advertising & Marketing 201.65 127.17 101.40 538.42 1114.42 66 0 0 0
Travel Expenses 4.60
Legal and Professional 100.00 150.00 100.00
Uniform and Safety Clothing 731.15 39.91 891.18
Health & Safety 251.06
Repairs & Renewals 2,335.30 579.48
Fundraising expenses 0.00 304 39 961 194
Insurance/Subscriptions 1,729.66 1657.61 1656.36 1400.90 1395.94 1,342 1,522 2,035 1,209
Play Equipment 150.00 1357.32 3147.51
Books 284.58 294.81
Donations to other charities 160.00 51.00 0.00 0 0 0 0
Other Expenditure 1 0.00 790 1,228 1,140 605
78,789.88 73413.52 78689.26 72772.90 (80,358) (66,517) (68,903) (68,110) (58,427)
SURPLUS FOR THE YEAR 218.40 10334.48 6939.93 16949.86 14193.64 22,965 11,565 17,744 5,511
APPLICATION OF FUNDS
Equipment/Books Etc. -1979.10 -7261.83 (5,870) (2,074) (8,121) (922)
Kenn Centre Grant Funds 0.00 0 0 0 0
NET (DEFICIT)/ SURPLUS TRANSFERRED
TO RESERVES 218.40 10334.48 6939.93 14970.76 6931.81 17,095 9,491 9,623 4,589
Accumulated Surplus Brought Forward 113,573.08 102332.78 97410.66 84350.99 75444.72 57,870 48,379 38,756 34,166
Debtors and liability adjustment previous ye 0.00 1954.44 -63.37 -1974.46
113573.08 104287.22 97347.29 82376.53 75444.72
Profit 218.40 10334.48 6939.93 14970.76 6931.81
Accumulated Surplus Carried Forward 113791.48 114621.70 104287.22 97347.29 82376.53 75444.72 57,870 48,379 38,755
Debtors liability adjustment current year 34.50 339.10 922.58 -63.37 -1974.46
Creditors liability adjustment current year (27.47) -1143.42 98.87
Itemised Assets 1,946.10 1852.94 932.99
Closing Bank Balance 111838.35 113573.08 102332.78 97410.66 84350.99
REPRESENTED BY:-
Bank Balances:
Current Account 49204.81 49936.20 39256.88 34873.20 22592.60 29352.33 26,926 24,166 14,664
General Reserve 42028.58 42024.36 32014.49 31902.16 31779.08 16722.64 1,701 7,990 7,950
Redundancy Reserve 20877.13 20875.05 30866.85 30023.76 29907.97 29334.75 29,243 16,223 16,142
Cash 776.45 737.47 194.56 611.54 71.34 35.00
Total 112,886.97 Total 113573.08 Total 102332.78 Total 97410.66 Total 84350.99 75444.72 57,870 48,379 38,756
Plus Trade Debtors 34.50 Trade Debtors 339.10 Trade Debtors 922.58 Trade Debtors 943.00 Trade Debtors £ 752.48
Liabilities (27.47) Liabilities -1143.42 Liabilities 98.87 Liabilities -1006.37 Liabilities £ (2,726.94)
Itemised Assets 1,946.10 Itemised Assets 1852.94 Itemised Assets 932.99
114840.10 114621.70 104287.22 97347.29 £ 82,376.53
1953.13 1048.62 1954.44 -63.37 -1974.46
We approve this account, and confirm that we have made available all relevant records and information for
its preparation. Records were transferred to SAGE in 2017.18 period.
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..............................Treasurer

..............................Chair

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2022 2021 2020 2019 2018 2017 2016 2015 2014 2013 2012 2011
£ £ £ £
FIXED ASSETS
Value B/F 33693.56 35674.82 35374.61 37649.01 33650.00 30946.46 31162.46 25651.17 27,153 29,577 21,533 20,876
Depreciation of Fixed Assets -4273.88 -4258.53 -4342.20 -4253.50 -3262.82 (3,166) -2290.00 -2610.00 1 (2,424) (2,508) (1,000) (500)
AcquisitionsOffice Equipment & Furniture 49.99 2277.27 4642.41 1979.10 7261.83 5870.00 8121.29 - 133
Equipment, Books Etc.Sheds 2074.00 922 83 2,046- 762200
Playground Basics & Climbing frameSoft play surfacing 0.00 - - 3,8003,198 9,044 62- 1,157
29469.67 33693.56 35674.82 35374.61 37649.01 33650.00 30946.46 31162.46 25,651 27,153 29,577 21,533
CURRENT ASSETS
Bank Balances:
Current Account 49204.81 49936.20 39256.88 34873.20 22592.60 29352.33 26926.00 24165.91 14,664 10,195 6,057 13,154
General Reserve 42028.58 42024.36 32014.49 31902.16 31779.08 16722.64 1700.95 7990.06 7,950 7,911 7,874 14,800
Redundancy Reserve 20877.13 20875.05 30866.85 30023.76 29907.97 29334.75 29242.89 16222.87 16,142 16,061 15,982 8,460
Cash 776.45 737.47 194.56 611.54 71.34 35.00
112886.97 113573.08 102332.78 97410.66 84350.99 75444.72 57869.84 48378.84 38,756 34,167 29,913 36,414
NET ASSETS 142356.64 147266.64 138007.60 132785.27 122000.00 109094.72 88816.30 79541.30 64,407 61,320 59,490 57,947
FINANCED BY:
Reserves B/fwd 147266.64 138007.60 132785.27 122000.00 109094.72 88816.30 79541.30 64407.25 61,320 59,490 57,947 45,294
Re-valuation of Fixed Assets -4273.88 -4258.53 -4342.20 -4253.50 -3262.82 -3166.00 -2290.00 -2610.00 1 (2,424) (2,508) (1,000) (500)
Net (Deficit)/Surplus for the Year:
Profit for the Year 218.40 10334.48 6939.93 14970.76 6931.81 17095.24 9491.20 9622.81 4,589 4,254 (6,501) 11,996
Acquisitions 49.99 2277.27 4642.41 1979.10 7261.83 5870.00 2074.00 8121.29 922 83 9,044 1,024
Creditors and Debtors Adjustment Current Year 1953.13 1048.62 1954.44
Creditors and Debtors Adjustment Current YearPlay Equipment -1048.62-150.00 -1954.44-1357.32 63.37 -1911.09 1974.46 479.18 -0.20 -0.05 - 133
Reserves C/fwd 142356.64 147266.64 138007.60 132785.27 122000.00 109094.72 88816.30 79541.30 64,408 61,320 59,490 57,947
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Notes:*1 - There was an error in the depreciation figure from 2014/15, which I have corrected for the 15/16 Accounts, in order to ensure that the correct reserves figure is reported for 15/16

49 Four Oaks Road Tedburn St Mary Exeter Devon EX6 6AP

07889 728312

10[th] October 2022

The Trustees of Kennford Playbox

FAO Treasurer Kennford Playbox The Kenn Centre Kennford EXETER EX6 7UE

Dear Trustees

I report on the accounts of the Trust for the accounting period 1[st] August 2021 to 31[st] July 2022, which are attached with this report.

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination in needed.

It is my responsibility to:

Examine the accounts under section 145 of the 2011 Act;
To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
To state whether matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention which gives me cause for concern that in any material respect the requirements have not been met in the following areas:

to keep accounting records in accordance with section 130 of the 2011 Act: and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act.

There were no material errors identified in the accounts that need to be brought to the attention of the Trustees. The year-end Treasurer’s report was a good addition to the accounting records and provides transparency.

Kennford Playbox have appointed a bookkeeper since the previous independent examiner’s review, which has provided stability and continuity in the bookkeeping process using “Sage One”. In meeting with the bookkeeper as part of this review, she highlighted an issue with historic PAYE reconciliation which has resulted in the Playbox overpaying PAYE. This has been addressed during the year by making reduced payments to the HMRC. The bookkeeper has had to make a series of journal entries in the accounts to correct the PAYE control account. This too has been resolved, with all nominals now being correct and fully reconciled at year end.

If you have any questions on the above, or on the accounts, please do not hesitate to contact me.

Yours sincerely

Alexis Saffin

Name :

Mrs Alexis Saffin Independent Examiner

Date: 10[th] October 2022