**Charity registration number 1034099**
## **RUSPER PLAYGROUP**
**ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023**
## **RUSPER PLAYGROUP**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
## **Trustees**
Mrs L Harcombe Mrs K Clifford Mrs D Jackson
**Charity number** 1034099
## **Independent examiner**
Nicholas M Baldwin BA(Econ) FCA DChA Baldwin Scofield Accountancy LLP 3 Newhouse Business Centre Old Crawley Road Horsham West Sussex RH12 4RU
## **RUSPER PLAYGROUP**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees' report|1 - 2|
|Independent examiner's report|3|
|Statement of financial activities|4|
|Balance sheet|5|
|Notes to the financial statements|6 - 13|
## **RUSPER PLAYGROUP**
## **TRUSTEES' REPORT**
## _**FOR THE YEAR ENDED 31 AUGUST 2023**_
The trustees present their annual report and financial statements for the year ended 31 August 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's [governing document], the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
## **Objectives and activities**
## _Public benefit_
The charity's objects are to enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. There has been no change in the objects and activities during the year.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
## **Achievements and performance**
## _Significant activities and achievements against objectives_
The Playgroup is continuing to run at full capacity but economic headwinds has impacted fee income and government grant income during the year putting financial pressure on the group. However, demand and support for the services locally is still strong.
## **Financial review**
## _Reserves policy_
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.
The Trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
## **Structure, governance and management**
The charity was registered on the 02 March 1994 as a charitable trust.
The trustees who served during the year and up to the date of signature of the financial statements were: Mrs L Harcombe
Mrs K Clifford Mrs D Jackson
## _Recruitment and appointment of trustees_
None of the members of the Trustees has any beneficial interest in the charity.
## _Organisational structure_
- 1 -
## **RUSPER PLAYGROUP**
## **TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 AUGUST 2023**_
The trustees' report was approved by the Board of Trustees.
Mrs K Clifford **Trustee**
28 June 2024
- 2 -
## **RUSPER PLAYGROUP**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF RUSPER PLAYGROUP**
I report to the trustees on my examination of the financial statements of Rusper Playgroup (the charity) for the year ended 31 August 2023.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
- 2 the financial statements do not accord with those records; or
- 3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
## **Nicholas M Baldwin BA(Econ) FCA DChA Baldwin Scofield Accountancy LLP**
3 Newhouse Business Centre Old Crawley Road Horsham West Sussex RH12 4RU
Dated: 28 June 2024
- 3 -
## **RUSPER PLAYGROUP**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## _**FOR THE YEAR ENDED 31 AUGUST 2023**_
|**Unrestricted**
**Restricted**
**Total**
**Unrestricted**
**Restricted**
**funds**
**funds**
**funds**
**funds**
**2023**
**2023**
**2023**
**2022**
**2022**
**Notes**
**£**
**£**
**£**
**£**
**£**
**Income from:**
Donations and legacies
**3**
59,043
-
59,043
66,925
-
Charitable activities
**4**
18,551
300
18,851
26,457
-
Other trading activities
**5**
1,407
-
1,407
2,094
-
**Total income**
79,001
300
79,301
95,476
-
**Expenditure on:**
Raising funds
**6**
336
-
336
262
-
Charitable activities
**7**
89,873
-
89,873
98,630
-
Total expenditure
90,209
-
90,209
98,892
-
**Net income/(expenditure) and**
**movement in funds**
(11,208)
300
(10,908)
(3,416)
-
**Reconciliation of funds:**
Fund balances at 1 September
2022
35,774
13,227
49,001
39,190
13,227
**Fund balances at 31 August**
**2023**
24,566
13,527
38,093
35,774
13,227|**Total**
**2022**
**£**
66,925
26,457
2,094
95,476
262
98,630
98,892
(3,416)
52,417
49,001|
|---|---|
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
- 4 -
## **RUSPER PLAYGROUP**
## **BALANCE SHEET**
## _**AS AT 31 AUGUST 2023**_
|**Notes**
**Fixed assets**
Tangible assets
**12**
**Current assets**
Debtors
**13**
Cash at bank and in hand
**Creditors: amounts falling due within**
**one year**
**14**
Net current assets
**Total assets less current liabilities**
**The funds of the charity**
Restricted income funds
**15**
Unrestricted funds|**2023**
**£**
1,043
40,225
41,268
4,634|**£**
1,459
36,634
38,093
13,527
24,566
38,093|**2022**
**£**
3,696
46,926
50,622
3,588|**£**
1,967
47,034|
|---|---|---|---|---|
|||||49,001|
|||||13,227
35,774|
|||||49,001|
The financial statements were approved by the trustees on 28 June 2024
Mrs K Clifford **Trustee**
- 5 -
## **RUSPER PLAYGROUP**
## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 AUGUST 2023**_
## **1 Accounting policies**
## **Charity information**
Rusper Playgroup is a Charitable Trust registered with the charity commission for England and Wales. The registered office is 5 Carylls Cottages, Faygate Lane, Faygate, Horsham, West Sussex RH12 4SQ.
## **1.1 Accounting convention**
The financial statements have been prepared in accordance with the charity's Trust Deed, the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
## **1.2 Going concern**
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.
## **1.4 Income**
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
- 6 -
## **RUSPER PLAYGROUP**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 AUGUST 2023**_
## **1 Accounting policies**
**(Continued)**
## **1.5 Expenditure**
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
## **1.6 Tangible fixed assets**
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Fixtures and fittings 20% on cost Computers 20% on cost
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
## **1.7 Impairment of fixed assets**
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
## **1.8 Cash and cash equivalents**
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
## **1.9 Financial instruments**
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
## _**Basic financial assets**_
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
- 7 -
## **RUSPER PLAYGROUP**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 AUGUST 2023**_
## **1 Accounting policies**
**(Continued)**
## _**Basic financial liabilities**_
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
## _**Derecognition of financial liabilities**_
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
## **1.10 Employee benefits**
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
## **1.11 Retirement benefits**
Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.
## **2 Critical accounting estimates and judgements**
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
## **3 Donations and legacies**
||**Unrestricted **|**Unrestricted**|
|---|---|---|
||**funds**|**funds**|
||**2023**|**2022**|
||**£**|**£**|
|Donations and gifts|143|1,156|
|Government grants|58,900|65,769|
||59,043|66,925|
- 8 -
## **RUSPER PLAYGROUP**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 AUGUST 2023**_
## **3 Donations and legacies**
**(Continued)**
|**Grants receivable for core activities**
WSCC Funding
Milk Welfare Scheme income|58,900
-
58,900|65,650
119|
|---|---|---|
|||65,769|
## **4 Income from charitable activities**
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2023**
**2023**
**£**
**£**
**Nursery income**
Nursery Fees
18,468
-
Other income
83
300
18,551
300|**Total**
**Unrestricted**
**Restricted**
**funds**
**funds**
**2023**
**2022**
**2022**
**£**
**£**
**£**
18,468
25,707
-
383
750
-
18,851
26,457
-|**Total**
**2022**
**£**
25,707
750|
|---|---|---|
|||26,457|
## **5 Income from other trading activities**
|||**Unrestricted**|**Unrestricted**|
|---|---|---|---|
|||**funds**|**funds**|
|||**2023**|**2022**|
|||**£**|**£**|
||Fundraising events|1,407|2,094|
|**6**|**Expenditure on raising funds**|||
|||**Unrestricted**|**Unrestricted**|
|||**funds**|**funds**|
|||**2023**|**2022**|
|||**£**|**£**|
||**Fundraising and publicity**|||
||Advertising|336|-|
||Other fundraising costs|-|262|
|||336|262|
- 9 -
## **RUSPER PLAYGROUP**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 AUGUST 2023**_
## **7 Expenditure on charitable activities**
||||**Nursery**|**Nursery**|
|---|---|---|---|---|
||||**expenses**|**expenses**|
||||**2023**|**2022**|
||||**£**|**£**|
|**Direct costs**|||||
|Staff costs|||69,443|70,904|
|Depreciation and impairment|||508|4,626|
|Staff training costs|||5,979|5,941|
|Recruitment Expenses|||-|24|
|Hall rental|||4,559|4,560|
|Electricity|||-|16|
|Entertainment|||-|50|
|Subsistence|||373|136|
|Office Stationery|||10|40|
|Internet Charges|||60|75|
|Computer & Software|||232|283|
|Other charitable expenditure|||7,349|11,175|
||||88,513|97,830|
|**Share of support and governance costs (see note 8)**|||||
|Governance|||1,360|800|
||||89,873|98,630|
|**Analysis by fund**|||||
|Unrestricted funds|||89,873|98,630|
|**Support costs**|||||
||**Support**|
**Governance**|**2023**|**2022**|
||**costs**|**costs**|||
||**£**|**£**|**£**|**£**|
|Independent examination fee|-|1,360|1,360|800|
||-|1,360|1,360|800|
|Analysed between|||||
|Charitable activities|-|1,360|1,360|800|
## **8 Support costs**
Governance costs includes payments to the independent examiners of £1,360 (2022- £800) for independent examination fees.
## **9 Trustees**
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
- 10 -
## **RUSPER PLAYGROUP**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 AUGUST 2023**_
## **10 Employees**
The average monthly number of employees during the year was:
||**2023**|**2022**|
|---|---|---|
||**Number**|**Number**|
||6|6|
|**Employment costs**|**2023**|**2022**|
||**£**|**£**|
|Wages and salaries|68,687|69,565|
|Social security costs|-|713|
|Other pension costs|756|626|
||69,443|70,904|
There were no employees whose annual remuneration was more than £60,000.
## **11 Taxation**
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
## **12 Tangible fixed assets**
|**Fixtures and**
**fittings**
**Computers**
**£**
**£**
**Cost**
At 1 September 2022
2,650
123
At 31 August 2023
2,650
123
**Depreciation and impairment**
At 1 September 2022
740
66
Depreciation charged in the year
483
25
At 31 August 2023
1,223
91
**Carrying amount**
At 31 August 2023
1,427
32
At 31 August 2022
1,910
57
**13**
**Debtors**
**2023**
**Amounts falling due within one year:**
**£**
Trade debtors
1,043|**Total**
**£**
2,773|
|---|---|
||2,773|
||806
508|
||1,314|
||1,459|
||1,967|
||**2022**
**£**
3,696|
- 11 -
## **RUSPER PLAYGROUP**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 AUGUST 2023**_
## **14 Creditors: amounts falling due within one year**
|Other taxation and social security
Accruals and deferred income|**2023**
**£**
1,530
3,104
4,634|**2022**
**£**
1,410
2,178|
|---|---|---|
|||3,588|
## **15 Restricted funds**
The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.
||**At 1**|**Incoming**|**At 31 August**|**At 31 August**|
|---|---|---|---|---|
||**September**|**resources**||**2023**|
||**2022**||||
||**£**|**£**||**£**|
||13,227|300||13,527|
|**Previous year:**|**At 1**|**Incoming**|**At 31 August**||
||**September**|**resources**||**2022**|
||**2021**||||
||**£**|**£**||**£**|
||13,227|-||13,227|
## **16 Unrestricted funds**
The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.
||**At 1**|**Incoming**|**Resources**|**At 31 August**|
|---|---|---|---|---|
||**September**|**resources**|**expended**|**2023**|
||**2022**||||
||**£**|**£**|**£**|**£**|
|General funds|35,774|79,001|(90,209)|24,566|
|**Previous year:**|**At 1**|**Incoming**|**Resources**|**At 31 August**|
||**September**|**resources**|**expended**|**2022**|
||**2021**||||
||**£**|**£**|**£**|**£**|
|General funds|39,190|95,476|(98,892)|35,774|
- 12 -
## **RUSPER PLAYGROUP**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 AUGUST 2023**_
## **17 Analysis of net assets between funds**
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2023**
**2023**
**£**
**£**
**Fund balances at 31 August 2023 are represented by:**
Tangible assets
1,459
-
Current assets/(liabilities)
23,107
13,527
24,566
13,527
**Unrestricted**
**Restricted**
**funds**
**funds**
**2022**
**2022**
**£**
**£**
**Fund balances at 31 August 2022 are represented by:**
Tangible assets
1,967
-
Current assets/(liabilities)
33,807
13,227
35,774
13,227|**Total**
**2023**
**£**
1,459
36,634|
|---|---|
||38,093|
||**Total**
**2022**
**£**
1,967
47,034|
||49,001|
## **18 Related party transactions**
There were no disclosable related party transactions during the year (2022 - none).
- 13 -