## **Trustees’ Annual Report for the period** ## **From 01 Sept 2022 Period start date To 31 Aug 2023 Period end date** ## **Charity name: Ermington Pre School Unit** ## **Charity registration number: 1034037 Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Pre-School education for children aged**
**2-5 years.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Providing high quality early years**
**education for children between the ages**
**of 2 to 5 years.**
**Our curriculum is tailor-made which is**
**designed to give each child the best**
**possible start to their educational**
**journey, by equipping our children with**
**resilience, independence, and curiosity**
**for lifelong learning.**
**Our mission statement is “equipping**
**every child for a world they will**
**discover”.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**We confirm that the trustees have had**
**regard to the charity commission’s**
**guidance on public benefit.**| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| ||SORP reference|| |Policy on grant making|Para 1.38|**We do not make grants to other**
**organisations.**| |Policy on social investment
including program related
investment|Para 1.38|**We have no investments.**
**We do not take part in social**
**investments or program-related**
**investments.**| |Contribution made by
volunteers|Para 1.38|**Volunteers work in administration and**
**fundraising.**
**All volunteers are enhanced DBS**| OFFICIA L **checked and vetted suitability following safer recruitment procedures and approval from Ofsted. None.** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Due to a lower birth rate nationally, our**
**admissions during this academic year**
**were lower than predicted.**
**We provided SEN support for families of**
**children with complex additional needs,**
**and obtained EHCP’s for those children.**
**We invested in resources for our**
**sensory room, making a safe space for**
**our children to have their needs met in**
**an inclusive and calming way, that**
**benefits their individual development.**
**Staffing costs were high this year due to**
**the individual needs of children**
**attending the setting, and a higher level**
**of staff required to ensure all children’s**
**safety.**
**We also trialled increasing our opening**
**hours from 8.00am-5.30pm during the**
**summer term of this year, which will**
**come into permanent effect from**
**September 2023.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
**Continued to provide specific staff**
**training in relation to the individual**
**additional needs of children in**
**attendance.**
**Makaton training completed for all staff.**
**Manager and Deputy attended various**
**conferences and courses provided by**
**DCC, PSLA etc.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**Fundraising continued to be a**
**challenging area this year on the back of**
**covid and the lower birth rate nationally.**
**Seamoor lotto and easyfundraising**
**continue to provide a small income, as**
**well as an income from small**
**fundraising events within the village.**| OFFICIA L |Investment performance
against objectives|Para 1.41|**We have no investments.**| |---|---|---| |Other||**None.**| OFFICIA L ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**A loss was made this year, due to the**
**costs associated with providing support**
**for children with additional needs. A low**
**birth rate nationally, which resulting in**
**lower numbers than normal, and**
**increasing costs in of bills etc.**
**Accounts have been independently**
**examined in accordance with general**
**Directions given by the Charity**
**Commission and have been submitted**
**as part of our annual report.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The charity accumulates reserves**
**through fundraising through fundraising**
**to support the core business for the**
**purchase of equipment and other**
**resources.**
**We aim to work towards a more stable**
**financial position next year with the aim**
**to return some of the savings used to**
**support with our outgoings this year.**| |Amount of reserves held|Para 1.22|**£18,721**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**Funding for core activities is from EYEF**
**and 2-Year Funding, with unfunded time**
**being charged at cost to parents.**
**Other income comes from various**
**fundraising activities.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**The changes to the number of funded**
**hours for children announced by the**
**Government will have a significant**
**impact on our finances, as we will have**
**fewer unfunded hours for which we can**
**charge parents. The amount of funding**
**received per hour is woefully inadequate**
**and does not cover the even the basic**| OFFICIA L **costs of providing childcare such as staff salaries, legal registration and utility bills. This is a huge problem for all childcare settings nationwide and we have seen many local settings close as a result. Fundraising continues to be difficult as a result of the cost-of-living crisis, and there does not seem to be an end in sight for this.** Other OFFICIA L ## **Structure, Governance and Management** |Description of charity’s
trusts:||Advancement of Early Years education for
children who attend aged 2-5 years.| |---|---|---| |Type of governing document
(trust ded, royal charter)|Para 1.25|Guidance in association with the Charity
Commission| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Early Years Alliance constitution| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|We work in accordance with the Early
Years Alliance constitution.
Trustees are required to apply in writing to
the chair of the committee. They then are
selected based upon suitability,
safeguarding knowledge, and relevant
experience that may benefit the needs of
the business.
They are proposed and seconded in a
voting situation before being appointed by
the members making up the Pre-School
body.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees **N/A** The charity’s organisational structure and any wider Para 1.51 network with which the charity works **N/A** Relationship with any Para 1.51 related parties **N/A** Other ## **Reference and Administrative details** |Charity name|Ermington Pre-School Unit| |---|---| |Other name the charity uses|N/A| |Registered charity number|1034037| OFFICIA L |Charity’s principal address|The Lodge, School Road, Ermington, Ivybridge, Devon PL21
9NH|| |---|---|---| |||| OFFICIA L ## **Names of the charity trustees who manage the charity** |1
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5
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Katherine Toms|||| ||Sarah Foulis|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** OFFICIA L ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** OFFICIA L ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** S Foulis **Signature(s)** K TOMS Sarah Foulis **Full name(s)** Katherine Toms **Position (eg Secretary,** Chair Committee member **Chair, etc) Date** OFFICIA L ## **Proft and loss and balance sheet for Ermington Pre-sch** |**INCOME**
Funding
###
Fees
###
Donations
Grants
Kids Club
Fundraising £ 1,153.70
Misc
Interest
£ 289.22
BFL - Old fees
Total
###
Proft/Loss|Proft and loss report
**EXPENDITURE**
Wages
###
HMRC
£ 8,835.62
Equipment
£ 1,771.42
Snack/Food
£ 2,249.90
Fundraising
Phone/Internet
£ 1,116.92
Training/Uniform
£ 1,626.77
Rent
£ 5,640.00
Repairs/Maintenance
£ 3,350.28
Insurance
£ 797.55
Payroll/Auditing
£ 874.76
Children Activities
£ 1,305.00
Advertising
£ 130.00
Computer costs
£ 973.34
Ofsted/DBS
£ 76.00
Subscriptions
£ 1,312.07
Debt collection
Trips
Sundry expenses/Play sun£ 2,912.98
Team Building
£ 300.00
Consultancy
£ 1,349.00
total
###
-£9,280.90| |---|---| ## **ool 1st September 2022 to 31st August 2023** |Balance sheet
**ACCOUNTS**Current Account bfwd
###
Deposit Account bfwd
###
Proft/loss for the yr
-£9,280.90
Closing cash position
###
BANK
ACCOUNT
Current Account
###
Deposit Account
###
TOTAL
###
NOTE
THE TWO GREEN NUMBERS SHOULD BE THE S|AME| |---|---| **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/ members of** ## Ermington Pre-school **On accounts for the year** 31[st ] August 2023 **Charity no** 1034037 **ended (if any) Set out on pages** 2 2 (remember to include the page numbers of additional sheets) **Respective** The charity's trustees are responsible for the preparation of the accounts. **responsibilities of** The charity’s trustees consider that an audit is not required for this year **trustees and examiner** under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. [The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of AAT. **Respective responsibilities of trustees and examiner** It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. **Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. **Independent** In connection with my examination, no matter has come to my attention **examiner's statement** (other than that disclosed below *) 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act - have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ **Date:** 24/12/2024 **Signed:** Nicola Hooper 1 **IER** **Name:** NICOLA HOOPER **Relevant professional qualification(s) or body (if any):** FMAAT **Address:** 21 CHERRY TREE CLOSE EXETER DEVON EX4 5AT ## **Section B Disclosure** Only complete if the examiner needs to highlight material problems.(E.g. accounting records have not been kept in accordance with s132 of the Charities’ Act 2011 and those accounts do not comply with the requirements of the 2008 Regulations setting out the form and content of charity accounts; any material expenditure or action which appears not to be in accordance with the trusts of the charity; any failure to be provided with information and explanations by any past or present trustee, officer or employee; and any material consistency between the accounts and the trustees’ annual report.) 2 **IER** **Give here brief details of any items that the examiner wishes to disclose** . A large number of receipts were not available for checking against expenses paid, in particular expenses paid to staff. The chair has confirmed that all expenses have been seen and used within the pre-school. Advice has been given about keeping and recording receipts, 3 **IER**