## **Trustees’ Annual Report for the period** ## **From 01 Aug 2020 to 31 July 2021** ## **Charity name: Ermington Pre School Unit** ## **Charity registration number: 1034037** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Pre School Education for children aged**
**2 to 5.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Providing high quality care and**
**education for children aged 2 to 5,**
**focusing on expanding imagination for**
**each child, and equipping children with**
**resilience, independence and curiosity**
**for lifelong learning.**
**Our mission statement is “equipping**
**every child for a world they will**
**discover.”**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**We confirm that the trustees have had**
**regard to the Charity Commission’s**
**guidance on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**We do not make grants to other**
**organisations**| |Policy on social investment
including program related
investment|Para 1.38|**We have no investments and we do not**
**take part in social investments or**
**program related investments.**| |Contribution made by
volunteers|Para 1.38|**Volunteers work in administration and**
**fundraising. All volunteers are enhanced**
**DBS checked and vetted for suitability**
**following Safer Recruitment procedures**| |Other||**None**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Excellent financial performance by**
**continuing to operate at full capacity.**
**New members of staff recruited and all**
**staff received a pay rise in line with**
**inflation (at the time).**
**Continued to remain open and provide**
**care for children of key workers during**
**various lockdown periods and school**
**closures.**
**Stayed open throughout the whole**
**pandemic, supporting vulnerable**
**families and critical care workers.**
**Supported families virtually during the**
**pandemic using regular Zoom sessions,**
**and Tapestry.**
**Followed ever-changing COVID policies**
**by keeping up to date and giving clear**
**and safe guidance to staff and families**
**throughout.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|**Aimed to be operating at full capacity by**
**the end of the autumn term. This was**
**achieved before the Autumn Half Term**
**break.**
**Staff training has continued, focusing**
**on curiosity-led learning and SEN.**
**New staff have been recruited, relieving**
**some of the pressure on the Manager**
**and Deputy Manager.**| |Performance of fundraising
activities against objectives
set|Para 1.41|**Fundraising has resumed on a small**
**scale, but continued to be disrupted in**
**the early part of the financial year. We**
**successfully ran two small events and**
**an end of term party. Careful financial**
**management resulted in a surplus which**
**has been reinvested in new resources**
**for the children, including a purpose-**
**built water wall for the outdoor area.**
**Seamoor Lotto, Easy Fundraising, Class**
**Fundraising and Amazon Smile continue**
**to bring funds in.**| |||**We also received a donation from the**| |---|---|---| |||**closure of Ermington Kids Club.**| |Investment performance|Para 1.41|**We have no investments**| |against objectives||| |Other||**None**| |||**We also received a donation from the**
**closure of Ermington Kids Club.**| |---|---|---| |Investment performance
against objectives|Para 1.41|**We have no investments**| |Other||**None**| |**Financial Review**||| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Our financial position is good. We have**
**not used any of our reserves and have**
**been able to add to them.**
**Fundraising was somewhat impacted by**
**the ongoing pandemic disruption during**
**this year but not to the same extent as**
**2019/20. It is now recovering.**
**Accounts have been independently**
**examined in accordance with general**
**Directions given by the Charity**
**Commission and have been submitted**
**as part of our annual report.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The charity accumulates reserves**
**through fundraising to support the core**
**business for the purchase of equipment**
**and other resources. We are currently**
**building reserves with a view to**
**potentially expanding the building as we**
**have operated consistently at full**
**capacity for the last several years and**
**believe there may be scope to expand.**| |Amount of reserves held|Para 1.22|**£13,500**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Funding for core activities is from**
**EYEF and 2-Year Funding, with**
**unfunded time being charged at cost to**
**parents.**
**Other income comes from various**
**fundraising activities.**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |||| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|**Fundraising is likely to continue to be**
**difficult over the coming years due to**
**cost of living crisis.**
**Recruitment to committee continues to**
**be difficult – parents simply do not have**
**the time to be active committee**
**members. A member of the committee**
**also had to be removed during 2020-21,**
**highlighting the dangers that are**
**present even with careful vetting and**
**DBS checks.**
**Alternative business models for**
**operating the pre-school are now being**
**explored.**| |Other||**Objectives for 2021-22**
**Upgrade computer systems for admin**
**Continue to develop staff training, with**
**particular focus on ASD and Makaton.**
**Invest in outside areas, with a new water**
**wall and mud kitchen currently**
**proposed.**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**N/A**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Constitution as from time to time**
**adopted or amended at Annual General**
**Meeting.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Appointed by Committee**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**There are policies covering all major**
**procedures relating to the Charity’s**
**operation. These are available at any**
**time on request.**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The Charity is subject to overall control**
**by a Committee, with day-to- day**
**management by a Manager and a**
**Deputy Manager.**
**All activities are “risk managed” and**
**governed by written procedures for**
**minimising risk, while still providing**
**children with interesting and**
**challenging**
**activities.**| |Relationship with any
related parties|Para 1.51|**N/A**| |Other||| ## **Reference and Administrative details** |Charity name|Ermington Pre School Unit| |---|---| |Other name the charity uses|N/A| |Registered charity number|1034037| |Charity’s principal address|The Lodge, Ermington Primary School
School Road
Ermington
Ivybridge
PL21 9NH| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Katherine Toms|Chair||Pre School Committee| ||Nicholas Toms|Treasurer|1 Oct 2020 topresent|Pre School Committee| ||Gemma McClements|||Pre School Committee| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| ## **Name of chief executive or names of senior staff members (Optional information)** Manager – Sarah Foulis Deputy Manager – Cathryn Isaac ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|K L Toms|| |---|---|---| ||Katherine Lindsay Toms|| ||
Chair|| ||25 July 2021|| ||25 July 2021|| ERMINGTON PRESCHOOL PROFIT AND LOSS 1ST SEPTEMBER 2020 TO 31ST AUGUST 2021 |**INCOME**||**EXPENDITIURE**|| |---|---|---|---| |FUNDING|£ 74,768.86|WAGES|£ 75,305.72| |FEES|£ 28,509.37|INSURANCE|£ 1,268.81| |OTHER|£ 1,205.29|TRAINING|£ 590.37| ||£ -|EQUIPMENT|£ 3,319.78| |INTEREST|£ 5.67|LUNCH|£ 2,652.18| ||£ -|PAYROLL|£ 354.00| |KIDS CLUB TRANS|£ 849.50|OTHER|£ 5,994.63| ||**£105,338.69**||£ 89,485.49| |INCOME|£ 105,338.69||| |EXPENDITURE|£ 89,485.49||| |SURPLUS|**£ 15,853.20**||| ## BALANCE SH ## **ACCOUNTS** OPENING BALANCE SURPLUS CLOSING BALANCE BANK BUSINESS SAVING LIABILITY HEET £ 70,004.47 £ 15,853.20 **£ 85,857.67** £ 29,127.67 £ 56,730.00 £ - £ - **£ 85,857.67** **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Ermington Pre-school **On accounts for the year** 31[st] August 2021 **Charity no** 1034037 **ended (if any)** **Set out on pages** 2remember to include the page numbers of additional sheets) **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. **Basis of independent examiner’s statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. **Independent** In connection with my examination, no matter has come to my attention (other than that disclosed below *) ## **examiner's statement** 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act - have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ ## **Signed:** NAHoo er p **Date:** 2[nd] July 2022 **Name:** Nicola Hooper **IER** 1 **Relevant professional** FMAAT **qualification(s) or body (if any):** **Address:** 21 Cherry Tree Close Exeter Devon EX4 5AT ## **Section B Disclosure** Only complete if the examiner needs to highlight material problems.(E.g. accounting records have not been kept in accordance with s132 of the Charities’ Act 2011 and those accounts do not comply with the requirements of the 2008 Regulations setting out the form and content of charity accounts; any material expenditure or action which appears not to be in accordance with the trusts of the charity; any failure to be provided with information and explanations by any past or present trustee, officer or employee; and any material consistency between the accounts and the trustees’ annual report.) **IER** 2 **Give here brief details of any items that the examiner wishes to disclose** . **IER** 3