## **ISFIELD VILLAGE HALL CHARITY TRUSTEES’ ANNUAL REPORT FOR THE PERIOD 1 JANUARY, 2021 to 31 DECEMBER, 2021** ## **THE CHARITY** Isfield Village Hall Charity, registration number 1034030, Isfield Village Hall, Station Road, Isfield, Uckfield, East Sussex, TN225XG. Trustees as at 31 December, 2021: Ron Levett, Katherine Meakin, Rosemary Bridges, Brenda Reynolds, Margaret Levett, Beverley Ashford, Jo Pointing, Sara Mackenzie, Hilary Harvey and Mike Upton ## **STRUCTURE AND MANAGEMENT** The Charity is regulated by a Scheme made by the Secretary of State for Education and Science on the 3[rd] September, 1968 as altered by an Order made by the Charity Commissioners for England Wales on the 19[th] September, 2003. The freehold of the Village Hall is vested in Isfield Parish Council which is the Custodian Trustee of the Village Hall Charity and it is administered and managed by the Isfield Village Hall Management Committee. The Management Committee is made up of five elected Trustees and has the power to appoint 10 representative Trustees from organisations within the village of Isfield and up to two co-optative Trustees. The Management Committee holds six meetings each year and an Annual General Meeting. All Trustees resign and can stand for re-election at the Annual General Meeting. Trustees are recruited from local organisations by invitation and from local residents by word of mouth or advertisement. ## **OBJECTIVES AND ACTIVITIES** The objective of the Village Hall Charity is the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Isfield without distinction of political, religious or other opinions for meetings, lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants. ## **ACHIEVEMENTS AND PERFORMANCE** As custodians of a beautiful early 20[th] Century former Church of England school that needs careful attention the Management Committee continued to monitor the condition of the building and carry out any maintenance work as and when needed. Outgoings were consistent with management of an old building. The Friends of Isfield Village Hall continue to make an important contribution to reserves. Donations for 2021 were similar to those for 2020 in spite of a fairly significant number of new houses in the village. Gift Aid has been received on the donations The Funding Committee which was set up in 2020 to look into the availability of grants for major projects has held a number of meetings and discussions have taken place with the Partnership and Funding Officer at Wealden District Council which indicate that funding could well be obtained for a project. It will be necessary to obtain Planning Permission and three estimates before making any applications for funding. Plans have therefore been drawn up for the construction of a small extension to provide disabled toilets and improved storage for chairs and tables and a folding stage. The plans were unanimously approved by the Management Committee at its December meeting. It is proposed to present the plans to Isfield Parish Council at its January meeting and it is understood that the Parish Council will support the proposal both as freeholder and through the planning process It is considered that the Charity has performed well thanks to the efforts of the Management Committee in maintaining the premises in a condition that makes them very attractive to hirers. Fortunately Government restrictions were lifted in time for a very successful Frost Fair to be held in November raising significant funds for the Village Hall. The availability of the Village Hall has proved to have a significant public benefit and regular users have remained constant. Its availability was much missed during lockdown and bookings rapidly returned to normal once restrictions were lifted. Public confidence in the safety of the Hall was improved by the purchase of a “Fogger” which has been used regularly to mist all surfaces with an anti viral/bacterial liquid. In addition to regular users the Hall is used by all ages in the community for parties, wedding and anniversary celebrations, funeral teas, receptions, arts and crafts workshops, AGM’s and meetings, exhibitions and flower shows. The search for additional new and interesting activities will continue. ## **FINANCIAL REVIEW** The continued loss of income was very worrying but it emerged that the Village Hall was eligible for further small business COVID grants from Wealden District Council amounting to £18,708. The Charity ended the year with a profit of £19,756.65 which is a healthy position in which to start the new financial year. Donations from the Friends are held in a deposit account and had accumulated to the point where it was decided to spend the funds on replacing the original windows with upvc double glazed units which would reduce both heating and maintenance costs. A local firm undertook the work and the units are such good replicas that it is hard to tell the difference. The Charity has a reserve of £54,880.53 invested with the Charities Official Investment Fund. This sum can be drawn on if necessary. It has an Endowment which is valued at £52,325.03 which is also invested with the Charities Official Investment Fund on which it receives the income. The Trustees declare that they have approved the Trustees’ Annual Report above. Signed on behalf of the Charity’s Trustees. Ronald Levett Chairman 14[th] February, 2022 Hire of Hall and EquikNrwl Donab'cffls and Gran15 Donab"ons from Thé Frknds of18lWYW tAI GrfiAkl on Prevh*￿ Yearf$ FI￿. Summw FaSr& Frost Folr H)com& Refunol from EOF Int8r8St frorn COIF dIp￿rt aCc￿rt 9.991.C 20,586.C 1.735.C(I 5.497.IXJ 10.490.IKI 1,155.CQ 46628 1.258.(Kl 1￿.¢4 98.10 1.319.17 8.49 343TI.29 19.232.04 1.315.37 Intere6tfrcm F￿d8' CW6it Kcounl Ratgs WaterlWast• ElectrKity General Upk••p •r#J dwirt m•lern Replacwnent wrkj Floor maint8nanc• Laptop Expen888 rel8Ung to Th? Friend5 cllsfiBkl H•ll Pllnting Ilty•rs •tLI & SlThi *1¥ert Boibr 8ervice and m•ntsnarK4 344 97 4￿.c￿l 361 9298 80 801.14 31.13 27.38 132.C 287. 1140) 145.C 488.01 1.347.17 2.783.97 598 H•ating oll Inaurgncè Car•takerIBook￿g Manw Rep￿Ce[r￿n1 fixlurgs & fftur Tribut•s TunbrWWellB fo? wots 1.374.20 2,871.45 45.12 45.12 10.OXI.64 7.gW2.58 Surplu• In¢om• t)¥•r Ex￿￿1• 19.75S.SS Debtor ffj Hire of Ho11 Money rgC•Ned in advafie• r• Hir• of Hal Balanc• In Current aWAJunt ￿ bar* Balanc• In Depo•itknunl at bmk IFrlw•J81 Balanc8 in COIF bank account Petty Cas Total Cath 4,B54.33 18,070 82 7,677 48 38.529 07 204 93 15,928.27 10.8S7.22 54,Beo.53 572.93 432&03 44824.80 6.84% 2,851.54 s.5￿) 43 Acrnunts wop8rnd by Mrs K J Ilea￿"n (Treo8wer) Ex9ffiin and approb¥d by r R S F IEx•ni*r) 4JprD*d atAGM by nb6ke8 Ur R ¥ett {Chaimwil Independent Examiner's Report To: Isfield Village Hall Tniste&8 I report on the accounts of Isfield Village hall for the year ended 31" Decemi*r 2021, as set out in the accompanying pages. B&8is of this Rq)ort My examination includes a review of the a￿Unting r￿ordS kept by Isfield Village hall and comparison of the ac¢ounts with those rewrds. It atso includes Considering any unusual items or disclosures in the accounts and seekin8 explanations from you &8 trustecs concerning any such matters. Th¢ procedures undertaken do not provide all the eviden￿ thai would be Tequired in an audiL and consequently no opinion is given as to whether or nol the ?￿oUnts presenl a *rue and fair view" and the report 1$ limited lo those matters set out in the statement below. Independent Examiner's Ststement In connection with my examination, no matter has come to rny attention which gives me cause to believe that in any Mat¢r1￿ respect the accounts do not with the accounting records. I have come across no other rnatters in connection with the examin*ion to which attention should be drawn in order to enable a p￿per underthdin8 of the ¥￿Unts to be reached. Mr Ross Smither 2 Elms Cottagc4 Isfiel4 Fast Sussel TN22 5XE