Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 2 to end date 3 1 0 3 2 3 Section A Reference and administration details Charity name 1st Huntspill and Highbridge Scout Group Other names the charity is known by Registered charity number (if any) 1 0 3 3 9 4 2 HQ registration number 1 0 0 4 6 6 2 8 Charity’s principal address The Scout Hut
| The Scout Hut | |||||||
| Coronation Road | |||||||
| Highbridge, Somerset | |||||||
| Postcode | T | A | 9 | 3 | J | E |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Christine Tiley | Chair | ||
| Anita Williams | Treasurer | ||
| Sue Hunter | |||
| Ian Tiley | |||
| Ian Murley | |||
| Claudette Murley | |||
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (3rd December 2018)
Section B
Structure, governance and management
Description of the charity’s trusts
Type of governing document
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution)
How the charity is constituted
The Group is a trust established under its rules which are common to all Scouts.
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
Policies and procedures adopted for:
a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every few months.
Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
Section B
Structure, governance and management (continued)
2 LT700001 (3rd December 2018)
Risk and Internal Control.
The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
3 LT700001 (3rd December 2018)
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| As a Group we enjoy camping and have replenished and updated items of our camping equipment. We marked the passing of our Patron, Queen Elizabeth II; attended Church Parade on Remberance Sunday and met en-masse to renew our Promise on St. Georges Day. |
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. 1st Huntspill and Highbridge Scout Group is run entirely by volunteers, without whom, we would cease to exist. Their hard work and dedication is remarkable. The Trustees would like to take this oportunity to thank them all. Without them we would have no future. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the
4 LT700001 (3rd December 2018)
| advancement of citizenship or community development headings. |
|
|---|---|
| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
|
| We have opened up a Squirrel Drey, which is very successful. The Squirrels leader is very enthusiastic and her hard work has been rewarded with a full membership accompanied by a long waiting list! |
| Section E | Financial Review |
|---|---|
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £8,000.00 . The Group held reserves of approximately £8,000.00 against this at year end. |
Further financial review details (optional information)
You may choose to include additional information, where relevant, about:
5 LT700001 (3rd December 2018)
| • investment policy and objectives; • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; |
Investment Policy. The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. |
|---|---|
| Section F | Other Optional Information |
| Plans for future periods (details of any significant activities planned to achieve them) |
|
Having refurbished our two toilets last year our current projects of works are mostly on-going maintenance, painting etc. |
|
| Section G | Declaration |
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair) Date |
|||||||
|---|---|---|---|---|---|---|---|
| 2 3 |
|||||||
| 2 | 3 |
6 LT700001 (3rd December 2018)
1st Huntspill and Highbridge Scout Group Sections Receipts and Payments Account From 01/04/22 to 31/03/23
Sections :-
Scouts Beavers Unrestricted funds Unrestricted funds £ £
Receipts and payments
Receipts Donations, legacies and similar income
| Receipts | Unrestricted funds £ |
Unrestricted funds £ |
|---|---|---|
| Donations, legacies and similar income | ||
| Membership subscriptions | 1,240 | 1,286 |
| Less:Membership subscriptions paid on (National/County/Area/District) | ||
| Net membership subscriptions retained | 1,240 | 1,286 |
| Uniform sales | 76 | |
| Donation | 25 | |
| Camps / Trips | 1,178 | 632 |
| Programme | 556 | |
| Sub total | 2,519 | 2,473 |
| Grants | ||
| Maintenenace grant | ||
| Covid 19 Grant from Group | ||
| Sub total | 2,473 | |
| Fundraising (gross) | ||
| Deatil 1 | 55 | |
| Detail 2 | ||
| Detail 3 | ||
| Other fundraising activities | ||
| Sub total | 55 | |
| Investment income | ||
| Bank interest | ||
| Building Society interest | ||
| The Scout Association Short Term Investment Service | ||
| Property Rent income | ||
| Other investment income | ||
| Sub total | 2,573 | 2,473 |
| Total Gross Income Asset and investment sales, etc. Total receipts |
||
| 2,573 | 2,473 | |
| 2,573 | 2,473 |
1st Huntspill and Highbridge Scout Group Sections Receipts and Payments Account From 01/04/22 to 31/03/23
Sections :-
Scouts Beavers Unrestricted funds Unrestricted funds £ £
Receipts and payments
| Payments | £ £ |
£ £ |
|---|---|---|
| Charitable Payments | ||
| Youth programme and activities | 1,745 | 1,581 |
| Adult support and training | ||
| Rent to Group | 149 | |
| Census to Group | ||
| Equipment | 246 | |
| Zoom Subscriptions monthly | ||
| OSM | 17 | |
| Utilities | 9 | 136 |
| Camp costs | 25 | |
| Uniforms | 264 | |
| AGM and trustee expenses | ||
| Admin | 20 | |
| Other costs detail 2 | ||
| Other costs detail 3 | ||
| Sub total | 2,020 | 2,171 |
| Fundraising expenses | ||
| Detail 1 | ||
| Detail 2 | ||
| Detail 3 | ||
| Other fundraising costs | ||
| Sub total | 2,020 | 2,171 |
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
||
| 2,020 | 2,171 | |
| 2,020 | 2,171 | |
| 553 | 302 | |
| 2,355 | 559 | |
| 2,908 | 861 |
1st Huntspill and Highbridge Scout Group Sections Receipts and Payments Account From 01/04/22 to 31/03/23
Sections :-
Cubs Squirrels Unrestricted funds Unrestricted funds £ £
Receipts and payments
Recei ts p Donations, legacies and similar income
| Receipts | Unrestricted funds £ |
Unrestricted funds £ |
|---|---|---|
| Donations, legacies and similar income | ||
| Membership subscriptions | 2,332 | 1,505 |
| Less:Membership subscriptions paid on (National/County/Area/Distric | ||
| Net membership subscriptions retained | 2,332 | 1,505 |
| Camps | 847 | |
| Programme | 1,419 | 12 |
| Sub total | 4,598 | 1,517 |
| Grants | ||
| Early Years Grant | 1,000 | |
| Sub total | 2,517 | |
| Fundraising (gross) | ||
| Deatil 1 | ||
| Detail 2 | ||
| Detail 3 | ||
| Other fundraising activities | ||
| Sub total | ||
| Investment income | ||
| Bank interest | 2 | |
| Building Society interest | ||
| The Scout Association Short Term Investment Service | ||
| Property Rent income | ||
| Other investment income | ||
| Sub total | ||
| Total Gross Income 4,598 2,517 Asset and investment sales, etc. Total receipts 4,598 2,517 1st Huntspill and Highbridge Scout Group |
||
| 4,598 | 2,517 | |
| 4,598 | 2,517 |
Sections Receipts and Payments Account From 01/04/22 to 31/03/23
Sections :-
Cubs Squirrels
Receipts and payments
Unrestricted funds Unrestricted funds
£ £
Payments
| Payments | Unrestricted funds £ |
Unrestricted funds £ |
|---|---|---|
| Charitable Payments | ||
| Youthprogramme and activities | 1,260 | 475 |
| Adult support and training | ||
| Rent to Group | 576 | |
| Census to Group | ||
| Equipment | 47 | |
| New Section Start upequipment, flags, badges etc. | 458 | |
| Paper rolls | 19 | |
| Printingandphotocopying | ||
| Campcosts | 661 | |
| Uniforms | 200 | 8 |
| OSM | 10 | |
| Census savings to Savings account | 1,270 | |
| Other costs detail 2 | ||
| Other costs detail 3 | ||
| Sub total | 3,977 | 1,008 |
| Fundraising expenses | ||
| Detail 1 | ||
| Detail 2 | ||
| Detail 3 | ||
| Other fundraisingcosts | ||
| Sub total | ||
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
||
| 3,977 | 1,008 | |
| 3,977 | 1,008 | |
| 621 | 1,509 | |
| 573 | - | |
| 1,194 | 1,509 |
1st Huntspill and Highbridge Scout Gro Group Receipts and Payments Accoun
For the year 4/1/2022 To from
Receipts and payments
Unrestricted funds
| £ Receipts |
£ Receipts |
|
|---|---|---|
| Donations, legacies and similar income |
||
| Contributions from Sections : running the hut/census etc. |
965 | |
| 965 | ||
| Donations | 200 | |
| Transferred From Savings Account | 16,032 | |
| Other similar income - Gas/Electricity refunds |
||
| Sub total | 17,196 | |
| Grants | ||
| Maintenenace grant | ||
| SDC Covid19 Grants | ||
| Sub total | - | |
| Fundraising (gross) |
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Tombolas/Quizzes.
655
Xmas Post
699
Carnival 405
Sub total 1,759
Investment income
Bank interest
2
Building Society interest
The Scout Association Short Term
Investment Service
-
Property Rent income
-
Other investment income
-
Sub total 2
18,957
Total Gross Income
Asset and investment sales, etc. -
18,957
Total receipts
----- End of picture text -----
1st Huntspill and Highbridge Scout Gro Group Receipts and Payments Accoun
----- Start of picture text -----
For the year
1-Apr-22 To
from
Receipts and payments
----- End of picture text -----
£
Unrestricted funds
| £ | £ | |
|---|---|---|
| Payments | ||
| Charitable Payments | ||
| Youth programme and activities | 1,379 | |
| Adult support and training | - | |
| Rent | 405 | |
| Water and Sewerage | 109 | |
| Electricity and Gas | 1,052 | |
| Insurance | 916 | |
| Repairs and Renewals | 607 | |
| Materials and equipment | - | |
| Census | 216 | |
| Contribution to camp costs | - | |
| Uniforms | 241 | |
| AGM and trustee expenses | - | |
| Monies Held for Kenya 2023 paid out | 198 | |
| Other costs detail 2 | - | |
| HSBC Bank Charges | 65 | |
| Sub total | 5,188 | |
| Fundraising expenses | ||
| Detail 1 | - |
| Detail 2 | - |
|---|---|
| Detail 3 | - |
| Other fundraising costs | - |
| Sub total | - |
| Total Gross Expenditure Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end Asset and investment purchases, etc. |
|
| 5,188 | |
| - | |
| 5,188 | |
| 13,769 | |
| 6,017 | |
| 19,787 |
Statement of assets and liabilities at the end of the year 1-Apr-22 Unrestricted funds
£
Cash funds Bank current account 19,785 Bank deposit account Building society account - The Scout Association Short Term Investment Service - Cash/Floats -
| Total cash funds | 19,785 |
|---|---|
| Other monetary assets | |
| Tax claim | - |
| Debts due from the County/Area/District/Group |
- |
| Insurance claim | - |
| Sub total | - |
| Investment assets | |
| Investment property - detail | - |
| Quoted investments | - |
| Other investments - detail | - |
| Sub total | - |
| Non monetary assets for charity's own use |
|
| Badge stock | - |
| Shop stock | - |
| Other stock | - |
| Land and buildings | 130,000 |
| Motor vehicles | - |
| Scouting equipment, furniture etc | - |
| Other | - |
|---|---|
| Sub total | 130,000 |
| Liabilities | |
| Accounts not yet paid | - |
| Expenses incurred but not invoiced | - |
| Subscriptions not yet paid | - |
| Loan - detail | - |
| Other liabilities | - |
| Sub total | - |
Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities the Trustees on 1 st / 10 / 2023 (the date of the Executive Committee meeting accounts) and signed on their behalf by
| Signature | Print Name |
|---|---|
| C Tiley | |
| A Williams |
oup
nt
3/31/2023
Restricted funds
£
-
-
oup nt 31-Mar-23
Unrestricted funds
£
-
3/31/2023 Unrestricted funds £ - - - - -
-
-
were approved by that approved the
Chair Treasurer
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