Trust￿5. Annual Rèport for thè pèrfod 202L C￿rity ￿m* 1° ConTh)n Scout Group Olher namos charity Is kno¥m by nla R•glstered charity numb•r Irf any) 1gJ38£G Ch•rity'• prineipl addre•• Battery End NEWBURY os¢¢od• G148NX Names ofthè charity trusteès who manage Ih¢ eharlty Chris W)rty Paul Fisher To 4112r2020 Rathel Fish•r To 4112r2020 Rob D4ni*l$ Group Sco Leader Mike Goddanl Ch*r Joanna Longhur3t Jill McCaffr0y Richard Tiley Treasurer 10 12 13 14 15 C:tiorar 17 18 19 20 an*$ of the trusTres forthe charlty, rf any. (for example. any ¢40todlan tru•t¢e¥l t•• rf not lor whole yèar Type of adviser ddTrss Name ol chlef executi￿ of namos ol sènior staff mombern (Optional information) Descripts"on of th• charlty's tru•ts Type of EK•¥eming doDJment YNL cH￿RTER 4 JANUARY 1912 Howthe chanty is eonsts"tuted Per the Scoukn'ng Assocjabon Klenthr rules. e Scoul GrDUP is a smal chanty surportgd by e Group Scout Coun¢il. The Scout Group mup Scout CouTrol. Pei the scoU￿n9 Asso¢iabon M¥mb¢i iul¢s. ? Grt>up (Thlsists of.. - Ex Officio Members - Norrinat•d Methrs - El•¢*•d M•rthrs . Co-opled Menkns - Right of Attendanc4 (the DistrKt ConYnis%oner and the OL$tnEX Choimwnl So)ut GrDUP is run ty a GrDUP ExorJJti¥e rrrnrttee comwsing Ihe Ch8irpersors. the r•a5urar and tho Seu•tsry. In addition, par¥nts f young per8on8 •tt&nding th• 9vJup pr? eliwble stand lor dection to the Group Exe(JJtr¥e ftThtt*e and 811 waN8nted1&8d8rs in the roup af• &nbUed to attend nwelings ofthe roup £xeuJtrwe Commrttee. Rules. ￿l￿v and ￿&$￿)n$ aff8cling the Scout roup a￿ di$￿$se¢ and taken al r￿lIng$ of ¢ Group Ex¢￿ts¥e CgrrrfThti8e e Group h￿d$ an Annual Gènornl Kleets"ng th 5urrmer 10 pr•$￿1 th• gwoup acctyjnts to e porgnts of the young persons in the grDUP, to k new volunteers lo a5SiSt m Ihe running of e group and to elect the wup exe¢xJbve ee for the loilowrvJ ft￿nths. Trnstee selection methods ddition41 goveman¢e Issues (Optional lrformitlonl ou may choose ¢0 indude dditional ￿nformatI)n. vth•rn relevant. 3t<>ut.. ' poliaes and procedu￿5 adopted lor the Induthon and training of siees.. the chanty's organisathtinal stwcture and any wder n•tsofk ¢ Swuting A5SOCial*)n POR, Pol•. nisabon and Rules defines the structure of bro in the Unrted Kingdom. the Channel Islands and th• l$l* of Man and Pro￿das fDrmatKJTr atoul rts mana9erT*nt and training. 1st ￿sh Conwntsn Setsjt Grt*up 1$ bas￿ At Baitery En¢ Hall. batlery En(l. ￿$h Comrmn, nd Nththry, RG14 6NX. with %thi¢h th¥ d)anty w)rts', 1ts5alionship *ilh any related parts"¢s", lrystee$' consideration of major risk5 and the 5y5tem and .d 01th￿r cOry￿Jnths hg aThs of the 1st IAtssh co￿￿)n Scoui Grtyjp are those of the Scout soryation. e aims 8¢*￿Ve￿ ty c¥eating le•ming QPFQrtunrf*s Ihat a ndertaken using a leam based apFYoath enabling trre youftg persor(è to ain in Confidence ty overcomg challenges whilst ha￿ng fvn. Th• Scoul ra4p y'_,des S&wtsng loryaung persons aged 6 to 3 ￿earS sn the 8eavfrr Sects"on, at*d 8 to 10.5 in the Cub secbon and 10.5 trj 14 li th8 Seout sectK*n. Th• ¢)verriding aim is to h•lp young pèoplè throu￿ an 8 ar process to learn through hawng lun and lo develop so that they may ch￿ve their IYMI wJtents.￿ and ujirtety to becorm posrtNe and useful thrs ol soaety. Summary ol th• objects ol the charity sèt out in tts go¥tming docurnent he ot4ectNe of Scoul•)g KTr)od till￿nshIP. he seven ￿ntiFIe$ of the Scout are foll¢Med thro¢Jthoul the tr oung person is involved %Mth the SOYA G￿up and b)ese seven pnnapks ScoLrt 15 to t• Iru5t•d. Scout is loyal. Scout 15 In'endty and ￿nSIde￿￿. Scout bel¢)Thgs to Ihe fair* gf Scouls. Scout h85 COitrag8 In all drffthh*s S¢out makès good oitsm8 and is carnfrjl ol poss•swns and pff)pety. Sctyjl has seN•resped and I•1￿1 frjr othws. couting can te Very tenefiry'al to young persons and ran ond rrwvo t•ha￿O￿T ofyoung p8oF48 in lh• Scout Group 1$t M&sh Commn Scout Group provKtes quahty scouting for ONpr 130 oung peO￿e in the area in beaver colonie5 for ygung person's ag￿1 6 0 8, cub packs foryoung per50n5 10 10.5, s￿Uts Troops r young wrsons agod 10.5 to 14 and an Worer unit for young persons ggd 14-1B. are fulty Industve. al young Ferlons •r• •hgiblo to Join • Sctsjt Group, •re nx)re wish to join than there are pta￿9 Ihen ￿rfing lists a stablished and ore inviled In a$ spaus boeorm availablè. Summary of the a¢ti¥ities undertaken for the public benefit in r•lation to th•se objects Iln¢lud• wthln Ihls sèetion the statutory deC￿ratIon that trusteeg ha had regard to tho guidine• Issued by the Charity ommission on publlc b•rnf4tl Hardship p)Iica8$ ?xist iw)th at a nati￿81 level and at tm Sc•ut Gmup level. a famity is unab* to afford ihe subscnpbons OT costs of nys 01 aclt'¥ities then a paonl may appffjach a 50cb.on beat1ervkno wll ek the ¢onsènl olb)e Group Exefwtive Comffittee and Tr*kn11￿ kYtS•Mftg e anonynwty of the famity. ha￿ship may be awd on the r8conrrnndathon ol the SeCb￿ leo(*r private bengffts for k•adats arn inud8ntsl. Th• general poly V*rthin e Scoul Group is that Lea*je￿ should not pay to go on acbvitse5 as they re al￿aty giwng up their b.rrwj l annual holK18ys ftjr the t*nefit of e Y￿Ing peopkry. $r￿uting conbnu•s to gffjw in the UK and renwins very powkgr. As Scouts reach the age of 14 thay arn maty to l•avo th• Seout Group and on the Sonigr 5Kb"ons of th¢ Assory"a￿n and to as5¢5t in running the 5ectrcn5 as YBung Leaders and in 32 &dL'... perp•bJabng th• of good obzenship. ddition41 d•tall• of obhctlvès and activili•s (Optional infonnationl he trrr￿ given to rAafinin9 oryanising and running Scouting ty the Group Execu¢Ne Commrtiee, the TKarranted kaders and Ihe regular helpers Is unpaid and volunlary and undertaken to woiride Scouting forlhe bentrfft ofthè youno p•opI•. he Group Exe¢%bve need to tumtinue lo seek volunteers from pa￿nIS to me foThvard to suppjrt Ihe grvup os helper5. leadw5 or woJthrs of Ihe xecubve commthe and to continue to rai8e funds and to use fvnds lo de for quakty Scoub"ThJ in Ihe IAts¥h area. ou may ehoo$• lo indude rlher statsrrrfnts. vther• relevant, about.. ' polity on grnnimkthg.. ' pohcy programme related investment,. ' contribution made by ¥olunteers. Summ•ry of th• m•in chievements of th• eharity uring the year have 150 n￿rte￿ In the sojui group Ihat ￿n￿l￿ts otyoung peotye nd l•aders. offer an active scoukng that consists of indoor and oul¢knr aclmties as ￿11 as numerous ￿$￿n￿al In"p5. Sorne ftho notable a(*therr*nt$ ofthe grow thi¥ fvwst year indude. • All young peopk *tre offered the oppNtunty of at least one n￿ht away from home • Our annual FaffI￿ caffp*there 150 parErts. carw5 and young peoF4e came fora %*ekend ol activtbes, caffping and athen￿[• was sadty cancelled due to the pandemK hope f*instat6 it in 2022. and re[￿te ￿5￿On$. The young peopkn very gratehJl lorthis cofits"nu+ly whde nK)sl oiher clubs dosed. Thank yo+J lo lh& leadership toam for conb"nuing Scoubng during this tiffle. • The hut F￿leCt continugs and arB nèar rEaty to sl*rt constnJclKJn. • R8thiin*nt ol adutt hdpefs kn an￿1& the gmup c•n o)ntinuo to prDvide scouts.ng to our maxir•Jm capa¢*. An on 8vernge Th￿nIh￿ wesence in the l¢Kal end ￿￿ne sh(A￿a51ng scothing aThJ ow tundraising efforts he Group adhervs ￿ the Scout Awtsab"on's POR. he Group has therefore adopted a low risk strategy lo the in¥e8tm?nt ol its funds. and 81 lunds arn hekl in cash usiig On￿ rroinstream banks and b•Jilding goc*bes. he Group hokts enough rnseTh*s to ¢ov¢r cash flow •nd emErger ituation5. ' i the year end, cash ba￿CeS hvJn•r than usual ￿CaUse Tr￿ Group is currenty 8ctivety fundfaiswig to ra￿e fvnds for th¢ cost of a new Scout hut. Bri•f •tat•m•nt of the charlty'• poliey on D•tsil• of any fund8 mat•iially In dellcit Further li￿n¢la1 f•vl•w delails (Optional informitionl h• young peO￿e vkno attend do so out ofchoKe of their parents and Ihe oung person themselves. Parent5 pay an annual subs¢ripton fee of £126 ery••r. Ofthis some £35 is used io ojverth• ¢o$ts ofrunning Scouting t a National, County and Districl ￿ve1, the baLince goe5 to th¥ 151 mrTrJn Scout Group to coverthe ￿)Sts of njnning and wrAintsining the coul broup, co$￿ mdvde In￿t￿ng watèr rates. elecrnt)ty, iekphone line nd socunty alarm systerrs. thè of bJ1k1ing insurance and the purthase ol ne•4 and ￿plac￿r￿1 •qupff*nt each year. You may ¢hoos• to indude addit￿)nal 1nf0ftnat￿n, ￿ere rekvant about • the ¢hanty's ￿nCApa1 Sou￿$ of funds linduding any ndrdisingl-, . how exFendrturn has Sup￿rted the key obJ.e¢li￿$ ofthe ¢harty'. ' inveslmenl policy and obJe¢b"v•s including any ethi￿1 invèslmenl policy ad¢¥Pt•J. In a¢5Jthn th* Group EXa￿ti￿* Corr*)￿¢ organise ftjnd rnisbng •v8rtts to Ise add￿0Th81 lunds to meet these costs as the subsryytrons al)n• uld be in5uffiwnl to cover all costs and lo k••p a suffioent baL4nco in aecovnt in (ase of an h• Group Ex•eutiv• committeè manw tho ryoup and its finances in A>rdanc8 the eriteria laKI by th• thanty eoffrriMK)n and in Section F Other optional information Thè trustees declawp that they hav¢ approN*d Ihe trustees. rèp￿ abov•. Sign•d on b•hall of th¢ charit￿8 truste Full namelsl n J j L I S Position l•9 S•¢rntary. Chair. TAR 2012 The Main Bank Account Reserves - unrestricted The Group's policy on reserves is to hold sufficient resources to Lolltiiiue tl)e Lliaritable altivities of die group sliould income and fundraising activities fall short. The Group Executive Comrnittcc considers that the group should hold the reserves for the following purposes: i) A general reserve equivalent to three months running costs, ii) Reserves providing working capital. iii) A maintenance reSe￿,e for unplanned emergency repairs on the aging huL iv) reserves to cover the tetnporary rental of an alternative scout hut in the period when the new hut is being builL v) an international scouting reserve to offer financial suptx)rt to Wash Common scout members and young leaders to all¢iid iiilcrjidlioiial jtu)ilx)rees' vi) a reserve for la￿er equipment purchases i.e. tents, canopies, cookers, fridges etc... vii) and, a hardship fund to supwrt eligible families on acti￿111¢5 and camps. The total amount of designated reserves has IKen agreed as £17k. This level of reserves will be reviewed annually but currently having these reserves designated lowers the operational risk at a time where the age of the hut is a prirnary concern. and provides time for thc Trustees to react if circumstances change whilst still meeting short terni operational commitments. Seetion Reserves - un restricted "I'lie fuiidb iii lli¢ s¢ilivii b the sections. Any reserves are designated by the leaders for the purpose of working capital. and ii'ill be spent on thc members of the specific sections. Funds restricted for the purpose of the new scout hut Fundraising started for the neiv hut in July 2016. From July 2016 to March 2017, an), fundraising activities were advertised restricting the income raised for the pU￿Se of the new scout hut. Therefore, any income raised in this tirne will be treated as restricted for this purry)se. Funds in the Fundraising and Saving5 accounts from I April 2017, and pre-July 2016 - unrestricted Any tundraising in this tirne doesn.t specitically restrict the income to the new hut and therefore will be treated as unrcstricted. The Trustees have designated these t.unds t.or the new scout hut which is a priority for the gmup and the fundraising committee. Lt CHARITY COMMISSION Independent examinerfs report on the FOR ENGLAND AND WALES accounts Section A Indep•ndent Examinerfs Report Report to the trustoosl membern of 1•1 Wash Common Scout Group On accounts for th• year 1 31 March 2021 endod I Charity no 1 1033820 Irf any) S•t out on pagos 1 of the Receipt and Payments account I reF(Jrt to the trustees on my examination of the accounts of the above anty ("the Trust-l for the year ended 31AJ3r2021 As the ¢hanty's trustees, you are resp)nsible for the p￿paratIOn ol the accounts In accordance with the requirements of the Chanties Act 2011 {'the Acr) I reFort In respect of my examinatron of the Trust's accounts camed out under section 145 of the 2011 Act and In carrying out rny examination. I have followed all the applicatde Threction6 given by the Charity Commission under section 14515)(bl of the Act. Responsibilities and basis of rgport Independent 11 have completed my exarninaknon. I confimi that no matenal rnatters have examinetrs statement come lo my attention In connection wth the examination (other than that disclosed below ") gives me cause to believe that In. any material respect the accounting records V+ere not kept in accordance V￿th section 130 of the Chanties Act. or the accounts did not ac(xJrd wrth the accounting records, or the accounts did not cofflply wth the applicable requirements concerning the fomi and corrtenl of accounts set out In the Charrties {Accounts and Reports) Regulations 2008 other than any requirement thal the account5 give a Irue and fair view which Is nol a matter considered as part of an Independent examination I have no concems and have come across no other matter5 in conneclion the examinatson to which atterrtion should be drawn In this report In order to enable a proper understarKling of the accounts to be reached. . Please delele the in the brackets rf they ¢*) not appty. Dat•: 2511 or21 Name: Paul Greenan Rg18vant prof￿$10n41 Fellow of the Institute of Finanual Accountants (membership number qualificationl81 or body 2612551 lil any): Addr￿8. 35 Bartholomew Street Newbury RG14 5LL IER Oct 2018 Section 8 Disclosure Ofiiy compi6ie li ifie exatr,,nei -,eeas 4G r,.gr...g.:l .T.a:er.