2023-08-31-accounts - Friends Of Kilmorie

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Charity no. 1033770

FRIENDS OF KILMORIE

Unaudited Financial Statements

31 August 2023

FRIENDS OF KILMORIE

Contents of the Financial statements

For the year ended 31 August 2023

Legal and administrative details	3
Trustees' annual report	4
Independent examiner’s report	7
Receipts and payments	8
Statement of assets and liabilities	9
Notes to the financial statements	10

FRIENDS OF KILMORIE

Legal and administrative details

For the year ended 31 August 2023	For the year ended 31 August 2023
Status	The organisation is a charity registered on 28 February 1994
Charity number	1033770
Registered office and	Friends of Kilmorie
operational address	Kilmorie Primary School
	Kilmorie Road
	London
	SE23 2SP
Bankers	The Co-operative Bank
	P.O. Box 250
	Delf House
	Southway
	Skelmersdale
	WN8 6WT

FRIENDS OF KILMORIE

Trustees' Annual Report

For the year ended 31 August 2023

The trustees present their report with the financial statements of the charity for the year ended 31 August 2023

Principal activity

Friends of Kilmorie is a primary school Parent and Teachers' Association that organises various school events for social and fundraising purposes. Any surplus made is used to buy equipment and services for the school.

Trustees

The trustees appointed during the year ending 31 August 2023 were as follows:

	Appointed	Resigned	Role
Amanda Ussher	21 Sept 22
Jen Cogan	29 Sept 22	30 Oct 22
Joanne Roper	21 Sept 22	31 Dec 22	Co-chair untl 31 Dec 22
Kathryn Lowry	21 Sept 22		Co-chair untl 31 Dec 22 Secretaryfrom Apr 23
Laura Reynolds	21 Sept 22	31 Mar 23	Secretaryuntl Mar 23
Lisa McCrory	21 Sept 22		Treasurer
Lliam Boyle	21 Sept 22
LucyGibson	21 Sept 22	31 Dec 22
Luke Osborne	21 Sept 22
Monika Barnert	21 Sept 22
Oliver Guy	21 Sept 22	20 Jan 23
Rebecca Clancy	24 Jan 23		Co-chair from Jan 23
Rebecca Wickes	21 Sept 22		Co-chair from Jan 23
Stefan Watson	21 Sept 22		DeputyTreasurer
Thracia Perrett	21 Sept 22

The following were Trustees in the previous year and formally resigned at the Annual General Meeting on 21[st] September 2022.

Nadine Hadden	Sheetal Meakin	Susanna Davies	Catherine McAnena
Eleanor Brown	Zara Wright	Noreen Shaikh	Caroline Beasley

Structure, governance and management

The governing document of the charity is its constitution, as amended 16 October 2014 and the charity is constituted as an association.

Trustees are appointed by members of the association (comprising parents, guardians, carers of pupils and school staff) at the Annual General Meeting. Trustees can be co-opted at any time.

Objectives and activities

The Friends of Kilmorie (FOK) is a registered charity and the Parent and Teacher Association (PTA) for Kilmorie School. Its objective, as set out in its constitution, is to advance the education of pupils in the school, in particular by:

developing effective relationships between the staff, parents and others associated with the school
engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.

FOK achieves its objectives by organising activities and events that help the school to build and maintain a strong relationship with its families and the wider local community, while raising funds to support the education and wellbeing of the pupils. This fundraising enables the association to contribute financially to experiences that reinforce pupils' learning and increase their cultural capital, as well as to purchase additional resources, facilities and equipment.

Achievements and performance (Chair's summary)

It was another busy year for FOK’s fundraising activities, with our events well attended and raising much needed funds for the school. The event calendar was largely unchanged from the previous year and feedback we received from all our events was once again very positive.

Our most successful events financially were the Summer and Winter fairs along with a successful sponsored challenge, which involved a community team running the Vitality Big Half. Whilst the Winter fair and the Big Half raised more money than in the previous year, heavy rainfall on the day and night of the Summer fair did have an impact on the amount raised. The rain didn’t seem to dampen enjoyment on the night, and we were really grateful for the support of our community.

In addition to these events we also held:

An Early Years Garden Party, celebrating the King’s coronation, enjoyed by both existing Kilmorie families and those due to start at the school in September.
A school disco for year 3 and above.
A quiz and curry night for parents.

Other successful fundraising activities were also retained, including Christmas cards and year group tea towels. We were grateful for the support of the teachers in making this possible.

During the year several key members of the Committee stepped down, this included a change in Chair and Secretary during the school year. The Committee was, as a result, a lot leaner than in previous years. The team worked hard to ensure the changes didn’t impact on the success of the Committee and I am grateful to all current and previous members for the tremendous effort they put in over the year.

In terms of donations to the school, FOK was able to contribute to the following projects to help support the school:

Funding the project to improve the acoustics in the main hall. This was our funding priority for the year and has made a real difference.
Supporting school trips across the school, this was particularly important this year as the cost of coach travel had materially increased.
Funding the revamp of Susan’s circle to include outdoor music equipment as well as new astroturf.
Providing two new whiteboards for the school.
Providing an allowance to each class teacher to be used to purchase resources for their classroom.

FOK supported the new pre-loved book initiative with the purchase of bookshelves, books and other equipment as well as contributing to the school garden.
Sponsoring International Day and the Great Kilmorie Design initiatives, by covering the cost of resources needed by each class.

This year our general expenses of running the charity were higher than in previous year. The increase was largely a result of some essential maintenance of our storage shed. We also took the opportunity to purchase 10 second hand trestle tables for use at our events, this will reduce our events cost in the future as we wont need to hire as many.

Financial review

The association generates most of its income from fundraising events and in most years has minimal overheads. As this income stream is uncertain, the association avoids committing to expenses that cannot be covered by existing reserves. It is the policy of the association to retain reserves of at least £7,000 to ensure there is sufficient cash to run our key fundraising events each year.

How we support the school

1. Financial support

FOK remains dedicated to fundraising to provide a range of benefits for the school, including ongoing financial support for school trips, classroom resources for class teachers, IT and other equipment and enhancements to the school’s outside areas.

As well as our existing estate agent sponsorship of the two main events, FOK have been promoting matched funding or similar schemes offered by employers.

2. Publicity and building our community

FOK will continue to organise events and activities that bring parents, carers and staff together, building on the already strong sense of community and celebrating the school. Both the trustees and the headteacher feel this to be as important as the fundraising opportunities such events provide.

FOK promotes its work and support for the school via regular updates in the headteacher’s weekly whole school newsletter, social media and FOK representatives in class WhatsApp groups. In addition, trustees network with parents at coffee mornings, open committee meetings and informally in the playground – building on FOK’s ethos of being inclusive and welcoming to all, including those families that are harder to reach.

Declaration

The trustees confirm that to the best of their knowledge, there is no information relevant to the examination of which the independent examiner is unaware. The trustees also confirm that they have taken all the necessary steps to ensure that they themselves are aware of all relevant information and that this information has been communicated to the independent examiner.

Approved by the trustees on 21 March 2024 and signed on their behalf by:

Rebecca Wickes

Chair

Independent examiner’s report to the trustees of Friends of Kilmorie

For the year ended 31 August 2023

I report to the trustees on my examination of the accounts of Friends of Kilmorie ("the charity") for the period 1 September 2022 to 31 August 2023.

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Date: 21 March 2024

Amy Mole

FRIENDS OF KILMORIE

Receipts & Payments

For the year ended 31 August 2023

Note Receipts Fund raising income 2a Donations 2b Total Payments Cost of fundraising events 2a Donations to school 3 Administration costs 4 Total Net of receipts Reconciliation of funds Total funds brought forward 1 Total funds carried forward 1	Restricted Unrestricted 2022-23 £ £ £ 4,988 38,996 43,984 - 1,993 1,993 4,988 40,989 45,977 1,666 13,928 15,594 3,284 34,936 38,220 0 5,133 5,133 4,950 53,997 58,947 38 (13,008) (12,970) - 41,873 41,873 38 28,865 28,903	2021-22 £ 52,619 1,643
		54,262
		16,672 21,053 913
		38,638
		15,624 26,249 41,873

FRIENDS OF KILMORIE

Statement of Assets and Liabilities

As at the end of 31 August 2023

Notes Cash Funds Cash at bank and in hand Total cash at bank & hand Assets Retained for charity use Shed & shelving Gazebo Logik chest freezer Safescan coin counter Unbranded reusable plastc cups 10 trestle tables Represented by Accumulated reserves brought forward 1 Surplus/defcit in year Total	Restricted Unrestricted 2022-23 £ £ £ 38 28,865 28,903 38 28,865 28,903 - 41,873 41,873 38 (13,008) (12,970) 38 28,865 28,903	2021-22 £ 41,873
		41,873
		26,249 15,624
		41,873

Approved by the trustees on 21 March 2024 and signed on their behalf by:

Rebecca Wickes, Chair

FRIENDS OF KILMORIE

Notes to the financial statements

For the year ended 31 August 2023

1. ANALYSIS OF FUNDS AND MOVEMENT OF FUNDS

Restricted Funds Early Years Lion King General funds Total	As at 1 Sept 22 Income Expenditure Gains/ losses Transfers As at 31 Aug 23 - 4,778 4,740 0 0 38 - 210 210 0 0 - 41,873 40,989 53,997 0 0 28,865
	41,873 45,977 58,947 0 0 28,903

2. INCOME GENERATED FROM FUNDRAISING

Christmas fair & activities Tea towels Summer fair & activities Early Years Garden Party School disco Quiz & Curry night Vitality big half 2022 Book sale Lion King Bake Sale Various small events Vitality big half 2023 2022 Challenge Vitality big half 2021 Christmas trees Prior year activities Autumn trail Total	31 Aug 2023 Income Expenditure Surplus £ £ £ 13,544 4,997 8,547 2,947 1,345 1,602 10,032 4,770 5,262 4,778 1,666 3,112 2,051 810 1,241 3,162 1,761 1,401 4,811 - 4,811 753 - 753 210 - 210 91 21 70 1,605 224 1,381 - - - - - - - - - - - - - - - 43,984 15,594 28,390	31 Aug 2022 Income Expenditure Surplus £ £ £ 12,400 4,414 7,986 2,901 1,442 1,459 13,017 4,235 8,782 5,544 2,191 3,353 2,465 1,061 1,404 2,305 1,098 1,207 1,331 318 1,013 580 - 580 - - - - - - - - - 6,634 - 6,634 2,077 - 2,077 1,669 1,535 134 1,394 350 1,044 302 28 274
		52,619 16,672 35,947

FRIENDS OF KILMORIE

Notes to financial statements

For the year ended 31 August 2023

2b. DONATIONS

2b. DONATIONS
	Restricted	Unrestricted	31 Aug	Restricted	Unrestricted	31 Aug
			2023			2022
	£	£	£	£	£	£
Donations below £1,000	-	1,993	1,993	-	1,643	1,643
Total	-	1,993	1,993	-	1,643	1,643

3. DONATIONS TO SCHOOL
	Restricted	Unrestricted	31 Aug	Restricted	Unrestricted	31 Aug
			2023			2022
	£	£	£	£	£	£
School trips	3,074	5,835	8,909	-	3,450	3,450
Sound proofing school hall	-	8,370	8,370	-	-	-
Refit of Susan's circle	-	7,230	7,230	-	-	-
Whiteboards	-	6,948	6,948	-	-	-
Class allowance	-	2,300	2,300	-	2,300	2,300
School garden	-	1,064	1,064	-	193	193
Community liabary	-	1,005	1,005	-	125	125
Lost property shed	-	600	600	-	-	-
Retune steel pans	-	600	600	-	-	-
Festoon lighting	-	460	460	-	1,639	1,639
Lion King funding	210	-	210	-	-	-
International day	-	135	135	-	-	-
Great Kilmorie design	-	220	220	-	-	-
Tablet	-	169	169	-	-	-
Early years outdoor space				7,968	5,378	13,346
Total	3,284	34,936	38,220	7,968	13,085	21,053
4. ADMINISTRATION COSTS
			Total			Total
General fundraising costs			1,292			491
Charity running costs			791			422
General repairs to storage			2,750			-
Purchase Trestle tables			300			-
Total			5,133			913