ANNUAL REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31 March 2025
MEMBER OF THE UK SCOUT ASSOCIATION
1[st] Grundisburgh Scout Group Annual Report 31 March 2025
TRUSTEES REPORT
REFERENCE AND ADMINISTRATIVE INFORMATION
Registered Charity No . Group Registration No . Charity contact name : Charity contact address : Charity main address :
Charity website :
1033767
Mr Stuart Ross
3 Post Mill Crescent, Grundisburgh, Woodbridge, IP13 6UX
The Scout Hut, Grundisburgh Playing Field, off Ipswich Road, Grundisburgh, Woodbridge, Suffolk, IP13 6TJ
www.grundisburghscouts.org.uk
Trustees who manage the Charity
Date appointed Date resigned
THE TRUSTEE BOARD
Group Chair Group Lead Volunteer Group Treasurer Board Member/Minutes Secretary Board Member Board Member Board Member Board Member Board Member
Mrs Alison Banham 14/01/2021 Mr Stuart Ross 04/06/2008 Mrs Rebecca Hewitt 08/10/2023 Mrs Christina Poguntke 18/09/2021 Mrs Caroline Warren 18/09/2021 Mrs Patricia Ross 01/06/1993 Mr David Dring 17/09/2022 Mrs Carly Richmond 08/10/2023 Mr Adrian Adams 07/12/2017
Supporting the Charity and Trustees are the following
GROUP PRESIDENT
SECTION TEAM LEADERS Beaver Section Leader Cub Section Leader Scout Section Leader
SECTION TEAM MEMBERS Beaver Section Member Cub Section Member Scout Section Member Scout Section Member
Mr Philip Stebbings
Ms Zarah Decker Mr Daniel Turner Mr Stephen Swain
Ms Geraldine Millar Mr Kenneth Walls Mr Toby Murrill Mr Daniel Catchpole
DISTRICT SECTION TEAM MEMBERS
Explorer Section Leader Mr David Brown Explorer Section Member Mr Joshua Beavis Explorer Section Member Mr Andrew Vobe
CO-OPTED Advisor for the New HQ Mr Paul Boswell Advisor for the New HQ Mr Jason Banham Advisor for the New HQ Mr Alan Comber Guide Unit Representative Mrs Jo Saagi
Custodian Trustees
The Scout Association Trust Corporation, Gilwell Park, Bury Road, Chingford, London E4 7QW
Professional Advisors
Bankers
Barclays Bank, 1 Princes Street, Ipswich, IP1 1PN Cambridge and Counties Bank, Charnwood Court, 5B New Walk, Leicester LE1 6TE Co-operative Bank – Business, PO Box 250, Skelmersdale, WN8 6WT Nationwide Building Society, Kings Park Road, Moulton Park, Northampton, NN3 6NW Redwood Bank, The Nexus Building, Broadway, Letchworth Garden City, Hertfordshire, SC6 3TA Suffolk Building Society, PO Box 547, Ipswich, IP3 9WZ United Trust Bank, 1 Ropemaker Street, London, EC2Y 9AW
Consultants
Jasmine Fairweather – Advanced Paralegal, Fairweather Law, 10 Riverside, Framlingham, Suffolk, IP13 9AG
Independent Examiner
Celia Comber, 7 Quantock Close. Rushmere St Andrew, Ipswich, IP5 1AS
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1[st] Grundisburgh Scout Group Annual Report 31 March 2025
STRUCTURE GOVERNANCE AND MANAGEMENT
Governing Document
The 1st Grundisburgh Scout Group is part of the Scout Association and belongs to the Deben Scout District. The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
Constitution
The Group is a Trust established under its rules, which are common to all Scouts.
Trustee selection
The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.
Governance
The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group, which is an educational charity. As Charity Trustees they are responsible for complying with legislation applicable to Charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
Members of the Trustee Board complete training within the first few months of joining the Board.
The Board consists of the Chair, Treasurer Group Lead Volunteer and selected Parents or individuals and meets at least three times a year. This Trustee Board exists to support the Group Lead Volunteer in meeting the responsibilities of the appointments and is responsible for:
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The maintenance of Group property;
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The raising of funds and the administration of Group finance;
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The insurance of persons, property and equipment;
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Group public occasions;
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Assisting in the recruitment of Leaders and other adult support;
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Appointing any sub committees that may be required;
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Appointing Group Administrators and Advisors other than those who are elected.
Risk and Internal Control
The Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed, and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property, and equipment. The Group would request the use of buildings, property, and equipment from neighbouring organisations such as the primary school, village hall, sports pavilion, parish rooms and other Scout Groups. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to Leaders, helpers, supporters, and members. The Group, through the capitation fees, contributes to the Scout Associations national accident insurance policy.
Reduced income from fund raising. The Group is reliant upon income from subscriptions and fundraising. The Group does hold a reserve, which should ensure the continuity of activities, should there be a major reduction in income. The Trustee Board could raise the value of subscriptions to increase the income to the Group on an ongoing basis, either temporarily or permanently.
Reduction or loss of Leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there were a reduction in the number of Leaders to an unacceptable level in a particular Section or the Group as a whole, then there would have to be a contraction, consolidation or closure of a Section. In the worst-case scenario, the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there were a reduction in membership in a particular Section or the whole Group, then there would have to be a contraction, consolidation or closure of a Section. In the worst-case scenario, the complete closure of the Group.
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include two signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
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1[st] Grundisburgh Scout Group Annual Report 31 March 2025
OBJECTIVES AND ACTIVITIES
The Purpose of Scouting
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy, and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the World in which we live in. Belief - We explore our faiths, beliefs, and attitudes.
Co-operation - We make a positive difference; we co-operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
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enjoy what they are doing and have fun
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take part in activities indoors and outdoors
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learn by doing
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share in spiritual reflection
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take responsibility and make choices
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undertake new and challenging activities
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make and live by their Promise.
Volunteers
All the Section Leaders and helpers are volunteers and volunteers carry out all the fundraising.
Public Benefit
The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
ACHIEVEMENTS AND PERFORMANCE
The Scout Group comprises of a Beaver Colony, a Cub Pack and a Scout Troop with a Trustee Board. A District managed Explorer Scouts Unit called ‘Fynn Valley’ work closely with the Scout Group and participate in many activities and camps.
Group Chairperson’s Remarks
I would like to say thanks once again to all on the Trustee Board and supporting Committee Members for giving up their time in supporting and working together for the benefit of 1st Grundisburgh Scout Group. Thanks to all the Leaders and Stuart giving up their time to run a varied programme of activities for the young children.
The Trustee Board have successfully run the Annual Duck Race and Fireworks evening raising monies towards the new HQ building. All I can say on this subject is that we have answered many questions, completed many surveys with regards to ecology, highways and planners. My sincere thanks go to Paul Boswell for his dedication, knowledge, guidance and perseverance as our architect in dealing with all these hurdles on behalf of the Scout Group. Let’s hope in the not too distant future we get the planning permission we so desperately need, and can provide a suitable, purpose built building for the Scout Group to enjoy all the activities that we offer them.
Alison Banham, Group Chairperson
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1[st] Grundisburgh Scout Group Annual Report 31 March 2025
Group Lead Volunteer’s Report
Another great year of activities, increased membership, and 14 acres of new play space! The Sections remained full and thriving, providing continued exciting activities to the young people. Every Section camped during the year, which is always our key goal to offer nights away to everyone. Having the new site at Stoney Road has enabled us to create new activities or try out old favourite ones in the new location. Every member is looking forward to creating a brilliant building for years of Scouting to come.
Cubs had a great time at the County Cub Camp at Hallowtree with hundreds of activities and other Cubs from across Suffolk. Scouts and Explorers returned once again to the National Scout Archery Competition and came home with even more medals and awards. The Scouts and Explorers went on Summer Camp with 1[st] Kesgrave Scout Group to Thriftwood Campsite in Brentwood, Essex. They visited a secret Nuclear Bunker, White Water rafting in Lee Valley, Visited Gilwell Park – home of UK Scouting, cycled in Epping Forest and completed the Monopoly Challenge in London by visiting all the streets and stations from the Game.
Beavers had a Christmas sleepover at the Scout Hut where they decorated stockings and waited for Father Christmas to visit. Cubs were back at Hallowtree for their Adventure Challenge Camp and Scouts visited Thorrington Campsite in Essex for theirs. Another Night Hike sleepover was held for the Cubs and the Scouts took on another Expedition Challenge – however much drier this year!
Top Chief Scouts Awards have been gained which is great to see a continued effort by Members to achieve these badges.
Whilst we try to continue excellent Scouting for our Members and manage to cover the necessary ratios for adults required, the Sections do all really need additional support and we therefore are seeking additional help at the weekly meetings for Beavers and Cubs. These additional adults may not necessary be uniformed leaders but having more people involved with the children’s structured programmes will be a much needed benefit.
As always, I owe a big thank you to all our volunteer Leaders, Section Assistants, Young Leaders and Trustee Board members who continue to support me, and I look forward to another exciting year of Scouting at 1[st] Grundisburgh.
Stuart Ross, Group Lead Volunteer
Significant achievements during the year - Criteria and measures used to assess success
Badges
3 Chief Scouts Gold Awards – Congratulations to Nefeli Poguntke, Drew Walls, Petra Jenkins
5 Chief Scouts Silver Awards – Congratulations to Megan Claydon, Owen Flintham, Chester Pynn, William Martin, William Warren-Smith
1 Chief Scouts Bronze Award – Congratulations to Kaitlyn Decker
Various Challenge badges have been completed in each Section. Other badges gained across the Sections were Builder, Space, Safety, First Aid Stage 1 & 2, Pioneer, Road Safety, Nautical Skills, Time on the Water, Hikes and Nights Away.
Camps – All Sections were given an opportunity to a night away during the 2024-2025 year. A total of 26 nights away experiences had been arranged during the reporting year.
UK Scout Association National Archery Competition
Returning once again to the UK Scout Archery Competition held at Phasels Wood in Hertfordshire, a team of Scouts and Explorers from both Kesgrave and Grundisburgh Groups participated and took home 19 medals with our two Teams coming 1[st] and 3[rd] overall.
Grundisburgh Cub Owen Flintham won 4 Medals: 1[st] in Target, 1[st] in Clout, 1[st] in the Team, 2[nd] in Field Archery. Leader Toby won 2 Medals: 1[st] in Target (own equipment) and 1[st] with the Team.
Leader Steve & parent Kathryn won 3[rd] place with the Team. Group Scout Leader Stuart won 4 Medals – all Golds – 1[st] in Target Supplied, 1[st] in Clout, 1[st] in Field Archery and 1[st] with the Team.
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1[st] Grundisburgh Scout Group Annual Report 31 March 2025
New HQ Update
Just over a year on from acquiring the site at Stoney Road, our full planning application was submitted to East Suffolk District Council in July 2024. Within this Application was Topographical Surveys, Stoney Road Speed surveys, Highways Engineer designs for the external footpath, Ecology, Arboricultural and Biodiversity reports.
The application has great support by the Grundisburgh and Culpho Parish Council A NEW HQ FOR OUR 70™ who volunteered to submit the plans via themselves which saves 50% of the planning fee. Paul Boswell one of our Committee Members and Director at Patrick Allen & Associates Architects drew up the plans and has guided the Scout Group through the planning process.
To give the project focus the Group has given it the name ‘Project Platinum’ as the Group will be celebrating 70 years of Scouting in the Village in 2026, and therefore a new building will mark this occasion.
The designs submitted are shown below. Some design points are as follows:
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Placing the building in the middle of the site for best all-round use of the whole 14 acres
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Having the building central for best access and control in Emergencies and Safeguarding situations
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Using the natural internal tree line of the site to hide and blend the building in the rural landscape
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Road access on the safest stretch of Stoney Road – away from the tight bend and any poor visibility
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A building with two halls to suit multiple sections at one time during the day
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Toilets with access to suit the internal building users and any outdoor activities/camping users
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A larger Hall to suit a full-length indoor Archery range, plus other functions
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Kitchens off both halls and an office near the front door
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Internal storage to suit camping equipment, games equipment, plus hall and toilet cleaning materials Parking at the hall for disabled users and loading/unloading
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Pedestrian access up to the HQ from a gate on the eastern point of the site
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New external footpath by Ablitts Meadow to connect to the Village
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Site Plan
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Stoney Cottage Fie oO
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1[st] Grundisburgh Scout Group Annual Report 31 March 2025
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Floor Plan
| Floor Plan
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Elevations
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1[st] Grundisburgh Scout Group Annual Report 31 March 2025
After a few months of East Suffolk validating the paperwork, in October 2024 the application went live on the Planning Website and the public were able to make comments. Before it went live the Group wrote letters to the near by residents to inform them of the impending application, to be open and honest about we are doing because construction works will happen near their homes.
The application listed as DC/24/2708 had 29 comments from residents and Scouting families who were all in favour of support. There were no objections from the public. Suffolk County Highways put a ‘Holding Objection’ on the application as they wanted more information about the visibility splays of the pedestrian crossing and footpath details around Ablitts Meadow. Unfortunately, Suffolk County Highways have not been very efficient in responding to explain exactly what details they need and at the end of the reporting year we are still waiting for them to accept new plans and details submitted.
East Suffolk Planning Department have also not responded to the application and yet no advice or discussion from the Planning Case Officer has been received by the end of this reporting year.
New HQ - Diocese Covenant
The site at Stoney Road was once a former piece of land owned by the St.Edmundsbury and Ipswich Diocese, used many years ago as farming land they rented out. Attached to the land is a Covenant set up by the Diocese which restricted the site to be only farming land and have no buildings. This Covenant was known to the Group when purchasing the land. Discussion with the Diocese as to whether a Scout Group can build on it were taken before purchased. The Diocese said they can release the Covenant and change its use for Community benefits, such as a new Scout HQ. However, the Group would still require paying them some funds to release the Covenant and pay the legal fees. The chosen amount was £10,000 to be paid after planning permission was granted. The Group have employed Jasmine Fairweather an Advanced Paralegal at Fairweather Law in Framlingham to help with the legal matters with this change of Covenant.
New HQ - Grass Cutting, Tree and Hedges Planting
While we waited for Planning Permission to come through the Group has been busy at the site to assist with the Ecology and Biodiversity net gain i.e. introducing more trees and hedges than what we take away with construction. Over 250 metres of mixed species hedgerow and 150 mixed native trees have been planted on the site since its purchase. This is far more than what we will take away in the build process. We would like to thank the group of parents and young members who came along and planted these trees and hedgerow.
The site continues to grow grass and with the help of Group President Phil Stebbings he has managed to maintain it so that Sections can still enjoy playing and having activities there.
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Grass Cutting
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Planting Hedgerow
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New HQ - Expenses A breakdown of all expenses so far regarding the New Headquarters can be found in the Notes to the Accounts, Section 12, page 19.
Changes to Scouting, Committee & Trustees
During the past year the Scout Association had made some changes to roles within the Group. Leadership Sections are now into ‘Teams’ which allows better movement of individuals to other Sections i.e. A Cub Leader becoming a Scout Leader. The structure of Executive Committee’s has also changed where now there is only up to 12 Trustees who manage the Groups finances and facilities.
This new structure has been incorporated at 1[st] Grundisburgh as stated on Page 2, but due to the unique and excellent efforts of all our Executive Committee Members we will continue to hold meetings with everyone as before – all Leaders, Trustees and Co-opted people. Our unifying goal is to create this New HQ for our Scouting, and we think it is best to do this altogether.
We would like new parents or people to join as Trustee’s or attached Committee members, so we will continue to look for individuals.
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1[st] Grundisburgh Scout Group Annual Report 31 March 2025
Our Events for the Village and Community
The Duck Race returned once again on a mild cool Sunday afternoon. After the sell out of Ducks in 2023 we increased the amount to 3000. This would be the absolute limit for any future years. The event again was extremely popular, thus proving a Sunday afternoon is the ideal way to go because it suits families. All Ducks were sold with 25 prizes available. The Trustee board set a target of 25 prizes as this felt like the correct amount for 3000 ducks. The whole event took £5,199 profit which was the most ever the Duck Race has taken in its 15 years.
The 2024 Fireworks Display was held once again on the Playing Field. This year the date clashed with School half term and some members of the Trustee Board and the Committee were unavailable, so new members were used in the Launch team. The pre-set list from the Fireworks Shop worked well again and we saw increased sales online and at the gates on the night. The turnout was around 1300 people. With the closure of William Stores there were far fewer paper tickets, something to consider removing completely in future years. Over 1100 items of food were cooked and we were praised for the quickness of food delivery, however this is almost at our maximum that we can achieve in the time and area constraints of the hard standing basketball court. The event raised £7,124 profit for the Group which was another huge amount for the new HQ funds and proves that the Firework Display is now our most popular and lucrative event.
New Group Trailer
Towards the end of 2024, our Scout Leader Steve changed his job and no longer had a white van which the Group regularly used for camps and events. It was therefore time the Scout Group purchased a new Group Trailer. A 10ft by 5ft Blue Line Trailer was put on order costing almost £6000. The Scout Group has been very fortunate, as the Burgh Wood Trust kindly offered to pay for it, plus a bit towards our recent hedge planting. We are entirely grateful to the Wood Trust as this piece of equipment will be essential for all our future events and camps. Picture of the Trailer with its first Scouting use at the Scouts Expedition Challenge in March 2025.
Health and Safety Review
Every step to reduce risk within activities and events is taken and our complete set of Risk Assessments are available in the Scout Hut office. These are modified when needed to reflect any changes. This document works alongside common practices and assessing ongoing risks when completing the activity. New unforeseen dangers and changes to practices may develop during the activity or event and the Leadership team will adapt as per the circumstances at the time. All Leaders and Trustee Board training is reviewed and updated when required.
Our Aims
The purpose of Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. 1[st] Grundisburgh Scout Group continues to strive to achieve this by a balanced programme across all Sections working alongside all volunteer Leaders, Assistants, and parents, with support from District, County, and other Scout Groups. We intend to offer all members a night away experience per year, where possible, and give members the opportunity to achieve the top-level awards in their Section. Our future aims are to keep the Scouting adventures available to new members within the local Community, and to seek better facilities, in the form of a new headquarters for our current members, thus enhancing their Scouting life experiences.
Strategies for achieving stated aims and objectives
At 1[st] Grundisburgh Scout Group we have strived and will continue to:
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Achieve top awards by blending Section activities and individual efforts undertaken within home lives.
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Utilise the open space of the playing field as well as the indoor space when creating a programme.
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Bring aspects of teamwork and leadership into the meetings, activities and games we organise in creative and challenging ways.
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Implement new activities in the programme which members are unable to experience at school or within the home environment. This is then reviewed and improved for next time.
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Continue being visible within Grundisburgh village community and the wider area at the parades and the family friendly events such as our Duck Race and Fireworks Display which are open to the public.
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Work alongside other Scout Groups in the area to expand Scouting experiences and interactions.
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Maintain a continuous steady number of young members participating whilst seeking to increase our team of volunteer adults to support the Sections.
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Offer members at least one night away camping and outdoor experience during the year, if practical.
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Make it enjoyable for children and adults alike.
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Continue our quest for a new Headquarters with improved facilities for our members and their families
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1[st] Grundisburgh Scout Group Annual Report 31 March 2025
FINANCIAL REVIEW
Group Treasurer Remarks
The Scout Group continues to show a healthy income, with operational costs being covered by the General Funds. Income from the textile bin reduced by £474 due to reduction in the price received per kilo. However, funds raised from the duck race increased by £421 and £206 was raised through Easy Fundraising.
Technical issues with accessing gift aid claims on the HMRC website meant that a claim due to be made in 2024/25 relating to 2023/24 membership fees was not completed before the end of the financial year. This claim for £1,133.69 was made in 2025/26 and will be accounted for within the 2025/26 accounts, as well as the claim relating to 2024/25 membership fees.
The New HQ fund has continued to benefit from higher interest rates and increased balances from fundraising. Interest on investments for the HQ Fund increased by £6,646 to £26,378. The General Fund also benefited with an increase in interest from £435 in 2023/24 to £633 in 2024/25.
Expenditure on the new HQ was limited in 2024/25 as the Group submitted the planning application for the site and awaits the outcome of the application. Total expenditure on the new HQ as of 31st March 2025 including purchase of the site, fees, surveys and fencing was £175,903 (£173,567 as at 31st March 2024). This was paid for from the New HQ Fund which is held as a separate reserve, with independent bank accounts to the income and expenditure of running Section meetings and activities. As of 31st March 2025, the New HQ fund held £653,543 of cash and investments to continue with the work to build the new HQ (£614,929 at 31st March 2024). Fundraising will continue and additional grants will be sought to add to the funds available to build the new HQ building.
Rebecca Hewitt, Group Treasurer
Performance of material fundraising
Duck Race – Sticking to a Sunday afternoon we raised the total to 3000 racing ducks in 2024. These were all sold and the biggest ever profit of £5,199 was made. This surpassed our expectations and proved moving to a Sunday afternoon fills a slot in Families weekend plans.
Fireworks Display – Another big year for the Display as its popularity increases and a profit of £7,124 was made. This too is the most profit ever produced from any Display as the event grows.
Textile Bin – Although the Textile bin continues to be well used, the value of Textiles has dramatically gone down to 8p per kilo. In the reporting year we collected in £791, which is still a good amount that helps support the general funds which pay for insurance, electric and new equipment.
Easy Fundraising – After the loss of Amazon Smile the Group created an account with Easy Fundraiser. This scheme allows online shopping companies to donate a percentage of your shopping total cost to the Scout Group at no charge to the customer. 44 people have signed up to Easy Fundraiser and within half a year £206 has already been received.
New HQ Savings Accounts
The funds are still spread across different savings accounts with different banking institutions to reduce the risk. Consideration is also made to maximise our investments. Minor and low amount funds required for surveys and fencing equipment were readily available from within the Co-op accounts.
During the year the Bank of England interest rates have started to drop, however they remain higher than normal which still proves lucrative for the Group in terms of interest gained. A United Trust 1 Year Bond was renewed for 1 more year at 4.75% and a Cambridge & Counties 1 Year Bond was renewed for 6 Months at 4.35%. Depending on the process and timescale of the New HQ these funds from the two bonds will be available and ready to use at 6 month intervals.
Reserves Policy
As described above, it is the intention of the Trustee Board to keep a general fund and its reserve for the upkeep and repair of the current Scout Hut, and at least one year’s expenses for the running of the Group.The Trustee Board has designated reserves for the new HQ fund, thus providing a building which will secure the future of Scouting in Grundisburgh and the surrounding area. These designated reserves will be held in several accounts to gain interest and spread the risk of loss.
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1[st] Grundisburgh Scout Group Annual Report 31 March 2025
Finances Flow Chart
The chart below shows the breakdown of accounts, the transfer of money and how each account is funded.
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1%t Grundisburgh Scout Group — All Finances explained March 2025
==> = Funds IN == = TRANSFER <== Funds MOVEMENT == = New HQ EXPENSES
Income from Fundraisin Donationsm
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i i Fundraising: Subscriptions Paid
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Summary
Once again, the Scout Group is in a good financial position. It is expected there will be no major costs to the current Scout Hut, apart from future electricity and insurance expenses. As the Scout Group continues to grow with the events then it is likely new Gazebos, BBQ and other equipment and materials are needed for future years usage, this will reduce the amount of kit borrowed from 1[st] Kesgrave Scout Group.
We hope the Planning Application will eventually come through and be in our favour. The 14-acre site gives us a glimmer of hope of an ideal venue for Scouts and Guides across the District, County and UK to use for activities, sending the Group onto a new exciting pathway in the future.
With membership numbers on the rise, we need to concentrate on recruiting more Adults to join the Leadership team. This would not necessary be as Uniformed Leaders, but as regular Section Assistants, who can provide support, and be part of the team to run the weekly meetings for our young members to interact, achieve and experience the Scouting way that we all enjoy.
Approved by
Mrs Alison Banham Group Chairperson
Mrs Rebecca Hewitt Group Treasurer
Date:
2025
11
1[st] Grundisburgh Scout Group Annual Report 31 March 2025
STATEMENT OF FINANCIAL ACTIVITIES SUMMARY
FOR THE YEAR ENDED 31ST MARCH 2025
| Note INCOMING RESOURCES Income from: Donations and legacies Charitable activities Other trading activities Investment income Other Total 3 RESOURCES EXPENDED Expenditure on: Raising funds Charitable activities Other Total 4 Net movement in funds Reconciliation of funds Fund balance brought forward Fund balance carried forward |
General Fund £ 9,516 4,972 791 633 565 16,477 20 7,811 1,624 9,455 7,022 17,456 24,478 |
New HQ Fund £ 1,615 - 16,349 26,378 - 44,342 3,664 - - 3,664 40,678 788,767 829,445 |
Total 2025 £ Total 2024 £ 11,131 3,561 4,972 2,411 17,140 17,068 27,011 19,732 565 477 60,819 43,249 3,684 5,627 7,811 5,945 1,624 441 13,119 12,013 47,700 31,236 806,223 774,987 853,923 806,223 |
|---|---|---|---|
The annexed notes form an integral part of these accounts
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1[st] Grundisburgh Scout Group Annual Report 31 March 2025
BALANCE SHEET
AT 31 MARCH 2025
| Note FIXED ASSETS Tangible assets 6 CURRENT ASSETS Debtors and prepayments Cash at bank and in hand 7 Total current assets Less: Creditors Amount falling due within one year Net current assets TOTAL ASSETS LESS CURRENT LIABILITIES FUNDS General Fund New HQ Fund TOTAL FUNDS |
General Fund £ 4,729 4,729 - 19,749 19,749 - 19,749 24,478 24,478 - 24,478 |
New HQ Fund £ 175,903 175,903 - 653,542 653,542 - 653,542 829,445 - 829,445 829,445 |
Total 2025 £ 180,632 180,632 - 673,291 673,291 - 673,291 853,923 24,478 829,445 853,923 |
Total 2024 £ 174,009 |
|---|---|---|---|---|
| 174,009 1,001 632,186 |
||||
| 633,187 973 |
||||
| 632,214 | ||||
| 806,223 17,456 788,767 |
||||
| 806,223 |
Approved by Chairperson Treasurer Date
==> picture [100 x 67] intentionally omitted <==
The annexed notes form an integral part of these accounts
13
1[st] Grundisburgh Scout Group Annual Report 31 March 2025
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025
1. Basis of preparation
Basis of accounting
The Charity constitutes a public benefit entity as defined by FRS 102. The accounts have been prepared in accordance with Accounting and Reporting by Charities; Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102), the Charities Act 2011 and UK Generally Accepted Accounting Practice.
The financial statements have been prepared to give a ‘true and fair view’ and have departed from the Charities (Accounts and Reports) Regulations 2008 0nly to the extent required to provide a ‘true and fair’ view. The departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their annual accounts in accordance with the Financial Reporting Standard and applicable in the UK and Republic of Ireland (FRS102) issued in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has been withdrawn.
The financial statements are prepared on a going concern basis under the historical cost convention. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest pound.
Change in Basis There has been no change to the accounting policies or estimates (valuation rules and methods of accounting) since last year.
2. Accounting policies
Recognition of incoming These are included in the Statement of Financial Activities (SoFA) when resources - the charity becomes entitled to the resources; - the trustees are virtually certain they will receive the resources; and - the monetary value can be measured with sufficient reliability. Membership subscriptions Memberships subscription collected on behalf of other parts of the Scout Movement are reported in the SoFA net of any amount paid out. This is because these subscriptions are in effect held as agents before being paid out. Offsetting There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102. Grants and donations Legacies, grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources, and these have been received. Tax reclaims on donations Incoming resources from tax reclaims are included in the SoFA when they are received and gifts Gifts in kind Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are not valued or included in the accounts
Donated services and The value placed on these resources is not included in the accounts Facilities Volunteer help The value of any voluntary help received is not included in the accounts Investment income This is included in the accounts when received. Liability recognition Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Governance and Support costs Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. These costs have been included in the charitable activity costs.
Current asset investments
The charity has investments of cash and cash equivalents with a maturity date of less than one year held for investment purposes rather than to meet short term cash commitments as they fall due.
14
1[st] Grundisburgh Scout Group Annual Report 31 March 2025
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2025
3. Analysis of Incoming Resources
| Voluntary Income Membership Subscriptions Less: Membership Fess Paid Gift Aid Donations and Gifts Charitable Activities Beaver Sleepover Cub Camp - Hallowtree Cub Hike / Sleepover Cub County Camp Scout - Expedition Camp Scout Camp - Hallowtree District Camp Meeting Activities Uniform and badges Other Trading Activities Textile Clothing Bank Amazon Smile Easy Fundraising New HQ Duck Race Firework Night Investment Income Interest (gross) on Bank Accounts Other Income Hall Rent Explorers TOTAL INCOMING RESOURCES |
General Fund £ 6,120 (2,771) 3,349 - 6,167 9,516 96 585 310 936 401 900 1,575 35 134 4,972 791 - - - - - 791 633 633 565 - 565 16,477 |
New HQ Fund £ - - - - 1,615 1,615 - - - - - - - - - - - 206 157 5,971 10,016 16,349 26,378 26,378 - - - 44,342 |
Total 2025 £ Total 2024 £ 6,120 4,505 (2,771) (2,928) 3,349 1,578 - 1,622 7,782 361 11,131 3,561 96 104 585 610 310 150 936 - 401 528 900 630 1,575 91 35 148 134 150 4,972 2,411 791 1,265 - 40 206 - 157 - 5,971 5,550 10,016 10,214 17,140 17,068 27,011 19,732 27,011 19,732 565 460 - 17 565 477 60,819 43,249 |
|---|---|---|---|
15
1[st] Grundisburgh Scout Group Annual Report 31 March 2025
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2025
4. Analysis of Resources Expended
| Fundraising costs Fireworks Night Duck Race Fundraising equipment costs Lottery Licence Charitable Activities Youth Programme Beaver Sleepover Cub Camp - Hallowtree Cub Hike / Sleepover Cub County Camp Scout - Expedition Camp Scout Camp - Hallowtree District Camp Meeting Activities - Beavers Meeting Activities - Cubs Meeting Activities - Scouts Materials and Equipment Gas Refill Uniform Badges Scout Hut Costs Insurance Electricity Repairs and Renewals Rent Survey of Old Site Governance Costs Admin Materials and Equipment AGM OSM Fees Go Cardless Fees Website Gifts Training Other Depreciation TOTAL RESOURCES EXPENDED |
~~16~~ General Fund £ - - - 20 20 123 566 224 902 422 572 1,695 84 26 52 240 142 551 444 6,041 1,065 264 42 180 - 1,551 10 69 20 - 68 33 19 218 7,811 1,624 1,624 9,455 |
New HQ Fund £ 2,892 771 - - 3,664 - - - - - - - - - - - - - - - - - - - - - - - - - 3,664 |
Total 2025 £ 2,892 771 - 20 3,684 123 566 224 902 422 572 1,695 84 26 52 240 142 551 444 6,041 1,065 264 42 180 - 1,551 10 69 20 - 68 33 19 218 7,811 1,624 1,624 13,119 |
Total 2024 £ 3,688 1,659 260 20 |
|---|---|---|---|---|
| 5,627 | ||||
| 25 551 97 - 449 429 125 146 306 122 1,086 - 464 255 |
||||
| 4,055 1,012 178 225 180 - |
||||
| 1,595 15 117 - 84 65 15 - |
||||
| 296 | ||||
| 5,945 | ||||
| 441 | ||||
| 441 | ||||
| 12,013 |
1[st] Grundisburgh Scout Group Annual Report 31 March 2025
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2025
| 5. Trustees and other related parties Trustee expenses re-imbursed Group Scout Leader Other Trustees All amounts paid were to reimburse expenditure on behalf of the Group. Trustee remuneration in the year ended 31 March 2025 was nil (2024 nil) 6. Fixed Assets New HQ £ Trailer £ Container £ Cost At 1 April 2024 173,567 - 1,555 Additions 2,336 5,912 - Disposals - - - At 31 March 2025 175,903 5,912 1,555 Depreciation At 1 April 2024 - - 1,468 Depreciation for the year - 1,182 87 Disposals - - - At 31 March 2025 - 1,182 1,555 Net Book Value At 1 April 2024 173,567 - 87 At 31 March 2025 175,903 4,729 - |
Total 2025 £ Total 2024 £ 1,686 2,473 404 2,314 2,090 4,787 Furniture & Equipment £ Total £ 6,752 181,874 - 8,248 - - 6,752 190,121 6,397 7,865 355 1,624 - - 6,752 9,489 355 174,009 - 180,632 |
|---|---|
Depreciation is calculated to write down the value of fixed assets over their expected useful lives. The rates used are:
| The rates used are: | |||||
|---|---|---|---|---|---|
| Furniture and equipment | 50% 1st Year, 25% 2nd Year, 25% 3rd Year | ||||
| Container | 50% 1st Year, then balance over 9 years | ||||
| Trailer | 20% 1st Year, then balance over 9 years | ||||
| New HQ | 0% (not yet built) | ||||
| 7. Cash at Bank and in hand | General | New HQ | Total | Total | |
| Fund | Fund | 2025 | 2024 | ||
| £ | £ | £ | £ | ||
| Cambridge & Counties (1-year bond 5.0%) | - | 100,000 | 100,000 | 100,000 | |
| Cambridge & Counties (2-year bond 1.5%) | - | - | - | - | |
| Cambridge & Counties (95-day notice) | - | 150,000 | 150,000 | 150,000 | |
| United Trust Bank (1-year bond 5.06%) | - | 100,000 | 100,000 | 100,000 | |
| United Trust Bank (1-year bond 3.80%) | - | - | - | - | |
| Nationwide Building Society (95-day notice) | - | 100,000 | 100,000 | 70,000 | |
| Redwood Bank (35-day notice) | - | 100,000 | 100,000 | 100,000 | |
| Suffolk Building Society | - | 80,000 | 80,000 | 80,000 | |
| Co-op Savings | - | 20,000 | 20,000 | 12,000 | |
| Co-op Current Account | - | 3,542 | 3,542 | 2,929 | |
| Redwood Bank (95 Day notice) | 13,118 | - | 13,118 | 12,548 | |
| Barclays Savings | 3,824 | - | 3,824 | 2,062 | |
| Barclays Current Account | 2,774 | - | 2,774 | 2,604 | |
| Petty Cash Tin | ~~17~~ 33 19,749 |
- 653,542 |
33 673,291 |
44 632,186 |
1[st] Grundisburgh Scout Group Annual Report 31 March 2025
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2025
| 8. Debtors & Creditors Debtors / prepayments Creditors / receipts in advance 9. Analysis of net assets between funds Fixed Assets Cash at bank and in hand Other current assets/liabilities Fixed Assets Cash at bank and in hand Other current assets/liabilities 10. Fund reconciliation Balance at 31 March 2024 £ General Fund 17,456 New HQ Fund 788,767 806,223 Balance at 31 March 2023 £ General Fund 15,838 New HQ Fund 759,149 774,987 Fund descriptions Unrestricted funds General fund for |
8. Debtors & Creditors Debtors / prepayments Creditors / receipts in advance 9. Analysis of net assets between funds Fixed Assets Cash at bank and in hand Other current assets/liabilities Fixed Assets Cash at bank and in hand Other current assets/liabilities 10. Fund reconciliation Balance at 31 March 2024 £ General Fund 17,456 New HQ Fund 788,767 806,223 Balance at 31 March 2023 £ General Fund 15,838 New HQ Fund 759,149 774,987 Fund descriptions Unrestricted funds General fund for |
General Fund 2025 £ - - Income £ 16,477 44,342 60,819 Income £ 8,028 35,222 43,250 the day to day |
New HQ Fund 2025 £ Total 2025 £ Total 2024 £ - - 1,001 - - 973 General Fund 2025 £ New HQ Fund 2025 £ Total 2025 £ 4,729 175,903 180,632 19,749 653,542 673,291 - - - 24,478 829,445 853,923 General Fund 2024 £ New HQ Fund 2024 £ Total 2024 £ 442 173,567 174,009 17,258 614,929 632,186 (243) 272 29 17,456 788,767 806,223 Expenditure £ Transfers £ Balance at 31 March 2025 £ (9,455) - 24,478 (3,664) - 829,445 (13,119) - 853,923 Expenditure £ Transfers £ Balance at 31 March 2024 £ (6,406) (3) 17,456 (5,607) 3 788,767 (12,013) - 806,223 running expenses of the Scout Group |
|---|---|---|---|
| Designated funds | The New HQ Fund represents money from legacies and fundraising surpluses which has been set aside to fund a new building. |
14. Capital Commitments
At 31 March 2025 the Group was awaiting the outcome of a planning application for the new HQ. Construction is expected to commence during 2025/26, subject to planning permission being granted. At 31 March 2024 the Group had purchased a site for the new HQ.
18
1[st] Grundisburgh Scout Group Annual Report 31 March 2025
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2025
| NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 |
|
|---|---|
| 12. New Headquarters Expenses Breakdown Total 2025 £ Total Previous Years £ |
Total Expenditure £ |
| The Site Site Purchase 150,000 Bank CHAPS Fee 25 |
150,025 |
| Legal Fees Birketts Solictor 12,552 Fenn Wright - Land Agent 3,900 Scout Association Trust 540 Land Registry Fee 230 Diocese Legal Fees 2,400 |
19,622 |
| Surveys Land Registry Searches 44 Contaimination Survey 567 Drainage and Water Enquiry 250 Topographical Survey 600 Road & Access Engineer Plans 1,284 County Highways Map 66 Ecology Report 860 Biodiversity Report 462 |
4,133 |
| Landscaping Fencing 595 Stock Fencing 291 Hedging and Trees 610 Fence Concete 20 Type 1 Crush 315 |
1,831 |
| Other Pre-App Fee 222 Water Investigations 70 |
292 |
| GRAND TOTAL | 175,903 |
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1[st] Grundisburgh Scout Group Annual Report 31 March 2025
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE 1ST GRUNDISBURGH SCOUT GROUP
I report on the Accounts of the 1st Grundisburgh Scout Group for the year ended 31 March 2025, which are set out on pages 2 to 19.
Respective responsibilities of Trustees and Examiner
As the Charity Trustees of the Trust, you are responsible for the preparation of the Accounts in accordance with the requirements of the Charities Act 2011 (‘The Act’).
I report in respect of my examination of the Trust’s accounts carried out under Section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent Examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
Accounting records were not kept in respect of the Charity as required by Section 130 of the Act: or
-
The Accounts do not accord with those records: or
-
The Accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the Examination to which attention should be drawn in this report in order to enable a proper understanding of the Accounts to be reached.
Name: Celia Comber
Address: 7 Quantock Close Rushmere St Andrew Ipswich IP5 1AS Date: 2 September 2025
20