## **ANNUAL REPORT AND ACCOUNTS**
**FOR THE YEAR ENDED 31 March 2024**
**MEMBER OF THE UK SCOUT ASSOCIATION**
_**1[st] Grundisburgh Scout Group Annual Report 31 March 2024**_
## **TRUSTEES REPORT**
## **REFERENCE AND ADMINISTRATIVE INFORMATION**
_Registered Charity No_ . 1033767 _Group Registration No_ . _Charity contact name_ : Mr Stuart Ross _Charity contact address_ : _Charity main address_ :
3 Post Mill Crescent, Grundisburgh, Woodbridge, IP13 6UX
The Scout Hut, Grundisburgh Playing Field, off Ipswich Road, Grundisburgh, Woodbridge, Suffolk, IP13 6TJ
_Charity website_ :
www.grundisburghscouts.org.uk
## _**Trustees who manage the Charity**_
**Date appointed Date resigned**
THE TRUSTEES **-** _Ex Officio_
Group Chair Group Scout Leader Secretary Treasurer Treasurer Minutes Secretary Group President Beaver Leader Representative Cub Leader Representative Cub Leader Representative Scout Leader Representative Scout Leader Representative Explorer Leader Representative
## _Elected Representatives_
Parent Rep Parent Rep Parent Rep Parent Rep Parent Rep
_Nominated Representatives_ Advisor for the New HQ Advisor for the New HQ Cub Pack Assistant Explorer Unit Assistant
_Co-opted Representatives_ Guide Unit Representative
Mrs Alison Banham 14/01/2021 Mr Stuart Ross 04/06/2008 Mrs Patricia Ross 01/06/1993 Mrs Carly Richmond 14/06/2013 08/10/2023 Mrs Rebecca Hewitt 08/10/2023 Mrs Christina Poguntke 18/09/2021 Mr Philip Stebbings 13/05/2008 Ms Zarah Decker 18/09/2021 Mr Daniel Turner 18/09/2021 Mr Adrian Adams 07/12/2017 Mr Stephen Swain 07/12/2017 Mr Toby Murrill 17/09/2022 Mr David Brown 18/09/2021 Mrs Caroline Warren 18/09/2021 Mr Paul Boswell 18/09/2021 Mr Daniel Catchpole 08/10/2023 Mr David Dring 17/09/2022 Mrs Carly Richmond 08/10/2023 Mr Jason Banham 07/12/2017 Mr Alan Comber 17/09/2022 Mr Kenneth Walls 18/09/2021 Mr Andrew Vobe 08/10/2023 Mrs Jo Saagi 17/09/2022
Custodian Trustees The Scout Association Trust Corporation, Gilwell Park, Bury Road, Chingford, London E4 7QW
## _**Professional Advisors**_
_Bankers_
Barclays Bank, 4 Church Street, Woodbridge, IP12 1DJ
Cambridge and Counties Bank, Charnwood Court, 5B New Walk, Leicester LE1 6TE Co-operative Bank – Business, PO Box 250, Skelmersdale, WN8 6WT
Nationwide Building Society, Kings Park Road, Moulton Park, Northampton, NN3 6NW Redwood Bank, The Nexus Building, Broadway, Letchworth Garden City, Hertfordshire, SC6 3TA
Hampshire Trust Bank, 55 Bishopsgate, London, EC2N 3AS Suffolk Building Society, PO Box 547, Ipswich, IP3 9WZ United Trust Bank, 1 Ropemaker Street, London, EC2Y 9AW
_Consultants_
Mark Sargeantson - Land Surveyor, Fenn Wright, 1 Buttermarket, Ipswich, IP1 1BA Louisa Saunders – Solicitor, Birketts LLP, 141-145 Princes St, Ipswich IP1 1QJ
_Independent Examiner_ :
Celia Comber, 7 Quantock Close. Rushmere St Andrew, Ipswich, IP5 1AS
```
2
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_**1[st] Grundisburgh Scout Group Annual Report 31 March 2024**_
## **STRUCTURE GOVERNANCE AND MANAGEMENT**
## _**Governing Document**_
The 1st Grundisburgh Scout Group is part of the Scout Association and belongs to the Deben Scout District. The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
## _**Constitution**_
The Group is a Trust established under its rules, which are common to all Scouts.
## _**Trustee selection**_
The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.
## _**Governance**_
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group, which is an educational charity. As Charity Trustees they are responsible for complying with legislation applicable to Charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first few months of joining the Committee.
The Committee consists of three independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual Section Leaders and Parent representation and meets at least three times a year. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
- ❖ The maintenance of Group property;
- ❖ The raising of funds and the administration of Group finance;
- ❖ The insurance of persons, property and equipment;
- ❖ Group public occasions;
- ❖ Assisting in the recruitment of Leaders and other adult support;
- ❖ Appointing any sub committees that may be required;
- ❖ Appointing Group Administrators and Advisors other than those who are elected.
## _**Risk and Internal Control**_
The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
_Damage to the building, property, and equipment._ The Group would request the use of buildings, property, and equipment from neighbouring organisations such as the primary school, village hall, sports pavilion, parish rooms and other Scout Groups. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
_Injury to Leaders, helpers, supporters, and members._ The Group, through the capitation fees, contributes to the Scout Associations national accident insurance policy.
_Reduced income from fund raising._ The Group is reliant upon income from subscriptions and fundraising. The Group does hold a reserve, which should ensure the continuity of activities, should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the Group on an ongoing basis, either temporarily or permanently.
_Reduction or loss of Leaders._ The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there were a reduction in the number of Leaders to an unacceptable level in a particular Section or the Group as a whole, then there would have to be a contraction, consolidation or closure of a Section. In the worst-case scenario, the complete closure of the Group.
_Reduction or loss of members._ The Group provides activities for all young people aged 6 to 14. If there were a reduction in membership in a particular Section or the Group as a whole then there would have to be a contraction, consolidation or closure of a Section. In the worst-case scenario, the complete closure of the Group.
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include two signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
_3_
_**1[st] Grundisburgh Scout Group Annual Report 31 March 2024**_
## **OBJECTIVES AND ACTIVITIES**
## _**The Purpose of Scouting**_
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
## _**The Values of Scouting**_
As Scouts we are guided by these values:
**Integrity** - We act with integrity; we are honest, trustworthy, and loyal. **Respect** - We have self-respect and respect for others. **Care** - We support others and take care of the World in which we live in.
**Belief** - We explore our faiths, beliefs, and attitudes.
**Co-operation** - We make a positive difference; we co-operate with others and make friends.
## _**The Scout Method**_
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
- ❖ enjoy what they are doing and have fun
- ❖ take part in activities indoors and outdoors
- ❖ learn by doing
- ❖ share in spiritual reflection
- ❖ take responsibility and make choices
- ❖ undertake new and challenging activities
- ❖ make and live by their Promise.
## _**Volunteers**_
All the Section Leaders and helpers are volunteers and volunteers carry out all the fundraising.
## _**Public Benefit**_
The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
## **ACHIEVEMENTS AND PERFORMANCE**
The Scout Group comprises of a Beaver Colony, a Cub Pack and a Scout Troop with an Executive Committee. A District managed Explorer Scouts Unit called ‘Fynn Valley’ work closely with the Scout Group and participate in many activities and camps.
## _**Group Chairperson’s Remarks**_
Firstly, thanks go to Carly Richmond for all her hard work on being Treasurer over the past 10 years. Carly has remained on the Committee as Parent Representative. We welcomed Rebecca Hewitt as our new Treasurer and thanks go to her for taking on this role.
Behind the scenes the Committee has been extremely busy and has secured a plot of land for the New HQ, on the Village boundary along Stoney Road. This is an exciting venture and we will be able to offer lots of opportunities and activities on this land for the Scouting and Guiding members of Grundisburgh and the local Community.
Once again, the Annual Duck Race and Fireworks Events, which are our major fundraisers have been hugely supported by the local Community and we are thankful for their support. We continue to run these successful events for the enjoyment of all and hope to run new events in the future with all monies going towards the new HQ project.
I would like to thank Stu and his Leadership team in running a varied, challenging and fun programme of events and activities for the Beavers, Cubs, Scouts and Explorer Sections and giving up their time to do this. Our Scouting goes from strength to strength and will impact and guide children's lives for their future. Thanks once again to all Committee members in their hard work and support this past year and rising to the challenges Scouting offers.
Alison Banham, Group Chairperson
_4_
_**1[st] Grundisburgh Scout Group Annual Report 31 March 2024**_
## _**Group Scout Leader’s Report**_
A packed year of activities and increased membership, plus becoming Landowners! 2023 has been an eventful year. The Sections remained full and thriving, providing exciting activities to the young people. Every Section camped during the year, and we even attended an excellent District Camp in the same grounds of the Latitude Festival at Henham Park.
Scouts and Explorers returned once again to the National Scout Archery Competition and came home with medals and awards. Explorers went on Summer Camp with 1[st] Kesgrave Scout Group in the Wye Valley and tried Kayaking, Stand-Up paddleboards, Hiking, Caving, Cycling in the Forest of Dean and other visits. Beavers had a sleepover at the Scout Hut with ‘Drive-in Movie’ theme where they made cardboard cars to sit in and watch a movie. Cubs and Scouts were back at Hallowtree for their Outdoor Challenge Camps. Cubs had another Night Hike sleepover and the 19 out of 21 Scouts attended a very wet and flooded Expedition Challenge.
More Top Chief Scouts Awards have been gained which is great to see and show the effort and commitment the young people have towards their Scouting.
We welcomed two new people to our Leadership team during the year – Josh Beavis a former Scout and Explorer has returned is now helping with Scouts and Explorers, while Dan Catchpole now elected onto the Committee is providing assistance with the Scout Troop. Archie Adams has taken a step back from Cubs but remains on the Committee supporting the Group. Ben Huxley, Assistant Beaver Leader is also taking some time off due to his studies as part of his apprenticeship at work.
Whilst we try to continue excellent Scouting for our Members and manage to cover the necessary ratios for adults required, the Sections do all really need additional support and we therefore are seeking additional help at the weekly meetings for Beavers and Cubs. These additional adults may not necessary be uniformed leaders but having more people involved with the children’s structured programmes will be a much needed benefit.
As always, I owe a big thank you to all our volunteer Leaders, Section Assistants, Young Leaders and Committee members who continue to support me, and I look forward to what might be the dawn of a new chapter of 1[st] Grundisburgh Scout Group.
## Stuart Ross, Group Scout Leader
## _**Significant achievements during the year - Criteria and measures used to assess success**_
## _Badges_
4 Chief Scouts Gold Awards – Congratulations to Leland Murrill, Neve Jerrold, Eddie Warren, Abbi Mctaggart 5 Chief Scouts Silver Awards – Congratulations to Austin Hewitt, Sophie Stuart, Freyja Brussell, Tom Bottomley, Darcey Hubbard-Theobald
1 Chief Scouts Bronze Award – Congratulations to Maya Sweet-Escott
Various Challenge badges have been completed in each Section. Other badges gained across the Sections were Athlete, Navigator Stage 2 and 3, Air Activities, Disability Awareness, First Aid, Pioneer, Cooks, Experiment, Builder, Scientist, Nautical Skills, Time on the Water, Hikes and Nights Away.
_Camps_ – All Sections were given an opportunity to a night away during the 2023-2024 year. A total of 32 nights away experiences had been arranged during the reporting year.
## _**UK Scout Association National Archery Competition**_
Returning once again to the UK Scout Archery Competition held at Phasels Wood in Hertfordshire was the bigger team.of Scouts and Explorers from both Kesgrave and Grundisburgh Groups.
Unfortunately, none of Young Members from 1[st] Grundisburgh won medals but the Leaders had a lot of success. Our Assistant Scout Leader Toby won his title back for a second year in the Adult Barebow Target category. Steve Swain came second in the Field Archery, Stuart Ross won the Target Supplied category, while Ryan Swain won the Clout Archery. Further medals were won by our members from 1[st] Kesgrave. In total we came away with 12 Medals.
_5_
_**1[st] Grundisburgh Scout Group Annual Report 31 March 2024**_
## _**New HQ Update**_
In November 2022 the Group was dealt a blow when Lord Cranworth decided not to sell the land behind our current Scout Hut. This left the Committee looking for alternatives.
Fortunately, in December 2022 a piece of land the other side of the Village came onto the market. This plot of land was just under 14 acres and was a sheep grazing field which the owners were splitting to generate some income. The Executive Committee acted and started to investigate the potential of relocating. After site visits and background work the Committee decided to bid for it. It was felt that as we had the cash readily available, we should buy it and then seek planning permission. If Planning permission was unsuccessful then the land could be re-sold. Given there was no further real opportunities in the Village it seemed the best solution as the plot was big enough for a building, car park and plenty of outdoor space for activities.
Using the services of Mark Sargeantson of Fenn Wright to negotiate our bids, the Group finally managed to secure the land for an agreed price of £150,000 on 22[nd] December 2022.
The Group then employed Louisa Saunders of Birketts Solicitors to deal with the exchange of contracts along with various background checks and surveys that were required.
To secure the future safeguarding of this land the Group decided to have the Scout Association as Custodian Trustees should in later years the Scout Group sadly close. The Scout Association Trust Corporation (SATC) is a division of Scouts UK that acts as Trustees for 90% of Scout properties in Great Britain. Paperwork was submitted to SATC and they were happy to be listed as Custodian Trustees and the Scout Group will be the managers and operators of the land.
After months of legal work, the exchange happen on 28[th] April 2023 and the Group had become landowners.
Site Plan - Area Marked in Red fs
From the Summer 2023 onwards, Paul Boswell one of our Committee Members and Director at Patrick Allen & Associates Architects drew up plans for a Pre-App to East Suffolk District Council. This was to seek advice from the Planning Department and whether a building would be approved as it was going to be outside the permitted Village development boundary.
After a visit from a Planning Officer in October 2023, the report back detailed that they acknowledged our need to re-build and accept the new location. They were happy with the proposed change of use of the Land from Agricultural to Community & Leisure. Any Building would need to blend into the environment and have a connection to the Village via public footpaths.
_6_
_**1[st] Grundisburgh Scout Group Annual Report 31 March 2024**_
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As you see from the photographs the site is mostly grassland. There is a tree and ditch line that circle around the centre of the site which creates separate areas to the whole plot. There are overhead power lines in the north and 1 pylon within the grounds, this is managed by UK Power Networks. There is a farmer’s gate access near the pylon.
At the AGM on 8[th] October 2023 the Scout Group launched the New HQ Project with the Pre-App plans available to view to all our Scouting families and any residents of the Village. There was a positive vibe from the event and residents were pleased we finally might have somewhere to build a new HQ for the future.
For the remainder of the reporting year, the Executive Committee worked towards building a case for full planning permission. Building plans were designed, modified and discussed, Topographical surveys were completed, Speed surveys conducted on Stoney Road to establish the best vehicle access point, Ecology and Arboricultural reports were commissioned and discussions with County Highways regarding an extended footpath.
It is likely that the full planning permission will be submitted soon into the next reporting year 2024-2025 and hope remains high that a positive result will be achieved.
_7_
_**1[st] Grundisburgh Scout Group Annual Report 31 March 2024**_
## _**Our Events for the Village and Community**_
The Duck Race returned once again on a warm Summer Sunday afternoon. After the sell out of Ducks in 2022 we increased the amount to 2500. The event again was extremely popular, thus proving a Sunday afternoon is the ideal way to go because it suits families. The weather was very warm with all cold drinks selling out and queues at the Ice Cream van all day.
All Ducks were sold with 18 prizes available. The whole event took £3,848 profit which was the most ever the Duck Race has taken in its 15 years.
The 2023 Fireworks Display was held once again on the Playing Field. With John Richards away at a Wedding the Group decided to launch the Fireworks using a pre-set list from the Fireworks Shop and having a couple of Committee members trained in how to light them. Increased attendance with online sales and on the night gate sales saw a turnout of over 1300 people. The SumUp Shop for advanced tickets continues to make our services easier for customers, along with the use of SumUp card machines at the event which easily contributed to better sales.
The basketball court was used once again for food and drink. Audio issues from 2022 were resolved, and only background music was played during the event up to the launch of the Fireworks. As the team was new to setting off Fireworks the decision was not to have music keyed into the fireworks timings. Over 1100 items of food were cooked and we were praised for the quickness of food delivery, however this is almost at our maximum that we can achieve in the time and area constraints of the hard standing basketball court.
The event raised £6,746 profit for the Group which was another huge amount for the new HQ funds and proves that the Firework Display is now our most popular and lucrative event.
## _**Health and Safety Review**_
Every step to reduce risk within activities and events is taken and our complete set of Risk Assessments are available in the Scout Hut office. These are modified when needed to reflect any changes. This document works alongside common practices and assessing ongoing risks when completing the activity. New unforeseen dangers and changes to practices may develop during the activity or event and the Leadership team will adapt as per the circumstances at the time. All Leaders and Committee training is reviewed and updated when required.
## _**Our Aims**_
The purpose of Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. 1[st] Grundisburgh Scout Group continues to strive to achieve this by a balanced programme across all Sections working alongside all volunteer Leaders, Assistants, and parents, with support from District, County, and other Scout Groups. We intend to offer all members a night away experience per year, where possible, and give members the opportunity to achieve the top-level awards in their Section. Our future aims are to keep the Scouting adventures available to new members within the local Community, and to seek better facilities, in the form of a new headquarters for our current members, thus enhancing their Scouting life experiences.
## _**Strategies for achieving stated aims and objectives**_
At 1[st] Grundisburgh Scout Group we have strived and will continue to:
- ❖ Achieve top awards by blending Section activities and individual efforts undertaken within home lives.
- ❖ Utilise the open space of the playing field as well as the indoor space when creating a programme.
- ❖ Bring aspects of teamwork and leadership into the meetings, activities and games we organise in creative and challenging ways.
- ❖ Implement new activities in the programme which members are unable to experience at school or within the home environment. This is then reviewed and improved for next time.
- ❖ Continue being visible within Grundisburgh village community and the wider area at the parades and the family friendly events such as our Duck Race and Fireworks Display which are open to the public.
- ❖ Work alongside other Scout Groups in the area to expand Scouting experiences and interactions.
- ❖ Maintain a continuous steady number of young members participating whilst seeking to increase our team of volunteer adults to support the Sections.
- ❖ Offer members at least one night away camping and outdoor experience during the year, if practical.
- ❖ Make it enjoyable for children and adults alike.
- ❖ Continue our quest for a new Headquarters with improved facilities for our members and their families
_8_
_**1[st] Grundisburgh Scout Group Annual Report 31 March 2024**_
## **FINANCIAL REVIEW**
## _**Group Treasurer Remarks**_
The Scout Group continues to show a healthy income, with operational costs being covered by the General Funds. Our other trading activities income has increased as the Duck Race and Fireworks Display took increased profits. The textile bin continued to provide a valuable contribution to the Groups funds with income of £1,265 in the year.
Income from Membership Subscriptions reduced in 2023/24 due to moving from collection of subs twice a year in 2022/23 to three times a year in 2023/24. This meant that in 2023/24 only two thirds of the subscriptions were collected as the summer term fell in the following financial year in 2024/25. This is purely a timing issue and has no impact on the total amount of Subscription fees collected.
The New HQ fund benefited greatly from higher interest rates. As investments matured the Group was able to secure higher rates on its investments, leading to a £9,824 increase in interest compared to 2022/23. The General Fund also benefited with an increase in interest from £208 in 2022/23 to £435 in 2023/24.
The purchase of land for the new HQ was a significant item of expenditure in 2023/24 and this is now on Group’s balance sheet. Total expenditure on the new HQ as of 31[st] March 2024 including purchase of the site, fees, surveys and fencing was £173,567. This was paid for from the New HQ Fund which is held as a separate reserve, with independent bank accounts to the income and expenditure of running Section meetings and activities. As of 31[st] March 2024, the New HQ fund held £614,929 of cash and investments to continue with the work to build the new HQ. Fundraising will continue and additional grants will be sought to add to the funds available to build the new HQ building.
## Rebecca Hewitt, Group Treasurer
## _**Performance of material fundraising**_
_Duck Race –_ Returning again to a Sunday afternoon all 2500 racing ducks were sold and a profit of £3,848 was made. This remains the highest ever in the history of our Duck Races.
_Fireworks Display_ – Another big year for the Display as its popularity increases and a profit of £6,746 was made. This too is the most profit ever produced from any Display.
_Textile Bin_ – Continues to be used well by the Community. 5198Kg of textiles at a value of £1,265 has been collected from 1[st] April 2023 to 31[st] March 2024.
## _**New HQ Savings Accounts**_
The funds are still spread across different savings accounts with different banking institutions to reduce the risk. Consideration is also made to maximise our investments. Funds for payment of the Land were taken from some of the Savings accounts, but a healthy amount was left in all accounts to continue receiving a good Interest amount. Any minor and low amount funds required for surveys and fencing equipment were readily available from within the Co-op accounts.
During the year the Bank of England interest rates have risen again which proved to be lucrative for the Group in terms of interest gained. A United Trust 1 Year Bond was renewed for 1 more year at 5.06% and a Cambridge & Counties 1 Year Bond was renewed for 1 more year at 5%. Depending on the process of the New HQ these might be renewed for another final year before these funds are needed to keep the project going, however there is sufficient funds in the remaining accounts that can be used.
## _**Reserves Policy**_
As described above, it is the intention of the Committee to keep a general fund and its reserve for the upkeep and repair of the current Scout Hut, and at least one year’s expenses for the running of the Group. The Committee has designated reserves for the new HQ fund, thus providing a building which will secure the future of Scouting in Grundisburgh and the surrounding area. These designated reserves will be held in several accounts to gain interest and spread the risk of loss.
_9_
_**1[st] Grundisburgh Scout Group Annual Report 31 March 2024**_
## _**Finances Flow Chart**_
The chart below shows the breakdown of accounts, the transfer of money and how each account is funded.
**----- Start of picture text -----**
1st Grundisburghg Scout Group
=> = Funds IN === TRANSFER
Income from Fundraisin
equipmentEvents to over timereplace : Textiles
GrantsGift Aid. &,
Donations HoldsBarclaysy
Cash, General£3,000+Funds
Cheques, . s
or Current Account
Online e Controls all Scouting
Deposits for e Nominated Bank
Camps and Pays Insurance,
Sleepovers oe Payseay for Sectionadie
e £100,000 Turnover
SubscriptionofRemainder Explorer Payments
Fee after HQ for& Uniform Activities
Membership
andpaidRent
TinPetty Cash
&
Paw pie.>
Resources and
Materials.
Barclays = =
Account Community DiPy
Holds £1,000+
Fynn Valley Explorers Account
e Current Account - Online Banking,
Payments and Cheque book
¢ Controls all Explorer Unit Operations
¢ Pays for Explorer only Badges,
Camps, [Activities] ivities & M jaterials‘ak
**----- End of picture text -----**
## _**Summary**_
Once again, the Scout Group is in a good financial position. It is expected there will be no major costs to the current Scout Hut, apart from future electricity and insurance expenses. The Scout Group has adequate equipment and materials for future years usage, so there are presently no unforeseen expenses regarding new equipment.
The purchase of the 14 acre site gives us a glimmer of hope that we will own and create a building fit for modern day Scouting. The size of the site makes it an ideal venue for Scouts and Guides across the District, County and UK to use for activities, providing an income to ourselves and sending the Group onto a new exciting pathway in the future.
With membership numbers on the rise, we need to concentrate on recruiting more Adults to join the Leadership team. This would not necessary be as Uniformed Leaders, but as regular Section Assistants, who can provide support, and be part of the team to run the weekly meetings for our young members to interact, achieve and experience the Scouting way that we all enjoy.
Approved by
Mrs Alison Banham Group Chairperson
Mrs Rebecca Hewitt Group Treasurer
Date:
_10_
_**1[st] Grundisburgh Scout Group Annual Report 31 March 2024**_
## **STATEMENT OF FINANCIAL ACTIVITIES SUMMARY**
FOR THE YEAR ENDED 31ST MARCH 2024
|_Note_
**INCOMING RESOURCES**
**_Income from:_**
Donations and legacies
Charitable activities
Other trading activities
Investment income
Other
**Total**
**3**
**RESOURCES EXPENDED**
**_Expenditure on:_**
Raising funds
Charitable activities
Other
**Total**
**4**
**Net movement in funds**
**Reconciliation of funds**
Fund balance brought forward
Transfer between funds
**Fund balance carried forward**|_General_
_Fund_
_£_
3,400
2,411
1,304
435
477
8,027
20
5,945
441
6,406
1,621
15,838
(3)
**17,456**|_New HQ_
_Fund_
_£_
161
-
15,764
19,297
-
35,222
5,607
-
-
5,607
29,615
759,149
3
**788,767**|_Total_
_2024_
_£_
3,561
2,411
17,068
19,732
477
43,249
5,627
5,945
441
12,013
31,236
774,987
-
**806,223**|_Total_
_2023_
_£_
5,221
3,436
14,340
9,681
458|
|---|---|---|---|---|
|||||33,136|
|||||4,262
8,651
796|
|||||13,709|
|||||19,427
755,560
-|
|||||**774,987**|
The annexed notes form an integral part of these accounts
_11_
_**1[st] Grundisburgh Scout Group Annual Report 31 March 2024**_
## **BALANCE SHEET**
AT 31 MARCH 2024
|_Note_
**FIXED ASSETS**
Tangible assets
6
**CURRENT ASSETS**
Debtors and prepayments
Cash at bank and in hand
7
**Total current assets**
Less: Creditors
Amount falling due within one year
**Net current assets**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**FUNDS**
General Fund
New HQ Fund
**TOTAL FUNDS**|_General_
_Fund_
_£_
442
442
730
17,258
**17,988**
973
**17,014**
**17,456**
17,456
-
**17,456**|_New HQ_
_Fund_
_£_
173,567
173,567
272
614,929
**615,201**
-
**615,201**
**788,767**
-
788,767
**788,767**|_Total_
_2024_
_£_
174,009
174,009
1,002
632,186
**633,188**
973
**632,215**
**806,223**
17,456
788,767
**806,223**|_Total_
_2023_
_£_
1,707|
|---|---|---|---|---|
|||||1,707
-
773,880|
|||||**773,880**
600|
|||||**773,280**|
||||||
|||||**774,987**|
|||||15,838
759,149|
|||||**774,987**|
Approved by Chairperson Treasurer Date
The annexed notes form an integral part of these accounts
_12_
_**1[st] Grundisburgh Scout Group Annual Report 31 March 2024**_
## **NOTES TO THE ACCOUNTS**
FOR THE YEAR ENDED 31 MARCH 2023
## _**1. Basis of preparation**_
Basis of accounting The Charity constitutes a public benefit entity as defined by FRS 102. The accounts have been prepared in accordance with Accounting and Reporting by Charities; Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102), the Charities Act 2011 and UK Generally Accepted Accounting Practice.
The financial statements have been prepared to give a ‘true and fair view’ and have departed from the Charities (Accounts and Reports) Regulations 2008 0nly to the extent required to provide a ‘true and fair’ view. The departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their annual accounts in accordance with the Financial Reporting Standard and applicable in the UK and Republic of Ireland (FRS102) issued in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has been withdrawn.
||Charities: Statement of Recommended Practice applicable to charities preparing their annual
accounts in accordance with the Financial Reporting Standard and applicable in the UK and
Republic of Ireland (FRS102) issued in October 2019 rather than the Accounting and Reporting by
Charities: Statement of Recommended Practice effective from 1 April 2005 which has been
withdrawn.|
|---|---|
||The financial statements are prepared on a going concern basis under the historical cost|
||convention. The financial statements are presented in sterling which is the functional currency of|
||the charity and rounded to the nearest pound.|
|Change in Basis|There has been no change to the accounting policies or estimates (valuation rules and methods of|
||accounting) since last year.|
|**_. Accounting policies_**||
|Recognition of incoming|These are included in the Statement of Financial Activities (SoFA) when|
|resources|- the charity becomes entitled to the resources;|
||- the trustees are virtually certain they will receive the resources; and|
||- the monetary value can be measured with sufficient reliability.|
|Membership subscriptions|Memberships subscription collected on behalf of other parts of the Scout Movement are reported|
||in the SoFA net of any amount paid out. This is because these subscriptions are in effect held as|
||agents before being paid out.|
|Offsetting|There has been no offsetting of assets and liabilities, or income and expenses, unless required or|
||permitted by the FRS 102 SORP or FRS 102.|
|Grants and donations|Legacies, grants and donations are only included in the SoFA when the charity has unconditional|
||entitlement to the resources, and these have been received.|
|Tax reclaims on donations|Incoming resources from tax reclaims are included in the SoFA when they are received|
|and gifts||
|Gifts in kind|Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or|
||distributed by the charity. Gifts in kind for use by the charity are not valued or included in the|
||accounts|
|Donated services and|The value placed on these resources is not included in the accounts|
|Facilities||
|Volunteer help|The value of any voluntary help received is not included in the accounts|
|Investment income|This is included in the accounts when received.|
|Liability recognition|Liabilities are recognised as soon as there is a legal or constructive obligation committing the|
||charity to pay out resources.|
|Governance and Support costs|Governance costs comprise all costs involving public accountability of the charity and its|
||compliance with regulation and good practice. These costs have been included in the charitable|
||activity costs.|
|Current asset investments|The charity has investments of cash and cash equivalents with a maturity date of less than one|
||year held for investment purposes rather than to meet short term cash commitments as they fall|
||due.|
## _**2. Accounting policies**_
_13_
_**1[st] Grundisburgh Scout Group Annual Report 31 March 2024**_
## **NOTES TO THE ACCOUNTS**
FOR THE YEAR ENDED 31 MARCH 2024
## _**3. Analysis of Incoming Resources**_
|Voluntary Income
Membership Sunbscriptions
Less: Membership Fess Paid
Gift Aid
Donations and Gifts
Charitable Activities
Beaver Sleepover
Cub Camp - Hallowtree
Cub Hike / Sleepover
Scout - Expedition Camp
Scout Camp - Hallowtree
District Camp
Summer Camp
Meeting Activities
Uniform and badges
Other Trading Activities
Textile Clothing Bank
Amazon Smile
Duck Race
Firework Night
Investment Income
Interest (gross) on Bank Accounts
Other Income
Hall Rent
Explorers
**TOTAL INCOMING RESOURCES**|_General_
_Fund_
_£_
4,505
(2,928)
1,578
1,622
200
3,400
104
610
150
528
630
91
-
148
150
2,411
1,265
40
-
-
1,304
435
435
460
17
477
**8,027**|_New HQ_
_Fund_
_£_
-
-
-
-
161
161
-
-
-
-
-
-
-
-
-
**-**
-
5,550
10,214
15,764
19,297
19,297
-
-
-
**35,222**|_Total_
_2024_
_£_
_Total_
_2023_
_£_
4,505
5,773
(2,928)
(2,989)
1,578
2,784
1,622
1,712
361
725
3,561
5,221
104
-
610
360
150
270
528
-
630
760
91
950
-
910
148
-
150
186
2,411
3,436
1,265
1,374
40
57
5,550
4,385
10,214
8,524
17,068
14,340
19,732
9,681
19,732
9,681
460
250
17
208
477
458
**43,249**
**33,136**|
|---|---|---|---|
_14_
_**1[st] Grundisburgh Scout Group Annual Report 31 March 2024**_
## **NOTES TO THE ACCOUNTS**
FOR THE YEAR ENDED 31 MARCH 2024
|**_4. Analysis of Resources Expended_**
Fundraising costs
Fireworks NIght
Duck Race
Fundraising equipment costs
Lottery Licence
Charitable Activities
_Youth Programme_
Beaver Sleepover
Cub Camp - Hallowtree
Cub Hike / Sleepover
Scout - Expedition Camp
Scout Camp - Hallowtree
District and Summer Camp
Meeting Activities - Beavers
Meeting Activities - Cubs
Meeting Activities - Scouts
Materials and Equipment
Gas Refill
Uniform
Badges
_Scout Hut Costs_
Insurance
Electricity
Repairs and Renewals
Rent
Survey of Old Site
_Governance Costs_
Admin Materials and Equipment
AGM
OSM / Go Cardless
Go Cardless Fees
Website
Gifts
Other
Depreciation
**TOTAL RESOURCES EXPENDED**|_General_
_Fund_
_£_
-
-
-
20
20
25
551
97
449
429
125
146
306
122
1,086
-
464
255
4,055
1,012
178
225
180
-
1,595
15
117
-
84
65
15
296
5,945
441
441
**6,406**|_New HQ_
_Fund_
_£_
3,688
1,659
260
-
5,607
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**-**
-
-
-
-
-
-
-
-
-
**5,607**|_Total_
_2024_
_£_
3,688
1,659
260
20
5,627
25
551
97
449
429
125
146
306
122
1,086
-
464
255
4,055
1,012
178
225
180
-
1,595
15
117
-
84
65
15
296
5,945
441
441
**12,013**|_Total_
_2023_
_£_
3,055
1,187
-|
|---|---|---|---|---|
|||||20|
|||||4,262|
|||||-
487
213
-
662
2,043
23
116
215
988
345
315
337|
|||||5,744
1,190
176
119
180
750|
|||||2,415
190
165
57
-
65
15|
|||||492|
|||||8,651|
|||||796|
|||||796|
||||||
|||||**13,709**|
_15_
_**1[st] Grundisburgh Scout Group Annual Report 31 March 2024**_
## **NOTES TO THE ACCOUNTS**
FOR THE YEAR ENDED 31 MARCH 2024
|**_5. Trustees and other related parties_**
_Total_
_2024_
_£_
Trustee expenses re-imbursed
Group Scout Leader
2,473
Other Trustees
2,314
4,787
All amounts paid were to reimburse expenditure on behalf of the Group.
Trustee remuneration in the year ended 31 March 2024 was nil (2023 nil)
**_6. Fixed Assets_**
_New_
_HQ_
_£_
_Container_
_£_
_Furniture &_
_Equipment_
_£_
Cost
At 1 April 2023
824
1,555
6,752
Additions
172,743
-
-
Disposals
-
-
-
At 31 March 2024
173,567
1,555
6,752
Depreciation
At 1 April 2023
-
1,382
6,042
Depreciation for the year
-
86
355
Disposals
-
-
-
At 31 March 2024
-
1,468
6,397
Net Book Value
At 1 April 2023
824
173
710
At 31 March 2024
173,567
87
355
Depreciation is calculated to write down the value of fixed assets over their expected useful lives.
The rates used are:|_Total_
_2023_
_£_
2,372
923|
|---|---|
||3,295|
||_Total_
_£_
9,131
172,743
-|
||181,874|
||7,424
441
-|
||7,865|
||1,707|
||174,009|
|||
Furniture and equipment 50% 1st Year, 25% 2nd Year, 25% 3rd Year Container 50% 1st Year, then balance over 9 years New HQ 0% (not yet built)
|**_7. Cash at Bank and in hand_**
Cambridge & Counties (1-year bond 5.0%)
Cambridge & Counties (2-year bond 1.5%)
Cambridge & Counties (95-day notice)
United Trust Bank (1-year bond 5.06%)
United Trust Bank (1-year bond 3.80%)
Nationwide Building Society (95-day notice)
Redwood Bank (35-day notice)
Suffolk Building Society
Co-op Savings
Co-op Current Account
Redwood Bank (95 Day notice)
Barclays Savings
Barclays Current Account
Petty Cash Tin|_16_
_General_
_Fund_
_£_
-
-
-
-
-
-
-
-
-
-
12,548
2,062
2,604
44
17,258|_New HQ_
_Fund_
_£_
100,000
-
150,000
100,000
-
70,000
100,000
80,000
12,000
2,929
-
-
-
-
614,929|_Total_
_2024_
_£_
_Total_
_2023_
_£_
100,000
-
-
75,000
150,000
150,000
100,000
-
-
100,000
70,000
50,000
100,000
100,000
80,000
100,659
12,000
180,000
2,929
2,666
12,548
10,515
2,062
2,038
2,604
2,959
44
43
632,186
773,880|
|---|---|---|---|
_**1[st] Grundisburgh Scout Group Annual Report 31 March 2024**_
## **NOTES TO THE ACCOUNTS**
FOR THE YEAR ENDED 31 MARCH 2024
|**_8. Debtors & Creditors_**|_General_|_New HQ_|_Total_
|_Total_|
|---|---|---|---|---|
||_Fund_|_Fund_|_2024_|_2023_|
||_2024_|_2024_|||
||_£_|_£_|_£_|_£_|
|Debtors / prepayments|730|272|1,002|-|
|At the year end the Group was due interest in transit of £272 and had prepaid £730 for Cub County Camp|||||
|taking place in 2024/25.|||||
|Creditors / receipts in advance|973|-|973|600|
At the year end the Group was holding £910 income for Cub County Camp taking place during 2024/25 and £63.20 income due to be paid over to the Explorers.
|**_9. Analysis of net assets between funds_**
Fixed Assets
Cash at bank and in hand
Other current assets/liabilities
Fixed Assets
Cash at bank and in hand
Other current assets/liabilities
**_10. Fund reconciliation_**
_Balance at_
_31 March_
_2023_
_£_
General Fund
15,838
New HQ Fund
759,149
774,987
_Balance at_
_31 March_
_2022_
_£_
General Fund
14,720
New HQ Fund
740,840
755,560|_Income_
_£_
8,027
35,222
43,249
_Income_
_£_
10,145
22,991
33,136|_General_
_Fund_
_2024_
_£_
442
17,258
(243)
17,456
_General_
_Fund_
_2023_
_£_
883
15,555
(600)
15,838
_Expenditure_
_£_
(6,406)
(5,607)
(12,013)
_Expenditure_
_£_
(9,027)
(4,682)
(13,709)|_New HQ_
_Fund_
_2024_
_£_
173,567
614,929
272
788,767
_New HQ_
_Fund_
_2023_
_£_
824
758,325
-
759,149
_Transfers_
_£_
(3)
3
-
_Transfers_
_£_
-
-
-|_Total_
_2024_
_£_
174,009
632,186
29|
|---|---|---|---|---|
|||||806,223|
|||||_Total_
_2023_
_£_
1,707
773,880
(600)|
|||||774,987|
|||||_Balance at_
_31 March_
_2024_
_£_
17,456
788,767|
|||||806,223|
|||||_Balance at_
_31 March_
_2023_
_£_
15,838
759,149|
|||||774,987|
## _**Fund descriptions**_
**Unrestricted funds** General fund for the day to day running expenses of the Scout Group
The New HQ Fund represents money from legacies and fundraising surpluses **Designated funds** which has been set aside to fund a new building.
## _**14. Capital Commitments**_
At 31 March 2024 the Group had purchased a site for the new HQ. A planning application for the construction of the new HQ is expected to be submitted during 2024/25.
At 31 March 2023 the Group had started negotiations to purchase a site for the new HQ.
_17_
_**1[st] Grundisburgh Scout Group Annual Report 31 March 2024**_
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE 1ST GRUNDISBURGH SCOUT GROUP**
I report on the Accounts of the 1st Grundisburgh Scout Group for the year ended 31 March 2024, which are set out on pages 2 to 17.
## **Respective responsibilities of Trustees and Examiner**
As the Charity Trustees of the Trust, you are responsible for the preparation of the Accounts in accordance with the requirements of the Charities Act 2011 (‘The Act’).
I report in respect of my examination of the Trust’s accounts carried out under Section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
## **Independent Examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. Accounting records were not kept in respect of the Charity as required by Section 130 of the Act: or
2. The Accounts do not accord with those records: or
3. The Accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the Examination to which attention should be drawn in this report in order to enable a proper understanding of the Accounts to be reached.
Name: Celia Comber
Address: 7 Quantock Close Rushmere St Andrew Ipswich IP5 1AS Date: 3 September 2024
_18_