ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY
ACCOUNTS
FOR THE YEAR ENDED 31ST OCTOBER 2023
ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY
Index to Accounts
For the Year Ended 31st October 2023
Page 1 Reference and Administration Pages 2 - 4 Trustees' Report Page 5 Independent Examiner's Report Page 6 Statement of Assets and Liabilities Page 7 Receipts and Payments Account Page 8 Charitable Giving Page 9 Accounting Policies
Page 1
ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY
Reference and Administration
For the Year Ended 31st October 2023
Charity Name and Number
Ellingham & Ringwood Agricultural Society
Registered Charity Number 1033756
Correspondence Address
2 Drake Close, Christchurch,, Dorset BH23 3ET
Trustees
Mr Stephen Thompson Mr Christopher Snow Mrs Elizabeth Davis Mrs Alison Vanderwelde Mr Paul Hammond Mr Tom Hasted Mrs Jacqueline Rose Mr Andrew Skeats Mrs Catherine Hedge
Professional Advisors
Bankers:
Natwest 11 High Street, Ringwood, Hampshire BH24 1BA CCLA Investment Management Limited 80 Cheapside, London EC2V 6DZ Virgin Money, Jubilee House, Gosforth, Newcastle Upon Tyne NE3 4PL
Independent Examiner:
J.P.Carter ACA 35 Vallis Way, Ealing, London W13 0DD
Page 2
ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY
Trustees Annual Report
For the Year Ended 31st October 2023
Status
Ellingham and Ringwood Agricultural Society is an unincorporated association and is governed by a constitution adopted on 31st January 1994 as amended on 26th January 1998.
The association consists of members who subscribe annually to the association. The management is vested in a board of Trustees, all members of which are appointed or re-appointed annually at the Annual General Meeting.
Objectives and Activities
The objects of the Association are:
To promote agriculture and to such end to generally improve it in all its branches and to encourage skill and industry in it and in all trades, crafts and professions connected with it.
To hold in pursuance of its main object an annual agricultural show provided that the society shall not be obliged to hold a show in any year in relation to which the committee of the society shall resolve that the holding of such show is impracticable or not in the interests of the society.
To apply the income for charitable purposes or for such charitable organisations or institutions to be determined by the committee.
This is achieved through the collection of subscriptions from the charity's members, and income raised from holding an annual agricultural show.
Future Strategy
The Charity plans to continue the activities as outlined above in the forthcoming years subject to satisfactory funding arrangements.
Reserves Policy
As explained in the risk management section of this report the largest financial risk is the impact of bad weather or the outbreak of a contagious livestock disease as this could lead to the cancellation of a show or the requirement to relocate the show ground.
The costs of operating the show have increased significantly over recent years and with continuing pressure on public sector services such as Police, Ambulance and Highways combined with the increasing burden of regulations these costs are expected to rise well ahead of inflation.
Consequently the reserves policy has been set at a level that is sufficient to meet the costs arising from cancellation of a show due to unforeseen circumstances, the additional costs required to fund the launch of the subsequent years show and, if necessary, the costs of relocating the show ground.
At the balance sheet date, the association held reserves of £176,036 (2022 - £164,053) all of which is in unrestricted funds.
ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY
Page 3
Trustees Annual Report (contd..)
For the Year Ended 31st October 2023
Risks Management
The trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems and controls to manage and monitor these are in place.
As with any outside agricultural event the primary risk is the financial impact of bad weather or the outbreak of a contagious livestock disease as it may impact on show attendance or, in extreme circumstances, result in the cancellation of a show. The costs of insuring are prohibitive therefore the Trustees maintain a level of reserves sufficient to cover the costs of an abortive show and enable funds to be available to finance a subsequent show or, if necessary, relocation of the show ground.
Another major risk is health and safety of those participating in or attending the show as well as the volunteers. The Society has detailed plans for emergencies, traffic management and health and safety assessments which are reviewed and updated throughout the year.
As can be seen from the balance sheet the reserves of the charity are held in cash funds. These are spread across several banking institutions so as to minimise and risk and whilst returns are low the Trustees consider the equity and bond markets to be too volatile and, as funds may be required at short notice, lack flexibility.
Contributions from volunteers
The Association is greatly indebted to the volunteers who give their time freely to assist throughout the year and at the annual show. No estimate of the monetary value has been placed on this work in these accounts.
Review of Activities and Financial Performance
In 2023 the show was held in the grounds of The Somerley Estate on the 12th August 2023. As with any outdoor show the weather plays a significant part in ensuring spectator attendance levels being achieved. On the day we had good weather with a small amount of showers, this being reflected in a good turnout and represented in the gate takings on the day.
The total income for the year from the society was £182,619 (2022 - £141,096), made up from Gate entries and membership, Sponsorship, Trade Stands, Entry fees and any donations. Expenditure of £170,136 (2022 - £161,400) ment that the show produced a gain of £12,483. (2022 - loss of £20,304)
Funds within the charity at 31st October 2023 amounted to £176,036 (2022 - £163,553).
The trustees consider that the charity's assets are available and adequate to fulfil the obligations of the charity in the foreseeable future.
The trustees have given due regard to public benefit when planning the charity's activities, in accordance with Sections G2 and G3 of the Charity Commission's General Guidance on Public Benefit (January 2008).
The Show Society aims to promote agriculture in all its forms: by holding an annual show which
The trustees consider that existing reserves are sufficient to proceed with planning for the 2024 SFKYW. The trustees set Ixrt tekny have held office, unless otherwise stated, for the whole of the per?cxJ frcxn 1 st N(y%Emter 2022 to 31 st October 2023 Mr Chnst( SrK Mrs Elizabeth Davis Mrs Alison Vandervelde (appointed 30 March 2023) Mr Paul Hammond Mr Geoff Hcxlder (resigned 30 March 2023) Mr Tom Hasted (resigned 30 March 2023) Mrs Jacqueline Rose Mr Andrew Skeats (appointed 30 March 2023) Mrs Catherine Hedge The trust do not make any charge for their services. Independent Examlner The trustees intend to reappoint Mr J Carter as the independent examiner for the following Approved by the Board of Trustees on ..(o.....Ico..l.Q and signed on their behalf by S Thompson Trustee E Davis Trustee
Pap5 ELUNGHAhl AND RINGWOOD AGRICULTURAL SOCIETY Examlnors Re For the Yèar End•d 31st Octob•r 2023 I report (ffl the ac(y)unts of the Charity foT the year ended 31st October 2023. wtmch are set Jt on pages 6 to 8. Respectfj sPon¥1bHlll0 of tho Trustoes and examiner. The charltrfs Iwstee5 aFe respcS1tle for th8 preparation of the accourts. The tharitys trustees consider that an audll ts not required for thts year under sectton 144 of the Chaiili&s Acl 2011 Ilhe Char6ttes Act? and that an dependent exarnwtion 1$ nèeded. ]t is my reSpolmI to.. • exwmine the ac(xxmts under seolion 145 ofthe 201f Ad . fdlcw the procethres laid down th8 general Directs0r gNen by the Charty CMISS)n under section 145(5llb) of the 2011 Act.. aThJ Basij of indeF•Tht oxamlnerfs 8tatwwnt My examination was carried (Krt In acGordan( with th8 general DirecticS g'ven by the Charrty Commtsshjn. An eXaMEIl0n iludeS 8 re¥iew of the a(£XMJnting rec kept by the chwty and a comparison of the accounts pres8nte(F those records. It also inthdes consideratron of any USUal flems or disdosures in the a¢Ly)unts, Kl seekirvJ expFanatKM)s from you as concmNyJ any s matt8rs. The piowjures undertaken do not provrde all the eviden that would be requ in an audit, and ¢SeqUenY no ¢)pinion is given as to whether the accolmts pre a'In vieK the reFJI is knited tothose mallws set out statement beb)w. • to keep accnI1¥j TeCrdS in 8tXX)rdWtth 17 1x1 oflhe Ch¥iliès Act: and • to wepare wlwch acc4Jrd with the acc4xmb.ng redS and tx)mKAy wilh the act(Xling rèquiremerts olthe Charities Ad. have not met,. or (21 lo whK*, •) my opinion. •ltention shoul(J be drawn in ordw lo enabk a proper understanding of the accoLNrts to be reathed. ?tc J P Carter A.C.A 35 V3lb Way Ealing London
Page 6
ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY Statement of Assets and Liabilities As at 31st October 2023
| CURRENT ASSETS Charities Official Investment Fund Deposit Account Cash at Bank Entries/Sponsorship/Trade carried to 2022 Represented by : Unrestricted Reserves Balance at 1st Nov.2020 Surplus/(Deficit) for the Financial Year |
2023 £ 70,000 106,036 176,036 163,553 12,482 176,036 |
2022 £ 70,000 93,553 163,553 183,857 20,304 - 163,553 |
|---|---|---|
ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY Receipts and Payments Account For the Year Ended 31st October 2023
Page 7
| SHOW Receipts Gate Receipts Programme - Sales Programme Advertising and Sponsorship Trade Stands Craft Tent Entry Fees Other Income (Donations) Total Receipts Expenditure Subscriptions Web site & Advertising Printing & Stationary Jumps and Hurdles Judges Prizes and Rosettes Tents, Chairs and Tables Refreshments Committee Expenses Attractions Insurance Signs Rent of showground Grounds Maintenance & Security Toilets and Hand wash facilities First Aid Public Address and Power Supplies Donations to Volunteer Organisations (Page 8) Other Expenses Surplus from Show MEMBERSHIP Income Subscriptions Interest Expenditure Secretarial Expenses Subscription refunds Insurance Surplus from Membership Charitable Donations (Detailed on Page 8) Surplus for the Year |
£ £ 100,643 3,300 18,990 25,952 3,659 6,264 1,250 160,058 483 10,614 4,118 4,057 1,006 6,578 28,349 7,194 2,189 6,920 6,194 4,154 21,675 17,425 6,971 2,316 16,927 9,110 449 156,730 3,328 19,669 2,893 22,562 1,069 383 1,452 21,110 24,437 11,955 - 12,482 2023 |
£ £ 62,384 1,800 19,565 27,922 4,716 4,611 1,823 122,821 2,842 14,621 9,402 900 120 4,649 26,763 6,253 420 10,240 5,983 1,324 15,485 17,427 6,771 1,620 15,812 9,031 2,520 152,183 29,362 - 17,795 480 18,275 1,109 482 551 2,142 16,133 13,229 - 7,075 - 20,304 - 2022 |
|---|---|---|
ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY Charitable Giving For the Year Ended 31st October 2023
| Charitable Donations Elingham parish council - flowers Race Bursery Avon Valley Dementia Elaine Snow Scout Down Right Perfect Cross Keys Counselling together Forest FM Hope Housing Roots to Roots Michaels house MacMillan Caring Locally Naomi House Hospice Poulner Infants school My Time Poulner Junior School Stable Family Home Trust Salisbury Hospice Charity Sturts Community Trust Ringwood Carnival Ukraine appeal Note only Volunteer Associations on Show Day 1st Poulner Scouts 3rd Ringwood Scouts 2nd Verwood scouts 1st Responders Avon Valley Young Farmers Ferndown Rotary HFRS Ringwood Fire Cadets |
500 2315 500 500 1,000 500 1,000 1,000 2,140 1,000 1,000 500 500 200 500 500 250 |
2023 £ 75 500 1,000 500 5,000 11,955 11,955 750 500 500 500 1,223 500 |
2022 £ 7,075 7,075 |
|---|---|---|---|
| Ringwood Rotary 4,910 East Dorset Dockers 750 1st Wesex Scouts 500 RSPCA Brock YF 500 Burley Scouts 500 Total Charitable Giving |
3,058 500 500 500 500 9,110 21,065 |
9,031 16,106 |
|---|---|---|
Page 9
ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY
Accounting Policies
For the Year Ended 31st October 2023
1. Accounting Policies
1.1. Basis of preparation of financial statements
The financial statements have been prepared on a receipts and payments basis.
1.2. Income
Voluntary income is received by way of subscriptions, donations, gifts and fundraising events and is recognised in the receipts and payments account in the year of receipt.
Investment income is recognised in the year of receipt.
Significant debtors at the year end are shown on the Statement of Assets and Liabilities.
1.3. Expenditure
Expenses are included in the accounts in the year paid. Irrecoverable VAT is included.
Significant liabilities at the year end are shown on the Statement of Assets and Liabilities.
1.4. Taxation
Ellingham and Ringwood Agricultural Society is a registered charity and the results of its normal activities are not liable to Corporation Tax. The society is not registered for VAT.
1.5. Fund Accounting
The charity funds are unrestricted and they are freely available for expenditure or appropriation to reserves for internally designated purposes.
2. Trustees' Expenses
Purchases made on behalf of the charity were reimbursed during the year to the committee members.
3. Related Party Transactions
None