West End Pre-school
S¢hDul
Mana
ers. Re
ort AGM Jan 25
Hello everyone and th(]nk you all for coming.
My name is Le-
.ley Hicks: I have been working here as Manager at West End since
2014 and I have been working in the early year's sector for over25 years.
My report is quite long so please bear with me as I cover f undraising ¢]nd the
f inance report for the academic year f rom September 2023 - July 2024.
I have always b•en passionate about improving the outcomes f or children and to be
able to give them an early year's experience that is f illed with 'awe and wonder,
which in time will help chi Idren have a zest for learning and set them on the road
for lif elong learning. When I f irst started nearly 11 years ago, I aspired to share
my passion with the team at the time and tO9ether we moved forward to making
changes to enhance our quality of practice. Today. continue to be very ref lective
and look outside the box to be creative and to enhance our curriculum to ensure
that the child". ¥n are able to have every opportunity and experience to succeed to
the best of their ability.
One of the activities we have been able to provide is to be able take our older
children to Itchen Valley Forest School once a week for six weeks in the summer
term. This opportunity enhances our already extensive curriculum and it allows the
children the f I'eedom to be out in nature. learn and build on their ski Ils and enjoy
new experiences Such as toasting marshmallows on an open f ire. Charlotte I am sure
will pick up on this in her report.
We started September 2023 with a visit f rom Ofsted, it had been 6 years since
our last inspection and althou9h Ofsted had made si9nif icant changes to their
inspection criteria and rating scales, we were ready to show case our pre-school.
how well we know our children and families and the wonderful environment that
enhances our curriculum and learning experiences for the children.
So, it goes without saying I give immense thanks to my staf f team, because without
their resilience, commitment and support we would not be where we are today. They
ensure our vision is brought into our teachin9 and learning for the chi Idren that the
children are at the heart of everything we do here. They all go over and beyond f or
each and everv
-hild and f amily that pass through our pre-school.
Dec 2024

West End Pre-school
Iro-
SchD•I
To Charlotte, who continues to bring her knowledge tmd experience to preschool,
the in the mciiient learnin9 she provides for the children is outstanding and the
children are keen to participate and soak up all the learning she imparts. Charlotte
works closely with me to ensure that the curriculum and environment we provide
meets our cone values and vision.
To Teresa who wears many hats, keyperson, Senco and Admissions Off icer and as
mentioned like all of the team always 90 over and beyond her duties, all of the
children benef it f rom Teresa's expertise and knowledge but more so those children
that moy have some additional needs, she works tirelessly with me to get the extra
support and f unding f or them and ensures that they are supported appropriately so
that they are included in all aspects of the activities and routines in pre-school.
To Katie who has been working in childcare for many years and has brought so much
knowledge and pxperience to the staf f team. Katie is keyperson to some of our very
young childreii cffld her specif ic knowledge of the ages and stages of this group has
really supported the bespoke 'settling in, process of our very young children. She
has a very calm and quiet manner which is very important,
To Stacey who has a mixed age group of key children and is extremely adaptable to
the needs of each of them. As with all the staff Stacey has built stron9
relationships ￿1th her parents and is always available to talk to parents, at the end
of the day she puts aside her needs to leave on time to collect her own children
f rom school to be able to spend a valuable 5 minutes with a parents who want to
share some information or Just needs some reassurance.
To Julie cmd Heather who give immense support to the preschool and compliment
the staf f team. This year Julie who has an early years qualif ication will become a
key person for two of our new children who are starting over the next couple of
weeks. Heather is also our current Treasurer and has been a volunteer in this role
for many years. Heather and I work closely balancing and managing our f inancial
accounts. Nothing IS too much trouble f or Heather: she often does things in her
own time f or the benef it of the pre-school. It takes a special kind of person to be
able to come into pre-school as a bank member of staff and just get on with things,
both these ladies are the under - pinning support a setting need especially when we
are short starf ed.
Lastly, but not least Lydia, who recently joined us as a lunchtime assistant, having
replaced Lisa. Lydia has only been with us for a couple of months and is embracing
Dec 2024

s%Y
West End Pre-school
pre-school life, she has already made relationships with the children and they rush
to greet her when she comes in.
At the end of last year, we said goodbye to Lauren who lef t us to begin her career
in working with children and young people with special educational needs. Lauren had
been with us tor 6 years and although we miss her. we wish her every success for
the f uture.
I so feel privileged to have such a great team working alongside me and we never
underestimate their contribution and value to West End pre-school.
Committe
I would like to say thank you to all the committee, those who are standin9 down and
those who are Signing up for another year, on behalf of myself and all the staf f we
would very much like to thank them for their support, commitment and for
consistently championing the pre-school out in the community. I would like to say
thank you to Li';ni Turccmu who has been a great support to me over the last year.
Kate Ansell and Heather Brown who have been the other of f icers of the committee
and have specif ic responsibilities.
Thcmk you to Emma and Lumi leading the way on marketing and fundraising, we have
raised a fabulous £2915.01. A particular mention to Lumi who ran the Southampton
Iok and to her daughter Vivien who ran the f irst Ik with her. Other events such as
the Mother's Jay shop, Sponsored bike ride, Parish Council funday at Hatch grange
where some children sold homemade lemonade. and the staff and committee who
volunteered on our Tombola stall. Much of this money is invested back into pre-
school to provide repairs, equipment, resources and experiences for the children.
A lot of work goes on behind the scenes by the committee- Charity Commission
returns, Policy reviews, fundraisin9 etc. and without you all. there would not be a
Pre-school, your time and commitment are so very much appreciated!
Finance Report
The accounts for 2023-24 have been audited by Beverley du Crow, Treasurer of
the Hilldene and our thanks go out again to her. The report back from the auditor
was signed as a true ref lection of our income and expenditure for the year
2023/24.
Dec 2024

West End Pre-school
To Charlotte, who continues to bring her knowledge and experience to preschool,
the in the mciiient learning she provides for the children is Outstanding and the
children are keen to participate and soak up all the learnin9 she imparts. Charlotte
works closely with me to ensure that the curriculum Lmd environment we provide
meets our core values and vision.
To Teresa who wears many hats, keyperson. Senco and Admissions Of f icer and as
mentioned like all of the team always go over and beyond her duties, all of the
children benef it f rom Teresa's expertise and knowledge but more so those children
that may have some additional needs, she works tirelessly with me to get the extra
support and funding for them and ensures that they are supported appropriately so
that they are included in all aspects of the activities and routines in pre-school.
To Katie who has been working in childcare f or mary years and has brought so much
knowledge and pxperience to the staff team. Katie is keyperson to some of our very
young childreii and her specif ic knowledge of the ages and sta9es of this group has
really supported the bespoke 'settling in, process of our very young children. She
has a very calm and quiet manner which is very important,
To Stacey who has a mixed age group of key children and is extremely adaptable to
the needs of each of them. As with all the staff Stacey has built strong
relationships with her parents and is always available to talk to parents, at the end
of the day she puts aside her needs to leave on time to collect her own children
from School to be able to spend a valuable 5 minutes with a parents who want to
share some information or just needs some reassurance.
To Julie and Heather who give immense support to the preschool and compliment
the staf f team. This year Julie who has an early years qualif ication will become a
key person for two of our new children who are starting over the next couple of
weeks. Heather is also our current Treasurer and has been a volunteer in this role
for many years. Heather and I work closely balancing and managing our f inancial
accounts. Nothin9 is too much trouble for Heather; she of ten does things in her
own time for the benef it of the pre-school. It takes a special kind of person to be
able to come into pre-school as a bank member of staf f and just get on with thin9S,
both these ladies are the under - pinning support a setting need especially when we
are short staff ed.
Lastly, but not least Lydia, who recently joined us as a lunchtime assistant, having
replaced Lisa. Lydia has only been with US for a couple of months and is embracing
Dec 2024

West End Pre-school
rr•-
Seho
Copies of the accounts /budgets are available on request.
Financially the impact of the cost of living increases. 9overnment introduction of 15
hours funding for 2 years olds and 30 hours f unding, together with the increase in
the national living wage and an additional expense of using an external cleaner twice
a week, means that we are working hard to monitor our income and expenditure and
occupancy to ensure our future sustainability. I would like to take this opportunity
to thank parents and families for supportin9 us by donating snack items of f of our
weekly shoppino list, this has helped 9reatly.
Looking forwoi u It is really important that we continue to market and champion the
pre-school and word and mouth is the best way to do this in order to ensure that we
have a substantial amount of new children starting over this year and in September
2025.
Points to note.
Wages increased in line with the 9.8 /9 increase in the minimum wage.
Training and Annual subscriptions were higher than last year as I had to renew
staf f statutory saf eguarding and f irst aid training.
Our materials budget was exceeded in line with the increasing costs of food and
resources. Gas, water and refuse collection costs doubled.
So Just to recap, this new f inancial year will as always, be a challenge to ensure we
keep within our overall budget without exceeding it too muchl As a Charity, we
need to ensure that we are f inancially sustainable, and any prof its made after this
is f ed back into the preschool to help with f uture Sustainability, staf f wages and
training, and resources and equipment for the benef it of improving the outcomes
for the children.
Provisional 2024 / 2025 forecasts and budgets will be drawn up, and these bud9ets
will be ready to be reviewed and agreed at the f irst committee meeting af ter the
AGM.
Conclusion
West End Pre-school will continue to thrive, develop, and improve thanks to an
exceptionally dedicated and enthusiastic team of Staf f , Committee and our Parents
and families. We are honored currently to have such a wonderf ul group of parents
Dec 2024

CONFIDENTIAL
Prery
Sch
Balances brou
Current
Savings I
Saving
Debit
Subtotal
ht forward
Ex
enditure-
Wages
Payroll
Pension
Inland Revenue
Rent
Cleaning
Water
GaslS¢rvice
Electricity
Telephone
Training/annual subscriptions
Materials
Insurance m¢mbership
Sweatshirts
AGM
Photographs
Stationery
Ofsted
Fire checks
DBS
Leaving presents
Refuse
Repairs
Data Protection
Audit
Misc Pat Testing
Misc C9
Account fee
Food vouchers
Fees and Funding
Human Resources
Leaving presents
Marketing
Fundraising
15146.17
1135.70
19713.88
208.45
36204.20
97941.71
794.88
3924.24
6812.02
3952.04
1666.00
781.00
1069.00
369.12
985.74
897.97
5134.21
790.02
402.00
22.65
263.26
3)4.89
50.00
261.86
Feesldeposits
Grant
Wages
127118.50
270.00
Refuse
Photos
Donation
342.00
Misc
Materials
DBS
1023.50
Sweat/Tee shirts
Fund raising
180.00
20.00
555.60
F8 Leaving Presents
F5 Cycle Ride
F7 Easter
7.85
35.00
394.82
Fl Equipment
F4 Funday
Misc Fundraising
1615.61
477.00
1483.69
120.00
400.00
Interest
656.77
15.00
F2 Christmas
226.48
Fl Equipment
11.25
F7 Easter
141.12
Fi Raffles
61.15
Sub Total
129521.90
Savings I
Savings 2
Current
Debit Card
1796.11
25294.74
11317.88
359.62
SubTotal
132.086.05
TOTAL
168290.25
TOTAL
168290.25
14101120251ncomc and Exp￿&￿ilLure Account
Page 2 of2
1° September 2023-31, August 2024

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
•••
Section A
Independent Examiner's Report
Report to the trusteesl
members of
f(2é _ SCi-k)o
On accounts for the year
ended
Charity no
(if any)
"31ST 202Lp
10337ot
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended 31 2 )
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 {"the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5}(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention (other than that disclosed below ") in connection with
the examination which gives me cause to believe that in, any material
respect"
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's statsment
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
Name:
Relevant professional
qualification(s} or body
(if any):
Address:
H￿I)￿[Le_. 6A y2Lr4]J WJCST
SOSO 3 DZ
IER
October 2018