Chair ## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year 01 09 2022 31 08 2023 **From To** ## Section A Reference and administration details **Charity name** SCALLYWAGS PRE-SCHOOL (Halwill) **Other names charity is known by Registered charity number (if any)** 1033643 **Charity's principal address** The Jubilee Suite, The Parish Hall, Halwill Junction, Beaworthy, Devon **Postcode EX21 5XR** ## **Names of the charity trustees who manage the charity** |1
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9|**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (ifany)**| |---|---|---|---|---| ||Lorna Prickett Treacy|Chairperson|Current Trustee from 30/09/21|| ||HayleyPotter|Vice Chair|Current Trustee from 21/10/20|| ||Natasha Hawkins|Treasurer|Current Trustee from 21/10/20|| ||Rebecca Hutton|Secretary|Current Trustee from
22/09/2022|| ||Emma Murphy||From 30/09/21 – 16/03/2023|| ||Samantha Rogers||Trustee from 31/01/22 to
21/08/2023|| ||Sophie Batstone||From 25/05/22 to 02/03/2023|| ||Stacey Bellamy|Safeguarding|Current Trustee from
22/09/2022|| ||Gemma Bell||Current Trustee from
20/03/2023|| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser **
**Name**
**Address**||| |**Accounting**||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** Play Leader – Lorraine Crocker. Administrator Penelope Channing ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Pre-School Learning Alliance Constitution (now Early Years Alliance) - (eg. trust deed, constitution) How the charity is constituted Pre-School - (eg. trust, association, company) Trustee selection methods Elected from Membership (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. - We are members of the Early Years Alliance (formerly Pre-School Learning Alliance) who offer training and support in respect of all areas of operating a pre-school business/charity - “Roles & Responsibilities” training provided by Early Years Alliance is available to new committee members. - New committee members are given an information pack, including details of roles and example calendar of year’s events, activities and tasks which are required to be done - Pre-school employs a part-time Administrator who deals with funding claims, finance, admission of new children and recordkeeping, including keeping up to date with changes to procedures and legislation relating to a pre-school. - Administrator provides a continuous link when committee changes. - • Administrator and committee office holders regularly exchange information and Administrator seeks authority from committee office holders re financial transactions. - We have procedures in place for authorisation of online banking transactions to be carried out - Treasurer and Administrator work together on financial matters eg budgets and record-keeping, ensuring that no one person has ability to make transactions independently. Good system of crosschecking and overseeing accounts records **TAR** March **2012** 2 ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** - To follow the curriculum for the Early Years Foundation Stage, providing quality care and education for 2-5 year olds, giving all the children the opportunity to develop their potential and make progress towards the Early Learning Goals; to enable the children to develop their independence, make friendships and have fun learning through play. - To support parents and to work in partnership with them while their child is at Scallywags. The Charity offered 30 hours childcare and education per week within school term time between September 2022 and August 2023. The sessions provide Early Years Foundation Stage education for 2-5 year olds. The Pre-School opened Mondays to Fridays for 6 hours a day extending to up to 8 hours a day from April 17th. We reserved the right to close sessions if there was inadequate uptake to make it financially viable to open, however we only had to close on one day due to the King’s Coronation; in this situation alternative sessions within the week were offered to families so they did not lose out. Part day and full day sessions are available and we are trialling new additional early and late starts to help working parents, although take-up is low; we try to **Summary of the main** accommodate all requests if at all possible. We have an Admissions **activities undertaken for the** Policy which explains how we allocate places if we should ever be **public benefit in relation to** oversubscribed. **these objects (include within this section the statutory** We have very close links with the neighbouring primary school, where **declaration that trustees have** most of the children attending the pre-school will move on to. **had regard to the guidance issued by the Charity** Our staff undertake regular statutory and voluntary training, including **Commission on public** Paediatric First Aid and Safeguarding. We keep up to date with changes **benefit)** in legislation so that we can provide a relevant service to our users. As part of our service, we offer help to parents and support them with any additional needs their child may have (either known before they arrive at pre-school or becoming apparent during their time with us), e.g. liaising with other professional and health bodies. We support families by providing information and links to advice and financial support services. Trustees have due regard to the guidance issued by the Charity Commission on public benefit when allocating funds. ## **Additional details of objectives and activities (Optional information)** The parents of the children will sometimes volunteer to assist the staff and we took one student on this summer on their week work placement. You **may choose** to include We have also previously had college and university students volunteer further statements, where with us as part of their childcare studies. These students usually live in or relevant, about: close to our village and we are pleased to support them in their learning • policy on grantmaking; experience. • policy programme related Committee, parents and staff work closely together on fundraising investment; activities; this not only brings in essential additional income, but helps to • contribution made by build friendships and support networks, often carried through the later volunteers. school years. Currently the roof of our rented setting is leaking and requires replacing. **TAR** March **2012** 3 We are supporting the premises owner in fundraising for this project. ## Section D Achievements and performance In 2022-23, 32 children aged 2-5 years attended the pre-school. We were **Summary of the main** open for 38 weeks (approx. 1140 hours in total) **achievements of the charity during the year** We open for 38 weeks to enable families to claim their Government funding (2-year-old funding where eligible, 3 & 4 year old “universal funding” and 30 hours “extended entitlement” for eligible 3 & 4 year olds). We also offer spaces to children who are not yet eligible for funding, and extra paid-for sessions to those who require additional hours above their funded entitlement. Following the introduction by the Government of Extended Entitlement (“30 hours”) funding in September 2017, the Management Committee decided to extend our opening hours to open Monday-Friday (term time) for 6 hours each day. This gives eligible families opportunity to access their full entitlement, and to give families more options for childcare. We have also introduced additional sessions before and after our regular sessions from 08.15-09.15 and 15.15-16.15 to provide extra support for working parents needing additional childcare. This was following feedback in our annual parent questionnaire; however, take-up has been slow and we are still trialling this additional service. The Committee, staff and the families using our pre-school work hard to fundraise towards the costs of running the pre-school, and for special projects and trips. We are proud that our pre-school feels like an extended family, working closely together to give the children the best opportunities. This year we raised just under £3,900 ## **Section E Financial review** The reserves of Scallywags Pre-School are to be managed and **Brief statement of the** prioritised in the following way: **charity’s policy on reserves** (1) Redundancy and a term’s running costs/obligations. (2) Balance of reserves held for general use. The balance of reserves is there to be used to keep the pre-school active should there be a downturn in numbers attending, however it should not need to be used on a regular occurrence. **Details of any funds materially** None **in deficit** **Further financial review details (Optional information)** **TAR** March **2012** 4 The Charity’s principal source of income is from Devon County Council Early Years Education Funding and Two-Year-Old Funding (subject to children being eligible). You **may choose** to include additional information, where relevant about: Families who are not yet entitled to funding, or those who wish to attend additional hours, will pay an hourly rate to attend sessions. The hourly rate is reviewed at least annually and is considered carefully (taking into account local competitors’ rates and running costs). - the charity’s principal sources of funds (including any fundraising); - how expenditure has Additional funds are raised from small, locally held events throughout the - supported the key objectives year, such as donations, money raised from bingo and sponsored events. - of the charity; We are grateful for the support of local businesses and organisations - • investment policy and who donate to our funds from time to time. objectives including any ethical investment policy Funds from fundraising and donations have been used towards adopted. improving the setting, special trips, equipment, and experiences (e.g. end - Funds from fundraising and donations have been used towards improving the setting, special trips, equipment, and experiences (e.g. end of term trip; sports equipment; IT equipment etc). We consider carefully how expenditure and purchase of equipment will benefit the Charity, in particular the children who use our services. This year we made a surplus of £4,480.38. This is lower than last year mainly due to increased wages paid because of the rise in the NMW and extra hours worked by staff to cover new sessions and provide support for children with extra needs. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s)** Lorna Prickett Treacy **Full name(s)** PENELOPE ANNE CHANNING **Position (eg Secretary, Chair,** ADMINISTRATOR CHAIR of TRUSTEES **etc) Date** 01/09/2023 **TAR** March **2012** 5 ## **GENERAL INCOME:** ## **SCALLYWAGS PRE-SCHOOL (HALWILL)** ## **ACCOUNTS FOR YEAR ENDING** _31st August 2023_ ## **GENERAL EXPENSES:** ||||Wages(inc holiday pay, Tax, NI, Pension||| |---|---|---|---|---|---| |Fees|£|18,745.60
|contributions)|£|68,335.99
| |DCC Funding|£|62,727.19
|Rent(Halwill Parish Hall)|£|5,052.00
| |Fundraising/Donations|£|5,333.63
|Utilities(mobile phones & broadband)|£|871.48
| |Bank interest|£|261.66
|Food & Drink|£|536.69
| ||||Consumables(paper, printing,||| |Other(uniform, equipment sales, refunds*)|£|6,428.79
|resources, bathroom supplies, cleaning)|£|1,329.67
| |* includes £4,695.61 of duplicate salary overpaid|||Equipment & Buildings(incl toys)|£|1,967.83
| ||||Office admin costs(inc Payroll service)|£|1,130.13
| ||||Training|£|877.00
| ||||Other(inc Ofsted Fee & wages||| ||||overpayment of £4,695.61 repaid by staff)|£|6,401.31
| ||||Fundraising expenses|£|1,442.42
| ||||EYA Membership, insurance &||| ||||subscriptions(inc EYA & Twinkl)|£|1,071.97
| |**TOTAL INCOME:**|||**£**|**93,496.87**
|**TOTAL EXPENDITURE:**|||**£**|**89,016.49**
| |---|---|---|---|---|---|---|---|---|---| |**OPENING BALANCES:**|||||**CLOSING BALANCES**||||| |Bank Account at TSB|£|14,095.58
|||Bank Account at TSB|£|18,314.30
||| |Redundancy & Closure Account|£|22,459.41
|||Redundancy & Closure Account|£|22,638.06
||| |Reserves Account|£|10,429.98
|||Reserves Account|£|10,513.00
||| |Buildings and Equipment Account|£|0.01
|||Buildings and Equipment Account|£|-
||| |Cash in hand (petty cash)|£|20.00
|||Cash in hand (petty cash)|£|20.00
||| ||||£|47,004.98
||||£|51,485.36
| |**£140,501.85**
Surplus for year 2022-23|**£140,501.85**| |---|---| ||**£4,480.38**| I have prepared the above accounts with the information provided by the committee and certify them to be correct to the best of my knowledge and belief. Pennie Channing Lorna Prickett Treacy _Administrator Chairperson_ CHARITY COMMISSION FOR ENGLAND AND WAIES Independent examiner's report on the accounts Section A Independent Examiner s Report Report to the trustees Scallywags Pre-school, Halwill On accounts for the year ended Augusl 2023 Charity no Ill any) 1033643 S•t out on pages I report to the trustees on my eXaMinat￿n of the acLX)unts of the aLM)ve charity (Ihe Trusf) for the year erKled Responslbilities and basls of rnport As the tharit￿S trustees. yw are responsible for the preparation of the aco)unts in act>)rdance with the requirements ￿ Ihe Charities Act 2011 (Ihe Acr). I report in resFed of my examinats.on of the Trust's wxounts carried out under seth'on 145 of the 2011 Ad and in carrying out my examination. I have followed all the applicable DI￿tionS given by the Charrty Commission under sedion 145(5)(b) of the Ad. Independent rrhe tharity's gross income exceeded £250.000 and l am qualified to examiner's statement undertake the examination by being a qualified member of [Insert name of applioble listed b(Klyll. Delete I l rfnot applicable. I have ￿MPleted my examination. I confimi that no material matters have )rrE to my attention in connection with the examirwtion (other than that disdosed bel(yw ") which gibts me cause to belieNe that in, any material respect.. the accounting records were not kept in accordarKe with section 130 of the Charities Act.. or the accounts did not actord *ith the acLounting feo)rds'. or the accourrts did not ¢omFAy with the applicable requirements nceming the fomi and content of ￿￿unt$ set out in the Chaiities (Accounts and Reports) Regulations 2008 other than any requirement Ihat the accounts give a Irue and fal view which 18 not a matter considered as part of an independent examination. I have no con￿M5 and ha•¥E coff￿ across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the acttiunts lo be re8¢hed. . Aease (knlete the word in Ihe brackets rflhey do not apply. Slgn•d: Of-//- ZOZT Name: Rolovant professional qualificatlonlsl or body IER Oct 2018 (If any): Address: Section B Disclosure Only r))mplete rf the examiner needs to huhlight material matters of concem (see CC32. Independent examinalion of charity a(uunts.' direcbons and guidance for examiners). Gfve here brief detslls of any Items thatthe examlnor wlshes to dlsclose. Pstso Az60 4AJ F*ty/7*0or Ar a 2027, IER Oct 2018