Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 09 2020 To 31 08 2021
Section A Reference and administration details
Charity name SCALLYWAGS PRE-SCHOOL (Halwill) Other names charity is known by Registered charity number (if any) 1033643 Charity's principal address The Jubilee Suite, The Parish Hall, Halwill Junction, Beaworthy, Devon Postcode EX21 5XR
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 |
Trustee name | Office (if any) | Dates acted if not for whole year | Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Rebecca Potter | Chair | 10/18 until 21/10/20 | ||
| Eleanor Walpole | Vice Chair | 09/17 until 21/10/20 | ||
| Thomasin Farrow | Secretary | 09/17 until 21/10/20 | ||
| Erin Courtney | Treasurer | 10/18 until 21/10/20 | ||
| Laura Griffith | Health & Safety & Safeguarding (Secretary from 21/10/20) |
Current trustee, from 03/02/20 | ||
| Katherine Cullimore | Current trustee, from 09/17 | |||
| Fiona Webber | 10/18 until 21/10/20 | |||
| Clare Brimacombe | Chair | Current trustee, from 21/10/20 | ||
| HayleyPotter | Vice Chair | Current trustee, from 21/10/20 | ||
| Kayzena Napier | Treasurer | Current trustee, from 21/10/20 | ||
| Louise Dart | Current trustee, from 21/10/20 | |||
| Natasha Hawkins | Current trustee, from 21/10/20 |
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Pre-School Learning Alliance Constitution (now Early Years Alliance)
- (eg. trust deed, constitution)
How the charity is constituted
Pre-School
- (eg. trust, association, company)
Trustee selection methods
Elected from Membership
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
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We are members of the Early Years Alliance (formerly Pre-School Learning Alliance) who offer training and support in respect of all areas of operating a pre-school business/charity
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“Roles & Responsibilities” training provided by Early Years Alliance is available to new committee members.
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New committee members are given an information pack, including details of roles and example calendar of year’s events, activities and tasks which are required to be done
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Pre-school employs a part-time Administrator who deals with funding claims, finance, admission of new children and recordkeeping, including keeping up to date with changes to procedures and legislation relating to a pre-school.
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Administrator provides a continuous link when committee changes.
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• Administrator and committee office holders regularly exchange information and Administrator seeks authority from committee office holders re financial transactions.
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We have procedures in place for authorisation of online banking transactions to be carried out
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Treasurer and Administrator work together on financial matters eg budgets and record-keeping, ensuring that no one person has ability to make transactions independently. Good system of crosschecking and overseeing accounts records
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Section C Objectives and activities
| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional details of objectives Youmay chooseto include further statements, where relevant, about: •policy on grantmaking; •policy programme related investment; •contribution made by volunteers. |
• To follow the curriculum for the Early Years Foundation Stage, providing quality care and education for 2-5 year olds, giving all the children the opportunity to develop their potential and make progress towards the Early Learning Goals; to enable the children to develop their independence, make friendships and have fun learning through play. • To support parents and to work in partnership with them while their child is at Scallywags. |
|---|---|
| The Charity offered 30 hours childcare and education per week within school term time between September 2020 and August 2021. The sessions provide Early Years Foundation Stage education for 2-5 year olds. Pre-School opened Mondays to Fridays for 6 hours a day. We reserved the right to close sessions if there was inadequate uptake to make it financially viable to open; in this situation, alternative sessions within the week were offered to families so they did not lose out. Part day and full day sessions available; we try to accommodate all requests if at all possible. We have an Admissions Policy which explains how we allocate places if we should ever be oversubscribed. We have very close links with the neighbouring primary school, where the majority of the children attending the pre-school will move on to. Our staff undertake regular statutory and voluntary training, including Paediatric First Aid and Safeguarding. We keep up to date with changes in legislation in order to provide a relevant service to our users. As part of our service, we offer help to parents and support them with any additional needs their child may have (either known before they arrive at pre-school or becoming apparent during their time with us), eg liaising with other professional and health bodies. We support families by providing information and links to advice. |
|
| and activities (Optional information) | |
| The parents of the children will sometimes volunteer to assist the staff. Each year we may accept 1-2 young people on work experience placements from the local secondary school for 1-2 weeks. We have also had college and university students volunteer with us as part of their childcare studies. These students usually live in or close to our village and we are pleased to support them in their learning experience. Committee, parents and staff work closely together on fundraising activities; this not only brings in essential additional income, but helps to build friendships and support networks, often carried through the later school years. |
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Section D Achievements and performance
In 2020-21, 26 children aged 2-5 years attended the pre-school. We were Summary of the main open for 38 weeks (approx. 1140 hours in total) achievements of the charity during the year We open for 38 weeks to enable families to claim their Government funding (2 year old funding where eligible, 3 & 4 year old “universal funding” and 30 hours “extended entitlement” for eligible 3 & 4 year olds). We also offer spaces to children who are not yet eligible for funding, and extra paid-for sessions to those who require additional hours above their funded entitlement. Following the introduction by the Government of Extended Entitlement (“30 hours”) funding in September 2017, the Management Committee decided to extend our opening hours to open Monday-Friday (term time) for 6 hours each day. This gives eligible families opportunity to access their full entitlement, and to give families more options for childcare. The Committee, staff and the families using our pre-school work hard to fundraise towards the costs of running the pre-school, and for special projects and trips. We are proud that our pre-school feels like an extended family, working closely together to give the children the best opportunities.
Section E Financial review
The reserves of Scallywags Pre-School are to be managed and Brief statement of the prioritised in the following way: charity’s policy on reserves (1) Redundancy and half a term’s running costs (2) Allocation of funds to projects (3) Balance of reserves held for general use. The balance of reserves is there to be used to keep the pre-school active, however it should not need to be used on a regular occurrence. Details of any funds materially None in deficit
Further financial review details (Optional information)
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The Charity’s principal source of income is from Devon County Council
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You may choose to include Early Years Education Funding and Two Year Old Funding (subject to
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additional information, where children being eligible).
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relevant about: Families who are not yet entitled to funding, or those who wish to attend
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• the charity’s principal additional hours, will pay an hourly rate to attend sessions. The hourly sources of funds (including rate is reviewed at least annually, and is considered carefully (taking into any fundraising); account local competitors’ rates and running costs).
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• how expenditure has Additional funds are raised from small locally held events throughout the
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supported the key objectives year, such as donations, money raised from bingo and sponsored events.
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of the charity; We are grateful for the support of local businesses and organisations
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• investment policy and who donate to our funds from time to time. objectives including any ethical investment policy Some funds raised through donations and fundraising need to be used adopted. towards general running expenses where not covered by Government funding; additional fundraising and donations are used towards special trips and experiences (eg trip to the zoo; sports equipment; IT equipment etc). We hold fundraising events to raise money for specific items. We consider carefully how expenditure and purchase of equipment will benefit the Charity, in particular the children who use our services.
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Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) P A Channing Full name(s) PENELOPE ANNE CHANNING Position (eg Secretary, Chair, ADMINISTRATOR on behalf of the etc) Trustees who have approved this Report Date 17th November 2021
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GENERAL INCOME:
SCALLYWAGS PRE-SCHOOL (HALWILL) ACCOUNTS FOR YEAR ENDING 31st August 2021
GENERAL EXPENSES:
| Wages(incl holiday pay, Tax, NI, | |||
|---|---|---|---|
| Fees | 6,073.00 | pension contributions) | 43,786.50 |
| DCC Funding | 43,127.59 | Rent(Halwill Parish Hall) | 3,547.50 |
| Fundraising/Donations | 3,507.39 | Utilities(mobile phone) | 357.16 |
| Bank interest | 112.15 | Food | 258.69 |
| Consumables(paper, printing, paint, | |||
| Other(uniform; refunds) | 322.26 | resources, bathroom) | 1,277.95 |
| Equipment(incl toys) | 1,754.61 | ||
| Office admin costs(incl Payroll | |||
| service) | 1,378.72 | ||
| Training, & meeting costs | 70.00 | ||
| Other(incl, memberships, travel, | |||
| insurance) | 1,562.78 | ||
| Fundraising expenses | 308.40 |
| TOTAL INCOME: | 53,142.39 | TOTAL EXPENDITURE: | 54,302.31 | ||
|---|---|---|---|---|---|
| OPENING BALANCES: | CLOSING BALANCES | ||||
| Bank Account at TSB | 19,187.73 | Bank Account at TSB | 11,199.44 | ||
| Reserves Account | 15,318.67 | Reserves Account | 22,385.92 | ||
| Redundancy Account | 5,095.33 | Redundancy Account | 5,139.87 | ||
| Buildings and Equipment Account | 550.41 | Buildings and Equipment Account | 266.99 | ||
| Cash in hand (petty cash) | 20.00 | Cash in hand (Petty cash) | 20.00 | ||
| 40,172.14 | 39,012.22 |
£93,314.53
£93,314.53
I have prepared the above accounts with the information provided by the committee and certify them to be correct to the best of my knowledge and belief.
Gillian Bray Kayzena Napier Administrator Treasurer
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examlnerfs report on the accounts Soction A Independent Examlner's Report R•port to th• tru•t•••l memb•rn of On accounts for the year •nded 31- og- Zo71 Charlty no (If any> 1033643 8•t out on pag•s 4s I report to Ihe tru8t888 on my ex8minatlon of the 8ccount8 of the above charity ("the Tru8t') for the year ended 31 l os I Z•a i R•8pon8lbllftl•• •nd basls of report A8 the ch8rlty'8 truslees, you are responslble for the preparatlon of the account8 in accordance with the requirements of the Charities Act 2011 {"the ACV). I report In respect ol my examlnatlon of the Trust'8 8ccount8 carried out under 88Ctlon 145 of the 2011 Act and In carrying out my examinatlon, I have followed all the appllcable Dlroctlon8 glven by the Ch8rlly Comml88lon under 8ectlon 145(5)(b) ofthe Independent examlnorfs ststement I h8V8 completed my examlnatlon. I confirm Ihal no material matters have come to my attention In connectlon wlth th8 examlnation (other than that dlsclosed below ') Nthlch give8 me cause to belleve that In, any materlal respect: the accountlng rncord8 wern not kept In accordance wlth Sectlon 130 of the Charities Act: or Ihe account8 dld not accord th Ihe accountlng record8; or the 8ccounts dld not c(xnply the appllcable requlr8menls concemlng the fomi and content ol accounts sel out in the Charltle8 {AccntS and Reports) Regulations 2008 other than any requirement that the accounts glve 8 Irue and falrf vlew th1th18 not a matter con8ldered 88 part of an Independent examlnatlon. I have no concern8 and have corne 8(X088 no other matters In connectlon wlth the 8xamlnatlon lo which attentlon should be drawn In thls report In order to enable a woper understanding of the accounts to b8 reached. Please delete the w In the brnckets If they do not 8ppty. Slgnod: D•t•: Zq.oR-7oZI Name: r744k R•l•vant prof••slonal quallflcatlon(•) or body IER Oct 2018
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