DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
Registered number: 2888960 Charity number: 1033626
ACTION4YOUTH
(A Company Limited by Guarantee)
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH (A Company Limited by Guarantee)
CONTENTS
| Page | |
|---|---|
| Reference and Administrative Details of the Charitable company, its Trustees and | 1 |
| Advisers | |
| Trustees' Report | 2 - 10 |
| Independent Auditor's Report on the Financial Statements | 11 - 14 |
| Statement of Financial Activities | 15 |
| Balance Sheet | 16 - 17 |
| Statement of Cash Flows | 18 |
| Notes to the Financial Statements | 19 - 42 |
DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH (A Company Limited by Guarantee)
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITABLE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2023
| Trustees | D H Teasdale, Chairman |
|---|---|
| C R Soames | |
| J S Chana (resigned 14 June 2022) | |
| D Williams | |
| G R A Shankland | |
| J Y Hulme | |
| D P Knox, Vice Chairman | |
| J Dees (resigned 6 December 2022) | |
| N Field (resigned 15 August 2022) | |
| L Cruttendon | |
| N J Peters | |
| D Apperly (appointed 22 March 2023) | |
| M Beck (appointed 22 March 2023) | |
| Company registered number 2888960 Charity registered number 1033626 Registered office 5 Smeaton Close Aylesbury Buckinghamshire HP19 8UN Company secretary J F M Cameron Chief executive officer J F M Cameron Independent auditor Hillier Hopkins LLP Chartered Accountants 249 Silbury Boulevard Milton Keynes MK9 1NA Bankers Lloyds Bank plc 1 Market Square Aylesbury Buckinghamshire HP20 1TD |
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH (A Company Limited by Guarantee)
TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2023
The Trustees present their annual report together with the audited financial statements of Action4Youth for the year 1 April 2022 to 31 March 2023. The Annual Report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual Report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).
Since the Charitable company qualifies as small under section 382 of the Companies Act 2006, the Strategic Report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.
The charitable company also trades under the name The Caldecotte Xperience.
Objectives and activities
a. Policies and objectives
The objectives of the charity are:
To help and educate children and young people, through informal education and leisure time activities to develop their physical, mental and spiritual, moral and cultural capacities, to achieve their full potential, that they may grow up to full maturity as responsible individuals and members of their communities and society.
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
b. Strategies for achieving objectives
Our Strategy to achieve our stated objectives has had the following threads:
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To deliver programmes encouraging and supporting for the development of all children and young people.
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To operate our outdoor education centre, Caldecotte Xperience, in a way which is financially sustainable.
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To act as a voice for and of young people, strengthened by our expertise of voluntary and community children and young people’s organisations and to be the natural first point of contact for these organisations.
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To provide leadership, training and support to voluntary and community children and young people’s organisations.
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To develop strategic partnerships with both statutory and voluntary organisations.
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To enable the participation of children and young people at all levels of Action4Youth, so that their voices are heard.
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To be a proactive and flexible organisation which responds to opportunities for development.
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH
(A Company Limited by Guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
Objectives and activities (continued)
c. Activities undertaken to achieve objectives
Action4Youth takes the strategic lead for the voluntary organisations supporting children and young people, aged 5 – 25 years in Buckinghamshire & Milton Keynes, including a range of locally based children and young people’s voluntary sector projects and agencies, as well as the local associations of national voluntary youth organisations.
Action4Youth has representation on the Bucks Children's Partnership Board, The Youth Offending Service Board, Bucks Strategic Partners Board, Early Help Board, The VCSE Recovery Board and Opportunity Bucks.
Action4Youth is a member of UK Youth and The National Association of Boys and Girls Clubs and represents Buckinghamshire and Milton Keynes.
Action4Youth holds a contract to deliver the National Citizen Service in Buckinghamshire, Milton Keynes and Slough, delivers The Inspiration Programme and The Breakout Programme in schools and runs the Duke of Edinburgh’s Award across Milton Keynes, Northamptonshire and Buckinghamshire.
Action4Youth provides a range of programmes, activities and services which support those young people at risk and creates opportunities for development and advancement for all young people.
Action4Youth runs The Junction, its youth centre in High Wycombe and offers mentoring and counselling support for young people and delivers outdoor adventure and education to many thousands of children and young people from The Caldecotte Xperience.
d. Volunteers
The company is grateful for the efforts of its volunteers. The use of volunteers and other donated services or facilities in the course of undertaking the organisation's charitable or income generating activities are not included in the Statement of Financial Activities.
Achievements and performance
a. Main achievements of the Charitable company
The accounts for the year show an overall surplus of £54,764, although this includes £26,501 which is a restricted donation to the Capital Appeal. Last year’s surplus was £27,238. Turnover was substantially ahead of the previous year at £ 2,137,618 and reflects the charity’s growth.
As always, Action4Youth maintained a rigorous approach to expenditure, working at all times to achieve maximum efficiency.
As of 31 March 2023, the balance sheet shows net assets including pension scheme liabilities of £963,839, of this balance £198,044 is held in restricted funds. Fixed assets primarily represent our ownership share of The Caldecotte Xperience as well as the investment there in the two yurt villages.
Looking to the future, our balance sheet and cash position provide a good position going into 2023/24 to manage the challenges ahead though the economic situation and inflation nationally and internationally creates uncertainty in all areas so it is understood that very careful management and ability to adapt as necessary will be essential in 2023/24.
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH (A Company Limited by Guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
Achievements and performance (continued)
b. Key performance indicators
The organisation’s overall financial objective is to ensure that reserves, at each year end, are sufficient to ensure the future financial stability of Action4Youth, and its ability to continue to achieve its objectives in an increasingly difficult funding environment. In this respect the financial performance of the Caldecotte Xperience and our contract for NCS delivery are key and closely monitored indicators. The Duke of Edinburgh Award is a small but growing income stream and the Inspiration Programme and Breakout Programme continue to develop.
The year began under the shadow of the covid pandemic with many parts of the organisation unable to deliver the normal, full service but despite that, Action4Youth has ended the year in a robust position. This was achieved by very careful management while working to restore delivery levels as quickly as possible over the summer of 2022 as restrictions were lifted.
Fundraising was successful during the year which creates the opportunity for growth.
c. Review of activities
Action4Youth’s aim continues to be to offer support and opportunities to all young people, and this is maintained throughout the year despite ever changing operating conditions.
Action4Youth is driven to do more for young people, addressing need and creating opportunities so a key purpose is to grow the organisation so that it can meet these needs. The pandemic years were a significant set back but 2022/23 sees the organisation growing again, developing, innovating and expanding to bring its services to ever more young people.
Action4Youth’s normal range of programmes, activities and support for young people was disrupted especially in the early part of the year because of covid restrictions and uncertainty, especially in schools. Outdoor education had a very difficult first quarter because of a last minute rush to book by schools but from June onwards normal patterns gradually became restored.
Action4Youth’s outdoor adventure and learning centre, Caldecotte Xperience in Milton Keynes provides high quality educational experiences for more than 15,000 young people in a normal year from Milton Keynes, Bucks, Cambridgeshire, Oxfordshire, Hertfordshire, Northants, Cambridgshire and Bedfordshire. The young people gain in many ways from these opportunities, notably in team building, communication skills and gaining in selfesteem. On residential visits they also forge new, stronger relationships with their teachers which are proven to lead to better outcomes back in school. Visitors to the centre are primarily school groups, both primary and secondary, but many others come from clubs and other groups.
A new tented village with shower and toilet blocks was added for summer 2022 and proved hugely popular with users. This added to the traditional accommodation in the George Amey Centre and the two yurt complexes.
In 2022 our delivery teams had to reach full, very busy delivery from a standing start while trying to recruit new team members following covid related layoffs. All teams rose to the challenge and achieved full, high quality delivery over the summer.
As delivery partners for the National Citizen Service, we deliver the programme in summer and autumn across Buckinghamshire, Milton Keynes and Slough. In 2022 Action4Youth delivered nearly 1200 NCS places over the summer and a further 180 to young people with special needs and disabilities during the autumn.
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH (A Company Limited by Guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
Achievements and performance (continued)
Review of activities (continued)
Action4Youth continues to be the leading infrastructure support organisation for youth clubs and organisations across Buckinghamshire, offering essential support and training to these organisations. A positive innovation resulting from the pandemic was that training sessions were delivered online rather than in person as in the past and this has been a positive development making delivery more cost effective while extending its reach.
The Inspiration Programme was delivered in a number of schools. Action4Youth understands the value of The Inspiration Programme for young people and to make its reach greater, developed a new, self delivery model which enables the Programme to be delivered by a school’s own staff rather than by Action4Youth team members thus reducing the cost very significantly. In this new model, a school’s staff is given training by the Action4Youth team and the entire programme content is made available along with all lesson plans and supporting materials. It is hoped this innovation will make it possible for The Inspiration Programme to be available to very many more young people so they can benefit.
Since September 2016 when Action4Youth became the license holder for the Duke of Edinburgh Award scheme for Milton Keynes and Bucks with the ability to establish groups and run expeditions, activity to develop the programme has progressed. During 2022/23 the number of schools using Action4Youth to run its DofE expeditions increased.
The mentoring programme continued to be delivered in High Wycombe and increased its reach into Aylesbury Vale, supporting an increased number of young people in need of one to one support to young people who are troubled or displaying disruptive behaviour and, in some cases, at risk of exclusion.
Our crime prevention programme, Breakout, ran in schools in Milton Keynes from January 2023 and in schools across Buckinghamshire addressing the problem of youth violence and crime. Groups were involved with the visit of The Knife Angel to Milton Keynes in December.
The Junction, our youth centre in High Wycombe has gone from strength to strength since opening in 2021. The centre is in High Wycombe Library and is open seven days a week from 4.00 – 9.00pm. The centre has proved popular and important in providing a safe place for 12 – 18 year olds and attendance has averaged around 1150 visits each month. More than 1600 young people are members of The Junction with some attending most days while others may drop in once or twice a month to enjoy the company, the wide range of fun and educational opportunities and the support from Action4Youth’s counselling service and a range of partner organisations offering specialist help. The centre is entirely funded from charitable sources and Action4Youth is grateful for that generous support and the commitment to young people.
Fundraising had a particularly good year, enabling the charity to expand its reach and ensuring sustainability. Working closely with funders, statutory partners and colleagues from the charity sector are integral to achieving Action4Youth’s objectives and this year has seen relationships established and partnerships strengthened.
d. Investment policy and performance
Investment performance was in line with expectations given the current policy of placing surplus cash with banks and other Financial Institutions wholly covered by the Governments guarantees, for periods of up to two years.
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH (A Company Limited by Guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
Financial review
a. Going concern
After making appropriate enquiries, the Trustees have a reasonable expectation that the Charitable company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.
b. Reserves policy
The reserves policy and its review is core to the annual business planning process. As part of that process a reserves target level is set for the year based on the expected business climate and coverage of core operational costs. The policy is primarily based on the Charity Commission guidance but is adjusted to take account of A4Y’s income stream mix where contract rather than fundraising is the prime income stream.
For 2023/24 a reserves level of £425k has been agreed by the Board. This takes account of the projected cash flow and the operational and development needs of the business plan.
c. Deficit
Action4Youth operates to a controlled plan with the aim of delivering an operating surplus. At times of planned major reorganisation or process change the operation may run at a temporary deficit.
d. Material investments policy
The Board is concerned to maximise the level of income obtained from its investments but is mindful that its reserves may be required at relatively short notice. The Board of Trustees has continued with the policy of placing surplus cash with Banks and other Financial Institutions. The balance of cash is held on deposit at Lloyds Bank. A modest amount is deposited with M&G Charibond.
In line with the above the Board regularly reviews investment policy to ensure it meets the needs of balancing the needs of liquidity and returns.
e. Principal risks and uncertainties
The uncertainty of the wider economy and its impact on purchasing services and on fundraising is a consideration.
There is limited funding for all aspects of youth work and so Action4Youth continues to be actively involved in developing partnerships to reduce costs and increase outcomes for young people.
Not achieving predicted fundraising income is an ongoing concern despite strong performance in the previous 3 years. To ensure best practice and compliance all fundraising is conducted observing the standards of the fundraising regulator.
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH
(A Company Limited by Guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
f. Principal funding
The prime sources of income are:
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Contract income from the National Citizens Service.
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Fees paid to the outdoor education centre for delivering to school groups in term time and to voluntary youth groups, clubs and private groups at weekends and in the holidays.
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Programme delivery from the Duke of Edinburgh Award, The Breakout Programme and The Inspiration Programme.
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External funding streams such as charitable trusts, fundraising events and donations.
Action4youth manages its fundraising in house through a team led by the Chief Executive. In carrying out these activities the charity adheres to all recognised standard practices as well as all the latest data, security and people protection requirements of the data protection acts.
We are grateful to the following individuals and organisations for their support:
Wycombe Community Board John Lewis High Wycombe The Clare Foundation Heart of Bucks Fairhive Thriving Community Fund John Lewis John Lewis Foundation MyMiltonKeynes BID LEAP/Sport England Together Fund Mobbs Memorial Trust Milton Keynes Community Foundation National Lottery Awards for All The Rothschild Foundation NHBC Stoke Park in the Community Paradigm Housing Group Swire Charitable Trust The Parks Trust Alexander & Co Peter Harrison Foundation Anson Charitable Trust THE RECTORY FOUNDATION Asda Foundation Shanly Foundation Bartle Family Charitable Trust St James' Place Charitable Foundation Brill Parochial Church Council centre:mk Dentons UK & Middle East LLP Charitable Trust The Syder Foundation East West Rail Tesco Community Grants Garfield Weston Foundation Bucks Masonic Centenary Fund The Gosling Foundation Julia Mary Wood Charitable Trust Grace Church Red Kite Community Housing Springboard Fund
Structure, governance and management
a. Constitution
The charitable company is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association on 19/01/1994, revised on 10/06/2005 and further revised on 18/10/2019. Its registered charity number is 1033626.
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH (A Company Limited by Guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
Structure, governance and management (continued)
b. Methods of appointment or election of Trustees
The management of the charitable company is the responsibility of the Trustees who are elected and co-opted under the terms of the Articles of Association. Vacancies are advertised and an open recruitment process is employed.
c. Organisational structure and decision-making policies
The Board of Trustees meets four times in each year and leads the charity’s strategic direction and maintains critical oversight of the organisation’s running which is delegated to the Chief Executive of Action4Youth and its staff.
d. Policies adopted for the induction and training of Trustees
The Trustees’ training needs are reviewed at board meetings and implemented annually. Any new Trustees are fully inducted and trained according to their needs.
e. Pay policy for key management personnel
The Board’s policy continues to be able to pay salaries which attract excellent staff, whilst remaining within the range of salaries paid by comparable organisations in the charity sector.
f. Financial risk management
An ongoing risk assessment process is in place. Core to this are a risk matrix and issues log. These are updated monthly with the issues log representing the highest risks reviewed at every Board Meeting. The Finance and Risk committee carries out an annual review of the matrix and process and reviews the matrix for changes as a standing item at each quarterly meeting. The Trustees are satisfied that the major risks to which the organisation is exposed, especially those related to operations and finance, have systems and procedures in place with an associated ongoing review process to ensure effective mitigation.
g. Trustees' indemnities
Indemnity insurance has been taken out in respect of the Trustees for the period.
Plans for future periods
Action4Youth does not stand still and each year brings new, ambitious projects to increase our work for young people. For 2023/24 the Board of Trustees has committed to a redevelopment of the main building at The Caldecotte Xperience. This project is likely to cost in the region of £1.4m and fundraising for this amount is underway. The aim of the project is to make the building fully accessible so providing equality of provision for all and to create an enhanced experience for all users by creating a large multi purpose indoor space.
For 2023 to 2025, Action4Youth’s delivery of the National Citizen Service will expand to reach young people not just in the home areas of Bucks and Milton Keynes but across the East and South East of England. This exciting opportunity creates a foundation for the expansion across a wider geography of all Action4Youth’s programmes and activities.
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH
(A Company Limited by Guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
Plans for future periods (continued)
We have reviewed our Duke of Edinburgh operation and can now increase the range of expeditions we offer and work to include more disadvantaged young people or groups with additional needs and our territory now includes Northamptonshire as well as Buckinghamshire and Milton Keynes.
We have invested in our Development team increasing our capacity in sales and marketing, spreading the word about our portfolio of offerings for young people.
With new Trustees having joined the Board we are benefiting from fresh ideas and new expertise so are exploring new initiatives with confidence and optimism.
Chairman's statement
Driven by the desire to address more of the the challenges facing young people, Action4Youth is working diligently with our partners in government, business, charities, trusts and foundations to offer more and better. Helping young people in need is our mission and we are determined to fulfil that mission as widely and fully as possible.
Each aspect of our provision has been examined to determine how we can improve. For example, to make the Inspiration Programme more affordable for schools, our team developed a self-delivery model of the programme which costs less but delivers much of the same benefit. At Caldecotte, the introduction of a bell tent village created a magical new setting which was extremely popular. What made that village practical was the corresponding investment of £100K in a new shower and toilet block made possible through fundraising. Attendance at the Junction expanded as our team sharpened the activity programme and recognised the need to reach out to our regular users after the summer school break. With the support of partners, we have expanded provision of important programmes such as the The Breakout, Mentoring and Duke of Edinburgh programmes.
It is the increased financial support of partners that has made it possible for all of the above and many more aspects of our provision to advance. Thanks to the determination and professionalism of our fundraising team, we have the confidence to dream big, and, we are doing so.
It is the can do spirit and values which infuse this organisation that make all things possible. Our Patron, President and Vice President have made timely and important contributions which each of you are aware of and for which we are extremely grateful. To our team members, leadership team and colleagues on the Board, I offer my sincerest thanks. Let’s keep at it to make next year even better!
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH (A Company Limited by Guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
Statement of Trustees' responsibilities
The Trustees (who are also the directors of the Charitable company for the purposes of company law) are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Charitable company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles of the Charities SORP (FRS 102);
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make judgments and accounting estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charitable company will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the Charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Disclosure of information to auditor
Each of the persons who are Trustees at the time when this Trustees' Report is approved has confirmed that:
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so far as that Trustee is aware, there is no relevant audit information of which the charity's auditor is unaware, and
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that Trustee has taken all the steps that ought to have been taken as a Trustee in order to be aware of any relevant audit information and to establish that the charity's auditor is aware of that information.
Auditor
The auditor, Hillier Hopkins LLP, has indicated his willingness to continue in office. The designated Trustees will propose a motion reappointing the auditor at a meeting of the Trustees.
Approved by order of the members of the board of Trustees and signed on their behalf by:
................................................ ................................................ D H Teasdale N J Peters Chairman Trustee Date: 23-06-2023 | 01:31 PDT
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH (A Company Limited by Guarantee)
INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF ACTION4YOUTH
Opinion
We have audited the financial statements of Action4Youth (the 'charitable company') for the year ended 31 March 2023 which comprise the Statement of Financial Activities, the Balance Sheet, the Statement of Cash Flows and the related notes, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' (United Kingdom Generally Accepted Accounting Practice).
In our opinion the financial statements:
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give a true and fair view of the state of the charitable company's affairs as at 31 March 2023 and of its incoming resources and application of resources, including its income and expenditure for the year then ended;
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have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
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have been prepared in accordance with the requirements of the Charities Act 2011.
Basis for opinion
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the United Kingdom, including the Financial Reporting Council's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Conclusions relating to going concern
In auditing the financial statements, we have concluded that the Trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH (A Company Limited by Guarantee)
INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF ACTION4YOUTH (CONTINUED)
Other information
The other information comprises the information included in the Annual Report other than the financial statements and our Auditor's Report thereon. The Trustees are responsible for the other information contained within the Annual Report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.
We have nothing to report in this regard.
Matters on which we are required to report by exception
We have nothing to report in respect of the following matters where the Charities (Accounts and Reports) Regulations 2008 requires us to report to you if, in our opinion:
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the information given in the Trustees' Report is inconsistent in any material respect with the financial statements; or
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sufficient accounting records have not been kept; or
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the financial statements are not in agreement with the accounting records and returns; or
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we have not received all the information and explanations we require for our audit.
Responsibilities of trustees
As explained more fully in the Trustees' Responsibilities Statement, the Trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the Trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.
Auditor's responsibilities for the audit of the financial statements
We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an Auditor's Report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH
(A Company Limited by Guarantee)
INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF ACTION4YOUTH (CONTINUED)
Auditor's responsibilities for the audit of the financial statements (continued)
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:
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we consider the nature of the industry and sector, control environment and business performance including the remuneration incentives and pressures of key management;
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the primary responsibility for the prevention and detection of fraud rests with both those charged with governance of the entity and management. We consider the results of our enquiries of management about their own identification and assessment of the risks of irregularities;
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any matters we identified having obtained and reviewed the Company’s documentation of their policies and procedures relating to:
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identifying, evaluating and complying with laws and regulations and whether they were aware of any instances of non-compliance;
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detecting and responding to the risks of fraud and whether they have knowledge of any actual, suspected or alleged fraud;
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the internal controls established to mitigate risks of fraud or non-compliance with laws and regulations;
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the matters discussed among the audit engagement team regarding how and where fraud might occur in the financial statements and any potential indicators of fraud.
As a result of these procedures, we considered the opportunities and incentives that may exist within the organisation for fraud and identified the greatest potential for fraud. In common with all audits under ISAs (UK), we are also required to perform specific procedures to respond to the risk of management override, including testing journals and evaluating whether there was evidence of bias by the directors that represented a risk of material misstatement due to fraud.
We also obtained an understanding of the legal and regulatory frameworks that the Company operates in, focusing on provisions of those laws and regulations that had a direct effect on the determination of material amounts and disclosures in the financial statements. We focused on laws and regulations that could give rise to a material misstatement in the financial statements, including, but not limited to, the Companies Act 2006, Charities Act 2011 and relevant tax legislation.
Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.
A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our Auditor's Report.
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ACTION4YOUTH
(A Company Limited by Guarantee)
INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF ACTION4YOUTH (CONTINUED)
Use of our report
This report is made solely to the charitable company's trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charitable company's trustees those matters we are required to state to them in an Auditor's Report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and its members, as a body, for our audit work, for this report, or for the opinions we have formed.
Hillier Hopkins LLP Chartered Accountants Registered Auditor 249 Silbury Boulevard Milton Keynes MK9 1NA Date: 27-06-2023 | 08:18 BST
Hillier Hopkins LLP are eligible to act as auditors in terms of section 1212 of the Companies Act 2006.
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH
(A Company Limited by Guarantee)
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2023
| Note Income from: Donations and legacies 3 Charitable activities 4 Investments 5 Other income 6 Total income Expenditure on: Charitable activities 7 Total expenditure Net income before net (losses)/gains on investments Net (losses)/gains on investments Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Restricted funds 2023 £ 36,501 - - - 36,501 8,526 8,526 27,975 - 27,975 170,069 27,975 198,044 |
Unrestricted funds 2023 £ 82,034 2,001,929 3,702 13,452 2,101,117 2,064,823 2,064,823 36,294 (9,505) 26,789 739,006 26,789 765,795 |
Total funds 2023 £ 118,535 2,001,929 3,702 13,452 2,137,618 2,073,349 2,073,349 64,269 (9,505) 54,764 909,075 54,764 963,839 |
Total funds 2022 £ 86,144 1,516,081 40 15,404 |
|---|---|---|---|---|
| 1,617,669 | ||||
| 1,602,357 | ||||
| 1,602,357 | ||||
| 15,312 11,926 |
||||
| 27,238 | ||||
| 881,837 27,238 |
||||
| 909,075 |
The Statement of Financial Activities includes all gains and losses recognised in the year.
The notes on pages 19 to 42 form part of these financial statements.
Included within the Restricted funds total above is £26,501 of restricted income from our capital appeal to help fund the refurbishment of our Caldecotte site in the coming years. As such it cannot be used for any other purpose.
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH (A Company Limited by Guarantee) REGISTERED NUMBER: 2888960
BALANCE SHEET AS AT 31 MARCH 2023
| Note Fixed assets Intangible assets 12 Tangible assets 13 Investments 14 Current assets Debtors 15 Cash at bank and in hand Creditors: amounts falling due within one year 16 Net current assets Total assets less current liabilities Creditors: amounts falling due after more than one year 17 Net assets excluding pension liability Defined benefit pension scheme liability 24 Total net assets Charity funds Restricted funds 18 Unrestricted funds 18 Total funds |
69,014 620,241 689,255 (500,540) |
2023 £ 8,930 680,294 149,984 839,208 188,715 1,027,923 (60,572) 967,351 (3,512) 963,839 198,044 765,795 963,839 |
111,372 597,235 708,607 (538,091) |
2022 £ 6,246 669,792 145,706 821,744 170,516 992,260 (77,677) 914,583 (5,508) 909,075 170,069 739,006 909,075 |
|---|---|---|---|---|
The entity was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members have not required the entity to obtain an audit for the year in question in accordance with section 476 of the Companies Act 2006.
However, an audit is required in accordance with section 144 of the Charities Act 2011.
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH
(A Company Limited by Guarantee) REGISTERED NUMBER: 2888960
BALANCE SHEET (CONTINUED) AS AT 31 MARCH 2023
The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.
The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.
The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:
................................................ ................................................ D H Teasdale D P Knox Chairman Vice Chairman 23-06-2023 | 01:31 PDT Date:
The notes on pages 19 to 42 form part of these financial statements.
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH
(A Company Limited by Guarantee)
STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2023
| Cash flows from operating activities Net cash used in operating activities Cash flows from investing activities Proceeds from the sale of tangible fixed assets Purchase of intangible assets Purchase of tangible fixed assets Proceeds from sale of investments Purchase of investments Net cash used in investing activities Cash flows from financing activities Net cash provided by financing activities Change in cash and cash equivalents in the year Cash and cash equivalents at the beginning of the year Cash and cash equivalents at the end of the year |
2023 £ 140,980 1,050 (3,864) (101,283) 139,037 (152,914) (117,974) - 23,006 597,235 620,241 |
2022 £ 173,276 3,875 (6,246) (80,522) - (150,000) (232,893) - (59,617) 656,852 597,235 |
|---|---|---|
The notes on pages 19 to 42 form part of these financial statements
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH (A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. General information
Action4Youth is a company incorporated and registered in England and Wales and limited by guarantee. The registered address is 5 Smeaton Close, Aylesbury, Buckinghamshire, HP19 8UN.
The members of the company are the Trustees named on page 1. In the event of the company being wound up, the liability in respect of the guarantee is limited to £1 per member of the company.
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Action4Youth meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
2.2 Income
All income is recognised once the Charitable company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
The recognition of income from legacies is dependent on establishing entitlement, the probability of receipt and the ability to estimate with sufficient accuracy the amount receivable. Evidence of entitlement to a legacy exists when the Charitable company has sufficient evidence that a gift has been left to them (through knowledge of the existence of a valid will and the death of the benefactor) and the executor is satisfied that the property in question will not be required to satisfy claims in the estate. Receipt of a legacy must be recognised when it is probable that it will be received and the fair value of the amount receivable, which will generally be the expected cash amount to be distributed to the Charitable company, can be reliably measured.
Grants are included in the Statement of Financial Activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance Sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
Gifts in kind donated for distribution are included at valuation and recognised as income when they are distributed to the projects. Gifts donated for resale are included as income when they are sold.
Where the donated good is a fixed asset, it is measured at fair value, unless it is impractical to measure this reliably, in which case the cost of the item to the donor should be used. The gain is recognised as income from donations and a corresponding amount is included in the appropriate fixed asset class and depreciated over the useful economic life in accordance with the Charitable company's accounting policies.
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
2. Accounting policies (continued)
2.2 Income (continued)
On receipt, donated professional services and facilities are recognised on the basis of the value of the gift to the Charitable company which is the amount it would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.
Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.
Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service.
2.3 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charitable company's objectives, as well as any associated support costs.
Charitable activities and Governance costs are costs incurred on the company's operations, including support costs and costs relating to the governance of the company apportioned to charitable activities.
All expenditure is inclusive of irrecoverable VAT.
2.4 Government grants
Government grants relating to tangible fixed assets are treated as deferred income and released to the Statement of Financial Activities over the expected useful lives of the assets concerned. Other grants are credited to the Statement of Financial Activities as the related expenditure is incurred.
2.5 Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charitable company; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
(A Company Limited by Guarantee)
ACTION4YOUTH
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
2. Accounting policies (continued)
2.6 Intangible assets and amortisation
Intangible assets costing £1,000 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.
Intangible assets are initially recognised at cost. After recognition, under the cost model, intangible assets are measured at cost less any accumulated amortisation and any accumulated impairment losses.
Amortisation is provided on intangible assets at rates calculated to write off the cost of each asset on a straight-line basis over its expected useful life.
Amortisation is provided on the following basis:
Development expenditure - 20 %
2.7 Tangible fixed assets and depreciation
Tangible fixed assets costing £1,000 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
Assets in the course of construction are included at costs incurred to date. Depreciation on these assets is not charged until they are brought into use.
At each reporting date the Charitable company assesses whether there is any indication of impairment. If such indication exists, the recoverable amount of the asset is determined to be the higher of its fair value less costs to sell and its value in use. An impairment loss is recognised where the carrying amount exceeds the recoverable amount.
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
2. Accounting policies (continued)
2.7 Tangible fixed assets and depreciation (continued)
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the straight-line method.
Depreciation is provided on the following bases:
| Freehold property | - 2% straight line (on cost of buildings) |
|---|---|
| Plant and machinery | - 10 - 33% straight line |
| Motor vehicles | - 25% straight line |
| Office equipment | - 33% straight line |
| Yurt Village | - 10% straight line |
During the year ended 31 March 2013, the company entered into agreements with Milton Keynes Council to take over the running of two outside education centres, The Caldecotte Xperience and Longrigg Residential Centre. Under this agreement the charitable company became fully responsible for the operational management and financial performance of both centres. The freehold of both premises was transferred to the charitable company as part of the deal. However, a claw back arrangement is included in each deal which applies for a period of 50 years from the date of transfer. This arrangement is nullified in the event of a sale. It is triggered by any change of use of the property (or any part) from its existing use. Claw back is calculated at 100% less 2% for each year passing from the date of the Transfer of the open market value of the property. In addition, the agreement in respect of The Caldecotte Xperience ring fences the 20% holding which the company had of the freehold under earlier arrangements. The Longrigg freehold was sold during 2020.
The financial statements include the proportion of the market value of the freehold of each property to which the charitable company is entitled under the provisions of the agreements. At 31 March 2023 this was 42% of the market value of the Caldecotte freehold.
2.8 Investments
Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value at the Balance Sheet date, unless the value cannot be measured reliably in which case it is measured at cost less impairment. Investment gains and losses, whether realised or unrealised, are combined and presented as ‘Gains/(Losses) on investments’ in the Statement of Financial Activities.
2.9 Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
2.10 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
2. Accounting policies (continued)
2.11 Liabilities
Liabilities and provisions are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Charitable company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of Financial Activities as a finance cost.
2.12 Financial instruments
The Charitable company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
2.13 Finance leases and hire purchase
Assets obtained under hire purchase contracts and finance leases are capitalised as tangible fixed assets. Assets acquired by finance lease are depreciated over the shorter of the lease term and their useful lives. Assets acquired by hire purchase are depreciated over their useful lives. Finance leases are those where substantially all of the benefits and risks of ownership are assumed by the Charitable company. Obligations under such agreements are included in creditors, net of the finance charge allocated to future periods. The finance element of the rental payment is charged to the Statement of Financial Activities so as to produce a constant periodic rate of charge on the net obligation outstanding in each period.
2.14 Operating leases
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight-line basis over the lease term.
Benefits received and receivable as an incentive to sign an operating lease are recognised on a straight-line basis over the lease term, unless another systematic basis is representative of the time pattern of the lessee's benefit from the use of the leased asset.
2.15 Pensions
The Charitable company operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Charitable company to the fund in respect of the year.
The Charitable company operates a defined benefits pension scheme and the pension charge is based on a full actuarial valuation dated 30 September 2020.
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
2. Accounting policies (continued)
2.16 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charitable company and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charitable company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
3. Income from donations and legacies
| Donations Capital appeal Caldecotte Donated asset - 2% at Caldecotte General donations Total 2023 Donations Donated asset - 2% at Caldecotte General donations |
Restricted funds 2023 Unrestricted funds 2023 £ £ 26,501 - 10,000 - - 82,034 36,501 82,034 Restricted funds 2022 Unrestricted funds 2022 £ £ 10,000 - - 76,144 10,000 76,144 |
Total funds 2023 £ 26,501 10,000 82,034 |
|---|---|---|
| 118,535 | ||
| Total funds 2022 £ 10,000 76,144 |
||
| 86,144 |
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
4. Income from charitable activities
| Unrestricted funds 2023 £ Training 3,415 Outdoor education 555,934 Membership 4,800 Other 7,682 Grants 312,323 Contract income 1,079,288 Duke of Edinburgh 38,487 2,001,929 Unrestricted funds 2022 £ Training 2,942 Outdoor education 485,825 Membership 4,600 Other 1,437 Grants 204,970 Contract income 786,929 Duke of Edinburgh 29,378 1,516,081 |
Total funds 2023 £ 3,415 555,934 4,800 7,682 312,323 1,079,288 38,487 |
|---|---|
| 2,001,929 | |
| Total funds 2022 £ 2,942 485,825 4,600 1,437 204,970 786,929 29,378 |
|
| 1,516,081 |
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH (A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
5. Investment income
| Unrestricted funds 2023 £ Investment income 2,494 Bank interest received 1,208 3,702 Unrestricted funds 2022 £ Bank interest received 40 |
Total funds 2023 £ 2,494 1,208 |
|---|---|
| 3,702 | |
| Total funds 2022 £ 40 |
6. Other incoming resources
| Insurance claims Government grants Government grants |
Unrestricted funds 2023 £ 4,422 9,030 13,452 Unrestricted funds 2022 £ 15,404 |
Total funds 2023 £ 4,422 9,030 |
|---|---|---|
| 13,452 | ||
| Total funds 2022 £ 15,404 |
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH (A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
7. Analysis of expenditure on charitable activities
Summary by fund type
| Youth Activities Youth Activities |
Restricted funds 2023 Unrestricted funds 2023 £ £ 8,526 2,064,823 Restricted funds 2022 Unrestricted funds 2022 £ £ 17,072 1,585,285 |
Total 2023 £ 2,073,349 |
|---|---|---|
| Total 2022 £ 1,602,357 |
Summary by expenditure type
| Youth activities Youth activities |
Staff costs 2023 Depreciation 2023 £ £ 1,093,508 90,911 Staff costs 2022 Depreciation 2022 £ £ 798,465 92,832 |
Other costs 2023 £ 888,930 Other costs 2022 £ 711,060 |
Total 2023 £ 2,073,348 |
|---|---|---|---|
| Total 2022 £ 1,602,357 |
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH (A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
8. Analysis of expenditure by activities
| Youth activities Youth activities Analysis of direct costs Pension finance costs Staff costs Depreciation Direct activity costs Premises costs Staff and office expenses Motor expenses Training General expenses Legal and professional Insurances Equipment purchases Accountancy fees |
Activities undertaken directly 2023 £ 1,997,268 Activities undertaken directly 2022 £ 1,535,901 |
Support costs 2023 £ 76,080 Support costs 2022 £ 66,456 Youth activities 2023 £ 105 1,053,553 81,253 139,848 193,084 120,360 46,402 192,315 32,775 93,037 22,782 9,409 12,345 1,997,268 |
Total funds 2023 £ 2,073,348 |
|---|---|---|---|
| Total funds 2022 £ 1,602,357 |
|||
| Total funds 2023 £ 105 1,053,553 81,253 139,848 193,084 120,360 46,402 192,315 32,775 93,037 22,782 9,409 12,345 |
|||
| 1,997,268 |
Page 28
DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH (A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
8. Analysis of expenditure by activities (continued)
Analysis of direct costs (continued)
| Pension interest on defined benefit scheme Staff costs Depreciation Direct activity costs Premises costs Staff and office expenses Motor expenses Training General expenses Legal and professional Insurances Equipment purchases Accountancy fees Entertainment Auditor's remuneration Fees payable to the Charitable company's auditor for the audit of the Charitable company's annual accounts Fees payable to the Charitable company's auditor in respect of: All taxation advisory services not included above All non-audit services not included above |
Youth activities 2022 £ 166 762,904 83,580 174,249 156,066 83,367 41,208 138,536 18,756 27,224 20,397 17,978 11,339 131 1,535,901 2023 £ 10,680 840 2,880 |
Total funds 2022 £ 166 762,904 83,580 174,249 156,066 83,367 41,208 138,536 18,756 27,224 20,397 17,978 11,339 131 |
|---|---|---|
| 1,535,901 | ||
| 2022 £ 9,300 - 2,400 |
9. Auditor's remuneration
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
10. Staff costs
| Wages and salaries Social security costs Contribution to defined contribution pension schemes |
2023 £ 988,055 82,333 23,120 1,093,508 |
2022 £ 720,811 61,081 16,573 |
|---|---|---|
| 798,465 |
The average number of persons employed by the Charitable company during the year was as follows:
| Management and admin Youth work Outdoor education |
2023 No. 10 44 10 64 |
2022 No. 8 20 9 |
|---|---|---|
| 37 |
The number of employees whose employee benefits (excluding employer pension costs) exceeded £60,000 was:
| 2023 | 2022 | ||
|---|---|---|---|
| No. | No. | ||
| In the band £60,001 | - £70,000 | 2 | 1 |
| In the band £70,001 | - £80,000 | - | 1 |
| In the band £80,001 | - £90,000 | 1 | - |
All Trustees/directors and certain senior employees who have authority and responsibility for planning, directing and controlling the activities of the company are considered to be key management personnel. Total remuneration of these individuals is £285,524 (2022 - £280,419). This represents the four (2022 - four) members of the senior management team.
11. Trustees' remuneration and expenses
During the year, no Trustees received any remuneration or other benefits (2022 - £NIL) .
During the year ended 31 March 2023, expenses totalling £ 36 were reimbursed or paid directly to 1 Trustee (2022 - £119 to 3 Trustees) . These expenses related to travel and subsistence.
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH (A Company Limited by Guarantee)
| NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 |
|
|---|---|
| 12. Intangible assets Cost At 1 April 2022 Additions At 31 March 2023 Amortisation Charge for the year At 31 March 2023 Net book value At 31 March 2023 At 31 March 2022 |
Development £ 6,246 3,864 10,110 1,180 1,180 8,930 6,246 |
Page 31
DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH (A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
13. Tangible fixed assets
| Cost or valuation At 1 April 2022 Additions Disposals At 31 March 2023 Depreciation At 1 April 2022 Charge for the year On disposals At 31 March 2023 Net book value At 31 March 2023 At 31 March 2022 |
Freehold property £ 313,717 10,000 - 323,717 33,711 4,180 - 37,891 285,826 280,006 |
Assets under construction £ - 19,116 - 19,116 - - - - 19,116 - |
Plant and machinery £ 360,368 64,086 (24,862) 399,592 194,827 34,490 (20,653) 208,664 190,928 165,541 |
Motor vehicles £ 87,624 - - 87,624 55,325 4,259 - 59,584 28,040 32,299 |
Office equipment £ 21,691 8,081 - 29,772 10,718 8,163 - 18,881 10,891 10,973 |
Yurt village £ 353,684 - - 353,684 172,712 35,480 - 208,192 145,492 180,973 |
Total £ 1,137,084 101,283 (24,862) 1,213,505 467,293 86,572 (20,653) 533,212 680,293 669,792 |
|---|---|---|---|---|---|---|---|
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DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
13. Tangible fixed assets (continued)
The net book value of assets held under finance leases or hire purchase contracts, included above, are as follows:
| Motor Vehicles | 2023 £ 5,040 |
2022 £ 6,300 |
|---|---|---|
14. Fixed asset investments
| Cost or valuation At 1 April 2022 Additions Disposals Revaluations At 31 March 2023 Net book value At 31 March 2023 At 31 March 2022 |
Listed investments £ 145,706 152,914 (139,037) (9,599) |
|---|---|
| 149,984 | |
| 149,984 | |
| 145,706 |
All the fixed asset investments are held at market value and in the UK.
15. Debtors
| Due within one year Trade debtors Other debtors Prepayments and accrued income |
2023 £ 54,010 - 15,004 69,014 |
2022 £ 70,244 1,376 39,752 111,372 |
|---|---|---|
Page 33
DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
16. Creditors: Amounts falling due within one year
| Trade creditors Other taxation and social security Obligations under finance lease and hire purchase contracts Other creditors Accruals and deferred income Deferred income at 1 April 2022 Resources deferred during the year Amounts released from previous periods |
2023 £ 47,320 21,845 2,295 14,055 415,025 500,540 2023 £ 498,455 371,349 (423,365) 446,439 |
2022 £ 62,949 14,757 6,074 5,042 449,269 |
|---|---|---|
| 538,091 | ||
| 2022 £ 456,166 249,313 (207,024) |
||
| 498,455 |
17. Creditors: Amounts falling due after more than one year
| Net obligations under finance lease and hire purchase contracts Government grants received |
2023 £ - 60,572 60,572 |
2022 £ 2,532 75,145 |
|---|---|---|
| 77,677 |
The hire purchase balances are secured on the assets that they relate to.
Page 34
DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH (A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
18. Statement of funds
Statement of funds - current year
| Unrestricted funds Designated funds Development fund Caldecotte capital appeal Richard Swann Bursary Fund General funds General Funds - all funds Caldecotte Xperience Total Unrestricted funds Restricted funds Caldecotte Property Fund Caldecotte capital appeal Total of funds |
Balance at 1 April 2022 £ 14,800 - 775 15,575 536,880 186,551 723,431 739,006 170,069 - 170,069 909,075 |
Income £ - - - - 1,097,647 1,003,470 2,101,117 2,101,117 10,000 26,501 36,501 2,137,618 |
Expenditure £ - - - - (1,324,406) (740,417) (2,064,823) (2,064,823) (8,526) - (8,526) (2,073,349) |
Transfers in/out £ - 100,000 - 100,000 (100,000) - (100,000) - - - - - |
Gains/ (Losses) £ - - - - (9,505) - (9,505) (9,505) - - - (9,505) |
Balance at 31 March 2023 £ 14,800 100,000 775 115,575 200,616 449,604 650,220 765,795 171,543 26,501 198,044 963,839 |
|---|---|---|---|---|---|---|
Page 35
DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
18. Statement of funds (continued)
The designated funds are as follows:
-
The Development Fund was created to anticipate development of the work of Action4Youth.
-
The Richard Swan Bursary Fund is to provide books for young people going into further education.
-
Caldecotte capital appeal is the amount the trustees have agreed to contribute to the refurbishment program from general funds.
All restricted funds have arisen from grants, donations or contract income being received for specific purposes. Sufficient resources are held in an appropriate form to enable each fund to be applied in accordance with any restrictions imposed:
-
The Caldecotte Property Fund relates to funds invested in the freehold property in which the company has a 42% interest, including the George Amey Centre.
-
The Caldecotte capital appeal is funds which have been raised for the refurbishment project of the Caldecotte site during the year but are not yet spent.
Statement of funds - prior year
| Unrestricted funds Designated funds Development fund Caldecotte capital appeal Richard Swann Bursary Fund General funds General Funds - all funds Caldecotte Xperience |
Balance at 1 April 2021 £ 14,800 - 775 15,575 490,851 198,270 689,121 |
Income £ - - - - 1,066,545 541,124 1,607,669 |
Expenditure £ - - - - (1,032,442) (552,843) (1,585,285) |
Transfers in/out £ - - - - - - - |
Gains/ (Losses) £ - - - - 11,926 - 11,926 |
Balance at 31 March 2022 £ 14,800 - 775 |
|---|---|---|---|---|---|---|
| 15,575 | ||||||
| 536,880 186,551 |
||||||
| 723,431 |
Page 36
DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH (A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
18. Statement of funds (continued)
Statement of funds - prior year (continued)
| Total Unrestricted funds Restricted funds Caldecotte Property Fund Caldecotte capital appeal Total of funds |
Balance at 1 April 2021 £ 704,696 1,607,669 177,141 10,000 - - 177,141 10,000 881,837 1,617,669 |
Income £ Expenditure £ (1,585,285) - (17,072) - - - (17,072) - (1,602,357) - |
Gains/ (Losses) £ 11,926 - - - 11,926 |
Balance at 31 March 2022 £ 739,006 |
|---|---|---|---|---|
| 170,069 - |
||||
| 170,069 | ||||
| 909,075 |
19. Summary of funds
Summary of funds - current year
| Designated funds General funds Restricted funds |
Balance at 1 April 2022 £ 15,575 723,431 170,069 909,075 |
Income £ - 2,101,117 36,501 2,137,618 |
Expenditure £ - (2,064,823) (8,526) (2,073,349) |
Transfers in/out £ 100,000 (100,000) - - |
Gains/ (Losses) £ - (9,505) - (9,505) |
Balance at 31 March 2023 £ 115,575 650,220 198,044 |
|---|---|---|---|---|---|---|
| 963,839 |
Page 37
DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
19. Summary of funds (continued)
Summary of funds - prior year
| Designated funds General funds Restricted funds |
Balance at 1 April 2021 £ 15,575 689,121 177,141 881,837 |
Income £ - 1,607,669 10,000 1,617,669 |
Expenditure £ - (1,585,285) (17,072) (1,602,357) |
Gains/ (Losses) £ - 11,926 - 11,926 |
Balance at 31 March 2022 £ 15,575 723,431 170,069 |
|---|---|---|---|---|---|
| 909,075 |
20. Analysis of net assets between funds
Analysis of net assets between funds - current year
| Tangible fixed assets Intangible fixed assets Fixed asset investments Current assets Creditors due within one year Creditors due in more than one year Provisions for liabilities and charges Total |
Restricted funds 2023 Unrestricted funds 2023 £ £ 333,853 346,441 - 8,931 - 149,984 - 689,255 (135,809) (364,731) - (60,572) - (3,512) 198,044 765,795 |
Total funds 2023 £ 680,294 8,931 149,984 689,255 (500,540 (60,572 (3,512 |
|---|---|---|
| 963,839 |
Page 38
DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
20. Analysis of net assets between funds (continued)
Analysis of net assets between funds - prior year
| Tangible fixed assets Intangible fixed assets Fixed asset investments Current assets Creditors due within one year Creditors due in more than one year Provisions for liabilities and charges Total |
Restricted funds 2022 £ 276,293 - - - (106,224) - - 170,069 |
Unrestricted funds 2022 £ 393,499 6,246 145,706 708,607 (431,867) (77,677) (5,508) 739,006 |
Total funds 2022 £ 669,792 6,246 145,706 708,607 (538,091) (77,677) (5,508) 909,075 |
|---|---|---|---|
21. Reconciliation of net movement in funds to net cash flow from operating activities
| Net income for the year (as per Statement of Financial Activities) Adjustments for: Depreciation charges Amortisation charges Gains/(losses) on investments Loss on the sale of fixed assets Decrease/(increase) in debtors Increase/(decrease) in creditors Defined benefit pension scheme adjustment Net cash provided by operating activities |
2023 £ 54,764 86,572 1,180 9,506 3,159 42,358 (54,657) (1,902) 140,980 |
2022 £ 27,238 88,498 - (11,926) 2,460 (13,862) 88,007 (7,139) 173,276 |
|---|---|---|
Page 39
DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
22. Analysis of cash and cash equivalents
| Cash in hand Total cash and cash equivalents |
2023 £ 620,241 620,241 |
2022 £ 597,235 |
|---|---|---|
| 597,235 |
23. Analysis of changes in net debt
| Cash at bank and in hand Finance leases |
At 1 April 2022 £ 597,235 (8,606) 588,629 |
Cash flows £ 23,006 6,311 29,317 |
At 31 March 2023 £ 620,241 (2,295) |
|---|---|---|---|
| 617,946 |
24. Pension commitments
The charitable company operates both a Defined benefit and defined contribution pension schemes.
Action4Youth participates in The Pensions Trust’s Growth Plan (the Plan). The Plan is funded and is not contracted-out of the State scheme. The Plan is a multi-employer pension plan. A full actuarial valuation for the scheme was carried out at 30 September 2020. This valuation showed assets of £800.3m, liabilities of £831.9m and a deficit of £31.6m. To eliminate this funding shortfall, the Trustee has asked the participating employers to pay additional contributions to the scheme.
Contributions paid into the Plan up to and including September 2001 were converted to defined amounts of pension payable from Normal Retirement Date. From October 2001 contributions were invested in personal funds which have a capital guarantee and which are converted to pension on retirement, either within the Plan or by the purchase of an annuity.
The rules of the Plan give the Trustee the power to require employers to pay additional contributions in order to ensure that the statutory funding objective under the Pensions Act 2004 is met. The statutory funding objective is that a pension scheme should have sufficient assets to meet its past service liabilities, known as Technical Provisions.
As at the balance sheet date, Action4Youth had one active member of the Plan. Action4Youth has closed the Plan to new entrants.
The charity has calculated the deficit under the net present value of future cash flows method, permitted under FRS 102, the deficit of the pension scheme is £3,512 is materially correct.
Page 40
DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
24. Pension commitments (continued)
The total contributions made for the year ended 31 March 2023 were £25,127 (2022 - £31,183) of which £2,007 (2022 - £7,305) were deficit payments. Therefore the charge to the Statement of Financial Activities for the defined contribution scheme is £23,120 (2022 - £23,878).
Value of scheme assets and liabilities
| Net pension liability Movements in deficit during the year: Deficit in scheme at beginning of year Interest expense Contributions Actuarial (gain)/loss Deficit in scheme at end of year |
2023 2022 £ £ 3,512 5,508 2023 2022 £ £ 5,508 28,867 105 166 (2,007) (7,305) (94) (16,220) 3,512 5,508 |
|---|---|
25. Operating lease commitments
At 31 March 2023 the Charitable company had commitments to make future minimum lease payments under non-cancellable operating leases as follows:
| Not later than 1 year Later than 1 year and not later than 5 years Later than 5 years |
2023 £ 60,704 162,482 212,471 435,657 |
2022 £ 75,503 183,335 221,414 |
|---|---|---|
| 480,252 |
Page 41
DocuSign Envelope ID: 7BA557D0-80D7-4765-B3F2-2522BF6FC0A2
ACTION4YOUTH
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
26. Members' liability
Each member of the charitable company undertakes to contribute to the assets of the company in the event of it being wound up while he/she is a member, or within one year after he/she ceases to be a member, such amount as may be required, not exceeding £1 for the debts and liabilities contracted before he/she ceases to be a member.
27. Controlling party
The Trustees believe that there is no ultimate controlling party.
Page 42