## **Trustees' Annual Report for the period** Period start date Period end date Day 01 Month 09 Year 2023 Day 31 Month 08 Year 2024 **From To** ## Section A Reference and administration details **Charity name** West Wycombe Preschool Playgroup **Other names charity is known by** **Registered charity number (if any)** 1033562 **Charity's principal address** School House Church Lane West Wycombe, Bucks **Postcode HP14 3AH** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Susan Chester|Chair||| ||Jacob Jull|Treasurer||| ||Kate Diston|Secretary||| ||Alessandra Frigerio|Trustee||| ||Hannah Jacques|Trustee||| ||Jodie Lewis|Trustee||| ||Jon Hale|Trustee||| ||Katherine Baynard|Trustee||| ||Melanie Hastings|Trustee|Left 1stJanuary2024|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constituation Adopted 17/9/91 Amended 16/1/2007, 2/2013, Type of governing document 12/2016 (eg. trust deed, constitution) Voluntary Management Committee How the charity is constituted (eg. trust, association, company) Appointed by Existing Trustees Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To provide care and education for children between the ages of 2 and 5 years old. We follow guidelines set out by Ofsted and the Early Years Foundation Stage to ensure children achieve their full potential in Preparation for school. We offer a safe, fun, and stimulating preschool for children of all backgrounds, regardless of race, religion, culture or disabilities March **2012** **TAR** 2 All sessions are planned in accordance with guideline set by Ofsted to ensure all areas of EYFS curriculum are covered. All activities we offer are available to all children in our setting. Each child is allocated a keyworker whom alongside the children parent/carer ensure they are achieving their full potential. Staff meet regularly to evaluate sessions and plan activities based on the needs and interests of children attending. Key workers will visit other settings of children that attend other settings. As part of the EYFS guide we also do 2-year home visits and complete a folder for each child who attends. We also liase with future **Summary of the main** reception schools to work with them for the benefit of each **activities undertaken for the** child. All staff are encouraged to attend training courses such as **public benefit in relation to** food hygiene, first aid and foundation in early years as well as **these objects (include within** SEN training. **this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** We have invested in new video intercom for the site, which has had great safeguarding benefits. Our new front garden has been enjoyed by the children, with fundraising underway for new play equipment. We have already received donations from community and John Lewis to create a new Buggy shelter for 2024/25 which has a duel purpose with bookshelfs for books swap and space for our community food share as well allowing parents who walk to preschool somewhere to leave their buggies. We have noticed that fundraising is getting harder, struggle to find volunteers to help as many of our families are working full time. Cost of living is hard for our families. We are looking at trying to find new ways to fundraise for the future. Our trustees are always looking for grants to help support us. Treasurer is very good at ensuring we stay within budgets. Our clothing bin on the driveway has given us a steady income with zero cost to our families. We did two big community events this year which helped with our fundraising. We took part in the Festive Fayre in December, where our Basket of Booze raffle and Mulled Wine were great success. Our joint Summer Fete with the School was the best one by far. These events are not just great fundraisers but also great at advertising the Preschool. We finished our year with a week of activities to celebrate our 50[th] Birthday including a garden party. We welcome our current, future and past families, community and our founding staff to join us for a beautiful sunny afternoon. Talks are underway for the renewal of our lease from October 2024. We hoping with the new lease will give us longer security at our site in Old School House. This site has been wonderful for our Preschool Families. Huge improvement from the old pack way setting we were in the Village Hall prior to 2017. March **2012** **TAR** 4 **Section E Financial review** Preschool's contingency fund is held in a separate savings **Brief statement of the** account. These funds are the amount required for redundancy of **charity’s policy on reserves** staff and one terms expenditure of rent should or income drop or drastically reduce. Any excess income will continually go into contingency to top up reserves to ensure we are still within policy and ensure the village and community has a preschool for many years to come. **Details of any funds materially** n/a **in deficit** ~~—~~ **Further financial review details (Optional information)** Our principle source of income is through local council funding You **may choose** to include of 15 and 30 hours free childcare for 2,3,4 year olds. We also additional information, where receive income from those families who go beyond their relevant about: government entitlement.  the charity’s principal Our expenditure has provided the children with an outstanding sources of funds (including setting and excellent learning opportunities by using fun any fundraising); equipment and having highly trained and enthusiastic staff.  how expenditure has Staff go above and beyond with their planning to keep children engaged and show a real passion to capture children's supported the key objectives imagination and to ensure they are learning and enjoy their time of the charity; at preschool. We continue to pride ourselves on providing staff  investment policy and training when possible to keep them engaged with their objectives including any professions and up to date with any new developments in early ethical investment policy years education. adopted. **Section F Other optional information** As in previous years, the level of responsibility that parents as volunteer committees are required to assume can be onerous, especially as often there is an entirely new committee each year as children move onto different schools. We have been lucky to have some members that continue to dedicate their time and therefore provide a solid base when recruiting new members. There is a plan in place for the summer months to ensure that incoming members are well informed and ready to hit the ground come September to best support the preschool, the supervisor and staff. **Section G Declaration** ~~___~~ **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name(s)** Susan Chester **Position (eg Secretary, Chair,** Chair **etc) Date** 1st September 2024 March **2012** **TAR** 5 (HARIIY COMMISSION SOR £14GiANO AND WAI£S WEST ¥YYCOM8E PAESCHOOL PLAYGROUP IOJ3512 Receipts and payments accounts CC16a For th• p•rlod Irorn 0110W2023 To Section A Receipts and payments Unmtricied funds Restrtct lun0¥ Endowment lund• Total lundj L•*t ye4r A1 Recelpts GoveTnffleni Fundiry Feej frtyn PafEnts Donaiions Funoiaising Grants GLft Ala Mi5C l RelurKIs Inlere51 Received Gene¢al training 1J1.615 60.733 7.677 5.956 1Jl.611 129.$9• 41 179 J7 3J15 26S4 7.•TY 250 42 J7• 75J Sub total (Gr05s income for AR) A2 Asset and Inv￿lMent sales, (see iablel. Sub total 1•1.443 A3Pa m•nts Salane5 arKJ as5wèreo costs 152.184 152.184 136.￿2 eni ano Piern Fctsy and DDnl Ea￿￿Orne￿I and M*tenals Offi￿ and AdTri FundTasing Exw75es 29.270 1.126 4.010 4.1UJ 715 20.491 1,099 J.454 J.Q67 S7 4.Ql• 4,10J Empioyet Grant $r￿r￿￿r￿a Sub total 19J,961 1M.452 A4 A￿•t and in¥estm•nt urchaseg. •e? tsblel Sub total 19J.961 193.911 168.452 N•t oIThc•lpt￿{P*yrn*nts) AS Transf•rn b•tween lundg A6 Cash lund$ last year end Cajh funds this year end 13.023 13,02 11991 68.823 81,847 ,023 1.847 S5.832 60.B23 CCKX R1 Kcounts ISSI OMJ9r2024 Section B Statement of assets and liabilltle8 at the end ol the perlod UIii44114LI& lundB C•l•gon D•t•l lund• 81 C•ih lunds $5.11• P•ipal g￿ry ILrt & rfflbjry 1.742 Total cash funds 41.J47 Unre•trlcl•d lund• lo É R•*trici•d End(MTm•nt fund• Detallj B2 Other mon•tary as¥•ts 525 Fu•d ￿ which Y•nt vil on Oetails Co•t Iopiion•ll 83 Investm•r>t ass•ts Fund 10 wbKh uff•ni val Det4115 Ccrft l+Jptsonall 84 Ass•ts r•lain•d for th• ¢harity'$ own uso Fund to ¥Nhlch ¢)Vhl du• ion•1 Whn du• O•tsil* Payr￿1 Tax 85 Llabilltl UnwstD¢loJ 483 194 S#Jned by one 01 Iwo tsusteM on beharf ol ali lh• Dale of ruval Sgnalur• Pnnl Nam• 4C08 JULL 2217 IQ023 CCLX R2 •¢tounts ISSI CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts S•ctlon A Ind•p•ndenl Examln•r'• R•port Report to the trustmsl members ol WEST WYCOMBE PRESCHOOL PL4YGROUP On accounts for lh• year ended 3110812024 Charity no 1033562 Set out on pages l ￿pOrt lo the twstees on my examinalion of Ihe accounts of the above charity I"Ihe Trust"} fof the year ended 3110812021 Responsibilitie5 and As the charrty Irustees of the Trust. you are responsible for the preparabon basis ol report of the accounts In accordance viith the requirements of the Charities Ad 2011 I-lhe Act") I report In respect of my examination of the Trust's accounts camed out under section 145 of Ihe 2011 Act and In carying our my examination. I have followed the applicable Directions given by the Chanly Commission under section 14515)Ibl of the Act I have completed my examination I confimi thal no matenal matters have come lo my attention (other than that disclosed below ') In connedion wrth the examination which gives me cause to believe thal In. any material respect accounting records were not kepl In accordance with section 130 01 the Acl or the accounts do not accord with the accounting records Independent examiner's statement I have no concems and have come attoss no olher matters In connection with the examination lo which attention should tE drawn In order lo enable a proper undefStandin9 of the accounts lo be reached Please delele the words in th8 brackets If Ihey do nol apply. Signed: Date: Narn•: Tania Ryan Relevanl professional qualiflcatlon{s1 or body (ilanyl: ACCA Addr•M: 4 Purbrock Ave Warford WD25 OAD IER October 2018 Section B Oisclosure Only complete rf the examiner needs lo highlight matters of concern Isee CC32. Independent examination of charity accounts. directions and guidance for examiners) Give here brief details of any items that the examiner wishes to disclose IER October 2018