## **Trustees' Annual Report for the period** **From** Period start date Day 01 Month Year 09 2019 **To** Period end date Day 31 Month 08 Year 2020 ## Section A Reference and administration details **Charity name** West Wycombe Preschool Playgroup **Other names charity is known by Registered charity number (if any)** 1033562 **Charity's principal address** School House Church Lane West Wycombe BUCKS **Postcode HP143AH** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Susan Chester Chair
2 Ellen Carter Treasurer
3 Monika Grey Secretary
4 Stephanie Dow Fundraiser
5 Natasha Rever Fundraiser
Helen Porter Fundraiser
6
Durran
7 Kerrie Thorose Fire Safety Officer
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser** **Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constituation Adopted 17/9/91 Amended 16/1/2007, 2/2013, Type of governing document 12/2016 - (eg. trust deed, constitution) Voluntary Management Committee How the charity is constituted (eg. trust, association, company) Appointed by Existing Trustees Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 2 ## **Summary of the objects of the charity set out in its governing document** To provide care and education for children between the ages of 2 and 5 years old. We follow guidelines set out by Ofsted and the Early Years Foundation Stage to ensure children achieve their full potential in Preparation for school. We offer a safe, fun, and stimulating preschool for children of all backgrounds, regardless of race, religion, culture or disabilities **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** All sessions are planned in accordance with guideline set by Ofsted to ensure all areas of EYFS curriculum are covered. All activities we offer are available to all children in our setting. Each child is allocated a keyworker whom alongside the children parent/carer ensure they are achieving their full potential. Staff meet regularly to evaluate sessions and plan activities based on the needs and interests of children attending. Key workers will visit other settings of children that attend other settings. As part of the EYFS guide we also do 2-year home visits and complete a folder for each child who attends. We also liase with future reception schools to work with them for the benefit of each child. All staff are encouraged to attend training courses such as food hygiene, first aid and foundation in early years as well as SEN training. ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance March **2012** **TAR** 4 ## Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** This year is our 4th year at School House. Covid has still had an impact on our fundraising. We have had to think outside the box. With Afternoon Tea Boxes delivered to mums over Mothers Day, Valentines Craft Packs to enjoy over halfterm. Also Walking challenge of 300,000 steps each to complete in one month. We managed to raise over £3000. ## School House We are having our basement renovated with a new window which will help the damp. We also have lots of great resources for the children to enjoy. ## Working with the community This year we have been involved lots with our community. our walks around the village to post our letters home, to visits to butchers, muddy walks in West Wycombe Park. This is the last year we have with our Manager Rosie as she moving to a teaching at school. We have successfully recuited a new manager who will be joining us from end of August. ## **Section E Financial review** March **2012** **TAR** 5 ## **Brief statement of the charity’s policy on reserves** **Details of any funds materially in deficit** Preschool's contingency fund is held in a separate savings account. These funds are the amount required for redundancy of staff and one terms expenditure of rent should or income drop or drastically reduce. Any excess income will continually go into contingency to top up reserves to ensure we are still within policy and ensure the village and community has a preschool for many years to come. n/a ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. Our principle source of income is through local council funding of 15 and 30 hours free childcare for 2,3,4 year olds. We also receive income from those families who go beyond their government entitlement. Our expenditure has provided the children with an outstanding setting and excellent learning opportunities by using fun equipment and having highly trained and enthusiastic staff. Staff go above and beyond with their planning to keep children engaged and show a real passion to capture children's imagination and to ensure they are learning and enjoy their time at preschool. We continue to pride ourselves on providing staff training when possible to keep them engaged with their professions and up to date with any new developments in early years education. ## **Section F Other optional information** As in previous years, the level of responsibility that parents as volunteer committees are required to assume can be onerous, especially as often there is an entirely new committee each year as children move onto different schools. We have been lucky to have some members that continue to dedicate their time and therefore provide a solid base when recruiting new members. There is a plan in place for the summer months to ensure that incoming members are well informed and ready to hit the ground come September to best support the preschool, the supervisor and staff. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Susan Chester **Position (eg Secretary,** Chair **Chair, etc) Date** 29/06/22 March **2012** **TAR** 6 (HARITY COMMISSION FOR ENGtANO ANO WALES w￿$T WYCOMBE PIIESCHOOL PL4YGROIJP 1033562 Receipts and payments accounts CC16a Forthe perfod Ifom To 31ffj8fZ021 Section A Receipts and payments UDresiricied fund• Endowmoni Totsi iundi Lasl year lunds É tyth•nw•#C r*•r••tt toth•MamtÉ A1 R•¢•l l• .04$ 102,999 19,287 1,0 •.000 20.001 21 Parents 21351 Donaw$ Fundr￿￿ ).7JJ 4.575 1733 GIttAd re￿i￿a MIACI Relunds kI￿reSt Re¢eiv Gentr￿ 12 AR) lJO.IIZ is•.4 ilet an 18•0 tablel. nvutm•nt A3Pa SaiaTres and Is￿?1•d(￿l￿ 1.491 16.942 flent4nopieff Fth>J gnd Dnnk , and and 892 *417 1.14J &167 J$J J11 i.DSJ 42 ¢MhISpe￿Il 10,124 141,547 Sub tot41 127.911 129.369 A4 Inv••tm•nt rcha*•8 see tsble Sub ¢olal 127,929 141.547 Netofrteolpt￿fPaYm•ntsJ TAnsfern be￿een luntl$ A6 Cash lund5 lait year gn C•sh funds thls year end 1,823 14,908 42.112 861 41.251 39,428 CW R1 accourts ISSI Section B Statement of assets and liabilities at the end of the period Unro5tiictEd lundi Re$iH¢icd lund• to r•¥MI£ Endowment fund• Cat¢g9rf Detslls B1 Cash fund8 .454 11434 Ir•nry 44Jl Tolal cash fvnds 42.112 161 Unre8trl¢tsd R•*trfct•d fundi Endowm•nt lund• Detslls B2 Oth•r mon•tary i*¥•ts Dtiaili B3 Inv••¢m•nt ¥•s•l• tOTA*kh Cwtl¢pi wr•Trl¥4lL* n•1 Delalli 84 AE?ets r•taln¢d lor th• Charlty's own u•• P￿dtO￿￿￿h Yhvn B5 Ll•bllltl i.n7 272 Swjned by¢n8 or trustées 8Wof allthe trust88S Date of mal sWJna￿re PMI Name CCYX R2aceJ)unts Issi CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Indopendont Examlnerfs Report Report to the trusteesl members of WEST ￿cOMBE PRESCHOOL PLAYGROUP On accounts for the year ¢nd 3110612021 Charity no Ilf anyl 1033562 Set out on page$ I report lo the Ifuslees on my examination of the accounts of the abov8 d)arity1lhe Twsl'l lor the year ended 3110812021. R￿ponsIbIlItIeS and As Ihe chanty Iruslees of the Trust, you are responsible for the preparation basis ol r•port ol the a¢count$ in accordan¢& with the requirements of thè Charities Act 2011 fthe Act"). I report in respect of my examinalion of t￿ Trust's accounts carried out under seclion 145 01 the 2011 Acl and in Cary1￿ out my examination. I ha¥e followed Ihe applicable Directions given by the Charty Commission under section 1451Sllbl of Ihe Ad. I have Cornpleled my e¥arnination. I confirn that no material matteTS have come to my attention (other than that disdosed below") in connection wrth the examination whi(* gNe5 me cause to belwve thal in, any matenal respect.. accounting records were not kept in accordance wsth section 130 of the Ad Of the accounts do not acc￿￿ wth the accounting records Indopendent examinerfs statsm¢nt I have no conc•m$ and have ccffle across Th) olher matters in connection th th& examinalion lo which attention should te drawn in order to enable a proper understanding of the account$ lo be reached. - Hease del818 th8 W￿d$ in th& brackels ifthey do not 8ppIy. Slgned: D*to: Namè: Relevant prol•$$ional qualificationlsl or body 111 any): CA Address: IER October 2018 Section B Disclosure Only complele if the examine¥ needs lo highlight matters of concern (see CC32, Independent examination ol charity a¢counls.' directions and guidance for examiner51. Giv& here brief details of any items that the examiner wishes lo disclost. IER October 2018