2020-08-31-accounts - West Wycombe Pre-School Playgroup

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Trustees' Annual Report for the period

Period start date Period end date Day 01 Month 09 Year 2019 Day 31 Month 08 Year 2020

From

Section A Reference and administration details

Charity name Other names charity is known by

West Wycombe Preschool Playgroup

Registered charity number (if any) 1033562

Charity's principal address School House Church Lane West Wycombe BUCKS Postcode HP143AH

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Susan Chester	Chair
	Ellen Carter	Treasurer
	Helen Porter- Durran	Secretary
	Stephanie Dow	Fundraiser
	Natasha Rever	Fundraiser
	Gemma Gilles	Safe Guarding Officer
	Karen House	Fire SafetyOfficer
	Kerrie Thorose
	Toni Jade Gill

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information) Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constituation Adopted 17/9/91 Amended 16/1/2007, 2/2013, 12/2016 Type of governing document (eg. trust deed, constitution)

Voluntary Management Committee How the charity is constituted

(eg. trust, association, company)

Appointed by Existing Trustees Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To provide care and education for children between the ages of 2 and 5 years old. We follow guidelines set out by Ofsted and the Early Years Foundation Stage to ensure children achieve their full potential in Preparation for school. We offer a safe, fun, and stimulating preschool for children of all backgrounds, regardless of race, religion, culture or disabilities

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Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

All sessions are planned in accordance with guideline set by Ofsted to ensure all areas of EYFS curriculum are covered. All activities we offer are available to all children in our setting. Each child is allocated a keyworker whom alongside the children parent/carer ensure they are achieving their full potential. Staff meet regularly to evaluate sessions and plan activities based on the needs and interests of children attending. Key workers will visit other settings of children that attend other settings. As part of the EYFS guide we also do 2-year home visits and complete a folder for each child who attends. We also liase with future reception schools to work with them for the benefit of each child. All staff are encouraged to attend training courses such as food hygiene, first aid and foundation in early years.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

This year is our third year at School House. We joined the committee with our finance very low with outstanding bills. We have managed to implement new rules and procedures and get our finances back on track.

Fundraising

Autumn Term we raised over £2500 by fundraising. From Halloween Disco, Cake Sales, Jumble Sale, Book Sales, Bottle Tombolo and our successful Winter Raffle.

Spring Term we had cake sales and Family Photo Shoot sessions. We had organised a Joules Second Sale but due to Covid this has been postponed until 2021.

Summer Term, despite Covid we have managed to raise some money from doing a Sponsored Walk and Bags 2 School Collection.

Grants

Our treasurer has applied for numerous of grants which have helped our preschool both financial and also to fund projects to improve School House and buy new equipment for Preschool

Covid – 19

Our amazing staff team went above and beyond in this time, to ensure that Children at home, had activities to do, from downloading work sheets, to our Toilet Roll Challenge Video, as well Story time for the children. We remained open for Key Children throughout. When we open our doors to all our families again in June, the staff worked incredibly hard to ensure Preschool was a safe and welcoming place for our children to return to.

School House

We have worked with our landlord to improve our lovely Preschool, with a brand new picket fence on the drive enabling our closed drive to be used as a scooter and bike area, we received a grant for a new patio area. We have some talented staff who have upcycled furniture and created lovely items for our Preschool. We had a new mud kitchen donated which the children love.

Working with the community

This year we have been involved lots with our community. our walks around the village to post our letters home, to visits to butchers, muddy walks in West Wycombe Park, visits to the Church for Christmas Carols. George & Dragon pub chose us as their charity of the year and donated funds to the preschool, also their award winning Chef came and taught the children how to make Pancakes on shrove Tuesday.

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Section E Financial review

Brief statement of the charity’s policy on reserves

Preschool's contingency fund is held in a separate savings account. These funds are the amount required for redundancy of staff and one terms expenditure of rent should or income drop or drastically reduce. Any excess income will continually go into contingency to top up reserves to ensure we are still within policy and ensure the village and community has a preschool for many years to come.

Details of any funds materially in deficit

n/a

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Our principle source of income is through local council funding of 15 and 30 hours free childcare for 2,3,4 year olds. We also receive income from those families who go beyond their government entitlement.

Our expenditure has provided the children with an outstanding setting and excellent learning opportunities by using fun equipment and having highly trained and enthusiastic staff. Staff go above and beyond with their planning to keep children engaged and show a real passion to capture children's imagination and to ensure they are learning and enjoy their time at preschool. We continue to pride ourselves on providing staff training when possible to keep them engaged with their professions and up to date with any new developments in early years education.

Section F Other optional information

As in previous years, the level of responsibility that parents as volunteer committees are required to assume can be onerous, especially as often there is an entirely new committee each year as children move onto different schools. We have been lucky to have some members that continue to dedicate their time and therefore provide a solid base when recruiting new members. There is a plan in place for the summer months to ensure that incoming members are well informed and ready to hit the ground come September to best support the preschool, the supervisor and staff.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Susan Chester Position (eg Secretary, Chair, Chair etc) Date 1/09/2020

March 2012

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report lo the Irusleesl members of WEST WYCOMBE PRESCHCX)L PLAYGROUP On accounls for the year ended 3110812020 Charity no (if any) 1033562 Set oul on pages I report to the Irustees on my examination of the accounts of the above chartty he Trust) for the year ended 3110W2020. Responsibilities and As Ihe charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance vath the requirements ol the Charities Act 2011 (Yhe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5}Ibl of the Act. I have completed my exarninalion. I confiitn that no Tnalerial mallers have come to my attention (other than that disclosed below ') in connection with the examinatbon which gives me cause to believe that in. any material Independent examiner's statement accounting records were not kept in accordance wlh section 130 of the Act or the a(Eounts do not acc(Kd with the accounting rrdS I have no COnmS and have come across no other matters in connection with the examinalion to which attention should be drawn in order to enable a pr(per understanding of the accounts to be reached. . Please delete the words in ffte brackets rf fftey do not apply. Signed: Date: Name: JEFFREY DAVID GUY Relevant professional qualification{sl or l)ody (if any): dress: 6 PORTWAY DRIVE HIGH WYCOMBE BUCKS, HP12 4AU IER October 2018

Section B Disclosure Only complete if the examiner neIS lo highlight mallers ol concern (see CC32, Indendent examination of chartty aounts. directions and guidanGe for examiners). Give here brief details of any ilems that Ihe examiner wishes to disclose. IER October 2018

(HARITY COMMISSION FOR ENGWID AND WA WEST WYCC4IBE PRESCHts)I PLAYGR¢)lJP Receipis and payments accounts CC16a For tho pwfod from 911IX)19 To 811Z020 Section A Receipts and payments Endowmgnt fund5 nds nts Tolal funds Last year A1 Reeel ts Government Fnd9 Fees FFOM Patettts 19267 1936T 19.3TT 6fja FUral Grarts rece Sir¢Alred rEcl eTrth |nipE5t Fleceryed Generaltral 4.066 28ts62 224 16 10.()) 224 16 4.DUD lola ross for AR) 1374 la2 15fjN56 12S.793 Asset and Investmt $$, tablè Sub 10181 Tolalrewpt$ 137591 18,162 156,456 125.793 A3 Payments 9925¥ 4.049 14.253 745 23.962 692 Food and Dk Eipprn@rta eaThj Adrn Fundra1 2.76T 4.121 1.063 158 Eryloyee Gfa Erdi fo.123 16 10.Y24 141J47 Sub tolal t25.162 1312 M Asset and investment puYche5e5: (see tablel 10181 125.1tr 16.9BS 131208 let0lreceiptsfpaynts) A5 Transfws b•tween funds A6 Cash funds last JTarend Cash lunds Ihis EaTend 14. 5.415 24520 951 520 39.428 24,520 CCXX Rl aOLY ISSI

Section B Statement of assets and liabililies at the end of the period UnrestrTCted funds Restrieled Yunds r8E5t£ Endowrnent funds tD n•w•stÈ B1 Cash IurKIs CurrtrtAc¢xpJm 19 2,477 12.433 27 1LYJ Tot41 cash funds 9&951 1477 Endowment nd$ fund$ lunds B2 otr wK>nryassets 1.663 CU[rent Costftsrt¥JM ¢uFWt v4lue on Gharity'5 1)vm use F¥ndtothh JMuThtd Wn•n B5 Liabilities IY2 ty5 Synare Prini Name De¢l roval E L-71 29/& 29I2W21