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dy of the wy , Pre-school '0 Member of the Pre-school Learnin9 Alliance Annual Report and Financial Statements 2020 - 2021 Registered Charity ffir: 1033527

Our Lady of the Wayside Pre-school Annual Report and Financial 5tstements 202012021 Trust particulars Trustee's Annual Report (including Financial Review & Review of Major Risks) Statement of Financial Activities Bank Reconciliation Balance Sheet Independent Examinerfs Report Registered Charity No: 1033527

Our Lady of the Wayside Pre-school Year ended 31st August 2021 Trustees and Officers Hayley Jennings Chaitperson l Trustee TreaSurerrUStee (overseeing the work of the Finance offir) Hayley Jennings Helen Jordan Vic&Chairpersonttrustee Danielle McSkeane-Stur(* Secretarytfrustee Committee Members: Audrey Montgomery. Claire Pickering, Laura Fitzpatrick, Lorraine Connor Independent Examiner Hannah O'Brien Bank HSBC PIC 275 Stratford Road Shirley, Solihull B90 3AP Headquarters Our Lady of the Wayside Parish Hall 566 Stratford Road Shirley, Solihull Bgo 4AY Telephone Number. Email Address: Website: Twitter Fa00k 07474 743744 ourladyofthewaysidepreschool@gmail.com OLOWPreschool.com

OLOWPre

OLOWPreschool Otsted Registration Number. 250105 Member of the Early Years Allian (previously known as the Pr&School Leaming Alliance) Employers, Liability Insurers: Royal & Sun Allian Insuran plc Pa9e I R¢gist¢red Charity No: 1033527

Our Lady of the Wayside Pre-school Trustee's Annual Report Year End 31si August 2021 Structure. Governance & Paanagement Pre-school Leaming Allian Constihrtion adopted 24th June 1993 and amended 1PJuly2011. Conslituted by a commtttee of at least 6 officers. All comTnitiee members are elected during the Annual General Meeting by parents and guardians of chiEdren attending the Pre-school. (Last AGM Wednesday 21° October 2020 7.30pm via Zoom to comply with Covid-19 restrtctions and Charity Commission guidelines). An enhand DBS check (fomally known as CRB) is undertaken for all new trustees, Offi, staff, students and volunteers. Stsff are now registering for the update serrfice, when their DBS is due tor renewal. In addition to this all Committee members must register for the update Servi and complete an EY2 online with Otsted. In line with changes to OFsted polictes and wocedures our elected Pre-school Manager, Ann Marie Brady is now the Nominated Person for our setting and this is registered with Ofsted. They are notrfied of any changes in circumstsns immediately. Objectives and Activities of our Group (Public Benefit): Our objective is to enhan the development and education of children under statutory school age by encouraging parentslcarers to understand and provide for the needs of their children through communty groups. Our aim is to provide a happy environment in which the children feel safe and secure. Children should be able to leam, discover and experiment through play and stwctured leaming. At all times the children will be encouraged to develop their sknlls to their full potential in all areas of the Early Years Foundation Stage curriculum (including rent changes vthich came into for from 1sL September 2021). All families are welcomed army respected for their ethnicity, culture or religion, home language. family background. special edu&ational needs. disabilty. gender or ability. Achievements and Performance: The bgest event to affect Pre-Sd)ool during the last and this financial year has been the Coronwiirus Pandemic. Pre-school was dosed from Monday 23rd March and re-opened on Thursday 3rd Septernr 2020. Although, Pre-school re-opened on 3 September 2020 and remained open during 2020121 we expertenced reduced Admission numbers and a reduction in the number of sessions each thildren attended each week. This had a negative impact uwn our income. Funding for funded 2.3 and 4 year olds inueased from 1° April 2021 by 1.5%, 8p per hour for 2 year olds and 8p for 3 and 4 year olds. This was not inline with infi*ion 2.1 OA or Minimum Wage increases which stood at 6.2%. Page 2 Registered Charity No: 1033527

Due to Covid-19 resln"ctions our team have continued to complete online training packages via Educare to keep their knowledge current. In addition to this Sarah, our Deputy Manager completed her Makaton level 1 & 2 training. This year we were fortunate to receive £1887.12 from the Millennium Trust Fund, specifically to buy STEM resources. Our new Scien, Technology, Engineering and Maths equipment has been a big susS with our Pre- School children. This induded cameras, walki&talkies. remote controlled vehicles and illuminated mark making boards In DeMber, Jack's SupFQrt awarded us £400 to buy forest school resources which included weatherproof trousers, jackets and a welly rack. Persimmons awarded us £968 in March for a new mud ktichen and wooden discovery table. Tesco Bags of Help granted us a further £1,000 which enab]e us to buy a large wooden sandpit atNJ wocrfjen bg seats. Elec Service Lld donated £415 to buy a wooden climbing wall which has proved to be a fantastic addition to our ouiside aa. £301 from Boden Group enabled us to buy outdoor resour. Step Ahead Dance Co wntinue to support us regular and donations for 2020121 totalled £319 allowing us to buy a wooden café set and many other new reSoUrs. Our home library book scheme was laUnCEd in Spring 2021 and we have purchased a library style btsjk shelving to enhance the children's experience of choosing the perfect book to take home to read.. Our occupancy rate for 2020121 averaged 750h. This is inline with other similar settings as published by the Early Years Allian. It is hoped that with restrictyons lifting, confidence will increase. fear decrease arKI this wtll have a positive impact on our Pre-sch¢1 admissions. From September 2019 we now longer operate our Nursery Wraparound service. Ht)wever, we do have a mix of Nursery age and Pre-school age children. During 202012143% of our children were of Nursery age. We continue to work dosely with the local Family Infomiation sel¢e to support families who meet the govemmenfs crtteria for 2 year old funding. We also Continue to support families who are not eligible for SMBC ftjnding. but are experiencbng financial difficulties, which would mean without our support their children would be unable to attend our Pre-school. Our electronic joumals vthich were launched in January 2019, have proved successful and promote our partnership with parents. who have immediate aCsS to their thild's leaming. In addition they are able to contribute, by leaving comments and also upload their own obser¥ations from home. Our website which was launched in Spring 2012, was no longer supported by our website provider. From 30th June 2020 and during lockdown our new website was launched. During 2020121 our website r1Ved 2,778 views from 986 visttors. This equates to 2.8 view per visitor. Our Fabook and Twitter pages allow us to tffomote our services to our ommuntties parents and carers. Vve have 203 fn'ends on FaboOk and 131 followers on Twitter. We aim to post at least twice a week. In April 2016 we offered our staff the opportunty to join our new workplace pension stheme which is operated through NEST (Natsonal Employment Savings Trust). The scheme is open to all staff at any time. Page 3 Registered Charity No: 1033527

Financial Review (including reserves policy): At the end of each financial year, annual accounts are produced in the form of receipts and payments. including a statement of assets and liabilities. Projections for the coming year are based upon the previous accounts which provide the basis for the annual budget. which is reviewed and updated regularly throughout the year. A separate reserve account is maintained for conttngency purposes, to cover unforeseen events andlor fluctuat'ons in income & expendtture. Following bank interest being applied totalling £27.52 during the year, these reserves currently stand at £17,339.78 It is our intention to work towards gradually increasing these reserves further during the coming years to ensure that our group ¢onttnues and has financial stabilty. Our aim remains to increase our reserves to £19.500, which equates to approximately 3 month's running costsiexpenses. This will ensure that there is always sufficient working capital for the efficient running of our setting. Our reserves policy will ensure the group's continued finanGial viabilty,. covering periods when the setting's incorne may drop below average for exarnp, due to a late grant. temporary drop in child numbers, temporary dosure due to a pandemic or cover unexpected expenditure. Due to reduced income during 2020121 we have en unable to add to our reserves. This year we were faced with the continuirYJ challenge of Covid-19. Our Pre-school remained open with Covid-19 restrictions arKI followed advi from both govemment and Solihull Council. We have submitted and will continue to submrt a number of applications to Charitable TrustslFoundations to support the purchase of new resources and equipment. This year we have submitled 10 applications. One application was Unsu¢ssful and a number are still ongoing. However. 5 applications were successful. There are a number of Schemes available and the group will continue to maximise our efforts to apply for funding. In particular our applications for funding wtll be ntred around our OLrtdoor Classroom Garden proieGL. All of our fees have teen reviewed. We have filled 60% of our sessions for 2021r22 arKI the filling of our vacancies continues to be our priority. We have received a number of enquiries due to the closure of St Augustine's PSChool in Solihull to) ntre. Review of Ma or Risks A signfficarrt risk to our thartty is and will continue to be the rates of funding offered by the govemment. Currently we recetve £4.04 per hour per 314 year old child. which does not cover our outgoings and this only increased from £3.98 from Spnng 2021. In light of this we have increased our daily Gonsumables to £2.20 per child, per day to assist the offset of this loss. We will continue to revrew this. A full risk assessment was carried out during the Summer break in mnjunction with recommendations from SMBC, our insurers and the Early Years Allian. An addtbonal Covid-19 risk assessment was carrTed out wrth the Parish Committee. Page 4 Registered CRlty No: 1033527

Our Lady of the Wayside Pre-school Statement of Financial Activities Year ended 31st August 2021 INCOME 2020r21 2019t20 2018119 Nursery Wraparowid Fees Pre-sehool Fees SMBC Funding Deposits Admin & Registration Fees Donations & Fund Raising Bank Interest Received Pre-school Annual Trip Uniforni Sales Miscellaneous £2843.85 £15531.30 £27.808.60 £1280.00 £1,950.00 £3,101.06 £32.72 £388.00 £768.90 £323.99 £18,628.95 £43,840.26 £480.00 £850.( £6ffj50.84 £1.74 £16,669.75 £53,616.S4 £720.00 £1,050.00 4781.89 £27.64 £432.00 £596.25 £333.43 £55129 TOTAL INCOME £71435.08 £75 795.50 £74,028.42 EXPENDITURE Wages Total . Training Rent Resources & EquipmeDt Insurance, Membershipg DBS & Phones Catering & CleaDing FuDdraising Costs Day Trip Staff & Childrens Unifom Garden Rerbishmellt Miscellaneous £60,002.61 £348.61 £2530.IKI £10,020.86 £1097.62 £60560SS £1,15031 £1,680.00 £5,159.17 £2,167.17 £59,586.74 £1,804.74 £2,500.00 £4,795.18 £1,709.93 £725.2 £16.99 £75134 £44.02 £0.00 £502.50 £537.04 £32231 £99J.18 £21.95 £130.40 £lJ21.10 £4,146.77 £633.73 £165. £0.00 £575JO TOTAL EXPEIYDrruRE £76282Jl £72 74.41 £77.641.72 Surplus/(Defieit) -£4,847.73 £2,921.09 £3,613.30 Page 5 Registered Charity No: 1033527

Our Lady of the Wayside Pre-school Bank Reconciliation Year Ended 31st August 2021 Business Money Manager Account Opening Balan 01109r20 £17,339.78 Interest Received Funds Transfefs In Funds Transfers Out £1.74 £0.00 £0.00 Closing Balan 31108121 £17,341.52 Treasurer Account Opening Balan 01109r20 £18,090.86 Add Receipts Less Payments £71,433.34 £76,323.75 Cheques VItten but not presented Cheques 2019120 processed 2020r21 £0.00 £0.00 Funds Transfers In Funds Transfers Out £0.00 £0.00 Closing Balance 31108r21 £13,200.45 Summary: Business Money Manager Account £17,341.52 Treasurer Account £13,200.45 Bank Total £30,541.97 Page 6 Registered c}ty No: 1033527

Our Lady of the Wayside Pre-school Balance Sheet Year Ended 31st August 2021 2020121 Current Assets: £30,541.97 £0.00 Cash at Bank & In Hand Debtors £30,541.97 Current Liabilities Creditors £0.00 £0.00 Net Assets Represented by: General Funds £13,200.45 Restricted Funds £17,341.52 £30,541.97 Approved on behalf of the Trustees: IFlo&lao Date Annette M¢Hale (Finan Offiw) Hayle Jennings ChairFErsonj Dats Page 7 Registered Charity No: 1033527

Our Lady of the Wayside Pre-school Independent Examinerfs Report I report to the trustees on my examination of the accounts of Our Lady of the Wayside Pre-school (the Trust) for the year ended 3151 August 2021. Respective responsibilities of trustees & examiner As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordan with the requirements of the Chartties Act 2011. ('the Act.) Independent examinerfs statement In the cout5e of my examination. I confim that no material matters have come to my attention in connection the examination giving me cause to believe that in any material respect.. 1. Accounting records were not kept in respect of the Trust as required by section 130 of the Act" or 2. The accounts do not accord with those records. I have no COnmS and have come across no other matters in connection wtth the examination to which attention should be drawn in thts report in order to enable a proper understsnding of the accounts to be reached. Narne.. Hannah O'Brien Relevant Professional Qualifi12tion: Association of Accounting Technicians Address: 232 Bills Lane, Shirley B90 2PP Date: 3 Nloy@Inknf 2021 Page 8 Registered Charity No: 1033527

dy of the wy , Pre-school '0 Member of the Pre-school Learnin9 Alliance Annual Report and Financial Statements 2020 - 2021 Registered Charity ffir: 1033527

OLOWPre

Registered Charity Number 1033527

Financial Year End 31[st] August 2021

The accounts are prepared on a receipts and payments basis.

Independent Examination Completed by Hannah O’Brien (AAT)

Examined 03 November 2021

Independent Examiners Checklist

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The Directions and documentation Step Comments
done?
Direction 1: Check whether the charity is eligible to have
an independent examination
Checked the charity audit threshold applying to the accounts to Yes The turnover and
be reviewed assets are
currently below
the audit
threshold
Checked an audit is not required for any other reason Yes
Confirmed the charity is eligible for independent examination Yes In accordance
with the CC32
manual.
Confirmed the amount of the charity’s income to figure shown Yes
the accounts (including any branches) and confirmed that
income and assets are below the audit threshold or, if
applicable, obtained a copy of the letter from the Commission
approving an audit dispensation
If the charity has one or more subsidiaries confirmed that group N/A
accounts are not required by law
If a charitable company checked that the audit exemption N/A The Charity is
statement has been made not a company
If applicable, rechecked the threshold calculation during the N/A
examination
If the charity’s income is more than £250,000 confirmed that N/A Turnover is less
the examiner is a member of one of the listed bodies than £250,000
If applicable, informed the trustees that the charity is not N/A
eligible for an independent examination
If receipts and payments accounts have been prepared, Yes Turnover for the
checked that the charity’s gross income is less than £250,000 financial year
was £71,435
and that it is not a company
If receipts and payments accounts have been prepared, check Yes
that there is no requirement to prepare accruals accounts in
the charity’s governing document or for any other reason
If applicable, informed the trustees that the charity is not N/A
eligible to prepare receipts and payments accounts
Direction 2: Check for any conflict of interest that prevents
the examiner from carrying out their independent
examination
Confirmed that there are no close personal relationships with Yes No personal
the trustees that compromise independence relationships
resulting in a
conflict of
interest
Confirmed as having no the day to day involvement in the Yes No day to day
involvement in the
administration of the charity administration of
the charity
If providing other services to the charity, then confirmed that all N/A
the criteria in Direction 2 necessary for independence are met
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	Identified that there are no circumstances in the examiner’s judgment that would reasonably lead to the perception that the examiner is not independent	Yes

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The Directions and documentation Step Comments
done?
Considered whether sufficiently skilled to carry out the Yes AAT Reg No
examination and, where required, confirmed membership of a 2572019
listed body
If applicable, informed the trustees that you are not eligible to N/A
carry out the independent examination
Direction 3: Record your independent examination
File of working papers prepared to document the work Yes
undertaken (see the Direction for guidance on key working
papers)
Evidence of appointment on file Yes Email
If issued, letter of engagement signed by the trustees on file No Voluntary
Documentation of steps required by Direction 1 are all done Yes
Documentation that steps required by Direction 2 are all done Yes
Analytical review documented Yes
Areas of concern identified and noted whether these were Yes No matters
resolved or if unresolved and significant have included them in noted
the examiner’s report
Verification and vouching procedures undertaken and any Yes
checks made are on file
Copy of approved accounts on file Yes
Copy of trustees’ annual report on file Yes
Copies of information relied upon as part of the examination Yes
are on file
If applicable, copies of written assurances given N/A
Recorded the conclusions drawn as an outcome of the Yes
independent examination that support the examiner’s report
are on file
Recorded any matters of material significance about which a N/A No matters of
report must be made direct to the Commission material
significance
have been
identified
Recorded whether to exercise discretion and report on relevant N/A
matters direct to the Commission
Direction 4: Plan your independent examination
Obtained an understanding of the charity’s constitution, Yes Whilst the pre-
objectives, organisational structure, the funds managed, its school continues
to operate in a
activities and accounting records and systems
pandemic with
reduced fee
income it is
however
supported by
donations &
fundraiisning.
Planned specific examination procedures appropriate to the Yes
circumstances of the charity
Reviewed whether any areas for improvement were advised to N/A No advisory
the trustees in the previous year’s independent examiner’s action was
required in the
report (or audit report and management letter) and looked to
previous year to
see if any action taken be checked,
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Considered the financial risks identified and, where accruals accounts prepared, considered whether the trustees have evidence that shows that the charityis agoingconcern	N/A
Noted any implications for the examiner’s report and for separate reporting to the Commission	N/A	No matters brought to my attention

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The Directions and documentation Step Comments
done?
Direction 5: Check that accounting records are kept to the
required standard
Checked that accounting records have been kept are complete Yes Clear and
and considered if they have been kept to the required standard detailed records
are kept.
Asked the trustees about how they ensure the accounting Yes
records are complete
If corrections made or records created during the examination, None
the trustee approval for these has been sought and obtained
Asked the trustees if they carried out a review of the charity’s Yes Internal
internal financial controls in the year reported Controls were
updated in May
2021 in light of
the pandemic
and provisions
required
Noted any implications for the examiner’s report and for N/A
separate reporting to the Commission
Direction 6: Check that the accounts are consistent with
the accounting records
Compared the accounts with the underlying accounting records [ Yes ]
Checked some entries from the listing of transactions of Yes All bank
income and expenditure to vouchers such as invoices, bank transactions
reconcile to
statements, and receipts.
invoices and
receipts
If applicable, confirmed that the trustees have taken the Yes
necessary steps to ensure that restricted or endowed funds are
correctly reported in the accounts
If additional checks were necessary, the evidence was found N/A
that showed the accounting record was complete, voucher
present, and both supported the entry in the accounts
Direction 7: If the accounts are prepared on an accruals N/A The Accounts
basis and one or more related party transactions took are prepared
under a receipts
place the examiner must check if these were properly
and payments
disclosed in the notes to the accounts
basis
Checked that the disclosures required by the SORP have been
made and are complete
Considered whether there are any implications for the
examiner’s report and reporting to the Commission
If receipts and payments accounts prepared and a related
party transaction note was provided, then checked the note for
any implications for the examiner’s report
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Direction 8: Check the reasonableness of the significant estimates and judgments and accounting policies used in accounting for the types of fund held and in the preparation of the accounts Checked with the trustees that the separate funds of the charity Yes have been correctly accounted for and reported correctly in the accounts Checked the reasonableness of any significant estimates or Yes judgments that have been made in preparing the accounts

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The Directions and documentation Step Comments
done?
Where accruals accounts are prepared, checked that the N/A
accounting policies adopted are consistent with the SORP and
are appropriate to the activities of the charity
Where accruals accounts are prepared, checked that the N/A
accounts were prepared on a going concern basis
Noted any implications for the examiner’s report and for N/A
separate reporting to the Commission
Direction 9: The examiner must check whether the
trustees have considered the financial circumstances of
the charity at the end of the reporting period and, if the
accounts are prepared on an accruals basis, check
whether the trustees have made an assessment of the
charity’s position as a going concern when approving the
accounts
Asked the trustees whether they expect the charity to be able Yes
to settle outstanding invoices, bills and commitments as and
when they fall due
Asked the trustees about the reserves policy and the adequacy Yes The preschool is
of the level of reserves held continuing to
increase
reserves with
the aim of
£19,500 which
would be 3
months running
costs
Where accruals accounts are prepared, checked that the N/A
trustees’ have made an assessment of going concern and that
their assessment is reasonable given the information available
Where accruals accounts are prepared, checked that the N/A
SORP’s disclosures about going concern have been made
Noted any implications for the examiner’s report and for N/A
separate reporting to the Commission
Direction 10: Check the form and content of the accounts
Where receipts and payments accounts have been prepared, Yes Receipts and
checked that the charity can lawfully prepare such accounts, payments have
that all the accounting statements are present and that the been verified to
records and
funds of the charity are correctly identified
bank statements
and vice versa
Where accruals accounts are prepared, checked that they N/A
comply with the SORP and applicable accounting standard
If the charity is a company, checked that the accounts also N/A The Charity is
comply with the applicable company law requirements not a company
Noted any implications for the examiner’s report and for N/A
separate reporting to the Commission
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Direction 11: Identify items from the analytical review of
the accounts that need to be followed up for further
explanation or evidence
Carried out an analytical review Yes
The Directions and documentation Step Comments
done?
Following the analytical review, selected material items in the Yes
accounts for further explanation or supporting evidence
If the accounts could be materially misstated, additional checks Yes
were undertaken and the examiner is satisfied that the item(s)
identified were satisfactorily explained and correctly included in
the accounts
Noted any implications for the examiner’s report and for N/A
separate reporting to the Commission
Direction 12: Compare the trustees’ annual report with the
accounts
Checked that any figure for reserves quoted in the trustees’ Yes
annual report is not materially inconsistent with the accounts
Compared the trustees’ annual report with the accounts for any Yes
material inconsistency
Noted any implications for the examiner’s report and for None
separate reporting to the Commission
Direction 13: Write and sign the independent examination
report
Reviewed the conclusions from the independent examination Yes
Considered whether the examination has identified a matter of Yes
concern that should be reported in the examiner’s report
Checked that the examiner’s report covers all of the matters Yes
required
If relying on the work of others in undertaking the independent Yes
examination, the examiner is fully satisfied with their work and
that work has been fully documented
Signed and dated the examiner’s report Yes
Reported matters of material significance direct to the N/A
Commission
Exercised discretion and reported relevant matters direct to the N/A
Commission
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Signed by: Mrs H O’Brien

Printed: Mrs Hannah O’Brien

Examination Dated: 03 November 2021

2021-08-31-accounts

OLOWPre

OLOWPre

Independent Examiners Checklist

Signed by: Mrs H O’Brien