**Trustees' Annual Report for the period** Period start date Period end date **From** 1 April 2024 **To** 31 March 2025 ## Section A Reference and administration details **Charity name** Kent Weald County Girl Guides **Other names charity is known by** Girlguiding Kent Weald ||**Registered charity number (if any)**
**Charity's principal address**|**Registered charity number (if any)**
**Charity's principal address**|**Registered charity number (if any)**
**Charity's principal address**|1033439
c/o Miss Rosslyn Vaughan
33 Lansdowne Ave
Maidstone, Kent
**Postcode**
**ME15 9DN**
~~——~~|1033439
c/o Miss Rosslyn Vaughan
33 Lansdowne Ave
Maidstone, Kent
**Postcode**
**ME15 9DN**
~~——~~|1033439
c/o Miss Rosslyn Vaughan
33 Lansdowne Ave
Maidstone, Kent
**Postcode**
**ME15 9DN**
~~——~~|1033439
c/o Miss Rosslyn Vaughan
33 Lansdowne Ave
Maidstone, Kent
**Postcode**
**ME15 9DN**
~~——~~| |---|---|---|---|---|---|---|---| ||**Names of the charity trustees who manage the charity**||||||| ||**Trustee name**||**Office (if any)**|||**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |1|Mrs Dawn Archer||County
Commissioner||||Region Commissioner| |2|Miss Rosslyn
Vaughan||County Treasurer|County Treasurer|County Treasurer||County Commissioner| |3|Mrs Patricia Anne
Arnold||Division
Commissioner||||County Commissioner| |4|Mrs Pamela Sell||Division
Commissioner||||County Commissioner| |5|Mrs Angela
Margaret Gumbley||Division
Commissioner|||Appointed 01/02/2023|County Commissioner| |6|Mrs Sally-Anne
MaryGathern||Division
Commissioner||||County Commissioner| |7|Emma Jeffrey||Division
Commissioner|||Resigned 31/12/2024|County Commissioner| |8|Louise Fermor||Division
Commissioner|||Appointed 01/09/2024|County Commissioner| |9|Paula Savage||Division
Commissioner|||Appointed 2/6/2023|County Commissioner| |10|||||||| |11|||||||| ||~~a~~||||||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||||| ||**Name**|||||**Dates acted if not for whole year**|| **Names and addresses of advisers (Optional information)** March **2012** **TAR** 1 **Type of adviser** **Name** **Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Royal Charter 14 December 1922 Type of governing document - (eg. trust deed, constitution) Association How the charity is constituted - (eg. trust, association, company) Trustees are the holders of the following appointments: Trustee selection methods County Commissioner (eg. appointed by, elected by) County Treasurer Division Commissioners ## **Additional governance issues (Optional information)** |You**may choose**to include
additional information, where
relevant, about:
policies and procedures
adopted for the induction and
training of trustees;
the charity’s organisational
structure and any wider
network with which the charity
works;
relationship with any related
parties;
trustees’ consideration of
major risks and the system
and procedures to manage
them.|Girlguiding Kent Weald are GDPR compliant. We also comply with
Girlguiding Guidelines on Safeguarding.
The Girlguiding Kent Weald County Commissioner is, by way of office,
one of the 5 Trustees of the Paxwood facility, which is governed by a
Constitution dated 10/11/2014. The Constitution specifies that the County
Commissioners of each of the 4 Kent Counties: Greater London Kent,
Kent East, Kent Weald and Kent West, are trustees, together with the
Treasurer of Paxwood.
The constitution specifies that the 4 Counties are entitled to a quarter
share of any profit or loss on disposal of the facility.
The structure of this arrangement is currently being investigated.We now
have ownership of Paxwood (freehold) but the governance has not
changed, currently in the process of getting advice to move forward with
this.| |---|---| ## **Section C Objectives and activities** To pursue the objectives of The Guide Association using a balanced and stimulating programme for each age group, thereby unlocking the potential of girls and young women and encouraging good citizenship. **Summary of the objects of the** The Association acknowledges its requirements to demonstrate clearly **charity set out in its** that it must have charitable purposes that are for the Public Benefit. The **governing document** trustees confirm that they have paid due regards to the Charity Commission guidance on Public Benefit before deciding what activities the Charity should undertake. March **2012** **TAR** 2 Girlguiding Kent Weald – Annual Report to 31 March 2025 Girlguiding Kent Weald is part of the larger organisation of Girlguiding and seeks to provide quality training, advice and support to its members. Girlguiding Kent Weald covers units in seven divisions, 17 districts and has approximately 3,200 members at present. The membership is spread over a wide age range – from four years upwards, with Rainbows, Brownies, Guides, Rangers, Young Leaders and adult volunteers. Attracting volunteers is an ongoing problem, more are needed to support current units as well as meeting our aims to expand and reduce waiting lists in many areas. The work of supporting our members is carried out by the county executive, an adventure team, a learning and development team, an awards team, a finance team and other lead volunteers/teams on a voluntary basis. Travel and incidental expenses are paid. The finance team is a new addition, supporting the county treasurer, and they are concentrating on streamlining our financial procedures to make them more robust. We employ a part-time administrator for approximately 5 hours a week. She is self-employed so has no contract of employment and the charity does not have to account for tax and national insurance. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The county has advisers and co-ordinators covering several areas including residential, leadership support, walking and young leaders. Advisers and trainers attend trainings and meetings in their specialist areas provided locally, regionally and nationally so that they are able to provide help and support when required. These meetings are a mixture of in person meetings, online e-learning, via zoom or webinars. Girlguiding’s mandatory training sessions are accessed online as e- learning or webinars via Girlguiding’s Learning Platform or in person sessions. County trainers help to facilitate training offered via the Learning Platform. Our specialist trainer has delivered Girlguiding’s own first aid course, First Response in person. We held a County Training day in March 2025, open to all volunteers, bringing in trainers from outside of the county to support our own training team to deliver a variety of sessions. Mentors continue to support our leaders in training as they complete the Learning Development programme. We do not charge volunteers to cover training costs and continue to cover this from general funds. Over the year we were able to offer our regular, annual activities - Guide Sailing Day, Brownie and Guide Water Fun Days and Challenge Invicta, a large scale incident hike in the Tunbridge Wells area. Across the county, young members had residential opportunities organised by units or local areas. Plans are under way for a county camp for Guides, Rangers and Young Leaders in May 2026. International trips have also taken place, with units organising their own trips and adult and young members have also taken part in trips organised by the region. Units are currently planning international trips and for an adult international trip to Vienna in April and a trip to Mexico for older Guides and Rangers in 2026. There will also be opportunities for young and adult members to take part in region international trips. Kent Weald Walkers continue to offer monthly walks for volunteers as well as a residential opportunity. March **2012** **TAR** 3 An annual Awards Celebration is now established, which is an opportunity to present awards and to recognise the achievements of our volunteers. In January a sleepover for Guides and Rangers was held at SOAR, a trampolining centre and it was repeated in February for Rainbows and Brownies. A total of 120 young members were present at each event plus adult volunteers. Nine Trustees claimed total of £148.28 in expenses during the year. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance March **2012** **TAR** 4 Section D Achievements and performance **Summary of the main achievements of the charity during the year** Please see Section C above March **2012** **TAR** 5 **Section E Financial review** ~~ee~~ **Brief statement of the charity’s policy on reserves** Because of the need to pay deposits, to book facilities and tickets in advance of event income being received, the charity needs to carry sufficient reserves to meet its objectives of running events **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: Having considered their finances, the Trustees consider the charity is a “Going Concern”. - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ~~i —SSCSCSCs~~ ## **Section G Declaration** ~~ee~~ **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Dawn Archer Rosslyn Vaughan **Position (eg Secretary, Chair, etc)**[County Commissioner ] County Treasurer **Date** 25/11/2025 March **2012** **TAR** 6 |||||**1033439**
**Kent Weald County Girl Guides**
**Receipts and payments accounts**
01/04/2024
31/03/2025
**To**
**For the period**
**from**
ee ee|**1033439**
**Kent Weald County Girl Guides**
**Receipts and payments accounts**
01/04/2024
31/03/2025
**To**
**For the period**
**from**
ee ee|**1033439**
**Kent Weald County Girl Guides**
**Receipts and payments accounts**
01/04/2024
31/03/2025
**To**
**For the period**
**from**
ee ee|**1033439**
**Kent Weald County Girl Guides**
**Receipts and payments accounts**
01/04/2024
31/03/2025
**To**
**For the period**
**from**
ee ee|**1033439**
**Kent Weald County Girl Guides**
**Receipts and payments accounts**
01/04/2024
31/03/2025
**To**
**For the period**
**from**
ee ee|**1033439**
**Kent Weald County Girl Guides**
**Receipts and payments accounts**
01/04/2024
31/03/2025
**To**
**For the period**
**from**
ee ee|**1033439**
**Kent Weald County Girl Guides**
**Receipts and payments accounts**
01/04/2024
31/03/2025
**To**
**For the period**
**from**
ee ee|**1033439**
**Kent Weald County Girl Guides**
**Receipts and payments accounts**
01/04/2024
31/03/2025
**To**
**For the period**
**from**
ee ee|**1033439**
**Kent Weald County Girl Guides**
**Receipts and payments accounts**
01/04/2024
31/03/2025
**To**
**For the period**
**from**
ee ee|**1033439**
**Kent Weald County Girl Guides**
**Receipts and payments accounts**
01/04/2024
31/03/2025
**To**
**For the period**
**from**
ee ee|**1033439**
**Kent Weald County Girl Guides**
**Receipts and payments accounts**
01/04/2024
31/03/2025
**To**
**For the period**
**from**
ee ee|**1033439**
**Kent Weald County Girl Guides**
**Receipts and payments accounts**
01/04/2024
31/03/2025
**To**
**For the period**
**from**
ee ee|**1033439**
**Kent Weald County Girl Guides**
**Receipts and payments accounts**
01/04/2024
31/03/2025
**To**
**For the period**
**from**
ee ee|**1033439**
**Kent Weald County Girl Guides**
**Receipts and payments accounts**
01/04/2024
31/03/2025
**To**
**For the period**
**from**
ee ee|**1033439**
**Kent Weald County Girl Guides**
**Receipts and payments accounts**
01/04/2024
31/03/2025
**To**
**For the period**
**from**
ee ee||**CC16a**
|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**Section A Receipts and payments**|||||||||||||||||||| ||||||**Unrestricted**
**funds**||**Restricted**
**funds**|||**Restricted**|||**Endowment**
**funds**||**Endowment**||**Total funds**|||**Last year**| ||||||**to the nearest £**|**to the nearest £**|**to the nearest £**||||||**to the nearest £**||||**to the nearest £**|||**to the nearest £**| ||**A1 Receipts**|||||||||||||||||||| ||grants and donations||||||||||||||||**-**|**-**||**1584**| ||Annual subscriptions||||**4,111**||**-**|**-**|**-**|**-**|**-**||**-**|**-**|**-**||**4,111**|**4,111**||**3,130**| ||purchase of girlguiding goods||||**16,707**||**-**|**-**|**-**|**-**|**-**||**-**|**-**|**-**||**16,707**|**16,707**||**19,254**| ||Girl Events||||**34,915**||||||||||||**34,915**|**34,915**||**6,435**| ||training levy||||**-**||**-**|**-**|**-**|**-**|**-**||**-**|**-**|**-**||**-**|**-**||**-**| ||international trips||||**-**||**-**|**-**|**-**|**-**|**-**||**-**|**-**|**-**||**-**|**-**||**-**| ||international support fun||||**-**||**-**|**-**|**-**|**-**|**-**||**-**|**-**|**-**||**-**|**-**||| ||County Show||||**243**||||||||||||**243**|**243**||**219**| ||residential weekends||||**-**||**7,590**|**7,590**|||||**-**|**-**|**-**||**7,590**|**7,590**||| ||bank interest||||**356**||||||||||||**356**|**356**||**327**| ||other||||**5,649**||**-**|**-**|**-**|**-**|**-**||**-**|**-**|**-**||**5,649**|**5,649**||**2,211**| ||**_Sub total_**_(Gross income for_
_AR)_||||_AR)_
**61,982**||**7,590**|**7,590**|||||**-**|**-**|**-**||**69,572**|**69,572**||**33,160**| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**61,982**
**7,590**
**-**
**69,572**
**33,160**
————~~——~~||||||||||||||||||||| ||**A3 Payments**|||||||||||||||||||| ||annual subscriptions||||**461**||||||||**-**|**-**|**-**||**461**|**461**||**390**| ||donations||||||**-**|**-**|**-**|**-**|**-**||**-**|**-**|**-**||**-**|**-**||| ||international grants||||**320**||||||||**-**|**-**|**-**||**320**|**320**||**760**| ||sale of girlguiding goods||||**17,568**||**-**|**-**|**-**|**-**|**-**||**-**|**-**|**-**||**17,568**|**17,568**||**18,964**| ||adult leaders training||||**758**||**-**|**-**|**-**|**-**|**-**||**-**|**-**|**-**||**758**|**758**||**880**| ||girls events||||**16,695**||**-**|**-**|**-**|**-**|**-**||**-**|**-**|**-**||**16,695**|**16,695**||**4,848**| ||international trips||||**-**||**-**|**-**|**-**|**-**|**-**||**-**|**-**|**-**||**-**|**-**||| ||Leaders residential weekends||||||**400**|**400**|**400**||||**-**|**-**|**-**||**400**|**400**||| ||County Day||||**585**||||||||||||**585**|**585**||**611**| ||County Show||||**400**||||||||||||**400**|**400**||**475**| ||Paxwood legal exps||||||||||||||||**-**|**-**||**534**| ||Awards and Award celebration||||**885**||||||||||||**885**|**885**||**1,756**| ||County management and administration|||||||||||||||||||| ||||||**5,469**||||||||||||**5,469**|**5,469**||**5,704**| ||County training administration||||**1,624**||||||||||||**1,624**|**1,624**||**1,337**| ||training equipment||||||||||||||||**-**|**-**||| ||other inc strategic plann||||**3,247**||**-**|**-**|**-**|**-**|**-**||**-**|**-**|**-**||**3,247**|**3,247**||**1,203**| ||||**_Sub total_ **||**48,010**||**400**|**400**|**400**||||**-**|**-**|**-**||**48,410**|**48,410**||**37,462**| **A4 Asset and investment purchases, (see table) - - - - - - - -** _**Sub total**_ **[ - ] - - - -** ———— _**Total payments**_ **48,010 400 -** ~~——~~ **48,410 37,462** _**Net of receipts/(payments)**_ **A5 Transfers between funds - - - - - A6 Cash funds last year end - -** _**Cash funds this year end**_ ===> **- -** CCXX R1 accounts (SS) 1 07/12/2025 07/12/2025 |**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
# **55,950**
**400**
**-**
**4,284**
**-**
**-**
**-**
**-**
**-**
**60,235**
**400**
**-**
Agreement Error
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
County
depot
**B1 Cash funds**
**Details**
~~——~~|**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
# **55,950**
**400**
**-**
**4,284**
**-**
**-**
**-**
**-**
**-**
**60,235**
**400**
**-**
Agreement Error
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
County
depot
**B1 Cash funds**
**Details**
~~——~~|**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
# **55,950**
**400**
**-**
**4,284**
**-**
**-**
**-**
**-**
**-**
**60,235**
**400**
**-**
Agreement Error
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
County
depot
**B1 Cash funds**
**Details**
~~——~~|**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
# **55,950**
**400**
**-**
**4,284**
**-**
**-**
**-**
**-**
**-**
**60,235**
**400**
**-**
Agreement Error
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
County
depot
**B1 Cash funds**
**Details**
~~——~~|**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
# **55,950**
**400**
**-**
**4,284**
**-**
**-**
**-**
**-**
**-**
**60,235**
**400**
**-**
Agreement Error
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
County
depot
**B1 Cash funds**
**Details**
~~——~~|**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
# **55,950**
**400**
**-**
**4,284**
**-**
**-**
**-**
**-**
**-**
**60,235**
**400**
**-**
Agreement Error
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
County
depot
**B1 Cash funds**
**Details**
~~——~~| |---|---|---|---|---|---| |**B2 Other monetary assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**Current value**
**(optional)**
**Details**
quarter share of of Girlguiding Paxwood
cash funds
====||||| |**B3 Investment assets**|||**-**||**-**| ||||**-**||**-**| ||||**-**||**-**| ||||**-**||**-**| ||||**-**||**-**| ||**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**When due**
**(optional)**
Voucher (Prison Island)
**Details**
====||||| |**B5 Liabilities**|||**-**||| ||||**-**||| ||||**-**||| ||||**-**||| ||||**-**||| |Signed by one or two trustees on
behalf of all the trustees|Signature|Print Name|Print Name||Date of
approval| |||Dawn Archer|Dawn Archer||22092025| |||Rosslyn Vaughan|||**22092025**| CCXX R2 accounts (SS) 07/12/2025 2 ## Independent examiner's report on the accounts **----- Start of picture text -----**
x CHARITY COMMISSION
(ge? FOR ENGLAND AND WALES
**----- End of picture text -----**
## Section A Independent Examiner’s Report **----- Start of picture text -----**
Report to the trustees/ ; ;
members of Kent Weald County Girl Guides
On accounts for the year | 31°t March 2025
ended
**----- End of picture text -----**
**----- Start of picture text -----**
Charity | 1033439
no
**----- End of picture text -----**
Respective The charity's trustees are responsible for the preparation of the accounts ~~.~~ The responsibilities of charity’s trustees consider that an audit is not required for this year under section trustees and examiner 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed ~~.~~ Where the charity’s gross income exceeded £250,000 | am qualified to undertake the examination by being a qualified Fellow of the Association of Charity Independent Examiners. ## It is my responsibility to: - e examine the accounts under section 145 of the Charities Act, e to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - e to state whether particular matters have come to my attention ~~.~~ ## Basis of independent examiner’s statement ## Independent examiner's statement My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters ~~.~~ The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. !n connection with my examination, no matter has come to my attention - , , , , - 1. which gives me reasonable cause to believe that in, any material respect, the requirements: e to keep accounting records in accordance with section 130 of the Charities Act; and - e to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act - have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached ~~.~~ **----- Start of picture text -----**
Signed:
|D TR Raley
Name: | David R Ralph
**----- End of picture text -----**
**----- Start of picture text -----**
Date: | 10° November 2025
**----- End of picture text -----**
**----- Start of picture text -----**
Qualification FCIE
Address: | 50 Southwood Road, Rusthall, TUNBRIDGE WELLS, Kent. TN4 8SP
**----- End of picture text -----**
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