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2024-03-31-accounts

Kent Weald County Girl Guides Kent Weald County Girl Guides Kent Weald County Girl Guides 1033439 1033439
Receipts andpayments accounts CC16a
For the period
from
~~ee~~		 01/04/2023
~~ee~~		 To
~~ee~~		 31/03/2024
Section A Receipts and payments
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
grants and donations 1,584 584 1,584 281
Annual subscriptions 3,130 - - 3,130 7,830
purchase ofgirlguiding goods 19,254 - - 19,254 17,673
Girl Events 6,435 6,435 9,408
traininglevy - - - - -
international trips - - - - -
international support fun - - - -
CountyShow 219 219 220
residential weekends - - - 717
bank interest 327 327
other 2,211 - - 2,211
Sub total(Gross income for
AR)		 AR)33,160 - 33,160 36,129
A2 Asset and investment sales,
(see table).
-
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total receipts
33,160
-
33,160
36,129
~~——————~~
A3 Payments
annual subscriptions 390 - 390 435
donations - - - 250
internationalgrants - 760 - 760
sale ofgirlguiding goods 18,964 - - 18,964 15,678
adult leaders training 880 - - 880 691
girls events 4,848 - - 4,848 8,591
international trips - - - -
Leaders residential weekends - - - - 666
CountyDay 611 611 617
CountyShow 475 475 610
Paxwood legal exps 534 534 750
Awards and Award celebration 1,756 1,756 1,921
County management and administration
5,704 5,704 1,888
Countytrainingadministration 1,337 1,337 1,366
trainingequipment -
other inc strategicplann 1,203 - - 1,203 17
**Sub total ** 36,702 760 - 37,462 33,480
A4 Asset and investment
purchases, (see table)
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total payments
36,702
760
-
37,462
33,480
Net of receipts/(payments)
- 3,542
- 760
- - 4,302
2,649
A5 Transfers between funds
-
- -
-
-
A6 Cash funds last year end
44,171
1,550
-
45,721
-
Cash funds this year end
40,629
790
- 41,419
~~——————~~
~~===>~~
~~=>~~

CCXX R1 accounts (SS)

14/12/2024

1

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B3 Investment assets		 #
County & Dept
depot
Details
Total cash funds
(agree balances with receipts and payments
account(s))
quarter share of of Girlguiding Paxwood
cash funds
Details
Details
Details
Voucher (Prison Island)		 Unrestricted
funds
to nearest £
35,484
5,145
-
40,629
OK
Unrestricted
funds
to nearest £
-
-
-
-
-
-
Fund to which
asset belongs
Fund to which
asset belongs
unrestricted		 Restricted
funds
to nearest £
790
-
-
790
OK
Restricted
funds
to nearest £
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
Voucher (Prison Island) unrestricted -
- -
- -
- -
- -
- -
- -
- -
- -

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

Signature
Details		 Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name		 When due
(optional)
Date of
approval

CCXX R2 accounts (SS)

14/12/2024

2

Trustees' Annual Report for the period

Period start date Period end date

From

1 April 2023

To 31 March 2024

Section A Reference and administration details

Charity name

Kent Weald County Girl Guides

Other names charity is known by Girlguiding Kent Weald

Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Mrs Dawn Archer County
Commissioner		 Region Commissioner
Miss Rosslyn
Vaughan		 County Treasurer County Commissioner
Mrs Patricia Anne
Arnold		 Division
Commissioner		 Ended role 02/06/2023
Appointed 04/01/2024		 County Commissioner
Mrs Pamela Sell Division
Commissioner		 County Commissioner
Mrs Angela
Margaret Gumbley		 Division
Commissioner		 Appointed 01/02/2023 County Commissioner
Mrs Sally-Anne
MaryGathern		 Division
Commissioner		 County Commissioner
Emma Jeffrey Division
Commissioner		 County Commissioner
Mrs Alison Mighell Division
Commissioner		 Ended role 04/01/2024 County Commissioner
Paula Savage Division
Commissioner		 Appointed 2/6/2023 County Commissioner
Elizabeth Gallop Division
Commissioner		 Ended role 31/01/2023 County Commissioner
Tegan Currah Division
Commissioner		 Ended role 30/10/23 County Commissioner
~~————~~ ~~————~~ ~~————~~ ~~————~~

TAR

March 2012

1

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Royal Charter 14 December 1922 Type of governing document

(eg. trust deed, constitution) Association How the charity is constituted

Trustees are the holders of the following appointments: Trustee selection methods County Commissioner (eg. appointed by, elected by) County Treasurer Division Commissioners

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Girlguiding Kent Weald are GDPR compliant. We also comply with Girlguiding Guidelines on Safeguarding. The Girlguiding Kent Weald County Commissioner is, by way of office, one of the 5 Trustees of the Paxwood facility, which is governed by a Constitution dated 10/11/2014. The Constitution specifies that the County Commissioners of each of the 4 Kent Counties: Greater London Kent, Kent East, Kent Weald and Kent West, are trustees, together with the Treasurer of Paxwood. The constitution specifies that the 4 Counties are entitled to a quarter share of any profit or loss on disposal of the facility. The structure of this arrangement is currently being investigated. We now have ownership of Paxwood (freehold) but the governance has not changed, currently in the process of getting advice to move forward with this.

Section C Objectives and activities

To pursue the objectives of The Guide Association using a balanced and stimulating programme for each age group, thereby unlocking the Summary of the objects of the potential of girls and young women and encouraging good citizenship. charity set out in its governing document The Association acknowledges its requirements to demonstrate clearly that it must have charitable purposes that are for the Public Benefit. The trustees confirm that they have paid due regards to the Charity

TAR

March 2012

2

Commission guidance on Public Benefit before deciding what activities the Charity should undertake.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Girlguiding Kent Weald – Annual Report to 31 March 2024 Girlguiding Kent Weald is part of the larger organisation of Girlguiding and seeks to provide quality training, advice and support to its members. Girlguiding Kent Weald covers 180 units in seven divisions (a reduction from eight in the past year as areas are consolidated for administrative purposes) and 19 districts and has approximately 3,400 members at present. The membership is spread over a wide age range – from four years upwards, with Rainbows, Brownies, Guides, Rangers, Young Leaders and adult volunteers. Attracting volunteers is still a problem, more are needed to support current units and to open more to reduce waiting lists in many areas. The work of supporting our members is carried out by the county executive, an adventure team, a learning and development team, an awards team and other lead volunteers/teams on a voluntary basis. Travel and incidental expenses are paid. A finance team to support the county treasurer is being created. We employ a part-time administrator for approximately 5 hours a week. She is self-employed so has no contract of employment and the charity does not have to account for tax and national insurance. During the year no Trustees received payments for acting as Trustee and 9 Trustees have received a total of £291.40 in expenses . The county has advisers in several areas including residential, leadership support and a volunteer trainers. Advisers and trainers attend trainings and meetings in their specialist areas provided locally, regionally and nationally so that they are able to provide help and support when required. These meetings are a mixture of in person meetings, online e-learning, via zoom or webinars. Over the year we were able to offer our regular, annual activities - Guide Sailing Day, Brownie and Guide Water Fun Days and Challenge Invicta, an incident hike in the Benenden area. Across the county, young members had residential opportunities organised by units or local areas. International trips have taken place, with units organising their own trips and members have also taken part in trips organised by the region. Planning for further international trips for individual units is under way as well as scoping for an adult international trip. There will also be opportunities for young and adult members to take part in region international trips. Kent Weald Walkers continue to offer monthly walks for volunteers. In 2022 we held our first Awards Celebration, which is an opportunity to present awards and to recognise the achievements of our volunteers. This has become an annual event with the format being an informal setting with afternoon tea. Girlguiding’s mandatory training sessions can be accessed online as elearning or webinars via Girlguiding’s Learning Platform or in person

TAR

March 2012

3

sessions. County trainers help to facilitate training offered via the Learning Platform. Our specialist trainer has delivered Girlguiding’s own first aid course, First Response in person. We held a County Training Day in November 2023, providing varying sessions. We continue to provide mandatory in person First Response training to volunteers. Mentors continue to support our leaders in training as they complete the Learning Development programme. We do not charge units an additional levy to cover training costs and continue to cover this from general funds.

In January, a strategy planning day was held. Led by a region trainer, division commissioners, trainers, advisers, coordinators, other county appointment holders and representatives from each division came together to work on a county plan for the next 3 years. This covers everything from future events to ways of working and should put the county in a good position

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

TAR

March 2012

4

Section D Achievements and erformance p

Summary of the main Please see Section C above achievements of the charity during the year

TAR

March 2012

5

Section E Financial review

Brief statement of the Because of the need to pay deposits, to book facilities and tickets in charity’s policy on reserves advance of event income being received, the charity needs to carry sufficient reserves to meet its objectives of running events

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Having considered their finances, the Trustees consider the charity is a “Going Concern”.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Full name(s)Dawn Archer Rosslyn Vaughan
Position (eg Secretary, Chair,
**etc) **		 Position (eg Secretary, Chair,
County Commissioner		 County Treasurer
Date25/11/2024 25/11/2024

TAR

March 2012

6

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Kent Weald County Girl Guides On accounts for the year 31[st] March 2024 Charity 1033439 ended no Set out on pages 1 - 8 (remember to include the page numbers of additional sheets)

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. Where the charity’s gross income exceeded £250,000 I am qualified to undertake the examination by being a qualified Fellow of the Association of Charity Independent Examiners .

It is my responsibility to:

Basis of independent My examination was carried out in accordance with general Directions given by the examiner’s statement Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent

examiner's statement

In connection with my examination, no matter has come to my attention

  1. which gives me reasonable cause to believe that in, any material respect, the requirements:

  2. to keep accounting records in accordance with section 130 of the Charities Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

  4. have not been met; or

  5. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: D R Ralph

Date: 11[th] December 2024

Name: David R Ralph

Qualification

FCIE

Address: 50 Southwood Road, Rusthall, TUNBRIDGE WELLS, Kent. TN4 8SP

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