2021-03-31-accounts - Kent Weald County Girl Guides

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Trustees' Annual Report for the period

Period start date

Period end date

1 April 2020

To 31 March 20201

From

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1033439

Kent Weald County Girl Guides

Girlguiding Kent Weald

Charity's principal address c/o Mrs M Pearson 12 Gilletts Lane, East Malling WEST MALLING Postcode ME19 6AS

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
Mrs Dawn Archer	County Commissioner	Appointed 21/5/2021	Region Commissioner
Mrs Mary Elizabeth Saunders	County Commissioner	Resigned 20/5/2021
Mrs Miranda BradburyPearson	County Treasurer		County Commissioner
Mrs Patricia Anne Arnold	Division Commissioner		County Commissioner
Mrs Pamela Sell	Division Commissioner		County Commissioner
Mrs Elizabeth Gallop	Division Commissioner		County Commissioner
Miss Tegen Currah	Division Commissioner		County Commissioner
Miss Emma Jeffery	Division Commissioner		County Commissioner
Mrs Sybil Jane Miller Oddy	Division Commissioner		County Commissioner
Mrs Louise Neale	Division Commissioner		County Commissioner
Mrs Alison Mighell	Division Commissioner		County Commissioner

TAR

March 2012

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Royal Charter 14 December 1922

(eg. trust deed, constitution)

How the charity is constituted

Association

(eg. trust, association, company)

Trustees are the holders of the following appointments: Trustee selection methods County Commissioner (eg. appointed by, elected by) Assistant County Commissioner County Treasurer Division Commissioners

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;

Girlguiding Kent Weald are GDPR compliant. We also comply with Girlguiding Guidelines on Safeguarding.

The Girlguiding Kent Weald County Commissioner is, by way of office, one of the 5 Trustees of the Paxwood facility, which is governed by a Constitution dated 10/11/2014. The Constitution specifies that the County Commissioners of each of the 4 Kent Counties: Greater London Kent, Kent East, Kent Weald and Kent West, are trustees, together with the Treasurer of Paxwood.

The constitution specifies that the 4 Counties are entitled to a quarter share of any profit or loss on disposal of the facility.

The structure of this arrangement is currently being investigated.

trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

TAR

March 2012

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)		To pursue the objectives of The Guide Association using a balanced and stimulating programme for each age group, thereby unlocking the potential of girls and young women and encouraging good citizenship. The Association acknowledges its requirements to demonstrate clearly that it must have charitable purposes that are for the Public Benefit. The trustees confirm that they have paid due regards to the Charity Commission guidance on Public Benefit before deciding what activities the Charity should undertake.
		Girlguiding Kent Weald–Annual Report to 31 March 2021 Girlguiding Kent Weald is part of the larger organisation of Girlguiding and seeks to provide quality training, advice and support to its members. Girlguiding Kent Weald covers 190 units in eight Guiding Divisions and 20 Guiding Districts and has approximately 3,500 members at present, which is considerably lower than last year due to the Pandemic and a Safe Space Requirement Policy, implemented by Girlguiding. The membership is spread over a wide age range – from five years upwards, with Rainbows, Brownies, Guides, Rangers, Adult Leaders, and the Trefoil Guild. The work of supporting our members is carried out by the County Team and all the Leaders in Girlguiding Kent Weald on a voluntary basis. Travel and incidental expenses are paid. To assist with the increasing administrative work, we employ a part-time administrator for approximately 5 hours a week. She is self-employed so has no contract of employment and the charity does not have to account for Tax & National Insurance. During the year no Trustee received any payment. The previous year 9 Trustees received a total of £661. The County has Advisers in several areas including Outdoor Activities, Leadership and Membership support and a volunteer adult Training Team. Advisers and Trainers normally attend trainings and meetings in their specialist areas so that they are able to provide help and support when required. This year these meetings have been via zoom, due to the Coronavirus Pandemic. This pandemic has caused Girlguiding’s programme to be severely disrupted. Since March 2020 units have met on Zoom, face-to-face outdoors and face-to-face indoors when allowed, all with full Risk Assessments and Covid restrictions. Programme Opportunities for Girls and Young Women A new Programme for all was introduced in September 2019 Units have now used the new programme for a year and have become familiar with the new format. This continuous programme, used by all sections and all units is now being actively used in weekly meetings. All face-to-face activity days were cancelled for the year, however opportunities to do adventurous and nature-related activities for all sections are hopefully being planned from September, beginning with the Guide Sailing day and Challenge Invicta Incident Hike.

TAR

March 2012

Training

Training opportunities have been offered online during 2020—2021. These have included First Response extended to a 6 hour training valid for 3 years and also Safeguarding as these four levels of training became mandatory for all Volunteers in December 2020.

The Adult Leadership training continued to be carried out by mentors on Zoom if possible. The annual training levy was suspended for the year 2020-21 due to no face-to-face trainings being offered during the year. The County provides training and supports these mentors and we are always seeking to increase our mentor support group. New Leaders’ training for new adult leaders is provided free of charge. The County Leadership team claim travel and training expenses when able to travel. A similar system is in operation for Residential Qualifications and for Commissioner Induction. Many of these trainings have been offered online from the beginning of the pandemic and are proving to be successful.

International Events

In previous years Guides, Rangers and Leaders have had an opportunity to gain International Guiding experience on Girlguiding London and South East England trips. Those selected are offered financial assistance.

In April 2019, a Selection day was held for trips to go out in 2020. Four Kent Weald Leaders planned to take up to ten girls to Sangam in India and four girls were accepted to join Region expeditions to India, Kenya and China. Two Leaders planned to walk the Great Wall of China and one Leader planned to join a Scout/Guide expedition to Antarctica. Unfortunately none of these trips went ahead and we are hoping that we can resume our International Programme in the near future.

We are hoping to keep Girlguiding active and exciting during these difficult times.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Summary of the main Please see Section C above achievements of the charity during the year

TAR

March 2012

Section E Financial review

Brief statement of the Because of the need to pay deposits, to book facilities and tickets in charity’s policy on reserves advance of event income being received, the charity needs to carry sufficient reserves to meet its objectives of running events

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Having considered their finances, the Trustees consider the charity is a “Going Concern”.

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Dawn Archer Miranda Bradbury Pearson Position (eg Secretary, Chair, County Treasurer etc)[County Commissioner ] Date 20/9/2021

TAR

March 2012

Kent Weald County Girl Guides 1033439 Receipts and payments accounts CC16a For the period 01/04/2020 31/03/2021 To from

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 9,030 7,922 - - - - 19 - 16,971 - - - 16,971 687 1,220 - 7,283 355 145 - - 1,442 943 50 228 12,353 - - - 12,353 4,618 - 37,583 42,201	Restricted funds to the nearest £ - - - - - 10,619 - - - 10,619 - - - 10,619 - - - - - 11,121 603 - - - - 11,724 - - - 11,724 - 1,105 - 2,208 1,103	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ - 9,030 7,922 - - 10,619 - 19 - 27,590 - - - 27,590 687 1,220 - 7,283 355 145 11,121 603 1,442 943 50 228 24,077 - - - 24,077 3,513	Last year to the nearest £
Grants & Donations					250
Annual subscriptions	9,030				9,682
Purchase of Girlguiding goods	7,922				18,794
Trainingfees	-				7,259
Programme Levy	-				3,720
International trips	-				12,403
Residential weekends	-				764
Bank interest	19				56
Other	-				260
*Sub total*(Gross income for AR)	16,971				53,188

A2 Asset and investment sales, (see table).
	-				-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					53,188

Annual subscriptions	687				733
Donations	1,220				554
Internationalgrants	-				1,510
Sale of Girlguiding goods	7,283				18,393
Adult leaders training	355				2,310
Girls events	145				7,258
International trips	-				10,758
Leaders Residential weekends	-				201
Countymanagement and administration	1,442				2,577
Countytrainingadministration	943				1,768
Trainingequipment	50				110
Other	228				-
	12,353				46,172
A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					46,172

	4,618	- 1,105	-	3,513	7,016
	-	-	-	-	-
	37,583	2,208	-	39,791	32,775
	42,201	1,103	-	43,304	39,791

CCXX R1 accounts (SS)

23/09/2021

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds CCXX R2 accounts (SS)	Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Quarter share of Girlguiding Paxwood cash funds Bank Details Details Voucher (Prison Island) Details Signature 2	Unrestricted funds Restricted funds Endowment funds to nearest £ to nearest £ to nearest £ 42,201 1,103 - - - - - - 42,201 1,103 - OK OK OK Unrestricted funds Restricted funds Endowment funds to nearest £ to nearest £ to nearest £ - 8,661 - - - - - - - - - - - - - - - - Fund to which asset belongs Cost (optional) Current value (optional) - - - - - - - - - - Fund to which asset belongs Cost (optional) Current value (optional) Unrestricted 1,017 - - - - - - - - - - - - - - - - - Fund to which liability relates Amount due (optional) When due (optional) - - - - - Date of approval 20/09/2021 20/09/2021 Print Name Miranda Pearson Dawn Archer 23/09/2021	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)





			Date of approval
			20/09/2021
			20/09/2021

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of

Charity Name Kent Weald County Girl Guides

members of	Kent Weald County Girl Guides
On accounts for the year ended Set out on pages	31stMarch 2021	Charity no (if any)	1033439

	1 - 8 (remember to include the page numbers of additional sheets)

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. Where the charity’s gross income exceeded £250,000 I am qualified to undertake the examination by being a qualified Fellow of the Association of Charity Independent Examiners .

It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions given by the examiner’s statement Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent

examiner's statement

In connection with my examination, no matter has come to my attention

which gives me reasonable cause to believe that in, any material respect, the requirements:
to keep accounting records in accordance with section 130 of the Charities Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: D R Ralph

Date: 29[th] September 2021

Name: David R Ralph

Qualification

FCIE

Address: 50 Southwood Road, Rusthall, TUNBRIDGE WELLS, Kent. TN4 8SP