2023-07-31-accounts - Wivelsfield County Primary School Parent Teacher Association

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period From Period start date T Period end date ~~aA~~ 01 08 2022 o 31 07 2023

Section A Reference and administration details ~~a~~

Charity name Wivelsfield County Primary School Parent Teacher Association ~~PO~~ Other names charity is known by Wivelsfield Primary School and Nursery PTA ~~PO~~

Registered charity number (if any) 1033350

Charity's principal address Wivelsfield Primary School South Road Wivelsfield Green Postcode RH17 7QN ~~ee~~ Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) 1 Lou Blake Chair

Names of the charity trustees who manage the charity

2 Sarah Theakstone Vice Chair Tanya Hadfield Treasurer
3 Walker
4 Leanne Teo Secretary
5 Gail Morgan Rhea Varley.
6 September to January
7 Claire Usher
8 Stella Phillips
9 Faye Strong
10 Bryony Sinclair
11 Gemma Rogers
12 Alice Melluish
13 Stewart Hornby
14 Cathy Sturgess
Jessica Awcock
15 (teacher)
16
17
18
19

Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year [_

March 2012

TAR

Names and addresses of advisers (Optional information)

Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution 12/10/1993 Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected at AGM Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

2 March 2012

TAR

To advance the education of the pupils in the school particular by: - Developing effective relationships between the staff, parents and others associated with the school; Summary of the objects of the - Engaging in activities or providing facilities or equipment which charity set out in its support the school and advance the education of the pupils. governing document Running events for the school and raising funds to support the provision of resources for the school and additional experiences for the pupils via a contribution to the cost of specific items or general expenses lines that match the charity’s stated objectives. The Trustees are aware of and have regard to the guidance issued by the Charity Commission on public benefit. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

3 March 2012

TAR

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Firstly, we wanted to say a big thank you to everyone once again for your continued support.

We had a super successful year and this could not have been achieved without all of your help, whether that be through donations, helping out at events or simply supporting everything we have done throughout this academic year...we cannot thank you enough!

We operates three successful school fayres and a record breaking refreshments stand at the London to Brighton Bike Ride. We also produced our first cookbook as well as our usual discos.

As you can see below the budget is looking really healthy for 23/24 and this will truly benefit all the children at Wivelsfield. Next year we are looking to spend a big chunk of these funds on enhancing the children's forest school experiences and also supporting the expansion of the school into the nursery, making sure all our little Wrens get off to the best possible start here at Wivelsfield!!! We will also continue to donate to each individual class so they can purchase their own wish lists of resources.

5 March 2012

TAR

Section E Financial review

To hold cash reserves to the value of £2000. This is to mitigate any Brief statement of the potential impact from the charity suffering from a shortfall of fundraising. charity’s policy on reserves

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Lou Blake Full name(s) Lou Blake Position (eg Secretary, Chair, etc) Chair

Date

5/7/24

6 March 2012

TAR

TAR Maich 2012

Independent examiner’s report to the trustees of Wivelsfield Primary School PTA

| report to the trustees on my examination of the accounts of the Wivelsfield Primary School PTA (the “Charity”) for the year ended 31 July 2023.

Responsibilities and basis of report

As the charity trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

| report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
the accounts do not accord with those records;
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: Ailsa Body (FCA)

Relevant membership of professional bodies: Institute of Chartered Accountants in England and Wales (ICAEW)

Address: 28 Woodhall Close, Cuckfield, West Sussex, RH17 5HJ Date: 20' September 2023

ayy 2.2%, MBeroi. (Chava . a PA) tense> brave

Recommendations:

Petty cash
The petty cash level through income at the end of the year is rather high (£1,305). For an organisation this size it would normally be in the order of a few tens of pounds, often labelled “miscellaneous income”. In future years, if the amount was again of this order, it would be prudent to allocate to a given income stream. This will help the transparency of the accounts.
Profitability of events Within your accounts, if not already present within your workings, it would be useful to have a column netting off the income and expenditure for each event, so you have an easy way of viewing the profitability on an event-by-event basis. It would take minutes to prepare and would help in the planning of future events should resources become more limited going forward. E.g. if an event run predominantly for fundraising took a lot of time / volunteers to prepare but didn’t raise much money, the resources could be more effectively allocated. This, obviously, doesn’t include other elements of the PTA, which are predominantly to enhance the community.
Internet banking | can’t see evidence of internet banking? This would be useful for the transparency of payments and, after the initial pain of setting it up, will make payments to volunteers for expenses easy and faster. It’s better to avoid cash payments for items wherever possible to reduce the risk of errors and the perception of fraud.
Cash management There is currently a large balance in your current account. This is likely to have a lower rate of interest than your reserve account. If a current account is used for more payments, it is also more at risk (though still at a very low level) of cloning leading to theft etc. Given the surplus at year end it would be beneficial to move funds to your reserve account or similar. If you haven’t yet set up internet banking (point 3), this would be another useful reason to do so. Access to accounts online mean that, for most accounts, money can be moved instantly to benefit from the additional security and interest.
Allocated funds
| can’t see if you have this, but a listing of future expected expenditures is useful within the accounts. It helps motivatefor future fundraising (if it is seen there are large amounts of cash at present, people may be less inclined to be proactive for example). It is also a useful tool to ensure the school utilises funds available to them but considers that the funds are limited and hard won. Such funds could be kept in the reverse account.

It was a successful year for fundraising! Congratulations everyone!

----- Start of picture text -----
awy) PRIen Wivelsfield Primary School PTA
é 32 Registered Charity No: 1033350
°Ahd playinAe° TreasurerAccountsTanya Walker.for9 Fair Place,the year Southended Road, 34WivestieldJuly Green, 2023 RH17 70R
(9029-23|2022-23|2021-22|2021-22|2020-21 2020-21
4 £ £ £ £ £ £
Income
S ummerua iene: 43 , 756822 yu 949
May Fair 2,843
Easter events 136 542
‘2B bike ride 5,065 831
‘Sports Day 312 4,303
Yr 5I6 production 403 434
Tea Towels 739 80 666
100 Club 825 931 1,180
Cake sales 0 336
School Disco's 882 41 0
Charity Bin 882 1,632 1,602
Donations - Charities Trust 0 0 0
Waitrose 0 500 0
" Wwelsfield Parish Council 0 200 0
Easyfundraising 855 600 348
PA EquipmentPTA Big Raffle 1,50036 311 306
‘GolfDays Misc 5850 390115 1380
grand national sweepstake 66
mothers day shop 370
cook book 350
Childrens Xmas Cards 169 103 240
Frozen Friday 282 568 51
Movie Night 0 0 169
Non Uniform Day 0 51 0 8530
Penny Jars 249 0 0
Petty Cash 1,305 0 37
‘Second hand uniform 106 23
Foreign Coin Collection 0 232 0
Nativity Refreshments 49 0 0
Fundraising expenditure
Christmas Bazaar 1,206 969 0)
Summer Fair 980 4,193) 0)
Easter events 36 82 0}
L2B bike ride 710 364
Sports Day 114 282
Yr 5/6 production 387 20
Tea Towels 451 377 0
100 Club 803 1,040 985)
School Disco's 239) 0 0
KS1 party 0 24
Frozen Friday 66) 3B
Cake sales 0 50) 0
mothers day shop 49)
may fair 422
childrens xmas cards 11
petty cash 1,307
cook book 192)
Reception starter packs 29
mul Bi 1
BigBang o 0 0
Total fundraising payments 7,440 4,438 985)
Total fundraising receipts over payments 19,148) 10,470 5,733
Other expenditure
Equipment (school requests):
class donations 1,739
Pond repairs 0 2,300
Outdoor Leaming/Classroom 0 50
Forestschool 0 500
PTAShed Maintenance 196 1,401
PTA Subscriptions & Licences 223 208 111
LeaversHoodies = ts 630 310 570
Total other expenditure 9,846 7,429 21,064
Yearly Expenditure Total 17,286 11,867) 22,049
Surplusideficit) for the year 9302 3,041 (15,331)
Opening Balances at 1st August 2022
Current Account 5,915 2,874 18,206
Business Reserve Account 2,023 2,023 2,023
Petty Cash 0 0 0
Total Funds Available at 1 August 2022 7,938 4,897 20,228
Surplus/(deficit) for the year 9,302 3,041 (15,331)
Closing Balances at 31 July 2023 17,240 7,938 4,897
Current Account 15,217 5,915 2,874
Business Reserve Account 2,023 2,023 2,023
Petty Cash 0 0 0
Total Funds at 31 July 2023
17,240 7,938 4,897
----- End of picture text -----

Independent examiner’s report to the trustees of Wivelsfield Primary School PTA

| report to the trustees on my examination of the accounts of the Wivelsfield Primary School PTA (the “Charity”) for the year ended 31 July 2023.

Responsibilities and basis of report

As the charity trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

Independent examiner’s statement

| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
the accounts do not accord with those records;
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

Signed:

Name: Ailsa Body (FCA)

Relevant membership of professional bodies: Institute of Chartered Accountants in England and Wales (ICAEW)

Address: 28 Woodhall Close, Cuckfield, West Sussex, RH17 5HJ Date: 20' September 2023

ayy 2.2%, MBeroi. (Chava . a PA) tense> brave

Recommendations:

Petty cash
The petty cash level through income at the end of the year is rather high (£1,305). For an organisation this size it would normally be in the order of a few tens of pounds, often labelled “miscellaneous income”. In future years, if the amount was again of this order, it would be prudent to allocate to a given income stream. This will help the transparency of the accounts.
Profitability of events Within your accounts, if not already present within your workings, it would be useful to have a column netting off the income and expenditure for each event, so you have an easy way of viewing the profitability on an event-by-event basis. It would take minutes to prepare and would help in the planning of future events should resources become more limited going forward. E.g. if an event run predominantly for fundraising took a lot of time / volunteers to prepare but didn’t raise much money, the resources could be more effectively allocated. This, obviously, doesn’t include other elements of the PTA, which are predominantly to enhance the community.
Internet banking | can’t see evidence of internet banking? This would be useful for the transparency of payments and, after the initial pain of setting it up, will make payments to volunteers for expenses easy and faster. It’s better to avoid cash payments for items wherever possible to reduce the risk of errors and the perception of fraud.
Cash management There is currently a large balance in your current account. This is likely to have a lower rate of interest than your reserve account. If a current account is used for more payments, it is also more at risk (though still at a very low level) of cloning leading to theft etc. Given the surplus at year end it would be beneficial to move funds to your reserve account or similar. If you haven’t yet set up internet banking (point 3), this would be another useful reason to do so. Access to accounts online mean that, for most accounts, money can be moved instantly to benefit from the additional security and interest.
Allocated funds
| can’t see if you have this, but a listing of future expected expenditures is useful within the accounts. It helps motivatefor future fundraising (if it is seen there are large amounts of cash at present, people may be less inclined to be proactive for example). It is also a useful tool to ensure the school utilises funds available to them but considers that the funds are limited and hard won. Such funds could be kept in the reverse account.