Chair Report 2023-2024
Achievements
-
Completion of 10 fundraising events throughout the year – new, old favourites, free, profitable, big, small.
-
Creates a thriving and inclusive school community, with help from volunteers at all levels of involvement.
Thank You
-
Committee – Amy, Co-Chair / Nicola, Co-Chair / Cat, Treasurer / Kat, Co-Secretary / Shelley, Co-Secretary. As well as their ‘behind the scenes’ admin roles all have lead on managing key events this year (Postponed Summer Fair, Christmas Fair, Colour Run and Circus)
-
Event Organisers / Individual Roles – Sevil Beck, Face painting workshop / Robyn Cowling, Disco Lead / Susie Mayes and Sinead Morgan, Quiz Lead / Nicki Doyle, Circus / Maria Apps, volunteers co-ordination and token sales / Sayuri Espinoza, School Gardening / Alex Wright @Channel 4, Matchfunding £1300.00 of bar takings from the postponed summer fair, doubling the bar profits to £2600.00.
-
All volunteers – everyone who has given time in volunteering at the events. They really can not happen without your help. To those that have attended, bought tickets and made these events profitable.
-
School – All the teachers, support sta�, admin, cleaners and to Tom, for their time both behind the scenes and on the day, whether its helping at an event or helping us organise and plan the events.
Focus going forward
-
Build on progress made this year for inclusivity at events and providing clear, open communications to all.
-
Encouraging volunteers and organisers – many hands make light work!
-
Committee to give time to focus on alternative fundraising avenues (Gift Aid, Grants, Free schemes for charities)
Donations / School contributions
-
Reading Books for the School (Academic Provisions)
-
Audio Visual equipment for the small hall (Enriching equipment)
-
Grounds gardening (Environmental development)
-
Easter hunt (Free activity)
-
Book day storytellers (Free Performance)
-
Welcome Packs for new starters (School Community welcome)
-
Leaver’s yearbooks (School Community Thank you)
Financial Details – Treasurer Report
Summary:
bank accounts. We spent a lot of time in the Autumn term ensuring that we had removed previous signatories from both our HSBC and our Co-op accounts. This has now been rectified. Going forward it would be a good idea if we closed down one of these accounts. HSBC have been the most helpful and have good branch access and communications. However, they charge us a £5 a month fee to use their business account.
We also needed to submit the accounts to the charity commission for the years 2021/2022 and 2022/23. The first one was very overdue. Once we had access to the accounts the information for this was collated and submitted. The 2022/23 financial year opened this month and has been submitted. The current years accounts will not need to be submitted until next June.
For next year it will be important to get gift aid up and running which has been put on the back burner this year, due to other more important issues.
Fundraising:
This year has been a very good year for fundraising. We have very successfully added new events such as the school discos and a colour run.Most events have been sold out. We have also introduced pay it forward tickets so all members of the community can access events.
Expenditure:
The largest expenditure this year has been on replacing the levelled reading books for all years in school. This took a large chunk of our money which had been raised in previous years. We have
also bought new AV equipment for the small hall and contributed towards book day, easter and gardening to name but a few.
| Fundraising | Income | Expenditure Proft |
|---|---|---|
| Summer Fair | ||
| Xmas fair | 8765.3 | 1592 7173.3 |
| School Disco | 1999.54 | 363.14 1636.4 |
| Quiz night | 2,997.39 | 1400.26 1597.13 |
| School Disco | £1,964.30 | 160.56 1803.74 |
| Colour run | 3154.97 | £1,559.10 1595.87 |
| Circus | £5,666.43 | 4823.6 842.83 |
| Misc (M and S easy funraising) |
£1,113.67 | 1113.67 |
| Expenses | ||
| Miscellaneous | 176 | |
| book day | 416.5 | |
| books school | 25000 | |
| gardening | 301.77 | |
| yr 6 leavers | ||
| easter hunt | 147.28 | |
| bank charges | 45.24 | |
| Av equipment | 6500 |
[th] June 2024
Total amount in bank accounts as of 30[th] June £17,198.77 (the circus will not be paid until 19[th] July)
REF. ITEM / MINUTE ACTION BY
| 1 | WELCOME AND INTRODUCTIONS | NH |
|---|---|---|
| 2 | CHAIR REPORT See attached report |
NH |
| 3 | Review of year’s events from Chair Postponed Summer Fair (23.09.2023) Face- Painting Workshop (08.11.2023) Christmas Fair (25.11.2023) Disco Night (26.01.2024) Quiz Night (01.03.2024) World Book Day (Storytellers & Bookswap) Easter Trail and Bonnet Parade (22.03.2024) Disco Night (26.04.2024) Colour Run (22.06.2024) Circus (19.07.2024) |
NH |
| 4 | TREASURY REPORT See attached report (Note: Report written prior to end of year events.) |
CW |
| 5. |
CURRENT COMMITTEE Stepping Down: Amy McDermot, Co-Chair Nicola Houlbrook, Co-Chair (Trustee) Cat Winter, Treasurer (Trustee) Shelley Armstrong, Co-Secretary (Trustee) Kat Sperring, Co-Secretary |
NOTE |
| 6 | NEW COMMITTEE No new nominees were presented. Re-elected committee: Nicola Houlbrook, Chair (Trustee) Cat Winter, Treasurer (Trustee) Shelley Armstrong, Co-Secretary (Trustee) |
NOTE |
----- Start of picture text -----
Kat Sperring, Co-Secretary
7 ANY OTHER BUSINESS
CW
7.1 Final event of the year - Circus - Planning in Progress. Financial updates
to follow.
NH/CW
7.2
New-Starter Welcome packs have been prepared to be distributed at
the school's welcome picnic. NH to print and CW to deliver. Any spares
to be kept and distributed in September.
Committee
7.3
The new committee will need a bigger active group of PTA members in
order to continue the level and quantity of events into the next academic
year. Communications will be prepared to encourage new member
involvement at organisation, administration and event planning stages.
Committee discussed o�ering shadowing roles, details to follow. Committee
7.4
Social evenings to be organised as an informal introduction to PTA.
New committee to agree meeting date with Head Teacher to preliminary
schedule 2024-2025 yearly programme.
8 NEXT MEETING & CLOSE
NH
Date of new meeting to be arranged in the new academic year.
----- End of picture text -----
| Date | Type | Description | Paid Out | Paid Out | Paid In | |
|---|---|---|---|---|---|---|
| 1-Sep-23 | ||||||
| 3-Sep-23 | DR | TOTAL CHARGES TO 12AUG2023 | 5 | |||
| 4-Oct-23 | DR | TOTAL CHARGES TO 12SEP2023 | 5 | |||
| 30-Oct-23 | VIS | eBay O*17-10714-69 LONDON | 8.15 | |||
| 30-Oct-23 | VIS | WHOLESALE SWEETS ATHERTON | 94.63 | |||
| 30-Oct-23 | VIS | eBay O*22-10708-51 LONDON | 14.99 | |||
| 30-Oct-23 | VIS | eBay O*22-10708-51 LONDON | 38.98 | |||
| 30-Oct-23 | VIS | eBay O*17-10714-69 LONDON | 8.15 | |||
| 3-Nov-23 | DR | TOTAL CHARGES TO 12OCT2023 | 5 | |||
| 7-Nov-23 | VIS | WHOLESALE SWEETS ATHERTON | 14.69 | |||
| 7-Nov-23 | VIS | RAFFLE TICKETS DIR WELLINGBO | 87 | |||
| 8-Nov-23 | VIS | AMZNMktplace amazon.co.uk | 19.99 | |||
| 9-Nov-23 | VIS | eBay O*06-10765-24 LONDON | 44.97 | |||
| 22-Nov-23 | DD | PAYPAL PAYMENT | 0.1 | |||
| 22-Nov-23 | DD | PAYPAL PAYMENT | 94.98 | |||
| 24-Nov-23 | ))) | TESCO STORES 2445 ELMERS END | 30.54 | |||
| 24-Nov-23 | ))) | B&M 071 - CATFORD CATFORD | 24.44 | |||
| 24-Nov-23 | ))) | ALDI STORES SYDENHAM | 51.16 | |||
| 4-Dec-23 | DR | TOTAL CHARGES TO 12NOV2023 | 5 | |||
| 8-Dec-23 | BP | Nicola Houlbrook Xmas fair costs | 913.6 | |||
| 11-Dec-23 | BP | s McCrea pta | 91.45 | |||
| 11-Dec-23 | BP | amy mcdermott pta | 71 | |||
| 12-Dec-23 | BP | michelle armstrong pta | 76.08 | |||
| 12-Dec-23 | BP | rachel whittle pta | 69.89 | |||
| 15-Dec-23 | DD | PAYPAL PAYMENT | 23.94 | |||
| 19-Dec-23 | BP | alan g myers pta | 236.16 | |||
| 20-Dec-23 | BP | marian vian churchfelds pta | 110 | |||
| 21-Dec-23 | VIS | AMZNMktplace amazon.co.uk | 42.98 | |||
| 2-Jan-24 | DD | PARENTKIND | 153 | |||
| 3-Jan-24 | DR | TOTAL CHARGES TO 12DEC2023 | 5 | |||
| 12-Jan-24 | VIS | AMZNMktplace amazon.co.uk | 49.7 | |||
| 16-Jan-24 | CR | CHURCHFIELDS PTA COOP TRF | 20000 | |||
| 16-Jan-24 | BP | gardening pta | 117.62 | |||
| 17-Jan-24 | BP | school pta | 5000 | |||
| 17-Jan-24 | BP | gardening pta | 113.95 | |||
| 18-Jan-24 | VIS | BOOKER LTD - 38584 WELLINGBO | 170.95 | |||
| 18-Jan-24 | BP | school pta | 19000 | |||
| 19-Jan-24 | ))) | TESCO STORES 2445 ELMERS END | 3 | |||
| 22-Jan-24 | VIS | AMZNMktplace amazon.co.uk | 10.9 | |||
| 22-Jan-24 | VIS | RIPE INSURANCE MANCHESTER | 26.41 | |||
| 30-Jan-24 | VIS | BROMLEY COUNCIL -I BROMLEY | 21 | |||
| 3-Feb-24 | DR | TOTAL CHARGES TO 12JAN2024 | 5 | |||
| 23-Feb-24 | BP | rocket pizza broml churchfelds pt | 300 | |||
| 26-Feb-24 | VIS | MAJESTIC WINE BECKENHAM | 799.76 | |||
| 1-Mar-24 | BP | quiz master churchfelds pta | 200 | |||
| 1-Mar-24 | BP | rocket pizza broml churchfelds pt | 300.6 | |||
| 4-Mar-24 | ))) | POUNDLAND LTD - 19 PENGE | 16 |
| 4-Mar-24 | ))) | SAINSBURYS S/MKTS BECKENHAM | 27.25 | |
|---|---|---|---|---|
| 4-Mar-24 | ))) | SAINSBURYS S/MKTS PENGE | 32.4 | |
| 4-Mar-24 | ))) | ALDI STORES LTD ANERLEY | 19.68 | |
| 4-Mar-24 | VIS | MAJESTIC WINE BECKENHAM | 316.43 | |
| 5-Mar-24 | DR | TOTAL CHARGES TO 12FEB2024 | 5 | |
| 5-Mar-24 | BP | quiz master churchfelds pta | 200 | |
| 7-Mar-24 | BP | n doherty chu4chfelds pta | 50.75 | |
| 7-Mar-24 | BP | Annie book swap | 15.75 | |
| 11-Mar-24 | ))) | ALDI STORES SYDENHAM | 59.9 | |
| 12-Mar-24 | BP | story teller chruchfelds | 350 | |
| 13-Mar-24 | ))) | CARD FACTORY PENGE | 4.96 | |
| 13-Mar-24 | ))) | POUNDLAND LTD - 19 PENGE | 4.25 | |
| 18-Mar-24 | VIS | AMAZON* 204-433848 LONDON | 79.57 | |
| 18-Mar-24 | ))) | TESCO STORES 2445 ELMERS END | 58.5 | |
| 22-Mar-24 | BP | gardening pta | 166.94 | |
| 2-Apr-24 | VIS | Zettle_*Three Houn Beckenham | 136.8 | |
| 3-Apr-24 | DR | TOTAL CHARGES TO 12MAR2024 | 5 | |
| 16-Apr-24 | CR | Jonathan Houlbrook Test donation | 1 | |
| 19-Apr-24 | BP | robyn robyn key cutting | 14.4 | |
| 19-Apr-24 | VIS | BOOKER LTD - 38584 WELLINGBO | 100.56 | |
| 24-Apr-24 | ))) | QUALITY HOUSEWARE LONDON | 10.99 | |
| 26-Apr-24 | ATM | CASH POST APR26 Post Ofce @16 | 60 | |
| 4-May-24 | DR | TOTAL CHARGES TO 12APR2024 | 5 | |
| 13-May-24 | ))) | TIMPSON LTD SYDENHAM SA | 18 | |
| 3-Jun-24 | DR | TOTAL CHARGES TO 12MAY2024 | 5.24 | |
| 5-Jun-24 | VIS | BROMLEY COUNCIL -I BROMLEY | 21 | |
| 6-Jun-24 | VIS | AFORDAWARDS.CO.UK 01622 738 | 332.75 | |
| 14-Jun-24 | VIS | AMAZON* 204-308005 LONDON | 335.82 | |
| 19-Jun-24 | VIS | MAJESTIC WINE LONDON | 516.93 | |
| 20-Jun-24 | VIS | BROMLEY COUNCIL -I BROMLEY | 21 | |
| 20-Jun-24 | VIS | EUROLOOS CHELMSFORD | 144 | |
| 21-Jun-24 | VIS | TESCO STORES 2445 ELMERS END | 109.4 | |
| 21-Jun-24 | VIS | TESCO STORES 2445 ELMERS END | 21.97 | |
| 21-Jun-24 | VIS | BOOKER LTD - 38584 WELLINGBO | 185.29 | |
| 22-Jun-24 | ATM | CASH RB SCOT JUN22 TESCO ELM | 80 | |
| 24-Jun-24 | VIS | AMAZON* 204-407154 LONDON | 18.13 | |
| 24-Jun-24 | VIS | AMAZON* 204-144306 LONDON | 18.13 | |
| 24-Jun-24 | VIS | TESCO STORES 2445 ELMERS END | 10.3 | |
| 24-Jun-24 | ))) | POUNDLAND LTD - 19 PENGE | 24 | |
| 1-Jul-24 | VIS | PRESTIGE PRINTING WELLINGBOR | 76.8 | |
| 1-Jul-24 | VIS | CHURCHFIELDSPTA ST BECKENHA | 13.5 | |
| 1-Jul-24 | VIS | CHURCHFIELDSPTA ST BECKENHA | 13.5 | |
| 1-Jul-24 | VIS | CHURCHFIELDSPTA ST BECKENHA | 13.5 | |
| 1-Jul-24 | VIS | CHURCHFIELDSPTA ST BECKENHA | 13.5 | |
| 1-Jul-24 | VIS | CHURCHFIELDSPTA ST BECKENHA | 13.5 | |
| 1-Jul-24 | VIS | CHURCHFIELDSPTA ST BECKENHA | 13.5 | |
| 1-Jul-24 | VIS | CHURCHFIELDSPTA ST BECKENHA | 13.5 | |
| 1-Jul-24 | VIS | CHURCHFIELDSPTA ST BECKENHA | 13.5 |
| 1-Jul-24 | VIS | CHURCHFIELDSPTA ST BECKENHA | 13.5 | |
|---|---|---|---|---|
| 1-Jul-24 | VIS | CHURCHFIELDSPTA ST BECKENHA | 13.5 | |
| 1-Jul-24 | VIS | CHURCHFIELDSPTA ST BECKENHA | 13.5 | |
| 1-Jul-24 | VIS | CHURCHFIELDSPTA ST BECKENHA | 13.5 | |
| 1-Jul-24 | VIS | CHURCHFIELDSPTA ST BECKENHA | 13.5 | |
| 1-Jul-24 | VIS | CHURCHFIELDSPTA ST BECKENHA | 13.5 | |
| 1-Jul-24 | VIS | CHURCHFIELDSPTA ST BECKENHA | 13.5 | |
| 1-Jul-24 | VIS | CHURCHFIELDSPTA ST BECKENHA | 13.5 | |
| 1-Jul-24 | VIS | CHURCHFIELDSPTA ST BECKENHA | 13.5 | |
| 1-Jul-24 | VIS | CHURCHFIELDSPTA ST BECKENHA | 13.5 | |
| 4-Jul-24 | DR | TOTAL CHARGES TO 12JUN2024 | 5 | |
| 8-Jul-24 | VIS | BROMLEY COUNCIL -I BROMLEY | 21 | |
| 10-Jul-24 | VIS | AMAZON* 204-900690 LONDON | 91.84 | |
| 10-Jul-24 | ))) | SAINSBURYS S/MKTS BROMLEY BE | 67 | |
| 15-Jul-24 | VIS | Etsy.com*CraftsbyH London | 106.35 | |
| 15-Jul-24 | ))) | SAINSBURYS SYDENHAM | 16.5 | |
| 16-Jul-24 | CR | CHURCHFIELDS PTA | 3000 | |
| 16-Jul-24 | ATM | CASH HSBC JUL16 BROMLEY HIGH | 240 | |
| 16-Jul-24 | VIS | AMAZON* 204-293944 LONDON | 30.38 | |
| 19-Jul-24 | ))) | ALDI STORES LTD ANERLEY | 59.23 | |
| 22-Jul-24 | VIS | AMAZON* 204-187141 LONDON | 11.99 | |
| 22-Jul-24 | ))) | CO-OP GROUP 500055 ELMERS EN | 7.1 | |
| 22-Jul-24 | ))) | ALDI STORES LTD ANERLEY | 56.91 | |
| 22-Jul-24 | ))) | TESCO STORES 2445 ELMERS END | 18.6 | |
| 22-Jul-24 | ))) | ALDI STORES SYDENHAM | 85.49 | |
| 24-Jul-24 | CR | CASH IN AT HSBC BANK PLC BROMLEY HIGH | 1811.66 | |
| 24-Jul-24 | VIS | SIX BY NICO GLASGOW | 200 | |
| 24-Jul-24 | VIS | SAINSBURYS S/MKTS BROMLEY BE | 205.65 | |
| 26-Jul-24 | BP | alan g myers pta bbq food gas | 529.63 | |
| 28-Jul-24 | BP | Nicola Houlbrook Circus costs | 128.8 | |
| 30-Jul-24 | VIS | ZETTLE_*THREE HOUN BECKENHA | 528.2 | |
| 3-Aug-24 | DR | TOTAL CHARGES TO 12JUL2024 | 5.32 | |
| TOTAL | 34462.37 | 25151.93 | ||
| Expenditure/ income | 34082.37 | 340.27 | ||
| transfers | 380 | 24811.66 |
| Balance | Check of balance | ||
|---|---|---|---|
| 16390.48 | opening | 23405.8 | |
| 16385.48 | 16385.48 | closing | 11574.89 |
| 16380.48 | 16380.48 | ||
| 16388.63 | net | -11830.91 | |
| 16294 | |||
| 16279.01 | |||
| 16240.03 | |||
| 16231.88 | 16231.88 | ||
| 16226.88 | 16226.88 | ||
| 16241.57 | |||
| 16154.57 | 16154.57 | ||
| 16134.58 | 16134.58 | ||
| 16089.61 | 16089.61 | ||
| 16089.51 | |||
| 15994.53 | 15994.53 | ||
| 15963.99 | |||
| 15939.55 | |||
| 15888.39 | 15888.39 | ||
| 15883.39 | 15883.39 | ||
| 14969.79 | 14969.79 | ||
| 14878.34 | |||
| 14807.34 | 14807.34 | ||
| 14731.26 | |||
| 14661.37 | 14661.37 | ||
| 14637.43 | 14637.43 | ||
| 14401.27 | 14401.27 | ||
| 14291.27 | 14291.27 | ||
| 14248.29 | 14248.29 | ||
| 14095.29 | 14095.29 | ||
| 14090.29 | 14090.29 | ||
| 14040.59 | 14040.59 | ||
| 34040.59 | |||
| 33922.97 | 33922.97 | ||
| 28922.97 | |||
| 28809.02 | 28809.02 | ||
| 28638.07 | |||
| 9638.07 | 9638.07 | ||
| 9635.07 | 9635.07 | ||
| 9624.17 | |||
| 9597.76 | 9597.76 | ||
| 9576.76 | 9576.76 | ||
| 9571.76 | 9571.76 | ||
| 9271.76 | 9271.76 | ||
| 8472 | 8472 | ||
| 8272 | |||
| 7971.4 | 7971.4 | ||
| 7955.4 |
| 7928.15 | |
|---|---|
| 7895.75 | |
| 7876.07 | |
| 8192.5 | 8192.5 |
| 8187.5 | |
| 7987.5 | 7987.5 |
| 7936.75 | |
| 7921 | 7921 |
| 7861.1 | 7861.1 |
| 7511.1 | 7511.1 |
| 7506.14 | |
| 7501.89 | 7501.89 |
| 7422.32 | |
| 7363.82 | 7363.82 |
| 7196.88 | 7196.88 |
| 7060.08 | 7060.08 |
| 7055.08 | 7055.08 |
| 7056.08 | 7056.08 |
| 7041.68 | |
| 6941.12 | 6941.12 |
| 6930.13 | 6930.13 |
| 6870.13 | 6870.13 |
| 6865.13 | 6865.13 |
| 6847.13 | 6847.13 |
| 6841.89 | 6841.89 |
| 6820.89 | 6820.89 |
| 6488.14 | 6488.14 |
| 6152.32 | 6152.32 |
| 5635.39 | 5635.39 |
| 5614.39 | |
| 5470.39 | 5470.39 |
| 5360.99 | |
| 5339.02 | |
| 5153.73 | 5153.73 |
| 5073.73 | 5073.73 |
| 5055.6 | |
| 5037.47 | |
| 5027.17 | |
| 5003.17 | 5003.17 |
| 4926.37 | |
| 4912.87 | |
| 4899.37 | |
| 4885.87 | |
| 4872.37 | |
| 4858.87 | |
| 4845.37 | |
| 4831.87 | |
| 4818.37 |
| 4804.87 | ||
|---|---|---|
| 4791.37 | ||
| 4777.87 | ||
| 4764.37 | ||
| 4750.87 | ||
| 4737.37 | ||
| 4723.87 | ||
| 4710.37 | ||
| 4696.87 | ||
| 4683.37 | 4683.37 | |
| 4678.37 | 4678.37 | |
| 4657.37 | 4657.37 | |
| 4565.53 | ||
| 4498.53 | 4498.53 | |
| 4392.18 | ||
| 4375.68 | 4375.68 | |
| 7375.68 | ||
| 7135.68 | ||
| 7105.3 | 7105.3 | |
| 7046.07 | 7046.07 | |
| 7034.08 | ||
| 7026.98 | ||
| 6970.07 | ||
| 6951.47 | ||
| 6865.98 | 6865.98 | |
| 8677.64 | ||
| 8477.64 | ||
| 8271.99 | 8271.99 | |
| 7742.36 | 7742.36 | |
| 7613.56 | 7613.56 | |
| 7085.36 | 7085.36 | |
| 7080.04 | 7080.04 | OK |
| 7080.04 |
24431.66
Date
1-Sep-23 08 SEP 23 20 SEP 23 22 SEP 23 25 SEP 23 25 SEP 23 25 SEP 23 25 SEP 23 25 SEP 23 25 SEP 23 26 SEP 23 02 OCT 23 03 OCT 23 06 OCT 23 06 OCT 23 09 OCT 23 09 OCT 23 13 OCT 23 02 NOV 23 07 NOV 23 09 NOV 23 14 NOV 23 20 NOV 23 27 NOV 23 28 NOV 23 01 DEC 23 07 DEC 23 20 DEC 23 22 DEC 23 27 DEC 23 28 DEC 23 29 DEC 23 03 JAN 24 11 JAN 24 12 JAN 24 15 JAN 24 16 JAN 24 16 JAN 24 18 JAN 24 23 JAN 24 26 JAN 24 26 JAN 24 29 JAN 24 29 JAN 24 31 JAN 24
01 FEB 24 02 FEB 24 05 FEB 24 08 FEB 24 12 FEB 24 13 FEB 24 22 FEB 24 05 MAR 24 25 MAR 24 27 MAR 24 03 APR 24 05 APR 24 08 APR 24 11 APR 24 12 APR 24 16 APR 24 22 APR 24 25 APR 24 26 APR 24 29 APR 24 01 MAY 24 07 MAY 24 10 MAY 24 13 MAY 24 14 MAY 24 21 MAY 24 22 MAY 24 24 MAY 24 28 MAY 24 04 JUN 24 11 JUN 24 14 JUN 24 14 JUN 24 24 JUN 24 26 JUN 24 26 JUN 24 27 JUN 24 01 JUL 24 03 JUL 24 09 JUL 24 15 JUL 24 16 JUL 24 18 JUL 24 23 JUL 24 13 AUG 24
Description
BROUGHT FORWARD Jennings L&E Churchfields PTA GradFinale Yearboo Churchfields PTA 3886 ALDI STORES L 1949 TESCO STORES 0471 AMZNMktplace 3886 ALDI STORES L 1949 TESCO STORES 1949 TESCO STORES 1949 MURRAY BROS B SumUp Payments Acc MEK PID357718 THOMAS HAYLEY LTD Summer Boards 0471 Zettle_Three Iwona Kerr Churfields PTA Nicola Houlbrook Summer Fair THE ROS SHE T/AS INVOICE 03 PAYPAL PPWDL4XTJ222333UK6 0471 PO 11:19OCT13 0471 PO 10:17NOV02 0471 SumUp SumUp DD PAYPAL PAYMENT 4XTJ222DC3HHN EASY FUNDRAISING 231508 QUARTER 3 2 SumUp Payments Acc MEK PID386912 0471 TESCO STORES SumUp Payments Acc MEK PID390606 0471 PO 10:57DEC01
THOMAS HAYLEY LTD Christmas Boards C Downer RAMBLING ROSE XMAS Stripe Payments UK PATCHWORK FUND Stripe Payments UK PATCHWORK FUND Stripe Payments UK PATCHWORK FUND Stripe Payments UK PATCHWORK FUND MARKS AND SPENCER 01-100022436979892 Stripe Payments UK PATCHWORK FUND Stripe Payments UK PATCHWORK FUND Stripe Payments UK PATCHWORK FUND Churchfields Prima COOP TRF
Stripe Payments UK PATCHWORK FUND Stripe Payments UK PATCHWORK FUND Stripe Payments UK PATCHWORK FUND 0471LINK11:54JAN26
Stripe Payments UK PATCHWORK FUND Stripe Payments UK PATCHWORK FUND SumUp Payments Acc MEK PID423586 Stripe Payments UK PATCHWORK FUND
Stripe Payments UK PATCHWORK FUND Stripe Payments UK PATCHWORK FUND Stripe Payments UK PATCHWORK FUND Stripe Payments UK PATCHWORK FUND Stripe Payments UK PATCHWORK FUND EASY FUNDRAISING 231508 QUARTER 4 2 Stripe Payments UK PATCHWORK FUND SumUp Payments Acc MEK PID455748 SumUp Payments Acc MEK PID473221 MARIA LOUISE APPS yr 6 leavers APPS ML Return from Maria Stripe Payments UK PATCHWORK FUND Stripe Payments UK PATCHWORK FUND Stripe Payments UK PATCHWORK FUND Stripe Payments UK PATCHWORK FUND Stripe Payments UK PATCHWORK FUND Stripe Payments UK PATCHWORK FUND Stripe Payments UK PATCHWORK FUND Stripe Payments UK PATCHWORK FUND SumUp Payments Acc MEK PID508478 Stripe Payments UK PATCHWORK FUND SumUp Payments Acc MEK PID516945 Stripe Payments UK PATCHWORK FUND MARIA LOUISE APPS yr 6 leavers EASY FUNDRAISING 231508 QUARTER 1 2 Stripe Payments UK PATCHWORK FUND Stripe Payments UK PATCHWORK FUND Stripe Payments UK PATCHWORK FUND SumUp Payments Acc MEK PID543618 event colour ltd churchfields MARIA LOUISE APPS yr 6 leavers Churchfields Prima Churchfields PTA CHANNEL 4 TELEVISI PAYREF 215503 SumUp Payments Acc MEK PID581472 MARIA LOUISE APPS yr 6 leavers Stripe Payments UK PATCHWORK FUND Stripe Payments UK PATCHWORK FUND amy mcdermott pta colour run Stripe Payments UK PATCHWORK FUND GradFinale Yearboo INV0957churchfield SumUp Payments Acc MEK PID611335 Churchfields Prima Churchfields Prima Churchfields PTA SumUp Payments Acc MEK PID622240 EASY FUNDRAISING 231508 QUARTER 2 2 TOTAL
Total expenditure/income
Transfers
| Withdrawals | Deposits | Balance | Balance |
|---|---|---|---|
| check | |||
| 2,395.32 | |||
| 500.00 | 1,895.32 | 1895.32 | |
| 975.00 | 920.32 | 920.32 | |
| 37.99 | 882.33 | 882.33 | |
| 7.10 | 875.23 | ||
| 33.98 | 841.25 | ||
| 40.04 | 801.21 | ||
| 47.45 | 753.76 | ||
| 57.25 | 696.51 | ||
| 60.00 | 636.51 | 636.51 | |
| 3111.26 | 3,747.77 | 3747.77 | |
| 350.00 | 4,097.77 | 4097.77 | |
| 237.60 | 3,860.17 | 3860.17 | |
| 33.70 | 3826.47 | ||
| 137.70 | 3,688.77 | 3688.77 | |
| 50.00 | 3738.77 | ||
| 333.59 | 4,072.36 | 4072.36 | |
| 3177.06 | 7,249.42 | 7249.42 | |
| 4620.00 | 11,869.42 | 11869.42 | |
| 234.00 | 11,635.42 | 11635.42 | |
| 70.20 | 11,565.22 | 11565.22 | |
| 72.03 | 11,637.25 | 11637.25 | |
| 830.77 | 12,468.02 | 12468.02 | |
| 70.60 | 12,397.42 | 12397.42 | |
| 3470.34 | 15,867.76 | 15867.76 | |
| 5047.41 | 20,915.17 | 20915.17 | |
| 350.00 | 21,265.17 | 21265.17 | |
| 152.50 | 21,417.67 | 21417.67 | |
| 908.86 | 22,326.53 | 22326.53 | |
| 346.08 | 22,672.61 | 22672.61 | |
| 18.60 | 22,691.21 | 22691.21 | |
| 4.65 | 22,695.86 | 22695.86 | |
| 492.75 | 23,188.61 | 23188.61 | |
| 4.65 | 23,193.26 | 23193.26 | |
| 23.45 | 23,216.71 | 23216.71 | |
| 9.28 | 23,225.99 | 23225.99 | |
| 20000.00 | 3225.99 | ||
| 28.10 | 3,254.09 | 3254.09 | |
| 4.65 | 3,258.74 | 3258.74 | |
| 4.65 | 3,263.39 | 3263.39 | |
| 60.00 | 3203.39 | ||
| 4.65 | 3,208.04 | 3208.04 | |
| 4.65 | 3212.69 | ||
| 534.54 | 3,747.23 | 3747.23 | |
| 1388.79 | 5,136.02 | 5136.02 |
| 147.60 | 5,283.62 | 5283.62 | |
|---|---|---|---|
| 98.74 | 5,382.36 | 5382.36 | |
| 16.29 | 5,398.65 | 5398.65 | |
| 65.16 | 5,463.81 | 5463.81 | |
| 16.29 | 5,480.10 | 5480.10 | |
| 43.14 | 5,523.24 | 5523.24 | |
| 32.78 | 5,556.02 | 5556.02 | |
| 1222.44 | 6,778.46 | 6778.46 | |
| 80.67 | 6,859.13 | 6859.13 | |
| 1303.11 | 5,556.02 | 5556.02 | |
| 1222.44 | 6,778.46 | 6778.46 | |
| 1241.05 | 8,019.51 | 8019.51 | |
| 4.65 | 8,024.16 | 8024.16 | |
| 13.95 | 8,038.11 | 8038.11 | |
| 9.30 | 8,047.41 | 8047.41 | |
| 4.65 | 8,052.06 | 8052.06 | |
| 28.10 | 8,080.16 | 8080.16 | |
| 9.30 | 8,089.46 | 8089.46 | |
| 13.95 | 8,103.41 | 8103.41 | |
| 625.40 | 8,728.81 | 8728.81 | |
| 13.95 | 8,742.76 | 8742.76 | |
| 139.64 | 8,882.40 | 8882.40 | |
| 5666.43 | 14,548.83 | 14548.83 | |
| 139.68 | 14,409.15 | 14409.15 | |
| 227.78 | 14,636.93 | 14636.93 | |
| 2066.59 | 16,703.52 | 16703.52 | |
| 14.35 | 16,717.87 | 16717.87 | |
| 16.78 | 16,734.65 | 16734.65 | |
| 141.64 | 16,876.29 | 16876.29 | |
| 543.98 | 16,332.31 | 16332.31 | |
| 141.64 | 16,190.67 | 16190.67 | |
| 6500.00 | 9690.67 | ||
| 1321.00 | 11,011.67 | 11011.67 | |
| 1129.73 | 12,141.40 | 12141.40 | |
| 114.25 | 12027.15 | ||
| 1.77 | 12,028.92 | 12028.92 | |
| 11.29 | 12,040.21 | 12040.21 | |
| 43.75 | 11,996.46 | 11996.46 | |
| 231.12 | 12,227.58 | 12227.58 | |
| 999.00 | 11,228.58 | 11228.58 | |
| 897.31 | 12,125.89 | 12125.89 | |
| 3000.00 | 9,125.89 | 9125.89 | |
| 3920.00 | 5,205.89 | 5205.89 | |
| 3711.37 | 8,917.26 | 8917.26 | |
| 117.59 | 9,034.85 | 9034.85 | |
| 39308.02 | 45947.55 | 9034.85 | |
| 14663.59 | 31518.69 |
24644.43 14428.86
39308.02
OK Auto sum not workinc 0.00
| in | in | out | balance | Agreed to bank |
|---|---|---|---|---|
| opening | 4620 | |||
| summer fair | 3177.06 | 7797.06 | ||
| bank | 7797.06 | 0 | ||
| christmas fair | 5047.41 | 5047.41 | ||
| bank | 5047.41 | 0 | ||
| disco | 60 | 60 | ||
| disco | 60 | 0 | ||
| disco 2 | 60 | 60 | ||
| disco 2 | 60 | 0 | ||
| foat | 240 | 240 | ||
| cofee | 80 | 320 | ||
| cofee | 80 | 240 | ||
| circus | 1571.66 | 1811.66 | ||
| bank | 1811.66 | 0 | ||
| circus | 40 | 40 | ||
| 10276.13 | 14856.13 | -4540 | ||
| Transfers | 440 | 14656.13 | 14216.13 | |
| inc/exp | 9836.13 | 200 |
| Start of the | End of the | ||||
|---|---|---|---|---|---|
| year | year | income | expenditure | transfers in | |
| HSBC | 16390.48 | 7080.04 | 340.27 | 34082.37 | 24811.66 |
| Co op | 2395.32 | 9034.85 | 31518.69 | 14663.59 | 14428.86 |
| Cash | 0 | 40 | 14456.13 | 200 | 440 |
| Total | 18,785.80 | 16,154.89 | 39680.52 | ||
| Income | Expenditure | Net | |||
| bank | 31858.96 | 48745.96 | |||
| cash | 14456.13 | 200 | |||
| 46315.09 | 48945.96 | -2630.87 | |||
| Funds b/f | 18,785.80 | ||||
| Diference | in transfers | -0.04 | |||
| Funds c/f | 16154.89 |
transfers out
| transfers out | ||||
|---|---|---|---|---|
| 380 | 7080.04 | OK | ||
| 24644.43 | 9034.85 | Diference | 0 | |
| 14656.13 | 40 | |||
| 39680.56 | Diference | -0.04 |
Record of Independent examination of Churchfelds Primary School PTA accounts – Bruno Kronbergs (independent examiner), July 2025.
Background and justification
I was asked to provide independent verification Churchfields Primary School PTA’s accounts (a registered charity) by their Treasurer (Cat Winter) for the given period of 2023-2024 due to their having risen over a gross income threshold of £25,000. As that income does not exceed the higher boundary of £250,000, I believe myself to be qualified to provide this scrutiny, without being a member of a listed body (e.g. ICAEW).
I can confirm I have no day-to-day involvement with the administration of the organisation, nor have a connection or relationship that may amount to a conflict of interest with the charity, its trustees, its aims, purposes or beneficiaries. I have also not assisted in preparation of the accounts in question.
As far as possible and practical, I have made this examination in line with the guidance for Independent examination of charity accounts: examiners (CC32), and the Directions for Independent Examinations.
Relevant period:
As the organisation is a school parent-teacher association, I am comfortable in examining the relevant records and reviewing the accounts for the given period (aligning to the academic year September 2023August 2024) as opposed to a ‘normal’ financial year (i.e. April to March), and that this is consistent with the organisation’s historic filings with the relevant body (in this case I am assuming the Charity Commission).
Sources for examination:
This was a paper-based examination, and I was voluntarily provided with the following:
A. Written PTA Meeting Minutes covering meetings on:
a. 01 November 2023
b. 10 January 2024
c. 28 Feb 2024
d. 02 May 2024
e. 02 July 2024
-
B. Written AGM Treasurer Report 2023-2024
-
C. Simple cash/payment transaction accounts titled “PTA Accounts 23 24”
-
a. NB transactions in these accounts relate to the periods (dates of first and last transactions):
i. HSBC – 01 September 2023 – 03 August 2024 ii. Co-Op – 01 September 2023 – 13 August 2024 iii. “Cash Account” – no dates given
N.B. to support an appropriate level of analytical review (Direction 11), I used Charity Commission Register of Charities data (‘Financial History’ view of charity number 1033303, accessed on 22-Jul-2025). I also sought additional explanation or evidence from the Treasurer – set out below my Examination Report.
Scope of Examination and Approach:
Aligned to the Charity Commission’s Directions for Independent Examination, Directions 1 and 2, I am comfortable that the organisation:
-
i. is suitable for independent examination
-
ii. is not subject to audit
-
iii. is not a charity company that must have filed an audit exemption iv. is not required to have requested written permission from the Charity Commission to be independently examined
I believe I have a clear understanding of what the charity is aiming to do and how it goes about doing it, as well as a level of comfort informed by factors such as frequency of trustee meetings, and the documentary detail associated (Direction 4). This understanding has directly informed this examination: the focus areas of my examination is therefore the consistency of the records and accounts and comparison with the annual report (Directions 5,6, 9, 12), informed by an appropriate level of analytical review (Direction 11).
Where relevant, I have provided observations with the aim to be helpful. For completeness, I have also listed the areas where further explanation or evidence was required (Direction 11), and in each case, these were satisfactorily answered in conversation with the Treasurer.
Examination Report - examining the consistency of the records and accounts and comparison with the annual report, informed by an analytical review
Conclusions:
-
The form and contents of the accounts appears to be adequate, and appear to be a factual report of the transactions in the period
-
Evidence: Given the gross income level, receipt and payment accounts in this case are adequate for the organisation (i.e. accrual accounts are not required). The accounts presented to me are based on transaction records for the two bank facilities held by the PTA, and a third cash receipt and payment record made up as an account.
-
The individual receipts and payments records are accompanied by a simple balance sheet
-
Titled “Charity commission” in the “PTA Accounts 23 24” provided
-
The gross balances of income and expenditure appear higher than previous reporting periods, however I am satisfied this is not a cause for concern, with financially successful events driving both: £k 23-24 (this 22-23 (previous,
| examination period) | from Charity Commission data) |
|
|---|---|---|
| Income | £46.32 | £19.83 |
| Expenditu re |
£48.95 | £16.76 |
-
Underlying income (after transfers and balances previously held as cash before the decision was taken to make regular deposits are excluded) is closer to £31.5k (in the Co-op account alone, against £46.3k gross over all accounts) with commentary in both the annual Treasurer’s Report and contemporaneous trustee meeting minutes highlighting the red-letter and successful nature of the fundraising activities in this period.
-
Nearly all (~90%) of that underlying income came from online ticket sales (£12.4k, 35 transactions to the Co-op account from “Stripe Payments UK PATCHWORK FUND”) and sales at events (£15.9k, 12 transactions to the Co-op account from “SumUp Payments”).
-
Noted windfalls include workplace match funding (£1.3k, received 14-Jun-24), fundraising schemes (£1.1k “M&S Easy Fundraising”) further highlight the successful nature of the organisation in seeking fundraising from different sources.
-
The accounts provided appear consistent with the formal record of trustee and/or governance meetings
Observations:
-
Maintaining two bank accounts appears to be a historical practice rather than an established organisational policy. The examination did not address the management or intended purpose of these separate banking facilities. For risk mitigation and increased transparency, operating a single bank account should be considered. This may also lead to simpler reporting requirements and less complexity in governance, such as maintaining only one set of signatories. As shown by the shared records, this topic has been raised by the Treasurer and trustees at several meetings. Two transaction types in this period highlight the risk and impact to transparency because of the current use of the separate bank facilities:
-
Transfers between the accounts appears to happen to facilitate onward payment (e.g. transaction from Co-op to HSBC on 16-Jan-24 for £20k, correlating to a 18-Jan24 onwards payment to “school pta” totalling £19k), and
-
Cash deposits made from cash balances (4 deposits in total during the period, 3 to Co-op and 1 to HSBC).
-
No non-cash items (e.g. accounting treatments such as depreciation) appear to be present in the accounts or balance sheet, and outside of bank charges for the facilities (e.g. a £5 monthly fee from HSBC for a business account), there appear to be no carried
liabilities beyond the period, nor indeed assets beyond cash at bank or in hand. If true, this would allow the Treasurer and Trustees to rename their balance sheet their Statement of Assets and Liabilities (following Direction 10, paragraph 10.2 of CC32 examiner guidance)
Identification of areas where further explanation or evidence may be required
-
I requested further information to support the examination in two areas:
-
Source of funds and examination of the gross balances in this period compared to previous
- a. Identification and purpose of the frequent receipts from payer “Stripe” in the Co-op bank records
-
b. Additional narrative as to higher than previous periods income
-
-
Analytical review
-
a. Identification and purpose of three transactions with a “PO” reference in the Co-op bank records
-
b. Spot-check of transactions and associated policy (with the payees Amazon and eBay, that by nature have a higher risk of misappropriation)
-
I received a written response to each question, that where required is included as narrative and/or informs the conclusions of the examination above.