## **TRUSTEE ANNUAL REPORT YEAR ENDED 31[ST] AUGUST 2025** 

Hainford & Frettenham Preschool, Jasmine Cottage, School Road, Frettenham, NR12 7LL 

Tel: 07896 202 657 

Email: hainfordpreschool1@gmail.com 

Registered Charity No. 1033185 

The trustees present their report and audited financial statements for the year ended 31 August 2025 

|**Reference and Administrative Information**|**Reference and Administrative Information**|
|---|---|
|Charity Name|Hainford and Frettenham Pre-School Learning Alliance (Previously<br>Hainford Pre-School LearningAlliance)|
|Charityregistration number|1033185|
|Operational address:|Jasmine Cottage,School Road,Frettenham,NR12 7LL|



## **Trustees (Committee) As of 31.08.2025** 

|Chairperson|Rosina Monsey|
|---|---|
|Treasurer|Faye Layton|
|Secretary|Laura Ferris|
|Fundraisers|EmilyRevell-Betts,Louisa Laing,Tina Lister|



## **Employed Persons** 

|**Employed Personsployed Personsloyed Personsyed Personsed Persons**|**Employed Personsployed Personsloyed Personsyed Personsed Persons**|
|---|---|
|Pre-School Manager|Louisa Coleman|
|Pre-School DeputyManager|Laura Luxford|
|Pre-School Assistants|Jodie Girling, Nicola Moss, Annie Fiddler, Tracey Horsfall, Kerri<br>Ward|
|Bankers|HSBC|
|Independent Auditor/ Bookkeeper|Lacey Douglass<br>96 Drayton Wood Road<br>Hellesdon<br>Norwich<br>NR6 5BZ|



## **Objectives and Activities** 

The charity’s objectives are to provide high quality early years childcare to support the development and education of children under statutory school age. It does this by the operation of a pre-school childcare setting through a parent-involved committee-based group. The Pre-School runs in conjunction with the Early Years Alliance for the welfare, community engagement and volunteering opportunities encompassing the local rural Parish and wider community. We offer a specially tailored curriculum of 



planned and play based activity in accordance with the Early Years Foundation State. We have a maximum intake of 24 children per session. 

The preschool is open to all children, without any catchment area, regardless of nationality, religious belief, special educational need or other restriction, from when they are two years old until they are able to enter primary school. Early Years funding was available for all children from the term following their third birthday until they were able to enter primary school and some children were eligible following their second birthday. We also accept Tax Free Childcare payments. 

## **Achievement and Performance** 

This year our pupil numbers have continued to remain strong. We started the academic year (September 2024) with 27 children on roll. This built up to 35 by July 2025. In the summer term, with children increasing hours over the year, many of our sessions were at full capacity. 

The preschool held a number of events including musical sessions with Tuneful Tots and a summer trip to Roarr, dinosaur adventure, as well as numerous sessions where parents are invited to share in their children’s learning, such as the Christmas family day, Mother’s Day and Father’s Day events. 

We continue to build links with our feeder schools, in particular Frettenham Primary, who we are based next to, and Hainford Primary who are in the neighbouring village. Children benefit from visits from the feeder school’s teachers and transition sessions in the summer term. Children access Frettenham school field for Sports Day and other events. 

The committee and staff have held multiple fundraising events, including the following: 

`o` Christmas Squares raised over £150 

`o` Easter squares raised £250 

- Quiz Night raised over £440 

- Silly Sock Walk Sponsored Event raised £870 

The total fundraising for the year ending August 2025 was a fantastic £2173.11. The trustees would like to express a huge thank you to our dedicated committee and staff for organising these events and to all the families and community members who support them. 

## **Financial Review** 

The main source of income is government funding and sessions paid for by parents. Money raised through fundraising is used to purchase new equipment and plan activities that benefit the children. We also receive some SEND Inclusion Funding, for pupils receiving additional support. 

Funds at the year-end totalled £40,559.91 of which £2502.34 related to the general fund and £38057.57 to the Reserve fund. (Year end funds 2023/24 financial year= £14,435, 2022/23 financial year= £362) 

## **Reserves policy** 

It is the policy of the trustees to maintain a reserve fund, excluding those funds invested in fixed assets, at a level that i) meets redundancy liabilities, ii) equals one term’s total expenditure, excluding maintenance 



and depreciation. This provides sufficient funds to cover salaries and other costs incurred in the event of a temporary reduction in income. 

Following a positive financial year, the Reserve fund balance at the end of the financial year amounted to £38,057.57. This is now back to the required level, which will be maintained moving forwards. 

The academic year has been a positive one financially, after a challenging couple of years. The reserves pot is healthy and we have money available to purchase resources and replace equipment, as required. 

The decision was made to charge fee for snack/ consumable items for 2024 year. This is at a rate of 50p per session a child is booked for.  However, in Spring 2025 the Government announced that this was no longer a possibility, and so this fee was removed from September 2025, with parents providing snack for their children instead. 

## **Structure, Governance and Management** 

Hainford PreSchool was established in the 1960s, as a pack-away pre-school based at Hainford Village Hall. In July 2022, shortly after the move to Jasmine Cottage, Frettenham, the name of the charity setting was changed to ‘Hainford and Frettenham PreSchool Learning Alliance’. It is governed by a constitution based on the Pre-School learning Alliance model, 2011. We are an unincorporated charity. 

## **Organisational Structure** 

The charity has a committee (board of trustees) consisting of Chair, Secretary and Treasurer and not less than 2 or more than 9 additional elected members. If the committee so decides, it may have not more than 3 members co-opted by the committee. The committee meetings are held at least termly. The day to day running of the preschool rests with the preschool manager and assisted by six staff. The chairperson meets with the manager monthly. 

## **Recruitment and Appointment of Committee Members** 

At least 60% of the committee, including co-opted members, must be parents or guardians of children in the Preschool.  In the event that 60% cannot be achieved, then affiliate members may be elected.  The committee members are elected for a period of one year at the annual general meeting.  Retiring committee members are eligible for re-election unless they have already served as a committee member for 14 consecutive years. Committee members/ trustees for the year 2024-25 were as follows 

|Name|Date Joined Committee|Date Left Committee|
|---|---|---|
|Rosina Monsey|Re-elected at 2024 AGM(joined October 2021)||
|Faye Layton|Re-elected at 2024 AGM(joined October 2022)||
|Laura Ferris|Re-elected at 2024 AGM(joined January2023)||
|EmilyRevell-Betts|Re-elected at 2024 AGM(joined October 2022)||
|FelicityHindley|Joined AGM October 2023|Left at 2024 AGM|
|Louisa Laing|Re-elected at 2024 AGM(joined October 2023)||
|Tina Lister|Joined June 2025||



## **Committee Members Induction and Training** 

Upon joining the committee, new Trustees are encouraged to read the charity’s constitution, the last financial statements of the charity and the Charity Commission guidance, CC3, ‘The Essential Trustee: what you need to know, what you need to do’ and the Charity Governance Code. New trustees read and sign a 



Trustee Declaration that they are able to act as a Trustee, as well as a confidentiality agreement. They are directed to the Committee Toolkit (online). 

All Trustees have an enhanced DBS check They are encouraged to sign up for the DBS Update Service and must be added by the chairperson to the list of trustees held by the Charity Commission and Ofsted EY3. 

The Norfolk County Council Children’s Services ‘Introduction to the Roles and Responsibilities of the Early Years Committee’ training is offered to all trustees. At a minimum, all officer members of the committee will attend this awareness session. One member of the committee must hold have attended Safeguarding Training and as a minimum, all officers of the committee will complete Prevent Training. 

## **Risk Management** 

The trustees have reviewed and identified the risks that the pre-school faces and have systems to monitor and control these risks to mitigate any impact they may have on the pre-school in the future. Financial forecasting is in place and reviewed regularly, to allow changes to be made as required. 

## **Key management remuneration** 

The key management personnel consists of the Pre-school Manager and Deputy Manager. They are remunerated at a rate which is based on the prevailing rate for the sector. 

## Approved by the Committee on and signed on its behalf by: 

|Approved by the Committee on and signed on its behalf by:|Approved by the Committee on and signed on its behalf by:|Approved by the Committee on and signed on its behalf by:|
|---|---|---|
||**Name**|Rosina Monsey|
||**Position**|Chair of Trustees|
||**Date**|11.09.2025|





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## **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF HAINFORD & FRETTEHAM PRE SCHOOL** 

## **YEAR ENDED 31 AUGUST 2025** 

I report on the accounts of Hainford & Frettenham Pre School for the year ended 31 August 2025 

## **Respective responsibilities of trustees and examiner** 

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. 

It is my responsibility to 

- examine the accounts under section 145 of the 2011 Act; 

- follow the procedures laid down in the general Directions given by the Charity Commission. 

- state whether particular matters have come to my attention 

## **Basis of independent examiner’s report** 

My examination was carried out in accordance with general Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.  It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘’true and fair view’’ and the report is limited to those matters set out in the statement below. 

## **Independent examiner’s statement** 

In connection with my examination no matter has come to my attention: 

- (1) Which gives me reasonable cause to believe that in any material respect the requirements: 

- to keep accounting records in accordance with Section 130 of the 2011 Act; and 

- To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act 

Have not been met; or 

- (2) to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

**Lacey Douglass 96 Drayton Wood Road Hellesdon Norwich NR6 5BZ** 

**13[th] September 2025** 

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