Trustees' Annual Report for the period
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Period start date Period end date Day Month Year Day Month Year 1st August 2020 31[st] July 2021 From To
Section A Reference and administration details ~~ee~~
Charity name Hainford Pre-School Learning Alliance Other names charity is known by Hainford Pre-School Playgroup (old name) Registered charity number (if any) ~~Po~~ 1033185 Charity's principal address Hainford Village Hall Hall Road Hainford, Norwich Postcode NR10 3LX
Names of the charity trustees who manage the charity
Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) ~~ee~~ year to appoint trustee (if any) 1 Mrs Megan Ryan Chairperson Committee ~~ee ee ee~~ 2 Ms Louise Grey Treasurer Committee ~~ee ee~~ 3 Mrs Rosina Monsey Secretary Committee ~~ee ee~~ 4 Mrs Belinda Yaxley Vice Chair Committee ~~ee ee~~ 5[Mrs Hayley ] Fundraiser Committee ~~a~~ Bedington ~~ee~~ 6[Ms Francesca ] Fundraiser June 2021 Committee Howlett ~~a ee ee~~ 7 ~~es eea ee~~ 8 ~~ee~~ 9 ~~es eees~~ 10 ~~ee~~ 11 ~~ee eees ee~~ 12 ~~ee~~ 13 ~~ee eees ee~~ 14 ~~ee~~ 15 ~~ee eees ee~~ 16 ~~ee~~ 17 ~~ee eees ee~~ 18 ~~ee~~ 19 ~~ee es~~
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
| Type of adviser | Name Address |
Name Address |
|---|---|---|
| Auditor | Mr Darren Smith | DJS Accounting services 6 Elizabeth Way NR8 5HF |
| Governing Pre-School Learning Alliance |
50 Featherstone Street, London, EC1Y 8RT | |
| Government Early Years Childcare |
Norfolk County Council |
County Hall, Martineau Lane, Norwich, NR1 2DH |
Name of chief executive or names of senior staff members (Optional information)
Mrs Rosie Halvey; Pre-School Supervisor
Section B Structure, governance and management
Description of the charity’s trusts
Governing Pre-School Learning Alliance Constitution Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Elected by the members at the AGM in October each year Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Policies and Procedures: New Trustees read and sign a Trustee Declaration that they are able to act as a Trustee.
All Trustees have an enhanced DBS check and are given a role description to read and sign.
Norfolk County Council Children’s Services Directorate runs an Introduction to the Roles and Responsibilities of the Early Year Committee; at a minimum all officer members of the committee attend this awareness session.
Charity Organisational Structure: the Pre-School is a community based voluntary managed setting run in accordance with Governing Bodies rules and advice. Supervision by Norfolk County Council, SENCO and OFSTED and depend on the goodwill and generosity of parents and the local community for its continuance.
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Section C Objectives and activities
To enhance the development of education of children under the statutory school age by encouraging parents to understand and provide for the Summary of the objects of the needs of their children through community groups. charity set out in its governing document Education/training for children under statutory school age (in a parent involved committee based group). The Pre-School runs in conjunction with the Pre-School Learning Alliance for the welfare, community engagement and volunteering opportunities encompassing the local rural Parish and wider community. We offer a specially tailored curriculum of planned and play based activity in accordance with the Early Years Foundation State. We have strong links with our local Primary Partnership School and offer transition days during the Summer Term to the rising 5’s children moving on to the school. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this On 27[th] November 2017 we were inspected by Ofsted and received a section the statutory ‘Good’ rating. declaration that trustees have had regard to the guidance On undertaking these activities the Trustees and Committee have had issued by the Charity regard to the guidance issued by the Charity Commission on public benefit Commission on public benefit) and focus on inclusion ensuring all children can access and benefit from attending the Pre-School. We are currently open four full days and one half day, following Covid guidance.
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Additional details of objectives and activities (Optional information)
The majority of our fundraisers were unable to take place due to Covid restrictions.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Summary of the main achievements of the charity during the year
The committee have maintained the aims and objectives of the PreSchool and its financial viability through fundraising, careful management and team work.
A review of all management policies and procedures has been undertaken by the Committee in 2016 to comply with new Government standards. Trustees have also undertaken Norfolk County Council training for their respective roles.
All policies are reviewed on a yearly basis by preschool supervisor and the committee trustees.
On the 27[th] November 2017 we were inspected by Ofsted and received a good overall rating.
From March 2020 the UK went into a national wide lockdown. The preschool closed completely from March until June. After which, the preschool opened to children of key workers following government guidance.
This continued until the end of the summer term.
Due to Covid restrictions all fundraising stopped and committee meetings were halted.
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Section E Financial review
Brief statement of the charity’s policy on reserves
In 2016, our policy on reserves was reviewed at an Extraordinary General Meeting taking into account risk associated with each stream of income, expenditure being different from that budgeted, the organisations legal and moral commitment and unexpected contingencies.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
The main source of income is government funding with fundraising to support new equipment and activities that benefit the children.
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Rosina Monsey Signature(s) Megan Ryan Rosina Monsey Full name(s) Megan Ryan Position (eg Secretary, Chair, Chairperson Secretary etc) Date 26[th] May 2022
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Hainford Pre-School Learning Alliance
Statement of Assets as at 31st July 2021
| 2020 | 2020 | 2019 | |
|---|---|---|---|
| Balance brought forward | 25,004.06 | 22,082.49 | 29,241.58 |
| Income | 54,457.95 | 60,514.30 | 42,699.54 |
| Interest | 1.50 | 28.94 | 25.44 |
| Expenditure | (57,376.66) | (57,621.67) | (49,884.07) |
| Total | 22,086.85 | 25,004.06 | 22,082.49 |
| Represented by: | |||
| HSBC Current Account | 7,170.27 | 10,088.98 | 7,196.35 |
| HSBC Deposit Account | 14,916.58 | 14,915.08 | 14,886.14 |
| Total | 22,086.85 | 25,004.06 | 22,082.49 |
Audit Report
In accordance with your instruction I have prepared Statement of Income and Expenditure for the period 1 August 2020 to 31 July 2021, and Statement of Assets as at 31 July 2021 from the accounting records, information and explanations supplied to me
Darren Smith (Accountant) DJS Accounting Services 6 Elizabeth Way Norwich NR8 5HF
Date 12/10/2021
| £ Income Fees Milk Funding Fund Raising Bank Interest Clothing Grant xxx Other income Expenses Wages 45,333.89 Rent 8,597.12 Equipt 1,845.45 Petty Cash - Fund Raising - Visits 50.00 Stat Pay - Adverts 70.00 Clothing 808.00 Training 8.10 x - Other 664.10 57,376.66 Starting Balance Income Expenditure Profit (inc less exp) Current Balance Reserve Account Total Balance |
£ 7,889.48 - 45,996.37 - - 462.60 - - 109.50 54,457.95 expenditure 10,088.98 54,457.95 57,376.66 (2,918.71) 7,170.27 As at 31st July 2021 (£7178.37) 14,916.58 Includes £1.50 of Bank Interest 22,086.85 |
|---|---|
| 22,086.85 |
Hainford Pre-School Learning Alliance
Statement of Assets as at 31st July 2021
| 2020 | 2020 | 2019 | |
|---|---|---|---|
| Balance brought forward | 25,004.06 | 22,082.49 | 29,241.58 |
| Income | 54,457.95 | 60,514.30 | 42,699.54 |
| Interest | 1.50 | 28.94 | 25.44 |
| Expenditure | (57,376.66) | (57,621.67) | (49,884.07) |
| Total | 22,086.85 | 25,004.06 | 22,082.49 |
| Represented by: | |||
| HSBC Current Account | 7,170.27 | 10,088.98 | 7,196.35 |
| HSBC Deposit Account | 14,916.58 | 14,915.08 | 14,886.14 |
| Total | 22,086.85 | 25,004.06 | 22,082.49 |
Audit Report
In accordance with your instruction I have prepared Statement of Income and Expenditure for the period 1 August 2020 to 31 July 2021, and Statement of Assets as at 31 July 2021 from the accounting records, information and explanations supplied to me
Darren Smith (Accountant) DJS Accounting Services 6 Elizabeth Way Norwich NR8 5HF
Date 12/10/2021
| £ Income Fees Milk Funding Fund Raising Bank Interest Clothing Grant xxx Other income Expenses Wages 45,333.89 Rent 8,597.12 Equipt 1,845.45 Petty Cash - Fund Raising - Visits 50.00 Stat Pay - Adverts 70.00 Clothing 808.00 Training 8.10 x - Other 664.10 57,376.66 Starting Balance Income Expenditure Profit (inc less exp) Current Balance Reserve Account Total Balance |
£ 7,889.48 - 45,996.37 - - 462.60 - - 109.50 54,457.95 expenditure 10,088.98 54,457.95 57,376.66 (2,918.71) 7,170.27 As at 31st July 2021 (£7178.37) 14,916.58 Includes £1.50 of Bank Interest 22,086.85 |
|---|---|
| 22,086.85 |