## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 09 2021 **To** 31 08 2022 ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1033175 Rudgwick Preschool The Scout Hut Church Street Rudgwick **Postcode RH12 3HJ** **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||William Baldwin|Chair||| ||Francesca Baldwin|Secretary||| ||Anna Arnell|Treasurer||| ||Ari Knight|Finance Officer||| ||Amanda Forehead|Premises||| ||NikyNapper|Policies||| ||Louise Smith|||| ||Sam Weller|||| ||Ruth Binns|||| ||LucyGoundry|||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** March **2012** **TAR** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) How the charity is constituted Constitution Association - (eg. trust, association, company) Trustee selection methods Elected Annually by Members - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; ***** Late Submission of the 2021-22 Accounts***** **Unfortunately, the 2021-22 Accounts were not submitted on time to the Charity Commission. This was due to two factors:** - **1) Laptop failure which meant the accounts had to be reconstructed** - **2) An earlier than expected maternity leave for the finance officer** - the charity’s organisational **It is with regret that we were unable to post the accounts on time, but** structure and any wider **hope that this helps to contextualise the reasons. As can be seen,** network with which the charity **the preschool remains in good financial health.** works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. March **2012** **TAR** 2 To encourage parents/carers to become involved in the pre-school at a level to which they are able to commit. We do this through the committee, **Summary of the main** fundraising and social events, newsletters, Tapestry and through **activities undertaken for the** allocated key workers and general communications. **public benefit in relation to these objects (include within** To follow a full and comprehensive two-year plan covering all areas of **this section the statutory** the early year’s curriculum and meeting the wide range of children’s **declaration that trustees have** specific needs in all areas. **had regard to the guidance issued by the Charity** To provide a happy, safe and secure environment where children learn **Commission on public** through play, to become more independent and flourish as individuals. **benefit)** The children are provided with a range of activities appropriate for their To provide a happy, safe and secure environment where children learn through play, to become more independent and flourish as individuals. The children are provided with a range of activities appropriate for their age and stage of development. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** This year the Pre-school continues to develop the excellent provision of services provided to early years children in the village of Rudgwick. We have ensured that all children have access to a full range of material and activities to follow the EYFS. As ever, staff have attended a number of training courses to embed knowledge and gain further ideas of how to increase the support and offering they are able to provide the children and their families. We maintain good links with the Primary School. Continued updates to communications from website to newsletters and the parish magazine ensure that the presence of the preschool is promoted to those in the local area. Events and fundraising have begun to get back to ‘normal’ post-Covid. Those that do take place we use the money received to replenish toy stock and improve the facilities available to the children and staff. We have benefitted from donations from the Rotary club and The Coop for which we are extremely grateful. March **2012** **TAR** 4 ## **Section E Financial review** We retain a financial reserve available that is sufficient for the worst-case **Brief statement of the** scenario of winding up the Pre-school. This would cover redundancy **charity’s policy on reserves** costs. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** William Baldwin **Position (eg Secretary, Chair,** Chair **etc) Date** 16-01-2024 March **2012** **TAR** 5 ## **Rudgwick Pre School Income & Expenditure Account For the 12 Months Ending 31st August 2022** |**Statistics**
**Average No of Children**
**Opening No of sessions**
**Closing Sessions per week**
**Average Income per Child £'s**
**Cost of Staff per Child £'s**
**Average income per week**
**Average staff cost per week**
**Salary/Funding %**
**INCOME**
Fees - Private
Fees - Funded
Fees - Lunch Club
2Yr Pilot Scheme
Inclusion Funding
Furlough Claim (HMRC)
Fundraising
Uniforms
Donations
Miscellaneous Income
Deposits
**EXPENDITURE**
Salaries
Equipment & Materials
Toy Replenishment
Kitchen & Food Supplies
Activities/Trips
Milk
Fundraising Expenses
Uniforms
Rental of Scout Hall
Telephone, Internet & Website
Rubbish Collection
Postage & Stationery
Advertising
Cleaning Materials
Maintenance & Repairs|**2022**
**12 months**
**22**
**94**
**125**
**3,181**
**3,098**
**1,842**
**1,793**
**81%**
£21,318
£58,884
£0
£7,500
£0
£0
**£87,702**
£888
£205
£2,478
£1,568
£400
**£93,241**
£71,318
£3,689
£803
£144
£2,051
£0
£106
£918
£5,493
£1,720
£301
£175
£155
£0
£270|**2021**
**12 months**
**22**
**85**
**139**
**3,181**
**3,098**
**1,842**
**1,793**
**97%**
£9,484
£48,224
£0
£5,979
£1,920
£4,377| |---|---|---| |||**£69,985**
£1,756
£176
£2,749
£1,546
£440| |||**£76,652**
£68,145
£3,134
£1,988
£67
£327
£0
£0
£684
£5,094
£1,571
£256
£278
£155
£2
£885| |Insurance , PSLA Membership
Staff Training
Professional Fees & Subscriptions
Ofsted
Miscellaneous Expenses*****
Net Surplus for the Period|£537
£994
£264
£50
£3,304
**£92,292**
**£949**|£535
£245
£321
£100
£1,616
**£85,403**
**(£8,751)**| |---|---|---| **Cashflow 2021-2022** 2021-2022 |**September**|**September**|**October**|**November **|**December**|**January**|**February**| |---|---|---|---|---|---|---| |**_Income_**||||||| |Income from fees|3,530
4,117
4,355|||||| |Income from Free Entitlement|12,557|8,044||12,481||6,832| |Income from Fundraising||||307|53|18| |Income from Furlough||||||| |Uniform|105|10|||50|30| |Deposits|140|40|40|20|60|| |Miscellaneous|75|||||| |Donations|304||1,789|||| |**Income Subtotal**|16,711|8,094|5,945|12,808|4,518|6,880| |**_Expenditure_**||||||| |Staff Salaries|3,991|5,627|4,206|7,434|4,559|5,779| |**Staffing Subtotal**|3,991|5,627|4,206|7,434|4,559|5,779| |||||||| |Rent||2,001||||1,827| |Tel/Internet|347|14|101|379||| |Equipment & Materials|176|412|455|360|80|| |Toys|120|53|126|||| |Maintenance & Building|210|||||| |Fundraising||||54||| |Activities|75|75|195|315|235|| |*PettyCash TopUp|100|100||100|100|| |*Gifts||||||| |*Socials||||350||| |Uniform|420||||30|| |Advertising|||155|||| |Transport/Travel/Trips||||||| |Ofsted Registration||||||| |Insurance||||537||| |Professional Fees/Subscriptions|60|||||| |Training||||||| |HDC Refuse|21|27|21|21|21|21| |Postage & Stationary||37|||76|| |Kitchen & Food Supplies|16||4||9|| |CleaningMaterials||||||| |RedudencyTopUp||||||| |*Miscellaneous||||||| |**Non Staffing Subtotal**|1,544|2,720|1,057|2,116|552|1,848| |**Expenditure Subtotal**|5,535|8,347|5,263|9,551|5,112|7,628| |||||||| |**End Balance**||||||| |**March**|**April**|**May**|**June**|**July**|**August**|**Cash Flow Total**|Sept recd 1| |---|---|---|---|---|---|---|---| ||||||||| |3,506
2,493
3,318||||||21,318|| ||17,245||9,226|||66,385|| |82||||428||888|| |||||||0|| |10||||||205|| |20|20||20|20|20|400|| ||||304|1,189||1,568|| |||||385||2,478|| |3,618|17,265|2,493|9,550|5,340|20|93,241|| ||||||||| |4,479|6,320|5,594|6,462|5,186|11,680|71,318|| |4,479|6,320|5,594|6,462|5,186|11,680|71,318|| ||||||||| ||||1,665|||5,493|| |406||86|387|||1,720|| |205|430|1,178|41|194|157|3,689|| ||||504|||803|| |||60||||270|| |||22||30||106|| |75|400|113|31|363||1,876|| |165|||200|100||865|| |||||155||155|| |||||399||749|| |||||468||918|| |||||||155|| |175||||||175|| |||||50||50|| |||||||537|| |||70|134|||264|| |44||60|52|757|80|994|| |21|27|22|47|28|22|301|| |62||21|25|67||175|| |17||64|18|58||144|| |||||||0|| |||||||0|| |||136|250|1,100|50|1,535|| |1,170|857|1,833|3,353|3,769|309|20,974|| |5,650|7,177|7,427|9,815|8,955|11,989|92,292|| ||||||||| |||||||949|| 3n in advance for Aul Term ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name RUDGWICK PRE-SCHOOL **members of** **On accounts for the year** 31[st] AUGUST 2022 **Charity no** 1033175 **ended (if any) Set out on pages** 1 (remember to include the page numbers of additional sheets) - I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 08 / 2022** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention ~~(other than that disclosed below~~ *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 12/01/2024 **Name:** PAUL FLOWERDAY **Relevant professional** FFA FIPA **qualification(s) or body (if any): Address:** 29 FOXHOLES, RUDGWICK, WEST SUSSEX, RH12 3DX **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . N/A **October 2018** 2 **IER**