Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 09 2020 To 31 08 2021
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 1033175
Rudgwick Preschool
| 1033175 | 1033175 |
|---|---|
| The Scout Hut | |
| Church Street | |
| Rudgwick | |
| Postcode | RH12 3HJ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| William Baldwin | Chair | |||
| Francesca Baldwin | Secretary | |||
| Anna Arnell | Treasurer | |||
| Ari Knight | Finance Officer | |||
| Amanda Forehead | Premises | |||
| NikyNapper | Policies | |||
| Louise Smith | ||||
| Sam Weller | ||||
| Ruth Binns | ||||
| LucyGoundry | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution
- (eg. trust deed, constitution)
Association How the charity is constituted
- (eg. trust, association, company)
Elected Annually by Members Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.
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To encourage parents/carers to become involved in the pre-school at a level to which they are able to commit. We do this through the committee, fundraising and social events, newsletters and the notice board and with key workers and general communications.
To follow a full and comprehensive two-year plan covering all areas of the early year’s curriculum and meeting the wide range of children’s specific needs in all areas.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
To provide a happy, safe and secure environment where children learn through play, to become more independent and flourish as individuals. The children are provided with a range of activities appropriate for their age and stage of development.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
This year the Pre-school continues to develop the excellent provision of services provided.
The Coronavirus pandemic provided continued significant challenges to the year with a mitigation framework of control measures with full risk assessments in place. Although Government guidance did not dictate the closure of pre-school settings the committee decided we would close for with all other primary+ educations settings from Jan to March 2021. We used the furlough programme to offset lost income and continue to pay staff.
We have ensured that all children have access to a full range of material and activities to follow the EYFS.
As ever, staff have attended a number of training courses to embed knowledge and gain further ideas of how to increase the support and offering they are able to provide the children and their families. We maintain good links with the Primary School.
Continued updates to communications from website to newsletters and the parish magazine ensure that the presence of the preschool is promoted to those in the local area.
Events and fundraising have been curtailed but for those that do take place we use the money received to replenish toy stock and improve the facilities available to the children and staff.
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Section E Financial review
Brief statement of the charity’s policy on reserves
We retain a financial reserve available that is sufficient for the worst-case scenario of winding up the Pre-school. This would cover redundancy costs.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) William Baldwin Position (eg Secretary, Chair, Chair etc) Date 20/06/2022
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Rudgwick Pre School
Income & Expenditure Account For the 12 Months Ending 31st August 2021
| 2021 12 months Statistics Average No of Children 22 Opening No of sessions 85 Closing Sessions per week 139 Average Income per Child £'s 3,181 Cost of Staff per Child £'s 3,098 Average income per week 1,842 Average staff cost per week 1,793 Salary/Funding % 97% Notes INCOME Fees - Private £9,484 Fees - Funded £48,224 Fees - Lunch Club £0 2Yr Pilot Scheme £5,979 Inclusion Funding £1,920 Furlough Claim (HMRC) £4,377 £69,985 Fundraising £1,756 Uniforms £176 Donations £2,749 Miscellaneous Income £1,546 Deposits £440 £76,652 EXPENDITURE Salaries £68,145 Equipment & Materials £3,134 Toy Replenishment £1,988 Kitchen & Food Supplies £67 Activities/Trips £327 Milk £0 Fundraising Expenses £0 Uniforms £684 Rental of Scout Hall £5,094 Telephone, Internet & Website £1,571 Rubbish Collection £256 Postage & Stationery £278 Advertising £155 Cleaning Materials £2 Maintenance & Repairs £885 |
2020 12 months 24 103 132 3,638 2,547 2,298 1,609 70% £17,862 £60,806 £0 £5,038 £3,616 £0 |
|---|---|
| £87,321 £624 £181 £2,973 £681 £320 |
|
| £92,100 £61,137 £2,457 £1,569 £267 £926 £0 £61 £180 £4,011 £1,430 £273 £340 £155 £109 £1,509 |
| Insurance , PSLA Membership Staff Training Professional Fees & Subscriptions Ofsted Provision for Debts Recovered Income Miscellaneous Expenses* Net Surplus for the Period Notes* 1 Milk Refund Cost 2 Fundraising Halloween Xmas Raffle Xmas Cards - Cauliflower Cards Easter Fayre Apple Day Easy Fundraising Tea Towel Teddy Bears Picnic May Day Mothers & Fathers Day Total 3 Sweatshirts/Uniforms (Includes deposit income) |
£535 £245 £321 £100 £0 £0 £1,616 £85,403 (£8,751) 2021 £0 £0 £0 £0 £400 £45 £0 £0 £18 £444 £849 £0 £0 £1,756 £176 |
£522 £888 £33 £0 £0 £0 £4,145 £80,013 £12,087 2020 £0 £0 £0 £25 £521 £0 £0 £0 £43 £0 £0 £0 £35 £624 £181 |
|---|---|---|
2019 12 months
19 69 117 3,201 3,208 1,600 1,604 86% £19,360 £42,789 £0 £9,007 £0 £0 £71,156 £1,882 £78 £921 £1,074 £460 £75,571 £60,954 £3,176 £581 £487 £1,424 £0 £66 £804 £4,474 £1,395 £140 £292 £149 £0 £512
£520 £327 £611 £0 £0 £0 £3,099 £79,010 (£3,439) 2019 £0 £0 £0 £20 £448 £0 £72 £0 £173 £0 £988 £0 £130 £1,830 £78
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examlner'g Report Report to the trusteesl members of RUDGWICK PRE-SCHOOL On accounts for the year ended 31sI AUGUST 2021 Charlty no (If any) 1033175 Set out on pages l port to the trustees on my examination of the accounts of the above charity ("the Trust.) for the year ended 31108 12021. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charrtjes Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination. I have followed the applicable Directions given by the Charty Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention ") in connectjon with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordan with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concerns and have come across no other matters In connection with the examination to which attention should be drawn in order to enable a proper understa he accounts to be reached. Ple the words in the brackets rf they (k> not appty. Signed: Date: 1710612022 Name: PAUL FLOWE Relevant professional qualification(s) or body (If any): FFA FIPA Address: 29 FOXHOLES, RUDGWICK, WEST SUSSEX, RH12 3DX IER October 2018
Section B Disclosure Only complete rf the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. NIA IER October 2018