# Chalk Hill Pre-School Annual Trustee Report
Charity Registration Number 1033149 August 2024- July 2025 Chairperson: Jeff Mackie-Savage
## **Aim & Purposes**
Chalk Hill Preschool provides pre-school education, in line with the Early Years Foundation Stage (EYFS) for children in the local area from the ages of 2 – 4 years. The preschool is open 38 weeks of the year (as per East Sussex County Council (ESCC) term timetable), 5 days per week. Sessions are offered as follows:
• Monday: 9.15am – 12.15pm / 9.15am – 2.15pm
- Tuesday: 9.15am – 12.15pm / 9.15am – 1.15pm
- Wednesday: 9.15am – 12.15pm / 9.15am – 2.15pm
- • Thursday: 9.15am – 12.15pm / 9.15am – 2.15pm
- • Friday: 9.15am – 12.15pm / 9.15am – 2.15pm
The pre-school’s OFSTED registration allows a maximum of 30 children to attend Monday, Tuesday and Friday, 16 on a Wednesday and 25 on a Thursday. Children are divided by age into 2 groups – Caterpillars (2 – 3 years) and Butterflies (3 – 4 years).
The pre-school runs from St Mary’s Church Hall, the local church in Willingdon.
The pre-school is committed to offering low cost pre-school care for approximately 40 children on an annual basis. The intake is generally from the local community .
Children aged 2-4 are able to use their EYEE funding in accordance with the current regulations.
The current hourly rate in setting is charged at £6.00 an hour and charged to non funded children or children who access over their funded hours attendance per week.
The committee annually review the projected income in order to cover the cost of running the pre-school on a non-profit basis. The running costs include staff salaries, rent, training, administrative expenses, food and drink, insurances and resources.
Fundraising is undertaken to fund new equipment.
The annual accounts show a surplus of £19,525 the financial year ending 31/7/2025– The pre-school finances have continued to improve with close monitoring from the committee. The running costs of the pre-school have continued to be covered by the fees. The pre-school has successfully paid into the allocated pension scheme and increased wages in line with the national living wage increase. This is something that needs to be closely monitored as the living wage continues to increase and the hourly charge for the pre-school may need to increase in the future.
Fundraising activities were undertaken and a total of **£** 1,521 was raised.
The Preschool has a balance of £3506 in the fundraising account and a balance of £8483, in the main current account closing 31[st] July 2025.
## **Reserves Policy**
The reserve account balance stands at £7536 closing 31[st] of July 2025. Money was moved from our current account over the year to boost the reserve account, which should cover a months outgoings, if any issues occur. It is desirable to increase this fund.
## **Volunteers**
We would like to thank all the committee members and staff members, who work tirelessly for the benefit of the preschool and ultimately the children.
## **Achievements & Performance**
Chalk Hill has continued to provide high quality early years care to children in the Willingdon area. The pre-school is marked by a family atmosphere where parents are in some cases following on where they themselves went as children.
There were a number of community fundraising events including the ever successful Christmas and Easter fairs. This brought the Chalk Hill Community together as well as Providing useful funds for play equipment.
July 2025 saw the celebration of Chalk Hill’s 30[th] anniversary and this was marked by a A very successful Teddy Bears’ Picnic for all the children
‘.
## **Structure, governance and management**
The pre-school is governed according to the 1999 EYA constitution. Chair, treasurer, Secretary and additional trustees are elected at the AGM. All parents are members of The pre-school and eligible to vote. 60% of trustees are current parents.
The day to day running of the preschool is delegated to the pre-school Manager. The committee meet a minimum of 3 times over the year and minutes of these meetings are available if requested.
## **Administrative Information**
The Committee comprised of the following members:
Chairperson: Jeff Mackie-Savage Treasurer: Merryl Burchell Secretary: Harriet Mackie-Savage
Preschool Manager: Christine Hipgrave Other trustees: Yvette Clark, Monika Gardiner, Marie Allistone
Registered Charity No. 1033149
## **CHALK HILL PRE-SCHOOL**
**RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 JULY 2025**
## **Pearl Accountants**
Registered Charity No. 1033149
## **Chalk Hill Pre-School**
## **For the Year Ended 31st July 2025**
## **Notes to the Accounts**
## **1 Accounting Policies**
## **1.1 Basis of Accounting**
The Financial Statements have been prepared on a receipts and payments basis in accordance with Section 133 of the Charities Act 2011.
## **1.2 Fixed assets**
## **Fixtures, fittings and office equipment**
Equipment used within the school premises is not depreciated.
## **1.3 Incoming resources**
Collections are recognised when received by or on behalf of the school.
## **1.4 Grants receivable**
Grants and donations are only included in the receipts and payments account when the school has received them.
## **1.5 Resources used**
Expenditure is recognised in the period in which it is incurred and allocated to the appropriate cost centre. Expenditure includes irrecoverable VAT.
## **2 Funds**
The school maintains a general fund and a restricted fund for physical health, oral hygiene and healthy eating.
## **Chalk Hill Pre-School**
## Registered Charity No. 1033149
## **Receipts and Payments Account For the Year Ended 31st July 2025**
|**Receipts**
Fees Non EYEE
EYEE Fees
Membership fees
MISC.
Fund Raising event
Donations
**Total Receipts**
**Payments**
Wages and Contractors
Rent
Telephone
Payroll services
Equipment
Cleaning and Hygiene
Consumables
Resources
General Administration
Sundries
Uniform
Fundraising
Insurance
Training
Membership
Accountancy/Independent Examination
**Total Payments**
Surplus/ (Deficit) for the Year
Funds brought forward as at 1st August
Funds carried forward as at 31st July|£
79,215
12,909
1,230
1,225
14
0
568
253
690
847
0
395
1,148
305
268
500|2024-25
£
6,105
98,309
0
88
1,521
0
106,023
99,567
6,455
13,070
19,525|£
81,067
10,474
1,034
578
0
0
504
173
370
519
247
1,717
564
595
0
1,000|2023-24
£
18,761
81,589
400
54
1,922
0
102,725|
|---|---|---|---|---|
|||||98,842|
||||||
|||||3,883|
|||||9,187|
|||||13,070|
## **Statements of Assets & Liabilities For the Year Ended 31st July 2025**
|Opening
Balance
at 1st
August
2024
£
1 Cash Funds
NatWest current ****2033
3,208
NatWest reserve ****2041
6,882
NatWest current ****2510
2,980
Petty Cash
0
Total Cash Funds
13,070
2 Assets
Furniture & Equipment
3 Liabilities
Rent
HMRC PAYE & NIC
Insurance
MISC.
Independent Examinations Fee
Approved………………………………………………….
Approved………………………………………………….|Opening
Balance
at 1st
August
2024
£
1 Cash Funds
NatWest current ****2033
3,208
NatWest reserve ****2041
6,882
NatWest current ****2510
2,980
Petty Cash
0
Total Cash Funds
13,070
2 Assets
Furniture & Equipment
3 Liabilities
Rent
HMRC PAYE & NIC
Insurance
MISC.
Independent Examinations Fee
Approved………………………………………………….
Approved………………………………………………….|Movement in
the year
£
5,275
654
526
0|Movement in
the year
£
5,275
654
526
0|Closing Balance
at 31st July
2025
£
8,483
7,536
3,506
0|Closing Balance
at 31st July
2025
£
8,483
7,536
3,506
0|
|---|---|---|---|---|---|
||13,070||6,454||19,525|
|||2024-25
2023-24
£
£
12,000
12,000
2024-25
2023-24
1,172
1,162
706
937
0
0
263
397
500
500
2,641
2,996
Mr JMackie-Savage
Chair
Mrs M Burchall
Treasurer||||
## **Independent examiner's report to the trustees of Chalk Hill Pre School**
I report to the trustees on my examination of the accounts of Chalk Hill Pre School (the Trust) for the year ended 31st July 2025
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act')
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section145 (5) (b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with these records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Paul Lau MAAT, B.A. (hon) Econ, PGCE Accountant Pearl Accountants 73 Parkway Eastbourne East Sussex BN20 9DZ
Date: 11/05/2026
Registered Charity No. 1033149
## **CHALK HILL PRE-SCHOOL**
**RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 JULY 2025**
## **Pearl Accountants**
Registered Charity No. 1033149
## **Chalk Hill Pre-School**
## **For the Year Ended 31st July 2025**
## **Notes to the Accounts**
## **1 Accounting Policies**
## **1.1 Basis of Accounting**
The Financial Statements have been prepared on a receipts and payments basis in accordance with Section 133 of the Charities Act 2011.
## **1.2 Fixed assets**
## **Fixtures, fittings and office equipment**
Equipment used within the school premises is not depreciated.
## **1.3 Incoming resources**
Collections are recognised when received by or on behalf of the school.
## **1.4 Grants receivable**
Grants and donations are only included in the receipts and payments account when the school has received them.
## **1.5 Resources used**
Expenditure is recognised in the period in which it is incurred and allocated to the appropriate cost centre. Expenditure includes irrecoverable VAT.
## **2 Funds**
The school maintains a general fund and a restricted fund for physical health, oral hygiene and healthy eating.
## **Chalk Hill Pre-School**
## Registered Charity No. 1033149
## **Receipts and Payments Account For the Year Ended 31st July 2025**
|**Receipts**
Fees Non EYEE
EYEE Fees
Membership fees
MISC.
Fund Raising event
Donations
**Total Receipts**
**Payments**
Wages and Contractors
Rent
Telephone
Payroll services
Equipment
Cleaning and Hygiene
Consumables
Resources
General Administration
Sundries
Uniform
Fundraising
Insurance
Training
Membership
Accountancy/Independent Examination
**Total Payments**
Surplus/ (Deficit) for the Year
Funds brought forward as at 1st August
Funds carried forward as at 31st July|£
79,215
12,909
1,230
1,225
14
0
568
253
690
847
0
395
1,148
305
268
500|2024-25
£
6,105
98,309
0
88
1,521
0
106,023
99,567
6,455
13,070
19,525|£
81,067
10,474
1,034
578
0
0
504
173
370
519
247
1,717
564
595
0
1,000|2023-24
£
18,761
81,589
400
54
1,922
0
102,725|
|---|---|---|---|---|
|||||98,842|
||||||
|||||3,883|
|||||9,187|
|||||13,070|
## **Statements of Assets & Liabilities For the Year Ended 31st July 2025**
|Opening
Balance
at 1st
August
2024
£
1 Cash Funds
NatWest current ****2033
3,208
NatWest reserve ****2041
6,882
NatWest current ****2510
2,980
Petty Cash
0
Total Cash Funds
13,070
2 Assets
Furniture & Equipment
3 Liabilities
Rent
HMRC PAYE & NIC
Insurance
MISC.
Independent Examinations Fee
Approved………………………………………………….
Approved………………………………………………….|Opening
Balance
at 1st
August
2024
£
1 Cash Funds
NatWest current ****2033
3,208
NatWest reserve ****2041
6,882
NatWest current ****2510
2,980
Petty Cash
0
Total Cash Funds
13,070
2 Assets
Furniture & Equipment
3 Liabilities
Rent
HMRC PAYE & NIC
Insurance
MISC.
Independent Examinations Fee
Approved………………………………………………….
Approved………………………………………………….|Movement in
the year
£
5,275
654
526
0|Movement in
the year
£
5,275
654
526
0|Closing Balance
at 31st July
2025
£
8,483
7,536
3,506
0|Closing Balance
at 31st July
2025
£
8,483
7,536
3,506
0|
|---|---|---|---|---|---|
||13,070||6,454||19,525|
|||2024-25
2023-24
£
£
12,000
12,000
2024-25
2023-24
1,172
1,162
706
937
0
0
263
397
500
500
2,641
2,996
Mr JMackie-Savage
Chair
Mrs M Burchall
Treasurer||||
## **Independent examiner's report to the trustees of Chalk Hill Pre School**
I report to the trustees on my examination of the accounts of Chalk Hill Pre School (the Trust) for the year ended 31st July 2025
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act')
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section145 (5) (b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with these records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Paul Lau MAAT, B.A. (hon) Econ, PGCE Accountant Pearl Accountants 73 Parkway Eastbourne East Sussex BN20 9DZ
Date: 11/05/2026