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2023-03-31-accounts

COMPANY REGISTRATION NUMBER: 2629063 CHARITY REGISTRATION NUMBER: 1033103

Raphael Centre Company Limited by Guarantee Unaudited Financial Statements 31 March 2023

ARCHELM

Chartered accountants Ground Floor 23 Westfield Park Redland Bristol BS6 6LT

Raphael Centre

Company Limited by Guarantee

Financial Statements

Year ended 31 March 2023

Page
Trustees' annual report (incorporating the director's report) 1
Independent examiner's report to the trustees 5
Statement of financial activities (including income and
expenditure account) 6
Statement of financial position 7
Notes to the financial statements 8
The following pages do not form part of the financial statements
Detailed statement of financial activities 18
Notes to the detailed statement of financial activities 20

Raphael Centre

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report)

Year ended 31 March 2023

The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 March 2023.

Reference and administrative details

Registered charity name Raphael Centre Charity registration number 1033103 Company registration number 2629063 Principal office and registered Raphael House office 3 Hillside Cotham Bristol BS6 6JP The trustees Mr A Brenard (Resigned 1 September 2022) Ms L Mantin (Resigned 1 September 2022) Mr G Trmal (Resigned 1 September 2022) Ms A Jay Ms S Turner (Appointed 6 April 2022) Ms P Winkler (Appointed 6 April 2022) Ms S McWilliams (Appointed 24 October 2022) Mr J Golding (Appointed 28 November 2022) Company secretary E Winkler Independent examiner Archelm Chartered Accountants Ground Floor 23 Westfield Park Redland Bristol BS6 6LT

1

Raphael Centre

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report) (continued)

Year ended 31 March 2023

Structure, governance and management

The charity is registered under the Companies Act 2006 and is limited by guarantee. Its objects and constitution are defined in its Governing Document, The Memorandum and the Articles of the Association.

The directors of the company are also charity Trustees for the purposes of charity law and are known as members of the management committee. The members who served throughout the year and up to the date of this report are listed on page 1.

Following the resignation of two trustees in summer 2022, Raphael Centre has appointed four new trustees, and now has a strong board that meets monthly with collective experience of: construction; corporate practice; marketing; charity communications and social care. The board continues to expand its expertise by seeking trustees with a strong financial background and/or building expertise such as a retired building surveyor and/or a retired accountant. To express interest in joining the trustee board, please contact raphaelappeal@gmail.com

Objectives and activities for the public benefit

The objects of the charity are as defined in the charity's governing document and continue to be to provide care and associated facilities for adults who by reason of genetic or other disabilities are mentally handicapped and in need of care and support to assist them in overcoming poverty or conditions of hardship or distress and to enable them to live as full and independent a life as possible.

2

Raphael Centre

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report) (continued)

Year ended 31 March 2023

Achievements and performance

Staffing and Training

We have both lost and gained staff members this year. In the first half of the year, three members of staff who had been with us for a total of over 35 years resigned to pursue new challenges and/or retirement. In June 2023 we appointed a manager, which was fruitful; however it was a short-lived post as they resigned to return to nursing. Trustee, Elisabeth Winkler, stepped in as interim manager in late July and the entire staff team stepped up too. Raphael Centre then appointed a key worker and deputy manager. In early November, Nick Blount took up the post as the new manager of Raphael Centre. Raphael Centre has also appointed a bank worker on zero hours contract, and hope to appoint one more; and has also added a part--time cleaner from end-November to the payroll.

The complex police investigation arising from a previous manager being suspended (and eventually dismissed for gross misconduct in May 2022) continues.

All staff attended bespoke and in-person Safeguarding Training on 3 October 2023. The deputy manager has undergone Training the Trainer medications training 8/9 November 2023 so in-house training can be conducted.

Maintenance

The major building works have now been completed.

Tenants Report

A ninth tenant has been ready to move in since June; however the proposed unit (a semi-basement with en-suite and kitchen), has been under repair for a year resulting in replastering work on several walls. The kitchen and bathroom also needs to re-fitted to meet the needs of the new tenant, and a laminate flooring laid. We are hoping these works will be completed by early new year.

Financial review

Raphael Centre continues to show a surplus; this is partly due to not paying a` manager's salary for three months; it is also due to an uplift by BCC in line with inflation; and an increase in some tenants' support hours. Raphael Centre continues to cost every aspect of its operation in order to provide costed evidence for a housing benefit review with consultants MRAssociates.

The complex police investigation arising from a previous manager being suspended (and eventually dismissed for gross misconduct in May 2022) continues. This related to financial irregularities of a comanager who was suspended immediately upon these findings coming to light. The nature of the fraud was determined to be in relation to expenses reimbursements and is transpired to have occurred over a period since the start of lockdown in 2020 until it's discovery in February 2022. It is a material amount of money but not of the scale to be a threat to the ongoing running of Raphael House. Raphael House followed correct investigatory procedures by informing the police, social services & disciplinary proceedings against the individual involved, whose contract has since been terminated.

Raphael Centre continues to review its policies particularly around Finance, Safeguarding and Medications in line with best practice. Its review of its Fire Safety audit is near completion, and as a result, all doors have been repaired where necessary (September 2023).

3

Raphael Centre

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report) (continued)

Year ended 31 March 2023

Financial review (continued)

Reserves Policy

The charity requires sufficient reserves, in the form of working capital, in order to operate. The management committee consider that a level representing three month's trading expenses would be justifiable. Historically levels of reserves have been substantially below this figure. The charity aims to increase its reserves to that level as trading conditions permit, but not at the expense of the aims of the charity. This policy will be reviewed annually by the management committee before the Annual General Meeting, and submitted to the meeting for approval.

Investment Policy

Aside from retaining a prudent amount in reserves each year most of the money is spent in the short term so there are few funds for long term investment. Having options available, the Management Committee has decided to invest the available funds in ethical deposits. This has been the policy for many years and the Management Committee has been satisfied with the return from this type of deposit.

Principal Risks and Uncertainties

The Management Committee has conducted a review of the major risks to which the charity is exposed. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces. External risks to funding cannot be influenced but are monitored closely. Internal control risks are minimised by the implementation of procedures for authorisation of all transactions and projects. Procedures are in place to ensure compliance with health and safety of staff, volunteers, and residents. These procedures are periodically reviewed to ensure that they continue to meet the needs of the charity.

Small company provisions

This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.

The trustees' annual report was approved on .............................. and signed on behalf of the board of trustees by:

E Winkler Charity Secretary

4

Raphael Centre

Company Limited by Guarantee

Independent Examiner's Report to the Trustees of Raphael Centre

Year ended 31 March 2023

I report to the trustees on my examination of the financial statements of Raphael Centre ('the charity') for the year ended 31 March 2023.

Responsibilities and basis of report

The trustees are also the directors of the company for the purposes of company law are responsible for the preparation of the financial statements. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity's gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of 'Accounting body'. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Independent examiner's statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales (ICAEW), which is one of the listed bodies.

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

 to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met, or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached."

Archelm Chartered Accountants Independent Examiner

Ground Floor 23 Westfield Park Redland Bristol BS6 6LT

5

Raphael Centre

Company Limited by Guarantee

Statement of Financial Activities (including income and expenditure account)

Year ended 31 March 2023

2023 2023 2022
Unrestricted
funds Total funds Total funds
Note £ £ £
Income and endowments
Donations and legacies 5 20,969 20,969 68,335
Charitable activities 6 286,835 286,835 279,712
Other trading activities 7 180
Investment income 8 320 320 4,045
  
Total income 308,124 308,124 352,272
  
Expenditure
Expenditure on charitable activities 9,10 309,025 309,025 308,162
  
Total expenditure 309,025 309,025 308,162
  
  
Net (expenditure)/income and net movement in funds (901) (901) 44,110
  
Reconciliation of funds
Total funds brought forward 127,917 127,917 83,807
  
Total funds carried forward 127,016 127,016 127,917
  

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 8 to 16 form part of these financial statements.

6

Raphael Centre

Company Limited by Guarantee

Statement of Financial Position

31 March 2023

2023 2022
Note £ £
Fixed assets
Tangible fixed assets 16 1,248 2,114
Current assets
Debtors 17 38,072 54,180
Cash at bank and in hand 111,009 96,095
 
149,081 150,275
Creditors: amounts falling due within one year 18 23,313 24,472
 
Net current assets 125,768 125,803
 
Total assets less current liabilities 127,016 127,917
 
Net assets 127,016 127,917
 
Funds of the charity
Unrestricted funds 127,016 127,917
 
Total charity funds 20 127,016

127,917


For the year ending 31 March 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.

These financial statements were approved by the board of trustees and authorised for issue on ........................, and are signed on behalf of the board by:

P Winkler Charity Trustee

The notes on pages 8 to 16 form part of these financial statements.

7

Raphael Centre

Company Limited by Guarantee

Notes to the Financial Statements

Year ended 31 March 2023

1. General information

The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is Raphael House, 3 Hillside, Cotham, Bristol, BS6 6JP.

2. Statement of compliance

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.

3. Accounting policies

Basis of preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.

The financial statements are prepared in sterling, which is the functional currency of the entity.

Going concern

There are no material uncertainties about the charity's ability to continue.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.

Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.

8

Raphael Centre

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2023

3. Accounting policies (continued)

Incoming resources

All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

Tangible assets

Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

9

Raphael Centre

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2023

3. Accounting policies (continued)

Tangible assets (continued)

An increase in the carrying amount of an asset as a result of a revaluation, is recognised in other recognised gains and losses, unless it reverses a charge for impairment that has previously been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a result of revaluation, is recognised in other recognised gains and losses, except to which it offsets any previous revaluation gain, in which case the loss is shown within other recognised gains and losses on the statement of financial activities.

Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:

Fixtures and fittings - 25% reducing balance

Impairment of fixed assets

A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date.

For the purposes of impairment testing, when it is not possible to estimate the recoverable amount of an individual asset, an estimate is made of the recoverable amount of the cashgenerating unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of assets that includes the asset and generates cash inflows that largely independent of the cash inflows from other assets or groups of assets.

For impairment testing of goodwill, the goodwill acquired in a business combination is, from the acquisition date, allocated to each of the cash-generating units that are expected to benefit from the synergies of the combination, irrespective of whether other assets or liabilities of the charity are assigned to those units.

Financial instruments

A financial asset or a financial liability is recognised only when the charity becomes a party to the contractual provisions of the instrument.

Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs.

Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted.

Debt instruments are subsequently measured at amortised cost.

10

Raphael Centre

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2023

3. Accounting policies (continued)

Financial instruments (continued)

Where investments in shares are publicly traded or their fair value can otherwise be measured reliably, the investment is subsequently measured at fair value with changes in fair value recognised in income and expenditure. All other such investments are subsequently measured at cost less impairment.

Other financial instruments, including derivatives, are initially recognised at fair value, unless payment for an asset is deferred beyond normal business terms or financed at a rate of interest that is not a market rate, in which case the asset is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.

Other financial instruments are subsequently measured at fair value, with any changes recognised in the statement of financial activities, with the exception of hedging instruments in a designated hedging relationship.

Financial assets that are measured at cost or amortised cost are reviewed for objective evidence of impairment at the end of each reporting date. If there is objective evidence of impairment, an impairment loss is recognised under the appropriate heading in the statement of financial activities in which the initial gain was recognised.

For all equity instruments regardless of significance, and other financial assets that are individually significant, these are assessed individually for impairment. Other financial assets are either assessed individually or grouped on the basis of similar credit risk characteristics.

Any reversals of impairment are recognised immediately, to the extent that the reversal does not result in a carrying amount of the financial asset that exceeds what the carrying amount would have been had the impairment not previously been recognised.

Defined contribution plans

Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund.

When contributions are not expected to be settled wholly within 12 months of the end of the reporting date in which the employees render the related service, the liability is measured on a discounted present value basis. The unwinding of the discount is recognised as an expense in the period in which it arises.

4. Limited by guarantee

The company is limited by guarantee not having share capital.

11

Raphael Centre

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2023

5. Donations and legacies

Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Grants
Grants receivable Covid related 10,295 10,295
Grants receivable non-Covid related 20,626 20,626 8,040 8,040
Other donations and legacies
Other donations and legacies 343 343 50,000 50,000
   
20,969 20,969 68,335 68,335
   
6. Charitable activities
Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Residential support income 268,386 268,386 250,727 250,727
Recharged expenditure 18,449 18,449 28,985 28,985
   
286,835 286,835 279,712 279,712
   
7. Other trading activities
Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Fundraising events 180 180
   
8. Investment income
Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Bank interest receivable 320 320 45 45
Exceptional investment income 4,000 4,000
   
320 320 4,045 4,045
   

12

Raphael Centre

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2023

9. Expenditure on charitable activities by fund type

Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Residential support 273,722 273,722 267,872 267,872
Support costs 35,303 35,303 40,290 40,290
   
309,025 309,025 308,162 308,162
   
10. Expenditure on charitable activities by activity type
Activities
undertaken Total funds Total fund
directly Support costs 2023 2022
£ £ £ £
Residential support 273,722 15,672 289,394 292,061
Governance costs 19,631 19,631 16,101
   
273,722 35,303 309,025 308,162
   
11. Analysis of support costs
Analysis of
support costs
activity 1 Total 2023 Total 2022
£ £ £
Premises 11,847 11,847 19,327
Communications and IT 1,263 1,263 1,283
General office 2,562 2,562 3,579
  
15,672 15,672 24,189
  
12. Net (expenditure)/income
Net (expenditure)/income is stated after charging/(crediting):
2023 2022
£ £
Depreciation of tangible fixed assets 866 120
 
13. Independent examination fees
2023 2022
£ £
Fees payable to the independent examiner for:
Independent examination of the financial statements 1,000

1,000


13

Raphael Centre

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2023

14. Staff costs

The total staff costs and employee benefits for the reporting period are analysed as follows:

2023 2022
£ £
Wages and salaries 167,606 183,437
Social security costs 6,361 9,396
Employer contributions to pension plans 2,780 3,567
 
176,747 196,400
 

The average head count of employees during the year was 10 (2022: 10). The average number of full-time equivalent employees during the year is analysed as follows:

2023 2022
No. No.
Management 1 1
Administration 1 1
Direct Charitable 8 8
 
10 10
 

No employee received employee benefits of more than £60,000 during the year (2022: Nil).

15. Trustee remuneration and expenses

No Trustees received remuneration or honorarium during the year. Nor did they receive any expenses. No employee received remuneration in excess of £60,000 p.a.

16. Tangible fixed assets

Fixtures and
fittings
£
Cost
At 1 April 2022 and 31 March 2023 45,085

Depreciation
At 1 April 2022 42,971
Charge for the year 866

At 31 March 2023 43,837

Carrying amount
At 31 March 2023 1,248

At 31 March 2022 2,114


14

Raphael Centre

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2023

17. Debtors

2023 2022
£ £
Trade debtors 19,931 43,028
Prepayments and accrued income 18,141 11,152
 
38,072 54,180
 
18. Creditors: amounts falling due within one year
2023 2022
£ £
Trade creditors 6,161 5,490
Accruals and deferred income 14,788 16,135
Social security and other taxes 2,364 2,847
 
23,313 24,472
 

19. Pensions and other post retirement benefits

Defined contribution plans

The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £2,780 (2022: £3,567).

20. Analysis of charitable funds

Unrestricted funds

Unrestricted funds
At
At 31 March 202
1 April 2022 Income Expenditure 3
£ £ £ £
General funds 62,917 308,124 (309,025) 62,016
Designated Fund 65,000 65,000
   
127,917 308,124 (309,025) 127,016
   
At
At 31 March 202
1 April 2021 Income Expenditure 2
£ £ £ £
General funds 18,807 352,272 (308,162) 62,917
Designated Fund 65,000 65,000
   
83,807 352,272 (308,162) 127,917
   

15

Raphael Centre

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2023

21. Analysis of net assets between funds

Unrestricted Total Funds
Funds 2023
£ £
Tangible fixed assets 1,248 1,248
Current assets 149,081 149,081
Creditors less than 1 year (23,312) (23,312)
 
Net assets 127,017 127,017
 
Unrestricted Total Funds
Funds 2022
£ £
Tangible fixed assets 2,114 2,114
Current assets 150,275 150,275
Creditors less than 1 year (24,472) (24,472)
 
Net assets 127,917 127,917
 

16

Raphael Centre

Company Limited by Guarantee

Management Information

Year ended 31 March 2023

The following pages do not form part of the financial statements.

17

Raphael Centre

Company Limited by Guarantee

Detailed Statement of Financial Activities

Year ended 31 March 2023

2023 2022
£ £
Income and endowments
Donations and legacies
Grants receivable Covid related 10,295
Grants receivable non-Covid related 20,626 8,040
Other donations and legacies 343 50,000
 
20,969 68,335
 
Charitable activities
Residential support income 268,386 250,727
Recharged expenditure 18,449 28,985
 
286,835 279,712
 
Other trading activities
Fundraising events 180
 
Investment income
Bank interest receivable 320 45
Exceptional investment income 4,000
 
320 4,045
 
 
Total income 308,124 352,272
 

18

Raphael Centre

Company Limited by Guarantee

Detailed Statement of Financial Activities (continued)

Year ended 31 March 2023

2023 2022
£ £
Expenditure
Expenditure on charitable activities
Purchases 4,390 495
Wages and salaries 167,606 183,437
Employer's NIC 6,361 9,396
Pension costs 2,780 3,567
Rent 43,932 42,468
Rates and water 4,905 4,848
Light and heat 11,060 11,174
Repairs and maintenance 7,319 8,961
Insurance 10,874 9,062
Other establishment 4,528 10,366
Other motor/travel costs 124 273
Legal and professional fees 39,391 16,101
Telephone 1,263 1,283
Other office costs 883 2,606
Depreciation 866 119
Training 1,531 2,507
Workshop & therapy 399 645
Sundry expenses 745 559
Subscriptions & donations 68 295
 
309,025 308,162
 
 
Total expenditure 309,025 308,162
 
 
Net (expenditure)/income (901) 44,110
 

19

Raphael Centre

Company Limited by Guarantee

Notes to the Detailed Statement of Financial Activities

Year ended 31 March 2023

2023 2022
£ £
Expenditure on charitable activities
Residential support
Activities undertaken directly
Food purchases 4,390 495
Wages and salaries 167,606 183,437
Employer's NIC 6,361 9,396
Pension costs 2,780 3,567
Rent 43,932 42,468
Rates & water 4,905 4,848
Light & heat 11,060 11,174
Insurance 10,874 9,062
Other motor/travel costs 124 273
Legal and professional fees 19,760
Training 1,531 2,507
Workshop & therapy 399 645
 
273,722 267,872
 
Support costs
Repairs & maintenance 7,319 8,961
Other establishment & janitorial 4,528 10,366
Telephone 1,263 1,283
Sundry office costs 883 2,606
Depreciation 866 119
Sundry expenses 745 559
Subscriptions & donations 68 295
 
15,672 24,189
 
Governance costs
Legal and other professional fees 19,631 16,101
 
 
Expenditure on charitable activities 309,025 308,162
 

20