## **Trustees’ Annual Report for the period** ## **From 1 Sep 20 Period start date To 31 Aug 21 Period end date** ## **Charity name: Digby Village Preschool** ## **Charity registration number:1032999** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To enhance the development and education of
children under statutory school age by
encouraging parents to understand and
provide for the needs of their children through
community groups.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|We provide early years education and childcare
for 2 to 4 year olds in a friendly and stimulating
environment, offering government funded
places from the age of 2.
Digby Village Preschool has been operating for
many years and re-registered in 2006 when it
moved to its current location. It is a not-for-
profit organisation and a registered charity.
Operating from Digby Church of England
Primary School premises, it uses a classroom
within the school whilst also having access to
the various school facilities including the hall
and outside play areas.
The location of the preschool within the
Primary School is an ideal stepping stone in
preparing children for starting full time
education.
The preschool is managed by a volunteer
committee, but employs experienced child care
professionals to undertake the daily running of
the facility.
As a not-for-profit organisation, all fees and
funding received, goes directly to pay all the
regular business outgoings. Any ‘profit’
thereafter is channelled straight back into the
preschool to pay for replacing equipment, toys
etc.| |||The preschool is run in accordance with Ofsted
regulations and conforms to the Early Years
Foundation practices.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees have had full regard to the guidance
issued by the Charity Commission on public
benefit throughout the period.| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers N/A Other ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We have continued to provide quality child
care and early years education, operating from
within Digby Church of England Primary School
premises. Government funding and fees have
covered the main business costs of wages and
room hire, some fundraising did happen in an
effort to provide better, newer resources,
equipment and toys.
The Preschool has had periods of closure this
period due to the COVID-19 pandemic.
However, staff worked remotely with the
children over media platforms to ensure some
continuity.
Approximately a dozen families have
benefitted, with learning/childcare provided 5
days a week over 39 weeks (aligned to the
school term).| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|N/A| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|N/A| |Investment performance
against objectives|Para 1.41|N/A| |Other||N/A| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|£7068 was in the current account at the end of
the period, which is carried forward to the next
period.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Digby Village Preschool has just over £5000
held in a second bank account. This amount is
held to cover any redundancy payments should
they be required.
Any funds remaining at the end of the financial
year are carried forward to the next financial
year.| |Amount of reserves held|Para 1.22|c. £5000| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Principal sources of funds: Fees, funding from
Lincolnshire County Council (LCC), Easy
Fundraising (Online purchases scheme), Henry
Young Trust Christmas donation. £2000 grant
in May 21 from North Kesteven Council.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|Despite advertising for new trustees, the
charity has a significant lack of trustees.
We hope for Digby Church of England
Primary School to take over the Preschool
within the next year in order to keep it
open.| |Other||N/A| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|EGM.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|All trustees have a full induction and receive
copies of all relevant policies and procedures
including Roles and Responsibilities of
Committee Members.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|N/A| |Relationship with any
related parties|Para 1.51|N/A| |Other||N/A| ## **Reference and Administrative details** |Charity name|Digby Village Preschool| |---|---| |Other name the charity uses|Digby Playgroup| |Registered charity number|1032999| |Charity’s principal address|c/o Digby Chirch of England Primary School
Church Street
Digby
LN4 3LZ| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||EmilyClement|||Membership| ||Sharon Venn|||Membership| ||Donna Cottrell||30/11/21 - Present|Membership| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |Donna Cottrell - Manager||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** N/A ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|E. Clement|S. Venn| |---|---|---| ||Emily Clement|Sharon Venn| ||
Treasurer|Committee member| ||6 Jun 22|| ||6 Jun 22|| ## **Digby Village Preschool** ## **Income and Expenditure (Current) Account** ## **For the Year Ended 31[st] August 2021** |**Income**|**£**| |---|---| |Fees|1,921| |Grants/Funding|33,013.05| |Fundraising|16.49| |Donations|3,061.86| |Misc.|609.82| ||**38,622.22**| |**Expenditure**|| |Petty Cash|20| |Wages|33,556.59| |Room Hire|2,077.03| |Equipment|496.95| |Courses|80| |Tax|5,021.78| |Misc.|1,843.90| ||**43,096.25**| |**Summary**|| |Total Income|£38,622.22| |Total Expenditure|£43,096.25| |**Income over Expenditure**|**£-4,474.03**| |_Deposit Account – Income_|_£22.86_| |_Deposit Account – Expenditure_|_£00.00_| |**_Income over Expenditure_**|**_£22.86_**| ## **Digby Village Preschool** ## **Balance Sheet Account** ## **For the Year Ended 31[st] August 2021** |**Current Assets (held on 31 Aug 21)**|| |---|---| |**Current Bank Account**|**£7068.39**| |**Less Reconciling Items (A)**|**£0**| |**Petty Cash**|**£6**| |**Deposit Account**|**£5060.70**| |**Total**|**£12,135.09**| |**Financed By**|| |**Accumulated Fund (assets held on 1 Sep 20)**|**£16,580.26**| |**Additional Income over Expenditure over the year £-4474.03 + £22.86 + £6**|| |**Total**|**£12,135.09**| |**Reconciling Items (A)**|| |**Receipt not showing on statement**|**£0.00**| |**Cheques Drawn Not Yet Banked**|**£0.00**| ||**£0.00**| OSOlagP •1 $84S!MJW!WEXa SU0￿￿￿.$￿jrK1xE SD UrniU]ETr IWi￿l.zr3? a*) &0 SJaJEkn |EUalE￿ swJ Jauiwets aJnsoi?5 0 a uoii)Js -Li Jo l$M￿[W>￿.1#￿b Ipu0￿￿￿ 1244W +49 zz 7)v V•4w (qMs￿￿L J IIOE 60 oda¥ s JèuliUV3 iuapuaOèPVI v uoii?•s unoJ?e 541VM ONV aNVlWJ aoj uo yod8J sJau!wexa iuapuadapui i NIMssfiivio) IJI￿n I