## **Trustees' Annual Report for the period**
Period start date Period end date 01 Sep 2019 31 Aug 2020
**From**
**To**
## Section A Reference and administration details
**Charity name** Digby Village Preschool **Other names charity is known by** Digby Playgroup **Registered charity number (if any)** 1032999 **Charity's principal address** c/o Digby Church of England Primary School Church Street Digby, Lincolnshire **Postcode LN4 3LZ**
**Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Jane Goddard|Chair||Membership|
||EmilyClement|Treasurer||Membership|
||Sharon Venn|||Membership|
||Emma Brown|||Membership|
||Francoise Young|||Membership|
||Faye Taylor|||Membership|
||Barbara Brown||From 13 Feb 2020|Membership|
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|Nil||
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## **Names and addresses of advisers (Optional information)**
**TAR**
March **2012**
1
|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|
|---|---|---|
|Nil|||
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## **Name of chief executive or names of senior staff members (Optional information)**
Manager 1 Sep 19 – 31 Aug 20 Donna Cottrell
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) Association How the charity is constituted
- (eg. trust, association, company)
Elected by membership Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
All trustees have a full induction and receive copies of all relevant policies and procedures including Roles and Responsibilities of Committee Members.
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.
**TAR**
March **2012**
2
We provide early years education and childcare for 2 to 4 year olds in a friendly and stimulating environment, offering government funded places from the age of 2.
Digby Village Preschool has been operating for many years and reregistered in 2006 when it moved to its current location. It is a not-forprofit organisation and a registered charity.
Operating from Digby Church of England Primary School premises, it uses a classroom within the school whilst also having access to the various school facilities including the hall and outside play areas.
**Summary of the main activities undertaken for the public benefit in relation to** The location of the preschool within the Primary School is an ideal **these objects (include within** stepping stone in preparing children for starting full time education. **this section the statutory declaration that trustees have** The preschool is managed by a volunteer committee, but employs **had regard to the guidance** experienced child care professionals to undertake the daily running of the **issued by the Charity** facility. **Commission on public benefit)** As a not-for-profit organisation, all fees and funding received, goes
As a not-for-profit organisation, all fees and funding received, goes directly to pay all the regular business outgoings. Any ‘profit’ thereafter is channelled straight back into the preschool to pay for replacing equipment, toys etc.
The preschool is run in accordance with Ofsted regulations and conforms to the Early Years Foundation practices.
Trustees have had full regard to the guidance issued by the Charity Commission on public benefit throughout the period.
## **Additional details of objectives and activities (Optional information)**
Nothing additional to report.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
We have continued to provide quality child care and early years education, operating from within Digby Church of England Primary School premises. Government funding and fees have covered the main business costs of wages and room hire, some fundraising did happen in an effort to provide better, newer resources, equipment and toys. From Mar 2020 the Preschool had to close due to the COVID-19 pandemic. However, staff worked remotely with the children over media platforms to ensure some continuity. 13 families have benefitted, albeit remotely from March 2020, with learning/childcare provided 5 days a week over 39 weeks (aligned to the school term).
**TAR**
March **2012**
4
## **Section E Financial review**
Digby Village Preschool has just over £5000 held in a second bank **Brief statement of the** account. This amount is held to cover any redundancy payments should **charity’s policy on reserves** they be required.
Any funds remaining at the end of the financial year in both accounts are carried forward to the next financial year.
**Details of any funds materially in deficit**
Nil
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
Principal sources of funds: Fees, funding from Lincolnshire County Council (LCC), fundraising from Christmas performance, Henry Young Trust Christmas donation.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|J Goddard|E Clement|
|---|---|---|
||Jane Goddard|Emily Clement|
||
Chair|Treasurer|
||7 Jun 2021||
||7 Jun 2021||
**TAR**
March **2012**
5
## **Digby Village Preschool**
## **Income and Expenditure (Current) Account**
## **For the Year Ended 31[st] August 2020**
|**Income**|**£**|
|---|---|
|Fees|2939.00|
|Grants|38143.01|
|Fundraising|181.83|
|Donations|200.00|
|Transfer from Deposit Acct|0|
|Misc.|170.75|
||**41634.59**|
## **Expenditure**
|Petty Cash|221.00|
|---|---|
|Wages|35,655.76|
|Room Hire|2410.01|
|Equipment|1571.47|
|Courses|110.00|
|Fundraising|0|
|Advertising|10.00|
|Tax|3285.72|
|Transfer to Deposit Account|0|
|Misc.|1159.64|
|Accountant|150.00|
||**44,573.60**|
|**Summary**||
|Total Income|£41,634.59|
|Total Expenditure|£44,573.60|
|**Income over Expenditure**|**£-2939.01**|
|_Deposit Account – Income_|_£30.04_|
|_Deposit Account – Expenditure_|_£00.00_|
|**_Income over Expenditure_**|**_£30.04_**|
## **Digby Village Preschool**
## **Balance Sheet Account**
## **For the Year Ended 31[st] August 2020**
|**Current Assets (held on 31 Aug 20)**
**Current Bank Account**
**Less Reconciling Items (A)**
**Petty Cash**
**Deposit Account**
**Total**
**Financed By**
**Accumulated Fund (assets held on 1 Sep 19)**
**Additional Income over Expenditure over the year**
**Total**
**Reconciling Items (A)**
**Receipt not showing on statement**
**Cheques Drawn Not Yet Banked**|**£11542.42**
**£0**
**£0**
**£5037.84**
**£16,580.26**
**£19,489.23**
**£-2908.97**
**£16,580.26**
**£0.00**
**£0.00**
**£0.00**|
|---|---|
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