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← Friends Of Highfield, Shortlands

2024-08-31-accounts

Charity Number: 1032975

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

Prepared by: K. Poltoratskaja, September2024

Contents

Contents
1 Legal and administrative information ............................................................................................. 2
2 Trustees’ annual report .......................................................................................................................... 3
3 Financial statements ............................................................................................................................. 13
4 Notes to the accounts ........................................................................................................................... 16

FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

1 Legal and administrative information

1.1 Charity details

Registered charity name: Friends of Highfield, Shortlands (formerly Friends of Highfield Infants’ School) Other names: FHS (also formerly known as FHIS) Registered charity number: 1032975 Principal address: Highfield Infants’ School, Highfield Drive, Bromley, BR2 0RX

1.2 Charity trustees

Chair: Bhavisha Patel (elected on 29[th] November 2023) Co-Treasurers: Neha Pandey (re-elected on 29[th] November 2023) Karina Poltoratskaja (re-elected on 29[th] November 2023) Co-Vice Chair: Wendy Young Co-Vice Vice Chair/Class Rep Lead: Marguerite Smith (re-elected on 29[th] November 2023) Secretary: Lia Pavlou (elected on 29[th] November 2023) Class Rep Co-ordinator: Claire Carmier (elected on 29[th] November 2023) Accounts Preparation: Karina Poltoratskaja

1.3 Charity advisers

Bankers: HSBC, 184 High St, Bromley, BR1 1HE

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

2 Trustees’ annual report

2.1 Introduction

The trustees present their report and financial statements for the year ended 31 August 2024. The trustees confirm that the annual report and financial statements have been prepared in accordance with the charity’s own governing document and the Charities Act 2011. FHS accounts are prepared on a receipts and payments basis.

In preparing the report and accounts, the trustees have had regard to the Charity Commission’s guidance as set out in the following publications, relevant to small charities (with gross income less than £250k) and for accounting periods beginning on or after 1 November 2016:

2.2 Structure, governance and management

FHS is a Friends Association, managed by committee. The charity’s governing document is its Constitution. The Constitution was originally adopted on 13 October 1993. It was amended on 1 May 2018, to change the charity’s name, objects and to adopt the latest model constitution issued by Parentkind (February 2018 version). The amendments were approved by the Charity Commission on 16 July 2018.

Trustees are elected by members of the association at the Annual General Meeting, held in the Autumn Term of each academic year, and serve until the commencement of the next Annual General Meeting. Nominations, which are proposed and seconded by members, may be made at any time prior to the commencement of, or during, the Annual General Meeting.

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

2.2.4 Trustee remuneration and expenses

All trustees give their time voluntarily and receive no remuneration or other compensation.

Trustees are, however, reimbursed for their ‘out-of-pocket’ expenses; that is, for costs a trustee has had to meet personally in order to carry out their duties. Such costs include purchases made on behalf of the charity for goods and services required to put on fundraising events. Trustee expense claims (as all expense claims) are supported by invoices or receipts.

During 2023-24, £14.1k of payments related to Trustee expense claims, which is more than the previous year (£12.6k) due to more events taken place.

FHS is a member of Parentkind, which provides FHS with public liability insurance (underwritten by Zurich) to cover its activities and events, as well as other member benefits including support, information and advice for running a small charity.

As required for insurance purposes, the charity’s trustees undertake risk assessments for each fundraising event, and put in place appropriate risk mitigation measures where appropriate.

The trustees also ensure that the relevant licences required under law are obtained as appropriate. Examples include for the sale of alcohol, running lotteries and raffles and film nights.

2.2.6 Relationships with related parties

In the past, FHS (formerly Friends of Highfield Infants’ School, also known as “FHIS”) worked closely with Highfield Junior School Parent Teacher Association (“HJS PTA”, charity number 1021794), partnering to organise a number of joint activities and events for the enjoyment and benefit of pupils of Highfield Infants’ School (“HIS”) and Highfield Junior School (“HJS”), and the wider community.

Since 1 May 2018, FHS has operated singularly for the benefit of both Highfield Schools, and former associate charity HJS PTA has been wound up. The FHS constitutional changes made to enable this became effective as of 1 May 2018 and were approved by the Charity Commission on 16 July 2018.

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

2.3 Objectives and activities

The object of the association (the objects) is to advance the education of the pupils in the school[1] in particular by:

a) Developing effective relationships between the staff, parents and others associated with the school.

b) Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.

2.3.2 Activities undertaken for the public benefit

Prior to 1 May 2018, the purpose of the charity was to raise money in support of Highfield Infants’ School, Bromley. Since the constitutional changes effected on 1 May 2018, the primary purpose of the charity is to raise money in support of both Highfield Infants’ School and Highfield Junior School (collectively “Highfield Schools”). The benefit of this is to enhance the educational provision and experience of pupils (both current and future) of both Highfield Schools, beyond that which might be possible without FHS funding. Since the vast majority of pupils of HIS go on to further their education at HJS, this means that FHS is able to consider the relative needs of the two schools when allocating funding, to support and enhance the education of the pupil body over a longer period of their education.

FHS runs a variety of fundraising events and other activities throughout the academic year in order to achieve this purpose, and in doing so also aims to put on events that are both fun for the children and their families, and create a sense of community between Highfield Schools, families and the surrounding neighbourhood. As such, FHS plays an integral part in school life, bringing staff, parents and friends together socially in support of Highfield Schools.

In addition, FHS regularly participates in generating support for other charities and social causes, encouraging broader social and community awareness amongst Highfield Schools’ pupils and families, and extending the public benefit beyond the pupils of the school.

The trustees confirm that they have considered the Charity Commission's guidance on public benefit in making decisions regarding how FHS funds are spent. In particular, the trustees’ aim is to ensure that, on the whole, funds spent benefit the majority (and not a minority) of children in Highfield Schools.

1 Where “school” refers to Highfield Infants’ School and Highfield Junior School collectively.

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

2.4 Achievements and performance 2023-24

In the financial year ending 31 August 2024, FHS generated total gross income of £48,854, marking an increase of £10,924 compared to the previous year (2022–23: £37,930). The rise is largely attributable to the return of major fundraising events such as Theatre Offers, Quiz Night, and the introduction of new initiatives including Junior Silent Disco, Infants Disc-Glow, Frozen Fridays, and French Day.

Note: Included within the total income is a sum of £1,001 received via the school’s Equality, Diversity and Inclusion (EDI) department. This amount was not raised through FHS (PTA) fundraising activities but was temporarily held in the FHS account at the school’s request, pending allocation to EDI-related initiatives. As this income was not generated through charity-led events, it is excluded from fundraising comparisons. Accordingly, the total gross income generated directly by FHS amounts to £47,853, representing an increase of £9,923 compared to the previous year.

Total expenditure for the year amounted to £74,627, significantly up from £32,151 in the prior year — a difference of £42,476. This rise was primarily driven by a one-off donation of £37,654 towards IT equipment for Highfield Schools, representing a strategic investment in long-term educational infrastructure. Additional new spending supported cultural enrichment activities, including a Lion Dance performance and author visits during Book Week.

As a result, the year closed with a net deficit of £25,773, contrasting with a surplus of £5,779 recorded in 2022–23. Despite the deficit, the trustees consider this a planned and justified outcome due to the charity's strong opening reserves and the exceptional value delivered to both schools through the funded projects.

These financial movements reflect the charity's commitment to delivering direct benefit to the current pupil cohort, while recognising the need to balance reserves and plan future sustainable fundraising.

2.4.1.1 Gross income variances explained

The charity successfully revitalised and diversified its fundraising portfolio in 2023–24, with both the reintroduction of popular initiatives and the launch of several new events. Despite a decline in some traditional passive income streams, overall gross fundraising income rose by nearly £10k compared to 2022–23, reflecting strong community engagement and effective event planning throughout the year.

Reinstated Activities:

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

New Events Introduced:

Seasonal One-off Initiatives:

Recurring Fundraising Events:

While some traditional income streams declined, the year demonstrated successful event innovation and expanded engagement. The broadening of fundraising efforts contributed to a resilient financial performance and reinforced community involvement across both schools.

2.4.1.2 Expenditure variances explained

Total expenditure rose by £42,476 compared to the previous financial year, driven primarily by a substantial increase in charitable donations, which expanded from £10,933 in 2022–23 to £46,463 in 2023–24.

The largest single outlay was a £37,654 investment in IT equipment for both Highfield Infants' and Junior Schools, fulfilling a major strategic priority identified in the prior year's planning. This capital expenditure was deliberately front-loaded and reflects a one-off uplift in donations aimed at delivering lasting educational value.

In addition to the IT investment, other notable new costs included:

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

Meanwhile, core operating costs were successfully reduced:

This balance of expanded charitable impact with reduced internal overheads illustrates the trustees’ focus on maximising value to the school communities, even in a year of planned reserve drawdown.

FHS delivered a broad programme of fundraising events across the academic year, resulting in a total gross income of £48,854 — an increase of £10,924 compared to the previous year (£37,930). After deducting direct event costs, the net funds raised amounted to £21,864 (2022–23: £18,827), representing an improvement of £3,037.

Of the total funds raised, £20,692 was allocated to support Highfield Schools, while £171 was donated to external charities (see section 2.4.5 for details). An additional £1,001 was held on behalf of the school for Equality, Diversity and Inclusion (EDI) initiatives, at the school's request.

This growth is attributed to a strategic mix of established and newly introduced activities that appealed to a broad segment of the school community:

The Summer Fair & End-of-Year Picnic remained the most lucrative single event, contributing over £6,000 net profit.

The Christmas Fair remained a strong fundraiser despite a modest drop in net income. The change to a later December date, combined with heavy rain, meant stalls had to be moved indoors, resulting in limited space and reduced trading capacity.

Theatre Offers were reintroduced after a multi-year pause and proved to be highly successful, delivering over £1,500 in net profit.

Junior Silent Disco and Infant Glow Party emerged as new favourites, together raising nearly £4,000.

The Quiz Nights also made a successful return, providing both community engagement and valuable income.

Krispy Kreme sales and the Frozen Fridays initiative offered low-effort but effective fundraising with steady returns.

In addition to these, various smaller initiatives — such as Halloween Detective, Doughies Pizza Kits, and cultural enrichment events — rounded out the calendar and ensured a well-balanced fundraising portfolio.

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

2.4.3 Funding for Highfield Infants’ and Junior Schools

In 2023–24, FHS provided a total of £46,463 in direct charitable donations to the two Highfield schools, more than quadrupling the previous year’s amount of £10,933 (see notes 4.2 for details). This increase reflects a strategic focus on long-term educational enhancement, as well as expanded funding for cultural and curriculum enrichment activities.

Donations to Highfield Infants’ School (HIS): £15,066 (2022–23: £5,624) ↑ £9,442 Funding supported Reception welcome gifts, IT infrastructure upgrades (laptops), pantomime school show, author visit during Book Week, anti-bullying workshops, cultural days, contributions to science and heritage week activities, and water coolers for shared use.

Donations to Highfield Junior School (HJS): £31,397 (2022–23: £5,309) ↑ £26,088 Contributions included major IT infrastructure upgrades (laptops), pantomime school show, Year 6 leavers’ gifts, author visit during Book Week, BHM magazine, Lion Dance performance, and water coolers for shared use.

2.4.4 Future funding plans

The trustees are committed to rebuilding the charity’s reserves following the significant one-off investment in IT infrastructure during 2023–24. While maintaining a focus on prudent financial management, the charity will continue to prioritise support for curriculum enrichment activities that deliver broad and inclusive benefits to pupils across both schools.

Key funding priorities for the year ahead include the development of enhanced outdoor learning environments, initiatives promoting internet safety education, and programmes that support pupils’ wider learning and wellbeing. The trustees are also exploring opportunities to fund cultural workshops and diversity-focused activities, ensuring ongoing alignment with the schools’ strategic development priorities.

2.4.5 Other charitable activities

This year, FHS supported Macmillan Cancer Support (registered charity number 261017) by raising £171 through the annual Macmillan Coffee Morning. These funds will be fully donated to the charity in the upcoming financial year.

2.5 Financial review

2.5.1 Policy on reserves

In determining the level of reserves policy of the charity, the trustees have considered the level of the ongoing running costs of the charity and the level of recurring funding commitments to Highfield Infants’ School and Highfield Junior School that school budgets would be unable to cover without FHS funding.

The minimum level of reserves that the trustees therefore believe to be adequate is £10k£15k. That is, to be broadly sufficient to cover one year of running costs and recurring contributions to the schools in the event that, for whatever reason, FHS is unable to conduct any fundraising for an extended period.

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

The trustees consider that a reasonable upper level of reserves should have regard to:

However, the level of reserves policy should be treated as a guide only, and the trustees are able to exercise discretion as to the appropriate level of reserves for the specific circumstances of the time.

At the year ended 31 August 2024, £19,961 was held in the FHS current account.

Funds raised by FHS since 1 May 2018 are for the benefit of both Highfield Schools, and are allocated to notional sub-funds from which each school can draw down. In general terms, funds are allocated as follows:

The purpose of this notional allocation is to monitor the overall “fairness” of the distribution of funding between the two schools. However, the allocation and subsequent draw down is at the discretion of the trustees. Since the majority of pupils of HIS go on to further their education at HJS, this gives FHS trustees the flexibility to better consider the relative needs of the two schools when allocating funding, to support and enhance the education of the pupil body throughout their primary education.

2.5.3 Details of any funds materially in deficit

Not applicable to FHS at this time as FHS accounts are prepared on a receipts and payments basis.

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

2.6 Governance and risk management review

2.6.1 Pricing policy

The EU Payment Services Directive 2 (PDS2) came into force on 13 January 2018, and prohibits the charging of additional fees on credit/debit card purchases, unless it is a universal fee (such as a booking fee) that would apply equally to all payment methods including cash and cheques.

FHS policy with regard to the use of booking fees (to recoup payment processor transaction fees on online sales of tickets to FHS events) ensures compliance with this directive as follows:

2.6.2 Privacy policy

The EU General Data Protection Regulation (GDPR) came into force on 25 May 2018. This impacted FHS, which, as an organisation, collects and processes personal information for a variety of purposes, the main ones being:

In light of this, the trustees undertook to develop a Privacy Policy which was published - during the Summer Term of 2017-18. It is available on our events site, at www.pta events.co.uk/highfield.

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

2.7 Trustees’ declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees.

Signature ZI ~~Bo |~~ Full name Bhavisha Patel Position Chair ~~cme[Cid]~~ Date ~~fiers~~

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

3 Financial statements

3.1 Receipts and payments summary

Receipts
Fundraising income
Donations received
EDI Monetary Fund
Income Raised for Other Charities
Other Income
Total receipts
Payments
Fundraising costs
Costs matched with other income
FHS running costs
Donations to Highfield Infants’ School
Donations to Highfield Junior School
Other charitable donations/payments
Total payments
NET RECEIPTS
OPENING FUND BALANCE B/F
EXPIRED CHEQUE PAYMENTS
OPENING STRIPE BALANCE
OPENING CASH IN HAND
CLOSING FUNDS CARRIED FORWARD
UNCASHED CHEQUES/DONATED
CASH IN HAND (RECEIPTS) C/F
UNCASHED CHEQUES (PAYMENTS) C/F
CLOSING Charity BALANCE		 Total funds*,
£
For year
ended
31.08.2024
47,682
0
1,001
171
0
48,854
26,990
0
1,174
15,066
31,397
0
74,627
 Total funds*,
£
For year
ended
31.08.2023
Notes
section
ref.
37,125
4.1
60
4.1 #
0
4.4.1
421
4.3
324
4.1 ##
37,930
4.1
18,679
4.1
3
4.1 ##
2,115
4.1 †
5,624
4.2
5,309
4.2
421
4.3
32,151
5,779
40,032
(825)
52
45,038
341
622
40,001
(25,773)
41,626
(622)
5
4,370
19,606
0
355
19,961

Further detail on the receipts and payments (including a breakdown of net receipts by fundraising activity/event) is provided in the notes to the accounts in section 4. *Note: FHS funds as at 31 August 2024 are all unrestricted funds

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

3.2 Net Financial Activity

3.2 Net Financial Activity
OPENING BANK BALANCE
OPENING STRIPE BALANCE
OPENING CASHIN HAND
UNCASHED RECEIPTS AND PAYMENTS
OPENING CHARITY BALANCE
TOTAL GROSS RECEIPTS
TOTAL PAYMENTS
EXPIRED CHEQUE PAYMENTS
CLOSING CHARITY BALANCE
UNCASHED CHEQUE PAYMENTS
TOTAL CLOSING CASH/BANK BALANCE		 Total funds*,£
For year
ended
31.08.2024
41,626
5
4,370
(622)
45,379
48,854
(74,627)
0
19,606
355		 Total funds*, £
For year
ended
31.08.2023
Notes
section
ref.
40,032
1
52
2
0
3
(825)
4
39,259

37,930

(32,151)

341

45,379


622
5
46,001

19,961

  1. Opening Bank Balance from bank Statement

  2. Outstanding balance in Stripe account from the previous financial year that has not been deposited into the bank account by the end of that financial year's closing.

  3. Cash in hand from previous financial year that has not been banked into the bank account by the end of that financial year's closing

  4. Uncashed cheques carried over from prior fiscal year.

  5. Total uncashed cheques value for current financial year that is a liability.

3.3 Statement of assets and liabilities

Non-monetary assets
Stock in hand
FilmBankMedia Membership
Total non-monetary assets
Cash assets
Cash at bank
Cash at Stripe
Cash in hand
Total cash assets
Current liabilities
Uncashed cheque payments
Total current liabilities
TOTAL NET CASH FUNDS
TOTAL NET ASSETS		 As at
31.08.2024

97
150
247
19,961
0
0
19,961
355

355

19,606
19,853		 14 of 22
As at
31.08.2023
Notes
ref.

615

150

765


41,626

5

4370

46,001


622

622


45,379


46,144

FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

3.4 Trustees’ declaration

The trustees declare that they have approved the financial statements above. Signed on behalf of the charity’s trustees

Signature
rtmame
Full name Karina Poltoratskaja Neha Pandey
Position Co-Treasurer Co-Treasurer
Date

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

4 Notes to the accounts

4.1 Receipts and payments detail by activity / event












‡

##



#




*



*


*		 FUNDRAISING
RECEIPTS/COSTS
SUMMER FAIR & EOY PICNIC
XMAS
XMAS TREES
FIREWORKS
YEAR 6 LEAVERS' PROM
MR MARVEL MAGIC & DISCO
OWN CLOTHES DAY
RECEPTION WELCOME DISCO
SPORTS AWARDS
DINNER & MOVIE NIGHT
AMAZON SMILE / EASY FUNDRAISING
XMAS CARDS
KRISPY KREME
MACMILLAN COFFEE MORNING
EDI (SCHOOL MONEY)
OTHER INCOME/COSTS
WILLY WONKA SALE
SCHOOL UNIFORM SALES
END OF TERM TREAT SALES
DONATIONS RECEIVED
CIRCUS
INFANT DIS/GLOW
2023 YEAR PAYMENTS/RECIEPTS
THEATRE OFFERS
DOUGHIES
SPORTS DAY
FRENCH DAY
EASTER
FROZEN FRIDAYS
QUIZ NIGHT
JUNIORS SILENT DISCO
HALLOWEEN DETECTIVE		 RECEIPTS
£
PAYMENTS
£
2023-24
NET
RECEIPTS £
£12,405
£6,013
£6,392
£6,915
£3,223
£3,692
£4,314
£2,839
£1,475
£ 1,938
£1,424
£514
£ 2,143
£1,999
£144
£0
£0
£0
£1,682
£0
£1,682
£0
£0
£0
£843
£1,086
-£243
£0
£0
£0
£188
£0
£188
£430
£0
£430
£519
£289
£230
£171
£0
£171
£1,001
£
£1,001
£0
£0
£0
£199
£96
£103
£87
£6
£81
£0
£0
£0
£0
£0
£0
£0
£306
-£306
£2,908
£623
£2,285
£0
£573
-£573
£7,391
£5,859
£1,532
£165
£0
£165
£0
£105
-£105
£0
£143
-£143
£367
£160
£207
£525
£4
£521
£1,597
£912
£685
£2,820
£1,261
£1,559
£246
£69
£177		 2022-23
NET
RECEIPTS £
£6,270
£5,339
£1,173
£636
-£124
£1,090
£1,600
£294
£314
£267
£607
£553
£294
£0
£0
£321
£109
£133
£124
£58
£0
£0
£0
£0
£0
£0
-£399
£0
£0
£0
£0
£0
 1
2
3
4
5
7
8
7
9
7
10
11
12
§4.3
§4.4.1
13
14
15
7
16
6
6
17
6
6
18
6
6
6
6
6
6
48,854
26,990
21,864		 18,827

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

FHS EXPENSES

DONATIONS TO HIS & HJS
ANNUAL LICENCES/SUBSCRIPTIONS
GIFTS TO HIS/HJS STAFF/HELPERS
STOCK IN HAND ADJUSTMENT
SUNDRIES
FILMBANKMEDIA MEMBERSHIP
PTA EQUIPMENT PURCHASES
BANK CHARGES/COMPENSATION
CURRENCY LOSS/CASH DISCREPENCY

 -
46,463
-
533
-
33
-
(97)
-
460
-
-
-
44
-
198
-
3
-
1,174
48,854
74,627		 (46,463)
(533)
(33)
97
(460)
-
(44)
(198)
(3)		 (10,933)
(163)
(163)
(220)
(163)
-
(220)
(157)
(0)		 §4.2
19
20
21
22
23
23
23
(1,174) (13,048)
(25,773) 5,779

KEY TO SYMBOLS USED ABOVE

EXPLANATORY NOTES ON 2023-24 RECEIPTS & PAYMENTS AND VARIANCES WITH PRIOR YEAR:

  1. SUMMER FAIR & EOY PICNIC continued to be the highest-earning event with net receipts of £6,392 (2022–23: £6,270).

  2. The XMAS Fair generated £3,692 (down from £5,339), due to the change to a later December date, combined with heavy rain, meant stalls had to be moved indoors, resulting in limited space and reduced trading capacity

  3. XMAS TREES’ sales rose sharply resulted in a net profit of £1,173, however net profit remained unchanged due to the price rise.

  4. FIREWORKS event generated £514 in net profit , compared to £636 in 2022–23 — a small reduction of £122. This slight dip could be attributed to increased event costs.

  5. The YEAR 6 LEAVERS' PROM achieved a positive net balance of £144. To ensure inclusivity, costs are subsidized for children from financially disadvantaged families,

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

as this marks their final event at our school. Traditionally it is run on a break-even basis, prioritising inclusivity and celebration over profit.

  1. FHS organized the following new or reintroduced events during the current fiscal year:

  2. INFANT DIS/GLOW raised £2,285. Was introduced instead Mr Marvel Disco and Reception Welcome Disco

  3. The CIRCUS was not run in 2023–24 and £306 payment recorded this year reflects prepaid costs for planned event in Sep 2025. Historically, this event is held biennially due to its larger organisational footprint and to maintain its appeal. The trustees consider this expenditure acceptable as part of a multi-year events strategy.

  4. DOUGHIES pizza kits generated £165 in profit.

  5. JUNIORS SILENT DISCO has been introduced this year instead of Movie Night, and generated net profit of £1,559.

  6. THEATRE OFFERS were successfully reinstated and generated £1,532 in net income.

  7. FRENCH DAY was a new cultural initiative in 2023–24, designed to enhance language learning and global awareness. While not a fundraising event, it was well received by pupils and staff. The total cost was £143, considered a valuable investment in educational enrichment.

  8. EASTER event also reintroduced this year and delivered £207 in net profit.

  9. FROZEN FRIDAYS was a new weekly initiative launched during warmer months in 2023–24. Offering ice treats after school, it generated £521 in net income with minimal overhead. Its simplicity and steady returns made it an effective low-effort fundraiser.

  10. QUIZ NIGHT returned to the events calendar in 2023–24, generating £685 in net income and offering both fundraising value and strong community engagement.

  11. HALLOWEEN DETECTIVE was reintroduced in 2023–24 after being paused the previous year. While it generated a modest £176 in net income, engagement levels were lower than expected, and the event will be retired from future fundraising calendars.

  12. Following four events that were held last fiscal year were cancelled in 2022-23:

  13. MR MARVEL MAGIC & DISCO (replaced with Infants Disc-Glow party)

  14. RECEPTION WELCOME DISCO

  15. DINNER & MOVIE NIGHT (replaced by Juniors Silent Disco)

  16. END OF TERM TREAT SALES

  17. OWN CLOTHES DAY remained a popular and easy-to-run initiative, raising £1,682 in net income. With no associated costs, it delivered excellent fundraising efficiency and strong pupil participation.

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

  1. The SPORTS AWARDS generated a net loss of £243 (2022–23: £314 profit). The increased costs were due to higher catering expenses. While not a core fundraising event, it remains a valued celebration of pupil achievement.

  2. The AMAZON SMILE / EASY FUNDRAISING initiative decreased significantly from £607 to £188, following the discontinuation of Amazon Smile in 2023-24.

  3. XMAS CARDS brought in £430 in net income, down £123 from the previous year. The decline reflects reduced participation and order volume, despite maintaining the same supplier as last year.

  4. The KRISPY KREME sale yielded a profit of £230.

  5. No OTHER INCOME/COSTS has been received this year.

  6. The WILLY WONKA SALE generated a net profit of £103 (2022–23: £109), maintaining its position as a reliable small-scale fundraiser with minimal costs and strong appeal among pupils.

  7. SCHOOL UNIFORM SALES generated a modest £81 in net income, down from £133 in 2022–23. The decrease reflects reduced availability of second-hand items following the recent school logo change.

  8. No direct DONATIONS RECEIVED were received this year (2022–23: £58).

  9. 2023 YEAR PAYMENTS/RECIEPTS reflects a net cost of £573, relating to expenses from the previous academic year that were processed in the 2023–24 reporting period. This timing adjustment ensures accurate allocation of costs between financial years.

  10. SPORTS DAY incurred a net cost of £105 in 2023–24. Though not intended as a fundraiser, the expense covered refreshments and healthy snack to support pupil participation and school spirit.

  11. ANNUAL LICENCES / SUBSCRIPTIONS paid by FHS are identified below:




ANNUAL LICENCES /
SUBSCRIPTIONS
2023-24
2022-23
£
£
PTA Events Site Subscription
360
360
Online Platform Subscription
Parentkind Membership
153
140
Insurance cover and member
support.
Lottery Licence Renewal
20
124
New Licence application
Total subscriptions costs
624
624

  1. GIFTS TO HIS/HJS STAFF/HELPERS totalled £33 (2022–23: £336). The significant reduction in cost was achieved by using existing stock from previous years to prepare the appreciation gifts.

  2. The cost value of stock purchased during 2023-24 that remains in hand at 31 August 2024 is £97. This adjustment has been reflected in STOCK IN HAND ADJUSTMENT .

  3. SUNDRIES include costs incurred for purchasing disposable plates, cups for events, and stationery supplies.

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

  1. Memberships, equipment purchases, charges:

  2. FILMBANKMEDIA MEMBERSHIP – A membership fee to a film distributor to obtain screening licences was paid in 2018-19. This is a one-off fee (returnable to FHS should membership be ceased in the future) and so did not recur in 2022-23.

  3. BANK CHARGES – from November 2021 HSBC has introduced monthly charges to the account.

  4. CURRENCY LOSS/CASH DISCREPENCY – a discrepancy arose when banking previous year’s cash in hand, due to foreign coins not accepted by the bank.

  5. PTA EQUIPMENT PURCHASES –3 more SumUp machines have been purchased to replace broken ones.

  6. 4.2 Donations/Payments to Highfield Infants’ and Junior Schools

Donations made to Highfield Infants’ School (HIS) and Highfield Junior School (HJS) during 2023-24 are listed below. In addition, FHS donated two Christmas trees – one to each school – the cost of which is captured in the XMAS TREES fundraising activity.

TOTAL
£
ANTI-BULLYING WORKSHOPS
775
WATER COOLERS
2,380
PANTO VISITS
1,458
RECEPTION WELCOME GIFTS
630
BHM Workshop
1,198
BOOK WEEK AUTHOR VISIT
183
BHM MAGAZINE
115
YEAR 6 LEAVERS GIFT
380
LION DANCE
450
IT EQUIPMENT
37,654
SCIENCE WEEK ACTIVITIES
1,240
TOTAL DONATIONS
46,463		 HIS
HJS
NOTES
£
£
332
443
1,034
1,346
0
1,458
630
0
515
683
79
104
49
66
0
380
193
257
11,701
25,953
533
707
15,066
31,397

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

4.3 Other charitable donations/payments

This year, FHS supported Macmillan Cancer Support (registered charity number 261017) by raising £171 through the annual Macmillan Coffee Morning. These funds will be fully donated to the charity in the upcoming financial year.

4.4 Restricted / designated funds

4.4.1 EDI fund

The £1,001 held in our account for the Equality, Diversity, and Inclusion (EDI) Fund was raised through a fundraising event organised by the school. At the school’s request, these funds were temporarily held in the FHS account and are designated specifically for EDI-related activities. As a result, the £1,001 is excluded from our net receipts allocation and will be allocated to the school for EDI purposes in the next financial period.

4.4.2 Allocation of 2022-23 net receipts / general funds between HIS and HJS sub-funds

Funds raised by FHS since the merger of FHIS and HJS PTA on 1 May 2018 are referred to as “General Funds”. These general funds are allocated to notional sub-funds separately for HIS and HJS from which each school can draw down as required.

The approach to allocating the net receipts to the sub-funds depends on the particular activity in question, and uses one of the following “Allocation methods”:

Method Description of approach

HIS For activities only run for HIS (e.g. Infants’ School only disco), the funds are allocated to the HIS sub-fund.

HJS For activities only run for HJS (e.g. Year 6 leavers’ prom), the funds are allocated to the HJS sub-fund.

3:4 For “whole school” activities (e.g. Summer Fair), the funds are apportioned between HIS and HJS sub-funds in the ratio 3:4 (HIS:HJS) to approximate the relative sizes of the two schools.

The allocation of net receipts by activity for 2023-24 is shown in the table below, indicating which method is used for each activity.

It should be noted that the purpose of this notional allocation is to monitor the overall “fairness” of the distribution of funding between the two schools. However, the allocation and subsequent draw down is at the discretion of the trustees.

Since the majority of pupils of HIS go on to further their education at HJS, this gives FHS trustees the flexibility to better consider the relative needs of the two schools when

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

distributing funds, to support and enhance the education of the pupil body throughout their primary education.










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†
†
†
†
†
†
†

 FUNDRAISING RECEIPTS/COSTS
SUMMER FAIR & EOY PICNIC
XMAS
XMAS TREES
FIREWORKS
YEAR 6 LEAVERS' PROM
OWN CLOTHES DAY
SPORTS AWARDS
AMAZON SMILE / EASY FUNDRAISING
XMAS CARDS
KRISPY KREME
MACMILLAN COFFEE MORNING
WILLY WONKA SALE
SCHOOL UNIFORM SALES
CIRCUS
INFANT DIS/GLOW
2023 YEAR PAYMENTS/RECIEPTS
THEATRE OFFERS
DOUGHIES
SPORTS DAY
FRENCH DAY
EASTER
FROZEN FRIDAYS
QUIZ NIGHT
JUNIORS SILENT DISCO
HALLOWEEN DETECTIVE
FHS EXPENSES (EXCL DONATIONS)
ANNUAL LICENCES/SUBSCRIPTIONS
GIFTS TO HIS/HJS STAFF/HELPERS
STOCK IN HAND ADJUSTMENT
SUNDRIES
PTA EQUIPMENT PURCHASES
BANK CHARGES/COMPENSATION
CURRENCY LOSS/CASH DISCREPENCY		 HIS
SUB-FUND
£
HJS
SUB-FUND
£
2022-23
NET
RECEIPTS
£
Sub-fund
Allocation
method
2748
3644
6392
3:4
1582
2110
3692
3:4
632
843
1475
3:4
220
294
514
3:4
0
144
144
HJS
722
960
1682
3:4
(105)
(138)
(243)
3:4
81
107
188
3:4
184
246
430
3:4
99
131
230
3:4
73
98
171
3:4
44
59
103
3:4
35
46
81
3:4
(131)
(175)
(306)
3:4
2285
0
2285
HIS
(246)
(327)
(573)
3:4
659
873
1532
3:4
71
94
165
3:4
(45)
(60)
(105)
3:4
(62)
(81)
(143)
3:4
89
118
207
3:4
223
298
521
3:4
294
391
685
3:4
0
1559
1559
HJS
76
101
177
3:4
9,528
11,335
20,863
(228)
(305)
(533)
3:4
(14)
(19)
(33)
3:4
42
55
97
3:4
(197)
(263)
(460)
3:4
(19)
(25)
(44)
3:4
(85)
(113)
(198)
3:4
(1)
(2)
(3)
3:4
(502)
(672)
(1,174)
2748
3644
6392
1582
2110
3692
632
843
1475
220
294
514
0
144
144
722
960
1682
(105)
(138)
(243)
81
107
188
184
246
430
99
131
230
73
98
171
44
59
103
35
46
81
(131)
(175)
(306)
2285
0
2285
(246)
(327)
(573)
659
873
1532
71
94
165
(45)
(60)
(105)
(62)
(81)
(143)
89
118
207
223
298
521
294
391
685
0
1559
1559
76
101
177
9,528
11,335
20,863
(228)
(305)
(533)
(14)
(19)
(33)
42
55
97
(197)
(263)
(460)
(19)
(25)
(44)
(85)
(113)
(198)
(1)
(2)
(3)
(502)
(672)
(1,174)

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

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