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2023-08-31-accounts

Charity Number: 1032975

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

Prepared by: K. Poltoratskaja, September 2023

Contents

Contents
1 Legal and administrative information ............................................................................................. 2
2 Trustees’ annual report .......................................................................................................................... 3
3 Financial statements ............................................................................................................................. 12
4 Notes to the accounts ........................................................................................................................... 15

FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

1 Legal and administrative information

1.1 Charity details

Registered charity name: Friends of Highfield, Shortlands (formerly Friends of Highfield Infants’ School) Other names: FHS (also formerly known as FHIS) Registered charity number: 1032975 Principal address: Highfield Infants’ School, Highfield Drive, Bromley, BR2 0RX 1.2 Charity trustees Chair: Chloe Wong (elected on 9[th] November 2022 stepped down in May 2023) Co-Treasurers: Neha Pandey (re-elected on 9[th] November 2022) Karina Poltoratskaja (re-elected on 9[th] November 2022) Vice Chair (HIS): Marguerite Smith (re-elected on 9[th] November 2022, acted as temporary chair from May 2023 until next AGM) Secretary: Bhavisha Patel (re-elected on 9[th] November 2022) Class Rep coordinator: Claire Carmier (elected on 9[th] November 2022 ) Accounts Preparation: Karina Poltoratskaja

1.3 Charity advisers

Bankers: HSBC, 184 High St, Bromley, BR1 1HE

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

2 Trustees’ annual report

2.1 Introduction

The trustees present their report and financial statements for the year ended 31 August 2023. The trustees confirm that the annual report and financial statements have been prepared in accordance with the charity’s own governing document and the Charities Act 2011. FHS accounts are prepared on a receipts and payments basis.

In preparing the report and accounts, the trustees have had regard to the Charity Commission’s guidance as set out in the following publications, relevant to small charities (with gross income less than £250k) and for accounting periods beginning on or after 1 November 2016:

2.2 Structure, governance and management

2.2.1 Governing document

FHS is a Friends Association, managed by committee.

The charity’s governing document is its Constitution. The Constitution was originally adopted on 13 October 1993. It was amended on 1 May 2018, to change the charity’s name, objects and to adopt the latest model constitution issued by Parentkind (February 2018 version). The amendments were approved by the Charity Commission on 16 July 2018.

2.2.3 Trustee selection methods

Trustees are elected by members of the association at the Annual General Meeting, held in the Autumn Term of each academic year, and serve until the commencement of the next Annual General Meeting. Nominations, which are proposed and seconded by members, may be made at any time prior to the commencement of, or during, the Annual General Meeting.

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

All trustees give their time voluntarily and receive no remuneration or other compensation.

Trustees are, however, reimbursed for their ‘out-of-pocket’ expenses; that is, for costs a trustee has had to meet personally in order to carry out their duties. Such costs include purchases made on behalf of the charity for goods and services required to put on fundraising events. Trustee expense claims (as all expense claims) are supported by invoices or receipts.

During 2022-23, £12.6k of payments related to Trustee expense claims, which is less than the previous year (£14.5k) due to less events taken place.

FHS is a member of Parentkind, which provides FHS with public liability insurance (underwritten by Zurich) to cover its activities and events, as well as other member benefits including support, information and advice for running a small charity.

As required for insurance purposes, the charity’s trustees undertake risk assessments for each fundraising event, and put in place appropriate risk mitigation measures where appropriate.

The trustees also ensure that the relevant licences required under law are obtained as appropriate. Examples include for the sale of alcohol, running lotteries and raffles and film nights.

In the past, FHS (formerly Friends of Highfield Infants’ School, also known as “FHIS”) worked closely with Highfield Junior School Parent Teacher Association (“HJS PTA”, charity number 1021794), partnering to organise a number of joint activities and events for the enjoyment and benefit of pupils of Highfield Infants’ School (“HIS”) and Highfield Junior School (“HJS”), and the wider community.

Since 1 May 2018, FHS has operated singularly for the benefit of both Highfield Schools, and former associate charity HJS PTA has been wound up. The FHS constitutional changes made to enable this became effective as of 1 May 2018 and were approved by the Charity Commission on 16 July 2018.

2.3 Objectives and activities

The object of the association (the objects) is to advance the education of the pupils in the school[1] in particular by:

a) Developing effective relationships between the staff, parents and others associated with the school.

1 Where “school” refers to Highfield Infants’ School and Highfield Junior School collectively.

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

b) Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.

2.3.2 Activities undertaken for the public benefit

Prior to 1 May 2018, the purpose of the charity was to raise money in support of Highfield Infants’ School, Bromley. Since the constitutional changes effected on 1 May 2018, the primary purpose of the charity is to raise money in support of both Highfield Infants’ School and Highfield Junior School (collectively “Highfield Schools”). The benefit of this is to enhance the educational provision and experience of pupils (both current and future) of both Highfield Schools, beyond that which might be possible without FHS funding. Since the vast majority of pupils of HIS go on to further their education at HJS, this means that FHS is able to consider the relative needs of the two schools when allocating funding, to support and enhance the education of the pupil body over a longer period of their education.

FHS runs a variety of fundraising events and other activities throughout the academic year in order to achieve this purpose, and in doing so also aims to put on events that are both fun for the children and their families, and create a sense of community between Highfield Schools, families and the surrounding neighbourhood. As such, FHS plays an integral part in school life, bringing staff, parents and friends together socially in support of Highfield Schools.

In addition, FHS regularly participates in generating support for other charities and social causes, encouraging broader social and community awareness amongst Highfield Schools’ pupils and families, and extending the public benefit beyond the pupils of the school.

The trustees confirm that they have considered the Charity Commission's guidance on public benefit in making decisions regarding how FHS funds are spent. In particular, the trustees’ aim is to ensure that, on the whole, funds spent benefit the majority (and not a minority) of children in Highfield Schools.

2.4 Achievements and performance 2022-23

2.4.1 Overview of income and expenditure

Total gross income for the year ended 31 August 2023 is £37,930 (prior year: £53,749) and total expenditure is £32,151 (prior year: £51,768), netting an overall surplus generated in the year of £5,779 (prior year surplus: £1,981).

There has been a decrease in gross income during 2022-23 compared to the previous year, primarily due to the absence of some fundraising events that were held in 2021-22 such as the Circus, Two Two Two Challenge, Funraisin, Summer Disco, 100 Club and Theatre Offers. Despite the decrease in gross income, the charity managed to reduce its expenditure significantly, resulting in a higher surplus compared to the previous year.

2.4.1.1 Gross income variances explained

The main drivers for the decrease of £15,819 in gross income are:

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

However, some of the income has been offset by number of positive variances:

2.4.1.2 Expenditure variances explained

The main drivers for the decrease of £19,617 in expenditure are:

FHS fundraising activities during the 2022-23 academic year generated gross income of £37,546 netting £18,448 after costs of £19,098. In addition, FHS received net income of £58 in donations from individual contributions and £321 from other income sources. This brings the total net funds raised (before deduction of FHS running costs and payments to Highfield Schools and other charities) to £18,827 (prior year £21,303).

Of this, £18,406 was raised for the benefit of Highfield Schools, whilst £421 was raised for the benefit of other charities (refer to section 2.4.5 below).

The key fundraising events for Highfield Schools during 2022-23 were the Summer & Christmas Fairs, Christmas Tree Sales, Fireworks night, Mr Marvel Magic & Disco.

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

Together, these events generated over two-thirds (around £14.5k) of the funds raised this year for Highfield Schools.

The remaining funds were raised through a variety of smaller events and initiatives, including Own Clothes Days, Sports Awards, Dinner & Movie Night, Amazon Smile / Easy Fundraising, Christmas Cards, Krispy Kreme sales, School Uniform Sales, and End of Term Treat Sales.

2.4.3 Funding for Highfield Infants’ and Junior Schools

FHS made donations of £5,624 to Highfield Infants' School during 2022-23 (prior year: £5,176), and £5,309 to Highfield Junior School (prior year: £11,439).

In both schools this provided for:

Specifically, for the Infants' School:

Specifically, for the Junior School:

The main funding priority for at least the coming year is provision of new IT equipment for both schools. Both schools need new laptops/iPads for working in classrooms and new whiteboards for some classrooms.

Beyond this, other funding opportunities include:

The trustees continue to work closely with both Highfield Schools to identify areas where FHS funding can enhance the educational experience of pupils. Priorities for the coming year include supporting curriculum enrichment activities, investing in outdoor learning spaces, and contributing to the schools' technology resources.

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

2.4.5 Other charitable activities

This year, FHS supported Macmillan Cancer Support (registered charity number 261017) by raising £421 through the annual Macmillan Coffee Morning, which was paid out in full to the charity.

2.5 Financial review

2.5.1 Policy on reserves

In determining the level of reserves policy of the charity, the trustees have considered the level of the ongoing running costs of the charity and the level of recurring funding commitments to Highfield Infants’ School and Highfield Junior School that school budgets would be unable to cover without FHS funding.

The minimum level of reserves that the trustees therefore believe to be adequate is £10k£15k. That is, to be broadly sufficient to cover one year of running costs and recurring contributions to the schools in the event that, for whatever reason, FHS is unable to conduct any fundraising for an extended period.

The trustees consider that a reasonable upper level of reserves should have regard to:

However, the level of reserves policy should be treated as a guide only, and the trustees are able to exercise discretion as to the appropriate level of reserves for the specific circumstances of the time.

At the year ended 31 August 2023, £41,626 was held in the FHS current account, £5 in Stripe account and £4,370 was held as cash in hand. This leaves FHS well positioned to contribute to significant and costly projects on the horizon.

Upon closure of its bank account, HJS PTA transferred its remaining balance of funds to FHS to manage. This balance is designated by the trustees for the benefit of pupils of Highfield Junior School (“HJS”). Similarly, the funds raised by FHIS prior to the constitutional changes effected on 1 May 2018 are designated for the benefit of pupils of Highfield Infants’ School (“HIS”).

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

Funds raised by FHS since 1 May 2018 are for the benefit of both Highfield Schools, and are allocated to notional sub-funds from which each school can draw down. In general terms, funds are allocated as follows:

The purpose of this notional allocation is to monitor the overall “fairness” of the distribution of funding between the two schools. However, the allocation and subsequent draw down is at the discretion of the trustees. Since the majority of pupils of HIS go on to further their education at HJS, this gives FHS trustees the flexibility to better consider the relative needs of the two schools when allocating funding, to support and enhance the education of the pupil body throughout their primary education.

2.5.3 Details of any funds materially in deficit

Not applicable to FHS at this time as FHS accounts are prepared on a receipts and payments basis.

2.6 Governance and risk management review

The EU Payment Services Directive 2 (PDS2) came into force on 13 January 2018, and prohibits the charging of additional fees on credit/debit card purchases, unless it is a universal fee (such as a booking fee) that would apply equally to all payment methods including cash and cheques.

FHS policy with regard to the use of booking fees (to recoup payment processor transaction fees on online sales of tickets to FHS events) ensures compliance with this directive as follows:

2.6.2 Privacy policy

The EU General Data Protection Regulation (GDPR) came into force on 25 May 2018. This impacted FHS, which, as an organisation, collects and processes personal information for a variety of purposes, the main ones being:

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

In light of this, the trustees undertook to develop a Privacy Policy which was published - during the Summer Term of 2017-18. It is available on our events site, at www.pta events.co.uk/highfield.

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

2.7 Trustees’ declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees.

Signature
Full name
Position
Date
Marguerite Smith
Vice Chair
17 Jun 2023

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

3 Financial statements

3.1 Receipts and payments summary

Receipts
Fundraising income
Donations received
Other income
Total receipts
Payments
Fundraising costs
Costs matched with other income
FHS running costs
Donations to Highfield Infants’ School
Donations to Highfield Junior School
Other charitable donations/payments
Total payments
NET RECEIPTS
OPENING FUND BALANCE B/F
EXPIRED CHEQUE PAYMENTS
OPENING STRIPE BALANCE
CLOSING FUNDS CARRIED
FORWARD
UNCASHED CHEQUES/DONATED
CASH IN HAND (RECEIPTS) C/F
UNCASHED CHEQUES (PAYMENTS)
C/F
CLOSING Charity BALANCE		 Total funds*,
£
For year
ended
31.08.2023
37,546
60
324
37,930
18,679
3
2,115
5,624
5,309
421
32,151

5,779
40,032
(825)
52

45,038
341
622
40,001		 Total funds*,
£
For year
ended
31.08.2022
Notes
section
ref.
53,391
4.1
332
4.1 #
26
4.1 ##
53,749
4.1
30,805
4.1
0
4.1 ##
2,707
4.1 †
5,176
4.2
11,439
4.2
1,641
4.3
51,768
1,981
37,399
(387)
141
39,134
125
825
40,084

Further detail on the receipts and payments (including a breakdown of net receipts by fundraising activity/event) is provided in the notes to the accounts in section 4.

*Note: FHS funds as at 31 August 2023 are all unrestricted funds

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

3.2 Net Financial Activity

.2 Net Financial Activity
OPENING BANK BALANCE
OPENING STRIPE BALANCE
UNCASHED RECEIPTS AND
PAYMENTS
OPENING CHARITY BALANCE
TOTAL GROSS RECEIPTS
TOTAL PAYMENTS
EXPIRED CHEQUE PAYMENTS
CLOSING CHARITY BALANCE
UNCASHED CHEQUE PAYMENTS
TOTAL CLOSING CASH/BANK
BALANCE		 Total funds*,£
For year
ended
31.08.2023
40,032
52
(825)
39,259
37,930
(32,151)
341
45,379
622		 Total funds*, £
For year
ended
31.08.2022
Notes
section
ref.
37,399
1
141
2
(387)
3
37,153
53,749
(51,768)
125
39,259
825
4
40,084
46,001

  1. Opening Bank Balance from bank Statement

  2. Outstanding balance in Stripe account from the previous financial year that has not been deposited into the bank account by the end of that financial year's closing.

  3. Uncashed checks carried over from prior fiscal year.

  4. Total uncashed cheques value for current financial year that is a liability.

3.3 Statement of assets and liabilities

Non-monetary assets
Stock in hand
FilmBankMedia Membership
Total non-monetary assets
Cash assets
Cash at bank
Cash at Stripe
Cash in hand
Total cash assets
Current liabilities
Uncashed cheque payments
Total current liabilities
TOTAL NET CASH FUNDS
TOTAL NET ASSETS		 As at
31.08.2023

615
150
765
41,626
5
4370
46,001
622

622

45,379

46,144		 13 of 22
As at
31.08.2022
Notes
ref.

0

150

150



40,032

52

0

40,084



825

825


39,259


39,409

FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

3.4 Trustees’ declaration

The trustees declare that they have approved the financial statements above. Signed on behalf of the charity’s trustees

Signature
Full name
Position
Date
Karina Poltoratskaja Neha Pandey
Co-Treasurer Co-Treasurer
17 Jun 2023 17 Jun 2023

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

4 Notes to the accounts

4.1 Receipts and payments detail by activity / event













‡

##




#












*		 FUNDRAISING
RECEIPTS/COSTS
SUMMER FAIR & EOY PICNIC
XMAS
XMAS TREES
FIREWORKS
YEAR 6 LEAVERS' PROM
MR MARVEL MAGIC & DISCO
OWN CLOTHES DAY
RECEPTION WELCOME DISCO
SPORTS AWARDS
DINNER & MOVIE NIGHT
AMAZON SMILE / EASY
FUNDRAISING
XMAS CARDS
KRISPY KREME
MACMILLAN COFFEE MORNING
CORONATION PICNIC
OTHER INCOME/COSTS
XMAS CARDS 2021
WILLY WONKA SALE
SCHOOL UNIFORM SALES
END OF TERM TREAT SALES
DONATIONS RECEIVED
CIRCUS
FUNRAISIN
SUMMER DISCO
THEATRE OFFERS
100 CLUB
SECOND HAND BOOK SALES
CORONATION BOOKMARKS
SPORTS DAY
EASTER
LOLLIES GIVEAWAY
PATH TO EXCELLENCE / RISE
TwoTwoTwo Challenge
HALLOWEEN DETECTIVE		 RECEIPTS
£
PAYMENTS
£
2022-23
NET
RECEIPTS £
£12,345
£6,075
£6,270
£7,042
£1,703
£5,339
£4,185
£3,012
£1,173
£2,279
£1,643
£636
£1,987
£2,111
-£124
£1,942
£852
£1,090
£1,623
£23
£1,600
£1,142
£848
£294
£919
£605
£314
£748
£481
£267
£623
£16
£607
£553
£0
£553
£547
£253
£294
£421
£421
£0
£343
£470
-£127
£324
£3
£321
£295
£0
£295
£219
£110
£109
£167
£34
£133
£166
£42
£124
£60
£2
£58
£0
£0
£0
£0
£0
£0
£0
£0
£0
£0
£0
£0
£0
£0
£0
£0
£0
£0
£0
£399
-£399
£0
£0
£0
£0
£0
£0
£0
£0
£0
£0
£0
£0
£0
£0
£0
£0
£0
£0		 2021-22
NET
RECEIPTS £
£7,130
£3,651
£1,724
£0
£527
£0
£1,546
£0
-£111
£343
£552
£0
£0
£0
£0
£26
£0
£0
£636
£333
£19
£1,803
£1,481
£1,149
£514
£421
£20
£0
-£21
-£113
-£260
-£480
£901
£238		 1
2
3
5
4
5
6
5
7
8
9
10
5

5
11
10
5
12
13
14
17
17
17
17
17
17
5
17
17
17
15
17
17
37,930
19,1033
18,827		 21,303

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

FHS EXPENSES

DONATIONS TO HIS & HJS
†ANNUAL LICENCES/
SUBSCRIPTIONS
†GIFTS TO HIS/HJS STAFF/HELPERS
†STOCK IN HAND ADJUSTMENT
†SUNDRIES
†PTA EQUIPMENT PURCHASES
†BANK CHARGES/COMPENSATION
†BANKED CHARGES (PTA-EVENTS
SITE)
†FILMBANKMEDIA MEMBERSHIP

 -
10,933
-
624
-
336
-
615
-
163
-
220
-
157
-
0
-
-
-
13,048
37,930
32,151		 (10,933)
(624)
(336)
(615)
(163)
(220)
(157)
(0)
-		 (16,615)
(594)
(748)
(75)
(353)
(616)
(145)
(176)
**- **		 §4.2
16
18
19
19
19
19
(13,048) (19,322)
5,779 1,981

KEY TO SYMBOLS USED ABOVE

EXPLANATORY NOTES ON 2022-23 RECEIPTS & PAYMENTS AND VARIANCES WITH PRIOR YEAR:

  1. SUMMER FAIR & EOY PICNIC resulted in £6,270 net profit, slightly less than last year, due to last minute change of date.

  2. The XMAS event generated £5,339 in net profit, representing over £1.5k increase over the previous fiscal year, as the removal of COVID-19 restrictions allowed for normal operations.

  3. Net revenue from XMAS TREES’ sales declined by £551 compared to the prior fiscal year, attributable to a lower volume of trees sold.

  4. The YEAR 6 LEAVERS' PROM incurred a £124 deficit, which is typical for this event. To ensure inclusivity, costs are subsidized for children from financially disadvantaged families, as this marks their final event at our school. The prior fiscal year's surplus is attributable to event deposits received during the COVID-19 period when events were suspended, with those deposits being carried forward to subsequent fiscal years.

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

  1. FHS organized the following new or reintroduced events during the current fiscal year:

  2. The FIREWORKS event ticket sales generated a net profit of £636.

  3. The MR MARVEL MAGIC & DISCO event generated a net profit of £1,090.

  4. Revenue from the RECEPTION WELCOME DISCO totalled £294.

  5. The KRISPY KREME sale yielded a profit of £294.

  6. The CORONATION PICNIC incurred in a net loss of £127 This event was organized to benefit all Highfield students.

  7. The WILLY WONKA SALE chocolate sale resulted in net profit of £109.

  8. CORONATION BOOKMARKS were provided to all Highfield students as a commemorative gift, resulting in an expense of £399.

  9. Revenue from the OWN CLOTHES DAY totalled £1,600

  10. The SPORTS AWARDS generated profit of £314, a significant improvement from the previous year's loss of £111, due to the introduction of hot food sales.

  11. The DINNER & MOVIE NIGHT generated revenue of £267.

  12. The AMAZON SMILE / EASY FUNDRAISING initiative showed a modest improvement, with net receipts increasing from £552 in 2021-22 to £607 in 2022-23, demonstrating consistent performance and slight growth.

  13. XMAS CARDS generated £553 in net receipts in 2022-23, whereas previous year only £295 was generated (it is represented in this year’s accounts under XMAS CARDS 2021 , due to delayed payment). Significant increase in profit is due to changing Christmas card supplier.

  14. OTHER INCOME/COSTS saw a significant increase, rising from £26 in 2021-22 to £321 in 2022-23, due to extra income from advertising on our website.

  15. SCHOOL UNIFORM SALES experienced a notable decrease, with net receipts falling from £636 in 2021-22 to £133 in 2022-23, due to school logo change and not much 2nd hand uniform with new logo being available.

  16. END OF TERM TREAT SALES saw a decrease, with net receipts dropping from £333 in 2021-22 to £124 in 2022-23.

  17. DONATIONS RECEIVED showed an increase, rising from £19 in 2021-22 to £58 in 2022-23.

  18. The PATH TO EXCELLENCE (HIS) and RISE TO THE CHALLENGE (HIS) initiatives relate to the sale of engraved bricks to parents/carers for a reasonable donation (suggested £15), which are then laid in the school grounds as a memento of their child's time at the school. This initiative was not conducted current fiscal year.

  19. ANNUAL LICENCES / SUBSCRIPTIONS paid by FHS are identified below:

ANNUAL LICENCES / 2022-23 2021-22
SUBSCRIPTIONS £ £
PTA Events Site Subscription 360 300 Online Platform Subscription

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023



Parentkind Membership
140
128
Insurance cover and member
support.
Lottery Licence Renewal &
TENS
124
167
New Licence application, TENS
licence applications throughout the
year
Total subscriptions costs
624
594

  1. Following twelve events that were held last fiscal year were cancelled in 2022-23:

  2. CIRCUS – only run it every other year

  3. FUNRAISIN

  4. SUMMER DISCO – has been cancelled this year due to feedback indicating it is too hot during the summer months

  5. 100 CLUB – loss of interest year on year so decided to cancel this initiative

  6. SECOND HAND BOOK SALES

  7. THEATRE OFFERS – did not have enough volunteers to organise this initiative

  8. SPORTS DAY

  9. EASTER

  10. LOLLIES GIVEAWAY – one off initiative, due to extremely hot weather

  11. TwoTwoTwo Challenge

  12. HALLOWEEN DETECTIVE - cancelled this year due to declining interest over the year

Combined, the cancellation of these events resulted in an unfavourable loss of approx. £6k in net receipts year on year.

  1. The cost value of stock purchased during 2022-23 that remains in hand at 31 August 2023 is £615. This adjustment has been reflected in STOCK IN HAND ADJUSTMENT .

  2. Memberships, equipment purchases, charges:

  3. FILMBANKMEDIA MEMBERSHIP – A membership fee to a film distributor to obtain screening licences was paid in 2018-19. This is a one-off fee (returnable to FHS should membership be ceased in the future) and so did not recur in 2022-23.

  4. • BANK CHARGES – from November 2021 HSBC has introduced monthly charges to the account.

  5. BANKED CHARGES (Online Platform) – Online Transaction Fees: These charges, associated with a new payment system, were not automatically deducted at the time of purchase. The system was trialled in the previous fiscal year but was discontinued in the current fiscal year.

  6. PTA EQUIPMENT PURCHASES – FHS invested in Candy Floss Machine for summer fair and Christmas fair.

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

4.2 Donations/Payments to Highfield Infants’ and Junior Schools

Donations made to Highfield Infants’ School (HIS) and Highfield Junior School (HJS) during 2022-23 are listed below. In addition, FHS donated two Christmas trees – one to each school – the cost of which is captured in the XMAS TREES fundraising activity.

TOTAL
£
ANTI-BULLYINGWORKSHOPS
695
WATER COOLERS
2,119
PANTO VISITS
1,458
RECEPTION & YEAR 3
WELCOME GIFTS
504
YEAR 2 & YEAR 6 LEAVERS
GIFTS
380
SOUTH ASIAN HERITAGE
WEEK WORKSHOP
1,275
BHM Workshop
1,155
2021-22 YEAR DONATIONS TO
SCHOOLS
2,051
SCIENCE WEEK ACTIVITIES
1,296
TOTAL DONATIONS
10,933		 HIS
HJS
NOTES
£
£
298
397
1,380
739
627
831
504
0
0
380
548
727
497
658
1,215
836
1
555
741
5,624
5,309

NOTES:

  1. The £1,421 cost of Jubilee towels for Queens Jubilee incurred in 2021-22 fiscal year were paid by FHS to HIS and HJS this year, and £630 were paid to HIS for reception children joining gift.

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

The MACMILLAN COFFEE MORNING raises money in aid of Macmillan Cancer Support (registered charity no. 261017). Zero costs were allocated to this event and hence gross income £421 was paid out in full to Macmillan Cancer Support.

4.4 Restricted / designated funds

Funds raised by FHS since the merger of FHIS and HJS PTA on 1 May 2018 are referred to as “General Funds”. These general funds are allocated to notional sub-funds separately for HIS and HJS from which each school can draw down as required.

The approach to allocating the net receipts to the sub-funds depends on the particular activity in question, and uses one of the following “Allocation methods”:

Method Description of approach HIS For activities only run for HIS (e.g. Infants’ School only disco), the funds are allocated to the HIS sub-fund.

HJS For activities only run for HJS (e.g. Year 6 leavers’ prom), the funds are allocated to the HJS sub-fund.

3:4 For “whole school” activities (e.g. Summer Fair), the funds are apportioned between HIS and HJS sub-funds in the ratio 3:4 (HIS:HJS) to approximate the relative sizes of the two schools.

The allocation of net receipts by activity for 2022-23 is shown in the table below, indicating which method is used for each activity.

It should be noted that the purpose of this notional allocation is to monitor the overall “fairness” of the distribution of funding between the two schools. However, the allocation and subsequent draw down is at the discretion of the trustees.

Since the majority of pupils of HIS go on to further their education at HJS, this gives FHS trustees the flexibility to better consider the relative needs of the two schools when distributing funds, to support and enhance the education of the pupil body throughout their primary education.

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#
*

†
†
†
†
†
†

 FUNDRAISING RECEIPTS/COSTS
SUMMER FAIR & EOY PICNIC
XMAS
XMAS TREES
FIREWORKS
YEAR 6 LEAVERS' PROM
MR MARVEL MAGIC & DISCO
OWN CLOTHES DAY
RECEPTION WELCOME DISCO
SPORTS AWARDS
DINNER & MOVIE NIGHT
AMAZON SMILE / EASY FUNDRAISING
XMAS CARDS
KRISPY KREME
MACMILLAN COFFEE MORNING
CORONATION PICNIC
OTHER INCOME/COSTS
XMAS CARDS 2021
SCHOOL UNIFORM SALES
WILLY WONKA SALE
END OF TERM TREAT SALES
DONATIONS RECEIVED
CORONATION BOOKMARKS
FHS EXPENSES (EXCL DONATIONS)
ANNUAL LICENCES/SUBSCRIPTIONS
GIFTS TO HIS/HJS STAFF/HELPERS
PTA EQUIPMENT
STOCK IN HAND ADJUSTMENT
SUNDRIES
BANK CHARGES / COMPENSATION		 HIS
SUB-
FUND
£
HJS
SUB-FUND
£
2022-23
NET
RECEIPTS
£
Sub-fund
Allocation
method
2,695
3,575
6,270
3:4
2,288
3,051
5,339
3:4
503
670
1,173
3:4
273
363
636
3:4
-
(124)
(124)
HJS
1,090
-
1,090
HIS
686
914
1,600
3:4
294
-
294
HIS
135
179
314
3:4
-
267
267
HJS
260
347
607
3:4
237
316
553
3:4
126
168
294
3:4
-
-
-
3:4
(54)
(73)
(127)
3:4
138
183
321
3:4
167
128
295
3:4
57
76
133
3:4
47
62
109
3:4
53
71
124
3:4
25
33
58
3:4
(171)
(228)
(399)
3:4
8,849
9,978
18,827
(267)
(357)
(624)
3:4
(144)
(192)
(336)
3:4
(94)
(126)
(220)
3:4
(264)
(351)
(615)
3:4
(70)
(93)
(163)
3:4
(67)
(90)
(157)
3:4
(906)
(1,209)
(2,115)
7,943
8,769
16,712
2,695
3,575
6,270
2,288
3,051
5,339
503
670
1,173
273
363
636
-
(124)
(124)
1,090
-
1,090
686
914
1,600
294
-
294
135
179
314
-
267
267
260
347
607
237
316
553
126
168
294
-
-
-
(54)
(73)
(127)
138
183
321
167
128
295
57
76
133
47
62
109
53
71
124
25
33
58
(171)
(228)
(399)
8,849
9,978
18,827
(267)
(357)
(624)
(144)
(192)
(336)
(94)
(126)
(220)
(264)
(351)
(615)
(70)
(93)
(163)
(67)
(90)
(157)
(906)
(1,209)
(2,115)
7,943
8,769
16,712

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

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FRIENDS OF HIGHFIELD, SHORTLANDS Registered Charity Number: 1032975 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

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FRIENDS OF HIGHFIELD, SHORTLANDS

Registered Charity Number: 1032975

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

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