## - Bradwell Preschool Group AGM Minutes 2023 15[th] November 2023, 7:30pm – Shoulder of Mutton MEMBERS PRESENT – Lucy Valerio (LV), Cath Flitcroft (CF), Debra Clyde (DC), Natalie Fearn (NF) Cara Firth, Kirstie Glennerster ADDITIONAL PERSONS PRESENT: Sherry Siddal (SS) – Preschool Manager ## **Pre-School AGM 2022** |Agenda Item|Discussion Notes|Actions| |---|---|---| |1) Introducton|The Chair, LV, welcomed everyone to the meetng and noted
that the meetng was quorate and so declared it open.|| |2) Annual Report|The Chair noted she had not prepared a writen report, and so
she gave a verbal update:

LV reported we have had a good year, and successfully
recruited SS and Kirste as the new management team.
We also hosted a successful cake stall at Bradwell
Carnival and children appear to be thriving at Pre-
school.
She then asked the meetng to voteto receive the annual
report of the Commitee.
The meetng unanimously voted for this.|Received| |3) Annual accounts|**Treasurer’s Report AGM 13 November 2023**
The Chair asked the members present to vote to receive the
accounts. The members unanimously voted for this.
The main points to note from the report were:
At the end of October, the current account bank balance was
£8,681.65, the savings account bank balance was £26,924.16
and the Santander account bank balance was the same at
£6,470.00 giving a total of £42,075.81.
Income for the year to 31 October was £15,203.20
Expenditure for the year to 31 August was £9,346.86
This gives a surplus of £5,856.34 for the year to date
DC had prepared a budget for the coming year which had taken
into account a salary increase if the minimum wage were to
increase to £12.00 per hour from April.
The accounts have been checked by Joanne Jepson our
accountant and she has noted that the defcit of £18,306.82 is
mainly accounted for by a decrease in the funding we receive
from Derbyshire County Council and Hillbilly income being
downby about £1,300.00 and an increase in salaries costs.|Received| |4) Commitee
Members 2023|The Chair then asked the meetng to vote on the re-electon of
various Commitee members as set out below:|| ||To vote on the re-electon of Lucy Valerio as Chair of the
Commitee

Agreed
To vote on the re-electon of Cath Flitcrof as Secretary of the
Commitee

Agreed
To vote on the re-electon of Debra Clyde as Treasurer of the
Commitee

Agreed
To vote on the re-electon of Natalie Fearn as a Commitee
member

Agreed
To vote on the re-electon of Vanessa Langley as a Commitee
member

Agreed
The meetng voted unanimously to approve all the re-
electons. NB no Commitee member took part in the vote
to appoint themselves.|Agreed
Agreed
Agreed
Agreed
Agreed| |---|---|---| |5) Close of meetng|The Chair thanked everyone for their atendance and called the
meetng to a close.|| OJARÉNThCtWNF bAiIMCÉ IIF RESERVE AccoutrifwNCE BIF NTAIIDeRAccouM7wcE b CASHACCWNTDIAANCÉ W IJX476 4J541.12 647OtyJ FEES IL¥OftAMT DCCFVNOING APPRENTKEPAYMENI PHOTO IPItoMÉ cHA￿T￿lScAR05EVc CHISTMASLISFie EDENTREEC0LLÉcn￿l C4INWAIIEDEtr4IAIIIEISIEI HILL SILLY DONAT￿4& AWZON HE5ERVE1tr4TEREST WTANoeR INTeAESW JJ591.50 26S$1 797a6.44 15oJ.r•) 1953.67 LK RENf. sErn￿PRÉmVlI$ AfllT-DThEft 6125 123.oj 762.EQ 216ts9J 15.TrJ JS. 65.26 . PAYVMI OFMO IM14EQLIP/WITERiIL¥aEANI 175m WJ POSVAGE IC•.76 25.10 5fATWJNEIY CTfE INSUWICE TAPESTHY ANNiIAL PAThIENT SMALLLorr&AY 015CHE Ir15LVANCE bliLblUYFXPENDfTWE WFLETtKETS NXLMEMBEPgUP sOK*)LI￿1 15Q 17J.2J 212.93 124.20 15.OD loT￿A￿l CVRREpifAccoupifwFKEUD 169&45 >JY7.31 64Th SWAfiDEPA(WVNTWAMLtcio 410XIg 106163.37 SinedtyknnneJe• Black Bridge House Streffield Bradwell Hope Valley S339 Tel. 07974 194445 Mrs D Clyde Bradwell Pre-school GTOUP Memorial Hall Bradwell Hope Vallcy S33 9HG 1st November 2023 Dear Debra, Please find enclosed duly signed accounts for the year ended 31 August 2023. On completing the Independent Inspection of the5c accounts, I note the following points: l. Thcrc is a dcficit for the year of £18,306.82. Th¢ fces hav¢ r¢rnain¢d fairly constant compared to the previous year if a little higher and with a better Carnival income this time but the DCC funding is down by around £14,1)(K) and the Hillbilly contribution is also down by around £1.300 resulting in lower income overdll of around £13,400. Salaries costs have increased by around £4,375 so thc deficit is mostly explainable. 2. As J usually note in my annual letters. it is good to see that commitlee approval is given for all items of cxpcnditurc prior lo their purchases. 3. As J usually note tn my annual letters. it would be appropriate that all expenditure inCu￿ed on behalf of Bradwell Pre-school Group be incu￿￿ in its name and not personally by committee memberslstsff and then re-imbutsed. There still appears to be a little re-imbursement going on. 4. All ilems have cleared the bank. 5. 1 have also removed some lines from your statement as they had no income or expense against them. I think it looks better without them and does not attract attention or unwanted questions about why there is no expenditure! ! Yours sin erely Joanne Jepson