## Bradwell Preschool Committee Minutes AGM & ORDINARY MEETING – 8[th] November 2021, 7:00pm – Shoulder of Mutton, Bradwell MEMBERS PRESENT – Paula Grant (PG), Cath Flitcroft (CF), Debra Clyde (DC), Natalie Fearn (NF), ADDITIONAL PERSONS PRESENT - Nina Chadwick (new committee member) and Lucy Valerio (incoming Chair) ## APOLOGIES- Dan Plevey (DP) NOT PRESENT- None **----- Start of picture text -----**
Agenda Item Discussion Notes Action and by
whom
1) Apologies DP is happy to run Hillbilly each year but CF – chat to
wishes to step down from the Committee. CF Caroline about
to find out number of members required to numbers required
remain quorate. to attend meetings
and getting hold of
the constitution
2) Election of Chair – following the recent interview of 2
Officers and potential candidates, the committee
Chair welcomed Lucy Valerio (LV).
CF nominated Lucy as Chair, seconded by Agreed
DC.
Treasurer – DC stood down as Treasurer but
was re-nominated by NF, seconded by CF. Agreed
Secretary – this post has been vacant since
Caroline stood down in June. DC nominated Agreed
CF and NF to jointly act as Secretary,
seconded by Nina.
3) Chair’s LV joined the meeting via Zoom (currently See discussion
Welcome self-isolating). notes
 LV to chat to PG about what her role as
Chair could / should entail on a weekly LV / PG
basis
 CF to set up a google mail account for
CF
LV and NC
 LV to pass details to DC for Charities
LV
Commission
 CF to sit down with LV and NF to
complete the EY2 forms (wc 29 [th] Nov)
CF, LV, NF
**----- End of picture text -----**
## Bradwell Preschool Committee Minutes **----- Start of picture text -----**
 CF to ask Caroline for all of the
paperwork appertaining to Pre-school
(with a view to digitising key
documents and setting up a google
drive so all committee members have
CF
access to these). CF happy to lead on
this.
 Pre-school constitution may need
updating and placing on Charities LV
Commission website and on pre-school
website. LV to pursue.
4) Treasurer’s See also DPs written reports See discussion
Report  Need another signatory for the bank notes
account alongside DC. Agreed to set
Agreed
up PG and LV who will need to go into
a NatWest bank to arrange. DC to
advise further

Agreed to set up a business credit card
Agreed
for PG as supervisor to use for
purchases. This will enable all
purchases to be made under Bradwell
Pre-school and not by individual staff.
DC to advise further.
 Agreed to set up an Amazon business
account (this minute will need to be Agreed
signed by 2 committee members).

DC to explore the Pre-school
registering with easyfundarising.org.uk DC
so parents can easily donate to the
school when they are purchasing on-
line.
PG
 PG to look at the budget for 2022 and
send DC any comments.
5) Presentation See report attached.
of 2021 annual
accounts
6) Supervisors’ See report attached.
Report  Popularity of breakfast and after
school club has improved

2 new members of staff have been
recruited including Deputy Supervisor
**----- End of picture text -----**
## Bradwell Preschool Committee Minutes **----- Start of picture text -----**
and Qualified Assistant. An apprentice
has also joined the staff. It is hoped
with more staff members, PG can
spend more time mentoring and
managing the team.

The Committee recognise that 2021
has been a particularly hard year for
PG and thanked her for her continued
commitment.
7) 2021-2022 The events to take place in the coming 12 See discussion
events months (and raise money for the pre-school) notes
will include:
 Christmas hamper (CF, NF to ask
Caroline for advice on how this has
worked in previous years) – to be
CF, NF
advertised through the Bradwell
community Forum Facebook page and
raffle tickets included in Bradwell
newsletter. CF, NF to lead.
 Bradwell Hill Billy, 19th June 2022 – DP
DP
to lead.
 Bradwell carnival and cake stall. To be
All
discussed nearer the time.
8) AOB No AOB
9) Date for next Tuesday 18 [th] January, Shoulder of Mutton
meeting 7.30pm
**----- End of picture text -----**
Finish time: 20.45 Signed: Date: Bradwell Pre School Group Income and expenditure year endlng 31st August 2021 INCOME EXPENOIIURE CURRENT ACCOVNT &4LANtE WF RESERVE ACCOUNT BALANCE BIF 5ANTANDERACCOUNT BALANCE BIF CASH ACCOUIJTBAL4NCE BIF 8249.18 41SD2.43 6470.00 10,93 $6232.54 FEES MILK GRANT DCC FUN￿N6 CHRISTMA5 HAFFLE QONAIIONS JUSTGIWN6 CARNWAL TEA TENTIEDEM TREE COLLEC BRm5H C¥CUNG- HILLBILLY- re1v￿jEd COLLECTICW BOXES c(￿0p COMMUNrry FUND HMRC-JR5GRANTforlurlou8￿dXaIt AMAZON RESERVE INTEREST NTANDEA INTEREST 116S4.10 163.16 49991.31 SALAklES PENSION 46465.99 1433.57 561.55 AGENCY STAFF MILK RENT-SEThNG PREMJ5E5 RENT. OThER TEACHING EQVIPIBWKS Mftt. PAYEINI OFSTED ICO REGISTrATION GEN EQUIPmATEftIALSICiEAWING TAAINING POSTAGE FODD STATIONERY MULTI-SPORTS TRAINER RAFFLETICKET5 263.16 4827.50 137.20 IZ22.43 460.LW) 289.45 570.D8 567.00 69.75 1294.57 1762.64 20.18 4.19 16.16 1104.14 35.00 35.CL) L63.82 187nO 1.99 312.46 105.94 8(X).(Ki 73.74 2(L 51J9 59.99 588.(X) 46.88 71.16 13&C¥J JS0.(N) 495.97 50. GAMBLING LKENCE DBS CHECKS INTERNETSECURITY HILL BILLY EXPENThTURE PATTESnlJG IWINKL MEMBERSHIP SCHCM)L TRIP MWIBUS HIRE IAPTDP51CD DRWE REFVND FEESDUE TO cofioNAVIRV5 TOTALRECEIPTS 6878L42 TOTAL EXPENDJTURE $9403.30 SWtPWS 91￿￿4 eLIRftEMT AttOLINT BALANCE CID RESERVEACCOUNT eALANCE CID SANTANDERACCOUNT BAL4NCE CIO CASH ACCOUNT 8AL4NCEOD 17606.87 41522.78 6470JJD 10.91 $561058 12soia.96 125011.96 Siined byJoanne ltspson Dated 7th Niwernb¥ 2021 Black Bridge House stre￿Ie1d Brddwell Hope Valley S33 9JT Tel. 07974 194445 Mrs D Clyde Bradwell Pre-Sch(K)l Group Memorial H811 Bradwell Hope Valley S33 9HG 7 November 2021 Dear Debr Please find enclosed duly signed accounts for the year ended 31 August 2021. On auditing these accounts, I note the following p)ints'. l. There is a surplus for the year of £9,378.04. The fees have reduced by around £3,000 and the DCC fiulding is down by around £10,000 but this ts somewhat offset by the salaries costs being down by around £ l 0,000. Compare this surplus to the previous year of £17,130 which was largely caused by thc rcceipt of CJRS fimding from HMRC so I am happy everything is in. 2. As l usually note in my annual letters, it is good to see that committee approval is given for all items of expenditure prior to their purchases. 3. As I usually note in my annual letteTS. it would b¢ appTQPTiat¢ that all ¢xpenditure incurred on bebalf of Bradwell Pre-school Group be incurred in its name and not personally by committee memberslstaff and then Te-imbursed. There still appears to be a little re-imbursement going on. Only very small items of expenditure should be peTsonally paid then Te-imbuTsed ie. a packet of biscuit5 or some stsmps. It makes for great¢r a¢¢ountability as all itll￿ will go through the bank account, which is the prime record of the group. 4. All items have cleared the bank. 5. Just to note that, at the reporting date of 31" August 2021, PAYE is tn credit by £2,313.32 due to Jodie's materntty pay and will slowly be offset against future PAYE due. Based on CUTrent rates, it will be at least a year from now before you have to pay any PAYE. 6. 1 have also removed some lines from your statement as they had no income or expense against them. l think it looks better without them and does nol attract att¢ntion or unwanted questions about why there is no expendituiel I Yours sincerely Joanne Jepson-