2025-06-30-accounts - Rotary Club Of Tarporley Trust Fund

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Rotary

Tarporley and District

THE ROTARY CLUB OF TARPORLEY TRUSTEES’ ANNUAL REPORT YEAR ENDED 30 JUNE 2025 REFERENCE AND ADMINISTRATIVE DETAILS

CHARITY NAME:

CHARITY NAME: The Rotary Club of Tarporley Trust Fund CHARITY NUMBER: 1032689

TRUSTEES:

INDEPENDENT EXAMINER:

David Kendrick (appointed 9 March 2021) Matthew Grant (appointed 9 March 2021) Michael Walker (appointed 1 July 2023) Anthony Jenner (appointed 1 July 2024)

Les Atkinson

BANKERS:

HSBC and NATWEST

OPERATIONAL ADDRESS: The Secretary, The Rotary Club of Tarporley, Foxglove Cottage, 1 John Street, Utkinton, Tarporley, Cheshire, CW6 OLP

TELEPHONE: 07538641717

TRUSTEES’ REPORT FOR THE YEAR END 30 JUNE 2025

The Trustees present their annual report on the affairs of the charity together with the financial statements and Independent Examiner’s Report for the year ended 30 June 2025. The financial statements comply with the current statutory requirements and with the Charity’s governing documents.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

The Trust is a registered charity and is operated in accordance with the Declaration of Trust made on 215t September 1993.

Recruitment and Appointment of Trustees

All Trustees are members of the Rotary Club of Tarporley and District and appointment is based on the roles of elected officers of the Club, ie Treasurer, Secretary, President and Immediate Past President.

Organisational Structure

The Trustees as elected officers of the Club serve as members of the Club’s Council in accordance with the Club’s Byelaws and Constitution. The Club holds an Annual General Meeting when officers/trustees are elected for the forthcoming Rotary year (1 July to 30 June). The day-to-day operations and activities of the charity are delegated to the elected Council including all Trustees.

STATEMENT OF TRUSTEES’ RESPONSIBILITIES

The Law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the Trust and of receipts and payments of the Trust for that period. In preparing those financial statements the Trustees are required to:

Select suitable accounting policies and then apply them consistently.
- Observe the accounting methods and principles allowed in the Charities Act.
Make judgements and estimates that are reasonable and prudent.
- Prepare the accounts on the going concern basis unless it is inappropriate to presume that the Trust will continue in business.

The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy, the financial position of the Trust and to enable them to ensure that the accounts show a true and fair state of affairs and of receipts and payments. They are also responsible for safeguarding the assets of the Trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Related Parties

The Rotary Club of Tarporley Charitable Trust Fund works closely with the Rotary Club of Tarporley and District. The Trust’s objectives are closely aligned with the aims and objectives of the Rotary Club of Tarporley and District.

OBJECTIVES AND ACTIVITIES

Objectives

The aims of “The Trust Fund” continue to be the application of its funds for:

The charitable purposes of Rotary Foundation

The benefit of other charitable institutions, societies and objects as the Rotary Club of Tarporley and District shall in duly constituted meetings from time to time direct.

Activities

Trustees have had due regard to the guidance issued by the Charity Commission on public benefit. The charity aims to achieve its objectives in a number of ways.

Fund Raising

During the 2024/25 Rotary year The Rotary Club of Tarporley undertook a number of fundraising activities. These included:

e Organising The Tarporley Carnival
e Running the monthly Film Night
e Hosting the Tarporley Village Market
e Running the annual plant sale
e Organising the helmet and leather creche at Oulton Park Super Bike meetings
e Hosting a quiz night
e Conducting an out of date and surplus foreign currency collection e Taking part in local villages Santa Float nights
e Developing the sponsor a child campaign for the ACE programme in Knysna, South Africa this included the running of a fundraising afternoon tea
e Having a stand at local village fetes/summer fairs

Charitable Donations

The Trust makes donations to a range of local, regional, national and international charities including The Rotary Foundation. Donations are made to charities as a result of presentations to the Club and twice a-year donations are made to a range of charities dependent on the funds available at the time.

ACHIEVEMENTS AND PERFORMANCE

The 2024/25 year was one of the most successful in the Trust’s history with regards to funds raised and distributed to charitable causes. This built on the success of the previous year.

Financial Review

Opening Balance 01/07/2024 £5,437 Closing Balance 30/06/2025 £8,028

We experienced an extremely challenging two financial years during the period of Covid restrictions, and our regular fundraising activities only partially recovered in our 21/22 financial year. However, the last three years has seen our regular activities return to pre-covid levels albeit in a time of financial uncertainty for many. We are acutely aware of the pressures faced by a number of charities as a result of the cost of living pressures faced by families which has impacted on the levels of charitable giving.

A successful 2024 Tarporley Carnival and the Quiz Night for Claire House Hospice as well as the Oulton Park, Santa Float and Plant Sale events, together with monies

raised from the regular Film Nights and Country Markets and other activities have enabled us to make admirable charity donations this financial year of over £23,500. This was a reduction on the previous year reflecting the reduction in funds raised through our activities. These donations will have supported nearly 30 charities across a range of Local, National and International causes. In addition, £1,200 in smaller individual amounts have been made to the 15 charities nominated by our speakers over the year.

Building on our Global Grant work with the Knysna Education Trust the Club directly sponsored 5 children and continued to forward funds contributed by individuals and groups for the ACE programme.

ACCOUNTING POLICIES

a) Basis of Accounting The financial statements have been prepared on a receipts and payments basis, an acceptable practice for non-corporate charities whose gross income does not exceed £250,000.
b) Income
Income is accounted for when received.
C) Expenditure
Expenditure is accounted for when paid.
d) Taxation
The Trust is not considered liable to taxation.
e) Cash at bank Cash at bank includes cash
f) Investments The Trust has no investments
g Unrestricted Funds Unrestricted funds are those where there are no externally imposed restrictions. They include those funds freely available to the Trust for expenditure or appropriation at a later date as donations, which are made at the discretion of the Trustees
h) Restricted Funds Restricted funds are funds which have been given for a specific purpose — mainly grants.
i) Endowment Funds
The Trust has no endowment funds.
i. TRUSTEES
No trustee received any remuneration from the Trust.
ee ACCOUNTING PERIOD All figures quoted relate to the following periods:
1st July 2024 to 30% June 2025.

Eo! CHARITY COMMISSION | Independent examiner's report on the FOR ENGLAND AND WALES accounts

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:
SectionA . Independent Examiner’s Report
Report to the trustees The Rotary Club of Tarporley Trust Fund
On accounts for the year | 30" June 2025 Charity no | 1032689
ended (if any)
| One showing cash funds of £3,798 |
| report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 30/06/2025.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the
basis of report accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
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| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent | have completed my examination. | confirm that no material matters have
examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: e the accounting records were not kept in accordance with section 130 of the Charities Act; or
e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

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Name: | Les Atkinson
Relevant professional | BSc {Hons} C.Eng F.1.Mech.E
qualification(s) or body
(if any):
Address: | Pinecones, Racecourse Lane, Cotebrook,
Tarporley, Cheshire, CW6 9EF
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IER

Oct 2018

‘

Rotary Accounts 2024/2025 Account: 4 Trust Acct 71272659

Account: Carnival Acct 70592454 INCOME AND EXPENDITURE FOR THE YEAR TO JUNE 2025

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||||||||||| |---|---|---|---|---|---|---|---|---|---| |Account|71272659|NET|NET| |NET INCOME|2024/2025|2023/2024| |£|£| |Carnival|4,500|6,000| |Country|Markets|3,550|4,080| |Film|Nights|2,767|2,353| |Santa|Float|1,203|984| |Oulton|Park|Note|A|3,649|3,710| |Bronze|Collection|409|341| |Gift|Aid|HMRC|1,484|2,237| |Quiz|Nights|2,054|1,326| |Other-|Sale|of Gazeebo|350| |Donations|9|698| |Change Appeal|Knysna|1,955|751| |ACE|Sponsors|and|Fundraising|4,540|3,330| |ACE|Afternoon|Tea|700| |Plant|Sale|Note|B|363|769| |Ukraine|Concert/Appeal|2,399| |Raffles|Note|C|(277)|573| |Tirley|Garth|29|69| |Xmas|Tree|Collection|600|500| |Children|in|Need|Collection|142| |Comic|Relief|Collection|58| |Totals:|26,835|31,370| |EXPENDITURE| |Rotary|Foundation|550|500| |Charity|Donations|15,995|18,798| |Speakers|Charities|1,200|1,800| |ACE|Sponsorships|7AI7|5,037| |Equipment|Purchases|71|756| |Ukraine|Grant|Expenditure|56| |Ukraine|IRFHP|3,480| |Wellbeing|Fayre|Note|D|15| |100 Club|Prizes/Refund|24| |Spin|the|Wheel|26|65| |Miscellaneous|Costs|194|359| |Bank and|Card|reader|Charges|135|125| |Totals:|25,363|31,000| |SURPLUS|FOR THE YEAR|1,472|370| |Balance|brought forward|2,326|1,956| |BALANCE GOING|FORWARD AT BANK AT|30th|JUNE|3,797.95|2,326| |Account|70592450| |Balance|introduced|4,230|3,112| |Signed|Gy~|Date|6A|C0|||a| |F.Philipps|(Treasurer)| |SignedL.Atkinson (IndependentSL <L——Examiner)|Date|}|‘|Ee.|ZS—| |Trust|Accts 2024-25|- Full|Yr|- Audited +Final|- 06 Oct 25.0ds|Page|1|of|2|

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Rotary Accounts 2024/2025 Account: 4 Trust Acct 71272659

Account: Carnival Acct 70592454

INCOME AND EXPENDITURE FOR THE YEAR TO JUNE 2025

NOTES TO THE ACCOUNTS:

Note A: The Expenses (Gross) appear high because a privately funded £500 cash float which had been loaned for the event was repaid. out of the total cash banked {included the float). After adjusting for this the actual Expenditure was £56.

Note B: Due to an unexpected clash with other local events, public attendance at the Plant Sale was very low, reflected in the sales, Note C: The Raffle has a rolling prize fund which accumulates until there is a winner. This triggers a payout. Due to the prize fund {accumulated over 2023/4 and 2024/5) exceeding the 2024/5 Income the net result is negative, however after taking into account the income from 2023/4 the Raffle still made a surplus over the 2 year period.

Note D: The Wellbeing Fayre is a health promotion initiative and not a fundraiser.

Trust Accts 2024-25 - Full Yr - Audited +Final - 06 Oct 25.0ds

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