FORMBY ROTARY CLUB. AUDITED ANNUAL ACCOUNTS. 1 JULY 2022 TO 30 JUNE 2023.
President: Peter Connor 6 Southport Road Formby. L37 2EW Secretary: Simon Mathews 83 Kirklake Road Formby. L37 2DA Treasurer: Simon Mathews 83 Kirklake Road Formby. L37 2DA
These accounts prepared by the Treasurer and audited by:
V & R Accountancy Services, Cropton House, Three Tuns Lane, Formby. L37 4AQ.
Charity Registraton No. 1032670 (Note this registraton only relates to the “Charity Account” in this report)
Page 1 of 8
FORMBY ROTARY CLUB.
CLUB ADMIN ACCOUNT.
YEAR 1 JULY 2022 TO 30 JUNE 2023.
| 2022/23 | 2021/22 | |
|---|---|---|
| Actual Bank Balance 1 July | £ 3615.62 | £ 2239.91 |
| InPayments | ||
| Subscriptons from Members for current year | £ 1802.00 | £ 1580.00 |
| Advance Subs from Members for following year | £ 500.00 | £ 0 |
| Covid rebate from District | £ 675.00 | £ 280.00 |
| Canopy Rentals | £ 45.00 | £ 0 |
| Cash deposit April (unknown reason) | £ 0 | £ 75.00 |
| Transfer in of Internatonal Draw Account | £ 0 | £ 2552.72 |
Outpayments on Following Page
Page 2 of 8
| 2022/23 | 2021/22 | |
|---|---|---|
| OutPayments | ||
| RIBI Subscriptons | £ 1077.92 | £ 1072.00 |
| District Subscriptons | £ 405.00 | £ 432.00 |
| Unbalanced transfer of funds to charity a/c | £ 161.00 | £ 0 |
| Zoom licence renewal | £ 0 | £ 115.10 |
| Shed materials | £ 0 | £ 394.94 |
| Purchase of gazebo | £ 0 | £ 738.00 |
| Purchase of Rotary Banner / Signage | £ 113.00 | £ 15.00 |
| Bank charges | £ 90.47 | £ 99.97 |
| Unaccounted commission charge by SumUp | £ 1.02 | £ 0 |
| Village planter (annual maintenance) | £ 100.00 | £ 100.00 |
| Donaton to Foundaton for use of Website | £ 50.00 | £ 50.00 |
| Expenses in connecton with Southport Flower Show | £ 34.00 | £ 0 |
| Wreaths (death of Queen/Remembrance Day) | £ 85.00 | £ 0 |
| Expenses re St Patrick’s Night | £ 0 | £ 95.00 |
| Purchase of tables and keys | £ 157.60 | £ 0 |
| Lotery Licence | £ 20.00 | £ 0 |
| Laminator Expenses | £ 34.85 | £ 0 |
| Actual Bank Balance 30 June | £ 4307.76 | £ 3615.62 |
| Ring-fenced Internatonal Money | £ 2552.72 | £ 2552.72 |
| Members Subscriptons Paid in Advance | £ 500.00 | £ 0 |
| Available Balance 30 June (year end). | £ 1254.04 | £ 1062.90 |
Page 3 of 8
FORMBY ROTARY CLUB.
CHARITY (TRUST) ACCOUNT.
YEAR 1 JULY 2022 TO 30 JUNE 2023.
| 2022 | 2021 | |
|---|---|---|
| Actual Bank Balance 1 July. | £13429.43 | £ 9000.90 |
| Transactons during the year | 2022/23 | 2021/22 |
| Income | ||
| Net income from mask sales | £ 0 | £ 4712.26 |
| Statc bike ride sponsorship | £ 0 | £ 2336.22 |
| GifAid rebate | £ 0 | £ 0 |
| Carol Wagon Collecton (inc Lights Switch-On) | £ 6039.69 | £ 9300.65 |
| Net income from weekly Foundaton draw | £ 521.00 | £ 291.50 |
| Contributon towards Kids Out out-payment | £ 0 | £ 810.00 |
| Foundaton Covid Refund | £ 0 | £ 100.00 |
| Acorn Insurance | £ 0 | £ 435.65 |
| Carol Concert (net of all expenses) | £ 423.40 | £ 0 |
| Ukraine Concert (net of all expenses) | £ 1440.50 | £ 0 |
| Other “generic” donatons | £ 4102.64 | £ 368.82 |
| OutPayments | ||
| Charitable donatons | £ 18011.43 | £ 12674.08 |
| Carol Wagon expenses (excludes refurbishment costs) | £ 829.15 | £ 1107.51 |
| Bank charges | £ 121.15 | £ 45.98 |
| Other expenses | £ 240.98 | £ 99.00 |
| Ring-Fenced Surplus from Carol Wagon Refurbishment | ||
| £ 4693.48 | £ 0 | |
| TOTAL BALANCE AT 30 JUNE | £11447.43 | £ 13429.43 |
| AVAILABLE | £ 6753.95 | £ 13429.43 |
Page 4 of 8
Trust. Carol Wagon Refurbishment (2022/23)
Inpayments £ 21329.77 Outpayments £ 16866.41
Note that, due to the convoluted process required to account for the Refurbishment monies, there is some double counting and some missing information (some monies are included both as inpayments to us, then as outpayments to SpaceHive, then again as inpayments back from SpaceHive - - additionally SpaceHive received some monies directly and our accounts have no trace of those, except as part of the eventual inpayment from SpaceHive); SpaceHive also deducted their commission and these amounts were not reported. The only meaningful figures are the direct costs of the refurbishment (£ 13569.41) and the remaining balance (£ 4693.48). This latter amount is included in the overall charity account balance and is ring-fenced for further capital expenditure (see “available” line above).
Page 5 of 8
| 2022/23 | 2021/22 | |
|---|---|---|
| Trust. Expenses Connected with Fund-Raising | ||
| Purchase of Card-Reader for taking card-based donatons | £ 0 | £ 79.00 |
| Lotery Licence | £ 0 | £ 20.00 |
| (paid out of club admin a/c for 22/23) | ||
| Bank Charges | £ 121.15 | £ 45.98 |
| Adjustment in connecton with card payment | £ 0.85 | |
| The following are for info only – they have already been deducted from the | relevant | |
| incomes. | ||
| Carol Concert Statonery | £ 42.00 | £ 0 |
| Hall Hire (plus misc expenses) for Mike Byrne concert | £ 89.00 | £ 0 |
| Trust. Carol Wagon. Detail of Out-of-Pocket Expenses. | 2022/23 | 2021/2 |
| Vehicle Insurance | £ 524.00 | £ 435.65 |
| Breakdown Insurance | £ 54.88 | £ 54.88 |
| External Maintenance (Steve) | £ 0 | £ 220.00 |
| Other maintenance/consumables (e.g. water, oil, petrol, etc) | £ 250.27 | £ 396.98 |
| TOTAL CAROL WAGON RUNNING EXPENSES | £ 829.15 | £ 1107.51 |
Page 6 of 8
TRUST FUND. CHARITABLE DONATIONS IN 2022/23.
Where we gave donations to the same people in 2021/2022 these are given in brackets, and 21/22 donations that were not replicated in 22/23 are listed at the end.
| 2022/23 | (2021/22) | ||
|---|---|---|---|
| July | St Joseph’s Hospice | £ 250.00 | |
| Sefon Support Group | £ 200.00 | ||
| NorthWest Cancer Research | £ 250.00 | ||
| Foundaton (Crocus Corm Appeal) | £ 390.00 | (£ 175.00) | |
| Formby/Southport RDA | £ 1000.00 | ||
| Aug. | Sefon Support Group | £ 1000.00 | |
| Red Cross (Ukraine Appeal) | £ 2251.43 | ||
| Sept. | ShoeBox Express | £ 300.00 | (£ 350.00) |
| Red Cross (Ukraine Appeal) | £ 80.00 | ||
| Oct. | Claterbridge | £ 150.00 | |
| Formby Litle Theatre | £ 100.00 | ||
| Formby Community Football Club | £ 879.90 | ||
| Nov. | Chocolate Oranges for Wetherspoon’s Group | £ 30.00 | (£ 20.00) |
| Printng Santa Leters for Schools | £ 29.50 | ||
| RC Southport Sunrise re ECO Centre | £ 100.00 | ||
| Dec. | Bootle Kindfulness | £ 250.00 | |
| Jan. | Formby Brownies (re. Ukrainian girls) | £ 300.00 | |
| Southport Soup Kitchen | £ 250.00 | (£ 1000.00) | |
| Lancashire Wildlife (re Red Squirrels) | £ 250.00 | ||
| Feb. | Formby Inner Wheel | £ 1000.00 | |
| Easter Eggs | £ 50.00 | ||
| March | Southport Food Bank | £250.00 | |
| Woodlands Hospice | £ 300.00 | (£ 2000.00) | |
| Easter Eggs | £ 75.60 | ||
| Shelter Box (Turkey/Syria) | £ 500.00 | ||
| First Formby Scouts (re. hut) | £ 300.00 | ||
| Salvaton Army (Bootle) | £ 500.00 | ( £250.00) |
Page 7 of 8
(Continued from previous page)
| 2022/23 | (2021/22) | ||
|---|---|---|---|
| April | D.E.C. (re Pakistan) | £ 250.00 | |
| D.E.C. (re Turkey/Syria) | £ 500.00 | ||
| Formby Luncheon Club | £ 500.00 | ||
| May | Formby Cricket Club (re Mower) | £ 1000.00 | |
| June | Brain Tumour Research | £ 200.00 | |
| Task Moschun (Ukraine) (re. Mike Byrne concert) | £ 1500.00 | ||
| Flower Show Expenses | £ 50.00 | ||
| Polio Plus | £ 500.00 | (£ 500.00) | |
| Foundaton | £ 1000.00 | (£ 1000.00) | |
| Foundaton Crocus Corm Appeal (for 2023/24) | £ 175.00 | ||
| R.Y.L.A. | £ 800.00 | ||
| Formby Riding for the Disabled | £ 500.00 | ||
| 2021/22 donatons (other than those listed above): | |||
| Aug. | Comic Relief (re St. Patrick’s Day) | (£ 360.00) | |
| Sefon Children’s Trust (re. Kids Out) (NB See also income) | (£ 1060.00) | ||
| Oct. | Formby High School (School Fund) | (£ 250.00) | |
| Chocolate Eggs for Merefeld School | (£ 120.00) | ||
| Nov. | Britsh Legion | (£ 100.00) | |
| Just Giving | (£ 300.00) | ||
| Dec. | Litle Red Box | (£ 200.00) | |
| Harington Road Lights | (£ 1200.00) | ||
| Prostate Cancer (re. Statc Bike Ride) | (£ 2044.08) | ||
| Jan. | Prostate Cancer | (£ 225.00) | |
| Mar. | Shyira Trust | (£ 520.00) | |
| Apr. | Fourth Formby Scouts | (£ 300.00) | |
| NW Rotary Passport | (£ 700.00) |
Page 8 of 8
| DONATIONS | ||
|---|---|---|
| Date | Amount | |
| St Joseph's Hospice | 7/4/2022 | 250.00 |
| Sefon Support Group | 7/8/2022 | 200.00 |
| NW Cancer Research | 7/14/2022 | 250.00 |
| RIBI Crocus(Foundaton) | 7/15/2022 | 390.00 |
| Formby/Southport RDA | 7/22/2022 | 1000.00 |
| Sefon Support Group | 8/4/2022 | 1000.00 |
| Red Cross Ukraine | 8/15/2022 | 2251.43 |
| Shoe Box Express | 9/5/2022 | 300.00 |
| Red Cross Ukraine | 9/16/2022 | 80.00 |
| Claterbridge | 10/13/2022 | 150.00 |
| FormbyLitle Theatre | 10/20/2022 | 100.00 |
| FormbyCommunityFootball Club | 10/24/2023 | 879.90 |
| George Rodda's Oranges | 11/3/2022 | 30.00 |
| Santa Leters | 11/8/2022 | 29.50 |
| S'port Sunrise re ECO Centre | 11/30/2022 | 100.00 |
| Bootle Kindfulness | 12/23/2022 | 250.00 |
| FormbyBrownies(re Ukrainian Girls) | 1/6/2023 | 300.00 |
| Southport SoupKitchen | 1/27/2023 | 250.00 |
| Lancs Wildlife(re Red Squirrels) | 1/28/2023 | 250.00 |
| FormbyInner Wheel | 2/13/2023 | 1000.00 |
| Easter Eggs | 2/17/2023 | 50.00 |
| Southport Food Bank | 3/2/2023 | 250.00 |
| Woodlands(via Mossac Hall Golf Club) | 3/9/2023 | 300.00 |
| Easter Eggs(G Rodda) | 3/16/2023 | 75.60 |
| Shelter Box(Turkey/Syria) | 3/17/2023 | 500.00 |
| First FormbyScouts(Hut) | 3/20/2023 | 300.00 |
| Salvaton ArmyBootle | 3/30/2023 | 500.00 |
| DEC(Pakistan) | 4/11/2023 | 250.00 |
| Dec(Syria/Turkey) | 4/11/2023 | 500.00 |
| FormbyLuncheon Club | 4/17/2023 | 500.00 |
| FormbyCricket Club(Mower) | 5/31/2023 | 1000.00 |
| Brain Tumour Research | 6/9/2023 | 200.00 |
| Task Moschun(Ukraine) | 6/12/2023 | 1500.00 |
| Flower Show Expenses | 6/12/2023 | 50.00 |
| Polio Plus | 6/16/2023 | 500.00 |
| Foundaton | 6/16/2023 | 1000.00 |
| RIBI Crocus(Foundaton) | 6/20/2023 | 175.00 |
| RYLA | 6/21/2023 | 800.00 |
| FormbyRidingfor Disabled | 6/30/2023 | 500.00 |
| TOTAL | 18011.43 |
| EXPENSES | ||
|---|---|---|
| Carol Wagon Expenses | ||
| Date | Amount | |
| CW Breakdown Ins | 11/17/2022 | 54.88 |
| CW Repairs | NA | |
| CW Insurance | 12/1/2022 | 524.00 |
| Alan CW Maintenance | 12/20/2022 | 41.80 |
| Jef CW Maintenance | 12/7/2022 | 208.47 |
| TOTAL CW RUNNING COSTS | 829.15 | |
| Bank Charges | ||
| July | 6.20 | |
| August | 7.40 | |
| Sept | 8.20 | |
| October | 7.80 | |
| Nov | 10.20 | |
| Dec | 19.82 | |
| January | 30.13 | |
| February | 5.80 | |
| March | 6.20 | |
| April | 7.00 | |
| May | 7.00 | |
| June | 5.40 | |
| TOTAL BANK CHARGES | 121.15 | |
| Other Expenses | ||
| Adjustmen re trx Dec 21/30 | 0.85 | |
| Below for info - alreadyremoved from income | ||
| Statonery (Carol Concert) | 12/21/2022 | 42.00 |
| Hall Hire(Ukraine Concert) | 3/15/2023 | 75.00 |
| Refreshments(Ukraine Concert) | 3/29/2023 | 14.00 |
| TOTAL MISC EXPENSES | 0.85 | |
| GRAND TOTAL EXPENSES | 951.15 |
| CAROL WAGON REFURBISHMENT ACCOUNT | CAROL WAGON REFURBISHMENT ACCOUNT | ||
|---|---|---|---|
| Date | Who/What | Received | Paid Out |
| 9/7/2023 | Tandem Sponsorship | 25.00 | |
| 9/7/2023 | Website(via CAF) | 96.40 | |
| 9/8/2023 | Website(via CAF) | 112.79 | |
| 9/12/2023 | BricABrac Stall | 179.78 | |
| 9/12/2023 | Tandem Sponsorship | 1027.00 | |
| 9/20/2023 | Website(via CAF) | 9.64 | |
| 9/22/2023 | Website(via CAF) | 91.58 | |
| 9/23/2023 | Website(via CAF) | 14.46 | |
| 10/10/2023 | FormbyParish Council | 1900.00 | |
| 10/12/2023 | Tandem Sponsorship | 382.00 | |
| 10/12/2023 | Public Donatons | 260.00 | |
| 10/12/2022 | Transferred to SpaceHive | 221.00 | |
| 10/12/2022 | Transferred to SpaceHive | 375.68 | |
| 10/12/2022 | Transferred to SpaceHive | 1900.00 | |
| 10/14/2022 | Transferred to SpaceHive | 0.32 | |
| 10/19/2023 | Joan Rimmer | 200.00 | |
| 10/21/2023 | Transferred to SpaceHive | 200.00 | |
| 10/24/2022 | Transferred to SpaceHive | 300.00 | |
| 10/24/2023 | St Peter's | 300.00 | |
| 10/24/2023 | BricABrac(via SumUp) | 51.13 | |
| 10/25/2022 | Transferred to SpaceHive | 300.00 | |
| 10/26/2023 | FormbySquirrels | 500.00 | |
| 10/26/2023 | L Carr | 3000.00 | |
| 11/2/2023 | Sefon MBC | 2000.00 | |
| 11/3/2023 | BricABrac(Cash) | 251.00 | |
| 11/4/2022 | Peter Connor Paint Expenses | 42.99 | |
| 11/8/2023 | Tandem Sponsorship | 58.00 | |
| 11/19/2022 | Ken Porter Lights | 347.79 | |
| 11/21/2023 | Public Donaton | 21.00 | |
| 11/23/2023 | Inner Wheel | 100.00 | |
| 11/28/2023 | Received from SpaceHive | 5740.16 | |
| 11/28/2023 | Anon Personal Donaton | 2000.00 | |
| 12/1/2022 | Electric Vehicles ReBuild | 4712.93 | |
| 12/2/2022 | Electric Vehicles ReBuild | 6139.20 | |
| 12/5/2022 | Public Donaton | 9.83 | |
| 12/6/2023 | Sefon MBC | 3000.00 | |
| 12/19/2022 | Electric Vehicles Bateries | 2280.00 | |
| 12/20/2022 | Peter Connor Electrics Expenses | 46.50 | |
| 6/27/2023 | Public Donatons(Pinewoods PH) | 230.12 | |
| Year 22/23 | TOTAL | 21559.89 | 16866.41 |
| INCOME | Carol Wagon | Carol Wagon |
|---|---|---|
| Carol Wagon | Date | Amount |
| 11/29/2022 | 233.50 | |
| 12/7/2022 | 2175.00 | |
| 12/8/2022 | 4.92 | |
| 12/14/2022 | 614.00 | |
| 12/19/2022 | 14.75 | |
| 12/20/2022 | 4.92 | |
| 12/21/2022 | 2204.00 | |
| 12/23/2022 | 788.60 | |
| TOTAL CAROL WAGON | 6039.69 | |
| Other Income | ||
| PorterQuarterlyDonaton | Jul-Jun | 40.00 |
| WilliamsQuarterlyDonaton | Jul-Jun | 20.00 |
| WeeklyDraw(NET income) | Jul-Jun | 521.00 |
| H Stewart Don re Crocus | 7/6/2022 | 225.00 |
| SumUpTest | 7/25/2022 | 0.98 |
| Public Don For Ukraine | 8/30/2022 | 80.00 |
| Don re Siddique's Funeral | 9/5/2022 | 18.74 |
| Don re Siddique's Funeral | 9/7/2022 | 40.00 |
| Don re Siddique's Funeral | 9/12/2022 | 240.00 |
| Fleming's Open Day | 11/10/2022 | 450.00 |
| Carol Concert Net Takings | 12/14/2023 | 100.00 |
| Carol Concert Net Takings | 12/15/2023 | 323.40 |
| St Peter's | 1/9/2023 | 48.02 |
| Gnomes(via Ann Byrne) | 1/9/2023 | 72.00 |
| Card Don for Turk/Syria E'quake | 2/20/2023 | 7.77 |
| H Stewart Don re Turk/Syria E'quake | 2/20/2023 | 52.00 |
| Street Collecton re E'quake | 3/1/2023 | 548.00 |
| Anon Personal Don | 3/15/2023 | 2000.00 |
| Ukraine Concert(Mike Byrne) (net) | 3/29/2023 | 1440.50 |
| Unknown Don | 4/11/2023 | 20.00 |
| TOTAL OTHER | 6247.41 | |
| GRAND TOTAL | 12287.10 |
Auditors Report for Formby Rotary Club Charity Account.
Charity Reg. No 1032670.
Please note that the auditor’s report was provided on paper. I have scanned this to send to you, but your computer refused to accept it because the scanner produced it in jpeg format.
If you wish to receive a copy, and insist on not having it in a scanned format, then I could send it in the post. Please advise.
Simon Matthews, Treasurer.
14 May 2024.