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← Little Oaks Pre-School

2023-08-31-accounts

Little Oaks Pre-School

Charity No. 1032642

Trustees' Report and Unaudited Accounts

31 August 2023

Little Oaks Pre-School CONTENTS

Pages
Trustees' Annual Report 2 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Statement of Cash flows 8
Notes to the Accounts 9 to 17
Detailed Statement of Financial Activities 18 to 20

Page 1

Little Oaks Pre-School TRUSTEES ANNUAL REPORT

The Trustees present their report and unaudited financial statements for the year ended 31st August 2023

REFERENCE AND ADMINISTRATIVE DETAILS

Charity No. 1032642

Trustees

The following Trustees served during the year:

H.K. Atkinson J. Hodges S. Homes E. Melton F. Pastore S. Patel S. Phadke P.T. Smyth J. Wheeler

Key Management Personnel

Kirsty Johnson – Manager Debbie Albrighton – Business & Finance Manager

Accountants

AJR & Co Ltd The Barn 11a Queen Catherine Road Steeple Claydon Buckinghamshire MK18 2PZ

OBJECTIVES AND ACTIVITIES

To enhance the development and education of children under statutory school age in a parent-involving community-based group (age 2 to 5)

To provide a safe, secure and stimulating environment where the children can develop through talking,

observing, planning, questioning experimenting, testing, repeating, reflecting and responding to adults and to each other.

The Trustees have reviewed and follow the guidance issued by both Charity Commission and Ofsted on public benefit. Education of students in line with National Curriculum

Extra curricular activities and events to further develop and educate students

ACHIEVEMENTS AND PERFORMANCE-Please refer to the attached full Trustees report.

Page 2

Little Oaks Pre-School TRUSTEES ANNUAL REPORT

Admissions getting back on track following the pandemic and the pre-school continue to promote its services in the local area. in Autumn 2023 staff plan to attend stay and plays locally and offer support and guidance to parents around speech and language, potty training, ditching the dummy etc whilst promoting the setting. Home visits have been successful, and we aim to go to every new child’s home for a visit after they have started with us. One senior staff member and the child’s keyworker were possible. Very suddenly and sadly, we lost another valued member of the team, Dee Deacon passed away in November. This shook the staff quite considerably and understandably. As earlier in the year when we lost Sally Warren our manager the whole team were grateful for the support of the committee/pre-school community. Staffing levels at pre-pandemic levels We welcomed 4 new staff members into the team. November 2023 - Vicki Gehnich – Bank Staff (previous committee member) February 2023 - Sarah Santos as Deputy Manager Level 6 Qualified February 2023 - Vicky Hyde – Keyworker Level 3 Qualified February 2023 - Claire Carroll – One to One/Bank staff - Level 6 Qualified Helen Cade & Maxine Drake have started their Level 3 Early Years Qualifications

Children attending pre-school are all developing well and making progress in line with their individual stages of development. The broad and varied curriculum of topics and activities include; All about me and keeping healthy – including oral health and hygiene. Remembrance Day – including a village walk to war memorial & church for some children. 'Poppy Field' model was taken to the church for the service and representatives from LOPS attended the service of remembrance and laid a wreath.

The world around us including habitats and caring for our environment. People that help us. Storytime – back to basics of sharing traditional stories and rhymes. Celebrating diversity/Carnival of Culture We continue to engage with outside agencies including Early Years, Buckinghamshire Council, support workers, health visitors, and a private speech and language therapist. We also work with local area cluster groups as part of the providers in partnership programme (PiP), which means we have access to resources, support, and grants to improve transitions and the outcome for local children.

Page 3

Little Oaks Pre-School TRUSTEES ANNUAL REPORT

Fundraising /Events

Farm trip – Hoggshaw Farm (July 2022) great to restart this after the covid interruption. Harvest Festival & Cake Auction £376.20

Christmas Performance with food bank (Xmas appeal) £ 105.30. Carnival of Culture, £ 184.05 Sponsored Bunny Hop (in setting), £ 1,489.80 Our annual Sports Day most recently just before May half term.

On the whole the events have been well supported by children and families attending Little Oaks, and feedback from families and staff has been good…. Several commented it was the best Sports Day ever! Our thanks go to WCE School for allowing us to use their site, after WVPS said we could not access their grass due to safety concerns.

Additional donations:

Pre-school Donation £ 1,000.00 . From Blake Plumbing & Heating Pre-school Xmas Donation £ 150.00 . From Blake Plumbing & Heating. Fundraising monies have been spent on buying new resources that the children can use to further their development including: (I’ll try print some photo’s for tables),

4 new single and 2 tandem balance bikes and helmets £1000.00 Silicone spots, numbers, letters, connecting people and Sensory stones £100.00. New sand and water tray and ‘mini tuff tray £250.00. River Stones (connecting steppingstones/balance beam) £300.00. A further £300 is earmarked for updating our dolls/pushchairs, £150 cozy coupee’s, £180 on Giant Polydron and a further £800 on tables/trays for the garden area.

FINANCIAL REVIEW

Reserves are held in line with best practice we aim to hold 3 months reserves in case of future closures, will include redundancies, operational cost etc. Reserves held at the end of August 2023 £50,836.09

STRUCTURE, GOVERNANCE AND MANAGEMENT

unincorporated association

Signed on behalf of the charity's trustees

P.T. Smyth Trustee 16/09/2023

Page 4

Little Oaks Pre-School INDEPENDENT EXAMINERS REPORT

Independent Examiner's Report to the trustees of Little Oaks Pre-School

I report to the trustees on my examination of the accounts of Little Oaks Pre-School for the year ended 31 August 2023 which comprise the Statement of Financial Activities, the Balance Sheet, the Statement of Cash Flows and the related notes.

Responsibilities and basis of report

As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011('the Act'). The trustees consider that an audit is not required for this year under the Charities Act 2011, s.144(2) (the 2011 Act) and that an independent examination is needed.

I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

AJR & Co Ltd ICAEW AJR & Co Ltd The Barn 11a Queen Catherine Road Steeple Claydon Buckinghamshire MK18 2PZ 25/04/2024

Page 5

Little Oaks Pre-School STATEMENT OF FINANCIAL ACTIVITIES

for the year ended 31 August 2023

Notes
Income and endowments
from:
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Other
6
Total
Expenditure on:
Raising funds
7
Charitable activities
8
Other
9
Total
Net gains on investments
Net (expenditure)/income
10
Net (expenditure)/income
before other gains/(losses)
Other gains and losses:
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 Unrestricte
d funds
2023
£
163,338
13,902
1,058
4,731		 Restricted
funds
2023
£
4,154
-
-
-		 Total funds
2023
£
167,492
13,902
1,058
4,731		 Total funds
2022
£
150,353
30,727
986
-
183,029
875
5,937
194,488		 4,154
-
-
-		 187,183
875
5,937
194,488		 182,066
178
7,892
170,737
201,300
-		 -
-		 201,300
-		 178,807
-
(18,271) 4,154 (14,117) 3,259
(18,271) 4,154 (14,117) 3,259
(18,271)
110,318		 4,154
-		 (14,117)
110,318		 3,259
107,059
92,047 4,154 96,201 110,318

Page 6

Little Oaks Pre-School BALANCE SHEET at 31 August 2023

Charity No. 1032642
Fixed assets
Tangible assets
12
Current assets
Cash at bank and in hand
Creditors:Amount falling due within one year
13
Net current assets
Total assets less current liabilities
Net assets excluding pension asset or liability
Total net assets
The funds of the charity
Restricted funds
14
Restricted income funds
Unrestricted funds
14
General funds
Reserves
14
Total funds		 2023
£
8,979
8,979
88,872
88,872
(1,650)
87,222
96,201
96,201
96,201
4,154
4,154
92,047
92,047
96,201		 2022
£
7,281
7,281
104,537
104,537
(1,500)
103,037
110,318
110,318
110,318
-
-
110,318
110,318
110,318

Approved by the trustees on 31 August 2023

And signed on their behalf by:

P.T. Smyth Trustee 31 August 2023

Page 7

Little Oaks Pre-School STATEMENT OF CASH FLOWS for the year ended 31 August 2023

Cash flows from operating activities
Net (expenditure)/income per Statement of Financial Activities
Adjustments for:
Depreciation of property, plant and equipment
Dividends, interest and rents from investments
Increase/(Decrease) in trade and other payables
Net cash (used in)/provided by operating activities
Cash flows from investing activities
Purchases of property, plant and equipment
Dividends, interest and rents from investments
Net cash from investing activities
Net cash from financing activities
Net (decrease)/increase in cash and cash equivalents
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
Components of cash and cash equivalents
Cash and bank balances		 2023
£
(14,117)
1,859
(4,731)
150
(16,839)
(3,557)
4,731
1,174
-
(15,665)
104,537
88,872
88,872
88,872		 2022
£
3,259
2,509
-
(780)
4,988
-
-
-
-
4,988
99,549
104,537
104,537
104,537

Page 8

Little Oaks Pre-School NOTES TO THE ACCOUNTS

for the year ended 31 August 2023

Basis of preparation

The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Income

Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets

Page 9

Little Oaks Pre-School NOTES TO THE ACCOUNTS

Expenditure

Taxation

The charity is exempt from tax on its charitable activities.

Tangible fixed assets and depreciation

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:

Fixtures & Fittings 20% Straight Line Computer Equipment 33.33% Straight Line

Freehold investment property

Investment properties are revalued annually and any surplus or deficit is dealt with through the Statement of Financial Activities. No depreciation is provided in respect of investment properties.

Intangible fixed assets and amortisation

Intangible fixed assets (including purchased goodwill, patents and trademarks) are carried at cost less accumulated amortisation and impairment losses.

Stocks

Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Page 10

Little Oaks Pre-School NOTES TO THE ACCOUNTS

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Research and development

Expenditure on research and development is written off in the year in which it is incurred.

Foreign currencies

Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period. Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred.

All exchange differences are are taken into account in arriving at net income/expenditure.

Leased assets

Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.

Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.

Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs.

Assets held under finance leases are depreciated in the same way as owned assets.

Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.

Page 11

Little Oaks Pre-School NOTES TO THE ACCOUNTS

Pension costs

The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the charity in independently administered funds.

2 Statement of Financial Activities - prior year

Income and endowments from:
Donations and legacies
Charitable activities
Other trading activities
Total
Expenditure on:
Raising funds
Charitable activities
Other
Total
Net income
Net income before other
gains/(losses)
Other gains and losses:
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
2022
£
149,425
30,727
986
181,138
-
7,892
170,170
178,062
3,076
3,076
3,076
107,059
110,135		 Restricted
funds
2022
£
928
-
-
928
178
-
567
745
183
183
183
-
183		 Total funds
2022
£
150,353
30,727
986
182,066
178
7,892
170,737
178,807
3,259
3,259
3,259
107,059
110,318

Page 12

Little Oaks Pre-School NOTES TO THE ACCOUNTS

3 Income from donations and legacies

Donations and gifts from
individuals
Donations and gifts from
Non-Charitable Organisations
Revenue grants from
government and public
bodies
Revenue grants for COVID-19
(JRS Grants)
4
Income from charitable activities
PP - Fees received from
Parents
AT - Milk Sales
AT - School Uniform Sales
5
Income from other trading activities
Income from fundraising
events
6
Other income		 Unrestricted
£
562
-
162,776
-
163,338		 Restricted
£
-
4,154
-
4,154
Unrestricted
£
13,092
373
437
13,902
Unrestricted
£
1,058
1,058
Unrestricted
£
413
4,318
4,731		 Total
2023
£
562
4,154
162,776
-
167,492
Total
2023
£
13,092
373
437
13,902
Total
2023
£
1,058
1,058
Total
2023
£
413
4,318
4,731		 Total
2022
£
1,763
500
146,090
2,000
150,353
Total
2022
£
29,892
356
479
30,727
Total
2022
£
986
986
Total
2022
£
-
-
-

Page 13

Little Oaks Pre-School NOTES TO THE ACCOUNTS

7 Expenditure on raising funds

Costs of generating voluntary
income
Donations and gifts from
individuals
8
Expenditure on charitable activities
Expenditure on charitable
activities
PP - Fees received from
Parents
AT - Milk Sales
AT - School Uniform Sales
Student Activities, Trips &
Events
Governance costs
Annual General Meeting
Costs
9
Other expenditure
Employee costs
Premises costs
Amortisation, depreciation,
impairment, profit/loss on
disposal of fixed assets
General administrative costs
Legal and professional costs
10 Net (expenditure)/income before transfers
This is stated after charging:
Depreciation of owned fixed assets		 Unrestricted
£
875
875
Unrestricted
£
4,271
-
303
846
517
5,937
Unrestricted
£
181
165,573
17,137
1,859
7,569
2,169
194,488
2023
£
1,859		 Total
2023
£
875
875
Total
2023
£
4,271
-
303
846
517
5,937
Total
2023
£
181
165,573
17,137
1,859
7,569
2,169
194,488		 Total
2022
£
178
178
Total
2022
£
3,382
370
356
3,553
231
7,892
Total
2022
£
-
145,040
16,084
2,509
4,430
2,674
170,737
2022
£
2,509

Page 14

Little Oaks Pre-School NOTES TO THE ACCOUNTS

11 Staff costs
Salaries and wages
Social security costs
Pension costs
No employee received emoluments in excess of £60,000.
12 Tangible fixed assets
Cost or revaluation
At 1 September 2022
Additions
At 31 August 2023
Depreciation and
impairment
At 1 September 2022
Depreciation charge for the
year
At 31 August 2023
Net book values
At 31 August 2023
At 31 August 2022
13 Creditors:
amounts falling due within one year
Accruals and deferred income		 158,548
3,158
2,305
164,011		 Computer
Equipment
£
5,100
1,901
7,001
4,291
965
5,256
1,745
809		 137,711
2,963
1,974
142,648
Total
£
13,190
3,557
Fixtures &
Fittings
£
8,090
1,656
9,746
1,618
894
2,512
7,234
6,472
2023
£
1,650
1,650
16,747
5,909
1,859
7,768
8,979
7,281
2022
£
1,500
1,500

Page 15

Little Oaks Pre-School NOTES TO THE ACCOUNTS

14 Movement in funds

Restricted funds:
Restricted income funds:
BUCKS Council - PiP Incentive
Inclusion Funding
Total
Unrestricted funds:
General funds
Revaluation Reserves:
Total funds		 At 1
September
2022
-
-
-
110,318
110,318		 Incoming
resources
(including
other
gains/losses
)
£
1,054
3,100
4,154
183,029
187,183		 Resources
expended
£
-
-
-
(201,300)
(201,300)		 At 31
August
2023
£
1,054
3,100
4,154
92,047
96,201

Purposes and restrictions in relation to the funds:

Restricted funds:
BUCKS Council - PiP Incentive Funds earmarked to support disadvantaged children.
Inclusion Funding Restricted to staffing costs and training to support children with additional
needs

15 Analysis of net assets between funds

Fixed assets
Net current assets		 Unrestricted
funds
£
8,979
87,222
96,201		 Total
£
8,979
87,222
96,201

Page 16

Little Oaks Pre-School NOTES TO THE ACCOUNTS

16 Commitments

Operating lease commitments

Annual commitments under non-cancellable operating leases are as follows:

2023 2023 2022 2022
Land and
buildings		 Other Land and
buildings		 Other
£ £ £ £
Operating leases with expiry date:
Pension commitments
2023 2022
£ £
The pension cost charge to the charity
amounted to: 2,305 1,974

Page 17

Little Oaks Pre-School DETAILED STATEMENT OF FINANCIAL ACTIVITIES

for the year ended 31 August 2023

Income and endowments from:
Donations and legacies
Donations and gifts from
individuals
Donations and gifts from
Non-Charitable Organisations
Revenue grants from government
and public bodies
Revenue grants for COVID-19 (JRS
Grants)
Charitable activities
PP - Fees received from Parents
AT - Milk Sales
AT - School Uniform Sales
Other trading activities
Income from fundraising events
Other
Total income and endowments
Expenditure on:
Costs of generating donations and
legacies
Donations and gifts from
individuals
Total of expenditure on raising
funds
Charitable activities
PP - Fees received from Parents
AT - Milk Sales
AT - School Uniform Sales
Student Activities, Trips & Events		 Unrestricted
funds
2023
£
562
-
162,776
-
163,338
13,092
373
437
13,902
1,058
1,058
413
4,318
4,731
183,029
875
875
875
4,271
-
303
846
5,420		 Restricted
funds Total funds Total funds
2023
2023
2022
£
£
£
-
562
1,763
4,154
4,154
500
-
162,776
146,090
-
-
2,000
4,154
167,492
150,353
-
13,092
29,892
-
373
356
-
437
479
-
13,902
30,727
-
1,058
986
-
1,058
986
-
413
-
-
4,318
-
-
4,731
-
4,154
187,183
182,066
-
875
178
-
875
178
-
875
178
-
4,271
3,382
-
-
370
-
303
356
-
846
3,553
-
5,420
7,661

Governance costs

Page 18

Little Oaks Pre-School DETAILED STATEMENT OF FINANCIAL ACTIVITIES

Annual General Meeting Costs
Total of expenditure on charitable
activities
Other expenditure
Employee costs
Salaries/wages
Employer's NIC
Pension costs
Staff entertainment
Staff training
Staff welfare
Premises costs
Rent
Rates
Premises cleaning
Premises repairs and maintenance
General administrative costs,
including depreciation and
amortisation
Depreciation of Fixtures & Fittings
Depreciation of Computer
Equipment
Equipment expensed
General insurances
Postage and couriers
Stationery and printing
Subscriptions
Telephone, fax and broadband
Legal and professional costs
Audit/Independent examination
fees
Other legal and professional costs
Total of expenditure of other costs
Total expenditure
Net gains on investments
Net (expenditure)/income		 517
517
5,937
181
181
158,548
3,158
2,305
585
695
282
165,573
10,107
-
5,727
1,303
17,137
894
965
4,227
1,318
-
639
715
670
9,428
1,650
519
2,169
194,488
201,300
-
(18,271)		 -
517
231
-
517
231
-
5,937
7,892
-
181
-
-
181
-
-
158,548
137,711
-
3,158
2,963
-
2,305
1,974
-
585
643
-
695
967
-
282
782
-
165,573
145,040
-
10,107
10,107
-
-
209
-
5,727
5,684
-
1,303
84
-
17,137
16,084
-
894
809
-
965
1,700
-
4,227
1,617
-
1,318
1,098
-
-
5
-
639
1,010
-
715
263
-
670
437
-
9,428
6,939
-
1,650
1,500
-
519
1,174
-
2,169
2,674
-
194,488
170,737
-
201,300
178,807
-
-
-
4,154
(14,117)
3,259

Page 19

Little Oaks Pre-School DETAILED STATEMENT OF FINANCIAL ACTIVITIES

Net (expenditure)/income before
other gains/(losses)
Other Gains
Net movement in funds		 (18,271)
-
(18,271)		 4,154
(14,117)
3,259
-
-
-
4,154
(14,117)
3,259

Page 20