Little Oaks Pre-School
Charity No. 1032642
Trustees' Report and Unaudited Accounts
31 August 2021
Little Oaks Pre-School CONTENTS
| Pages | |
|---|---|
| Trustees' Annual Report | 2 to 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Statement of Cash flows | 8 |
| Notes to the Accounts | 9 to 14 |
| Detailed Statement of Financial Activities | 15 to 16 |
Page 1
Little Oaks Pre-School TRUSTEES ANNUAL REPORT
The Trustees present their report with the unaudited financial statements of the charity for the year ended 31 August 2021.
REFERENCE AND ADMINISTRATIVE DETAILS
Charity No. 1032642
Trustees
The following Trustees served during the year:
H.K. Atkinson J. Bagley (Resigned 1 January 2022) R. Boyce H. Brooker (Resigned 28 January 2022) S. Brown (Resigned 9 May 2022) V. Gehnich N. Harris (Resigned 28 January 2022) J. Hodges S. Homes S. Matheou (Resigned 9 February 2022) E. Melton S. Phadke P.T. Smyth J. Wheeler
Accountants
AJR & Co Ltd The Barn 11a Queen Catherine Road Steeple Claydon Buckinghamshire MK18 2PZ
OBJECTIVES AND ACTIVITIES
To enhance the development and education of children under statutory school age in a parent-involving community-based group (age 2 to 5).
Safeguarding the child and providing the services specified in the purposes stated above including the community and parents as partners in a safe environment.
The Charity has provided a safe, secure and stimulating environment through involving the children in talking, observing, questioning, experimenting, testing, repeating, reflecting and responding to adults and to each other. By so doing, the charity is trying to educate children harmoniously with the community. The trustees have had regard to the Charity Commission's guidance on public benefit in managing the activities of the charity.
Education of students in line with National Curriculum
Extra curricular activities and events to further develop and educate students
Page 2
Little Oaks Pre-School TRUSTEES ANNUAL REPORT
ACHIEVEMENTS AND PERFORMANCE
As we emerge from the covid pandemic we continue to support families as the start to try and get back to some normality, the preschool remained open throughout the pandemic and since September have operated normally around the regulations in place, all staff have returned to setting from being furloughed or signed off. Intake numbers are still down on previous years as parents are hesitant, but numbers do look encouraging moving forward. We have seen a knock-on effect of the pandemic on the children, managing feelings, social/play skills and speech and language seem to be the main areas of concern. We hope to support families as best we can in these areas but are concerned that we will see increasing levels of children who have had limited social contact and health visitor intervention to highlight concerns.
We continue to encourage staffs professional development, congratulation to Perry Taylor, Fred Worrell, & Rheanne Ellis who all gaining their Level 3 qualifications this year, also congratulations to Jodie Edwards who gained her Level 2. Pavani Dudyala is hoping to follow in their footsteps as she starts her level 3 qualification. The new canopy which was installed in the summer is proving a hit with staff and children alike, it also highlighted the need for better drainage for the water that runs off the playground to the grass area, as well as a desire from staff to be able to section off play areas especially during the wet and winter months a gated fence was also suggested. The committee agreed to the changes and work was complete in March 2021, we have already seen a difference. Accidents are down as we can encourage this on the fenced off area rather than on the playground. It also makes the area stand out and look more organised. The school intends to dispose of their playhouse and have offered this to us, we have accepted as ours is looking very tired a parent has offered to construct the house over the summer when it is being made available.
All in all, we had a great year as we see the new normal, running many of our events albeit within the restrictions, including Christmas Concerts in setting with a small masked/social distanced audiences, but sports day, the carnival of culture, and leavers ran almost like normal, and all were very well attended. Following the late summer Staff Resignations of Fred Worrell, Jodie Edwards & Rheanne Ellis. Marta Niedziela is on long term maternity leave and unfortunately Olivia Barrett was forced to begin a period of long term sick leave, meaning that we employed additional staff to help ease the pressure following these changes: Deepika Sathe, Helen Cade, Maxine Drake as part-time keyworkers and Ann-Marie Buckingham as a one to one, Alex Wilson from our bank staff was also promoted as a Keyworker, who all will start these new roles in September 2021.
We wish all those leaving all the best for the future and thank them for their service over the years. Fred has been part of the preschool for over 10 years, and it will be strange without him!
FINANCIAL REVIEW
The trustees consider the financial performance by the charity during the year to have been satisfactory. The trustees Little Oaks Pre-School have set guidelines of the charity to have reserves of at least three months running costs. The reason for doing this is in case of a source of funding is lost, unforeseen emergencies or for redundancy costs.
The board of trustees is satisfied that the charity's assets in each fund are available and adequate to fulfil its obligations in respect of each fund.
Statement of trustees' responsibilities in relation to the financial statements
The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Page 3
Little Oaks Pre-School TRUSTEES ANNUAL REPORT
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the charity's trustees
P.T. Smyth Trustee 23 June 2022
Page 4
Little Oaks Pre-School INDEPENDENT EXAMINERS REPORT
Independent Examiner's Report to the trustees of Little Oaks Pre-School
I report to the trustees on my examination of the accounts of Little Oaks Pre-School for the year ended 31 August 2021 which comprise the Statement of Financial Activities, the Balance Sheet, the Statement of Cash Flows and the related notes.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011('the Act'). The trustees consider that an audit is not required for this year under the Charities Act 2011, s.144(2) (the 2011 Act) and that an independent examination is needed.
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect:
-
the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Andrew Richardson BA FCA Institute of Chartered Accountants in England and Wales AJR & Co Ltd The Barn 11a Queen Catherine Road Steeple Claydon Buckinghamshire MK18 2PZ 23 June 2022
Page 5
Little Oaks Pre-School STATEMENT OF FINANCIAL ACTIVITIES
for the year ended 31 August 2021
| Notes Income and endowments from: Donations and legacies 3 Charitable activities 4 Other trading activities 5 Total Expenditure on: Charitable activities 6 Other 7 Total Net gains on investments Net (expenditure)/income 8 Transfers between funds Net (expenditure)/income before other gains/(losses) Other gains and losses: Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Unrestricted funds 2021 £ 155,099 22,704 301 |
Restricted funds 2021 £ 1,110 - - |
Total funds 2021 £ 156,209 22,704 301 |
Total funds 2020 £ 174,747 16,918 - |
|---|---|---|---|---|
| 178,104 5,541 185,283 |
1,110 179 992 |
179,214 5,720 186,275 |
191,665 5,968 180,134 |
|
| 190,824 - |
1,171 - |
191,995 - |
186,102 - |
|
| (12,720) (61) |
(61) 61 |
(12,781) - |
5,563 - |
|
| (12,781) | - | (12,781) | 5,563 | |
| (12,781) 119,840 |
- - |
(12,781) 119,840 |
5,563 114,277 |
|
| 107,059 | - | 107,059 | 119,840 |
Page 6
Little Oaks Pre-School BALANCE SHEET at 31 August 2021
| Charity No. 1032642 Fixed assets Tangible assets 10 Current assets Cash at bank and in hand Creditors:Amount falling due within one year 11 Net current assets Total assets less current liabilities Net assets excluding pension asset or liability Total net assets The funds of the charity Restricted funds 12 Unrestricted funds 12 General funds Reserves 12 Total funds |
2021 £ 9,790 9,790 99,549 99,549 (2,280) 97,269 107,059 107,059 107,059 107,059 107,059 107,059 |
2020 £ 11,849 |
|---|---|---|
| 11,849 112,969 |
||
| 112,969 (4,978) |
||
| 107,991 119,840 |
||
| 119,840 | ||
| 119,840 | ||
| 119,840 | ||
| 119,840 | ||
| 119,840 |
Approved by the trustees on 23 June 2022
And signed on their behalf by:
P.T. Smyth Trustee 23 June 2022
Page 7
Little Oaks Pre-School STATEMENT OF CASH FLOWS for the year ended 31 August 2021
| Cash flows from operating activities Net (expenditure)/income per Statement of Financial Activities Adjustments for: Depreciation of property, plant and equipment (Decrease)/Increase in trade and other payables Net cash (used in)/provided by operating activities Cash flows from investing activities Purchases of property, plant and equipment Net cash used in investing activities Net cash from financing activities Net decrease in cash and cash equivalents Cash and cash equivalents at the beginning of the year Cash and cash equivalents at the end of the year Components of cash and cash equivalents Cash and bank balances |
2021 £ (12,781) 2,509 (2,698) (12,970) (450) (450) - (13,420) 112,969 99,549 99,549 99,549 |
2020 £ 5,563 891 3,970 |
|---|---|---|
| 10,424 (12,740) |
||
| (12,740) | ||
| - | ||
| (2,316) | ||
| 115,285 | ||
| 112,969 | ||
| 112,969 | ||
| 112,969 |
Page 8
Little Oaks Pre-School NOTES TO THE ACCOUNTS
for the year ended 31 August 2021
- 1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Fund accounting
-
Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
-
Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
-
Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
Income
-
Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
-
Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA.
-
Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
-
Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
-
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 9
Little Oaks Pre-School NOTES TO THE ACCOUNTS
Expenditure
-
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.
-
Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
-
Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
-
Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
-
Other expenditure These are support costs not allocated to a particular activity.
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Pension costs
The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the charity in independently administered funds.
Page 10
Little Oaks Pre-School NOTES TO THE ACCOUNTS
2 Statement of Financial Activities - prior year
| Income and endowments from: Donations and legacies Charitable activities Total Expenditure on: Charitable activities Other Total Net income Net income before other gains/(losses) Other gains and losses: Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward 3 Income from donations and legacies Donations and gifts from individuals Revenue grants from government and public bodies Revenue grants for COVID-19 (JRS Grants) |
Unrestricted £ 1,239 145,735 8,125 155,099 |
Restricted £ - 1,110 - 1,110 |
Unrestricted funds 2020 £ 174,747 16,918 191,665 5,968 180,134 186,102 5,563 5,563 5,563 114,277 119,840 Total 2021 £ 1,239 146,845 8,125 156,209 |
Total funds 2020 £ 174,747 16,918 |
|---|---|---|---|---|
| 191,665 5,968 180,134 |
||||
| 186,102 | ||||
| 5,563 | ||||
| 5,563 | ||||
| 5,563 114,277 |
||||
| 119,840 | ||||
| Total 2020 £ 1,099 161,523 12,125 |
||||
| 174,747 |
Page 11
Little Oaks Pre-School NOTES TO THE ACCOUNTS
4 Income from charitable activities
| 4 Income from charitable activities |
||||
|---|---|---|---|---|
| PP - Fees received from Parents AT - Milk Sales AT - School Uniform Sales 5 Income from other trading activities Income from fundraising events 6 Expenditure on charitable activities Expenditure on charitable activities PP - Fees received from Parents AT - Milk Sales AT - School Uniform Sales Student Activities, Trips & Events Governance costs 7 Other expenditure Employee costs Premises costs Amortisation, depreciation, impairment, profit/loss on disposal of fixed assets General administrative costs Legal and professional costs |
Unrestricted £ 2,547 372 868 1,754 5,541 Unrestricted £ 156,555 16,958 2,509 6,839 2,422 185,283 |
Unrestricted £ 21,773 340 591 22,704 Unrestricted £ 301 301 Restricted £ 179 - - - 179 Restricted £ 72 91 - 706 123 992 |
Total 2021 £ 21,773 340 591 22,704 Total 2021 £ 301 301 Total 2021 £ 2,726 372 868 1,754 5,720 Total 2021 £ 156,627 17,049 2,509 7,545 2,545 186,275 |
Total 2020 £ 15,943 527 448 |
| 16,918 | ||||
| Total 2020 £ - |
||||
| - | ||||
| Total 2020 £ 3,212 368 598 1,790 |
||||
| 5,968 | ||||
| Total 2020 £ 158,236 14,024 891 4,186 2,797 |
||||
| 180,134 |
Page 12
Little Oaks Pre-School NOTES TO THE ACCOUNTS
| 8 Net (expenditure)/income before transfers This is stated after charging: Depreciation of owned fixed assets 9 Staff costs Salaries and wages Pension costs No employee received emoluments in excess of £60,000. 10 Tangible fixed assets Cost or revaluation At 1 September 2020 Additions At 31 August 2021 Depreciation and impairment At 1 September 2020 Depreciation charge for the year At 31 August 2021 Net book values At 31 August 2021 At 31 August 2020 11 Creditors: amounts falling due within one year Trade creditors Accruals and deferred income |
2021 £ 2,509 143,939 6,593 150,532 £ 8,090 - 8,090 - 809 809 7,281 8,090 2021 £ 1,080 1,200 2,280 |
£ 4,650 450 5,100 891 1,700 2,591 2,509 3,759 |
2020 £ 891 148,308 3,901 |
|---|---|---|---|
| 152,209 | |||
| £ 12,740 450 |
|||
| 13,190 | |||
| 891 2,509 |
|||
| 3,400 | |||
| 9,790 | |||
| 11,849 | |||
| 2020 £ 3,898 1,080 |
|||
| 4,978 |
Page 13
Little Oaks Pre-School NOTES TO THE ACCOUNTS
12 Movement in funds
| Movement in funds | |||||
|---|---|---|---|---|---|
| At 1 September 2020 - - 119,840 119,840 |
Incoming resources (including other gains/losses) £ 1,110 1,110 178,104 179,214 |
Resources expended £ |
Gross transfers £ 61 61 (61) - |
At 31 August 2021 £ - |
|
| Restricted funds: Restricted income funds: Disability incentive fund Total Unrestricted funds: General funds Revaluation Reserves: Total funds |
|||||
| (1,171) | |||||
| (1,171) (190,824) (191,995) |
|||||
| - | |||||
| 107,059 | |||||
| 107,059 |
| Purposes and restrictions in relation to the funds: | Purposes and restrictions in relation to the funds: |
|---|---|
| Restricted funds: | |
| Disability incentive fund | Funds earmarked to enable the education of children with disabilities. |
13 Analysis of net assets between funds
| Fixed assets Net current assets Commitments Operating lease commitments Annual commitments under non-cancellable operating leases are as follows: 2021 2021 Land and buildings Other £ £ Operating leases with expiry date: Pension commitments 2021 £ The pension cost charge to the charity amounted to: 6,593 |
Unrestricted funds £ 9,790 97,269 107,059 2020 Land and buildings £ |
Total £ 9,790 97,269 |
|---|---|---|
| 107,059 | ||
| 2020 Other £ 2020 £ 3,901 |
14 Commitments
Page 14
Little Oaks Pre-School DETAILED STATEMENT OF FINANCIAL ACTIVITIES
for the year ended 31 August 2021
| Income and endowments from: Donations and legacies Donations and gifts from individuals Revenue grants from government and public bodies Revenue grants for COVID-19 (JRS Grants) Charitable activities PP - Fees received from Parents AT - Milk Sales AT - School Uniform Sales Other trading activities Income from fundraising events Total income and endowments Expenditure on: Charitable activities PP - Fees received from Parents AT - Milk Sales AT - School Uniform Sales Student Activities, Trips & Events Total of expenditure on charitable activities Employee costs Salaries/wages Pension costs Staff entertainment Staff training Staff welfare Premises costs Rent Premises cleaning Premises repairs and maintenance |
Unrestricted funds 2021 £ 1,239 145,735 8,125 155,099 21,773 340 591 22,704 301 301 178,104 2,547 372 868 1,754 5,541 5,541 143,939 6,593 - 4,622 1,401 156,555 10,356 - 6,602 |
Restricted funds 2021 £ - 1,110 - 1,110 - - - - - - 1,110 179 - - - 179 179 - - - - 72 72 91 - - |
Total funds 2021 £ 1,239 146,845 8,125 156,209 21,773 340 591 22,704 301 301 179,214 2,726 372 868 1,754 5,720 5,720 143,939 6,593 - 4,622 1,473 156,627 10,447 - 6,602 |
Total funds 2020 £ 1,099 161,523 12,125 |
|---|---|---|---|---|
| 174,747 | ||||
| 15,943 527 448 |
||||
| 16,918 | ||||
| - | ||||
| - | ||||
| 191,665 3,212 368 598 1,790 |
||||
| 5,968 | ||||
| 5,968 148,308 3,901 967 4,398 662 |
||||
| 158,236 | ||||
| 10,221 3,803 - |
Page 15
Little Oaks Pre-School DETAILED STATEMENT OF FINANCIAL ACTIVITIES
| General administrative costs, including depreciation and amortisation Depreciation of Depreciation of Equipment expensed General insurances Information and publications Postage and couriers Software, IT support and related costs Stationery and printing Subscriptions Sundry expenses Telephone, fax and broadband Legal and professional costs Audit/Independent examination fees Other legal and professional costs Total of expenditure of other costs Total expenditure Net gains on investments Net (expenditure)/income Transfers between funds Net (expenditure)/income before other gains/(losses) Other Gains Net movement in funds |
16,958 809 1,700 1,506 1,082 78 30 2,680 900 99 82 382 9,348 1,200 1,222 2,422 185,283 190,824 - (12,720) (61) (12,781) - (12,781) |
91 - - 706 - - - - - - - - 706 - 123 123 992 1,171 - (61) 61 - - - |
17,049 809 1,700 2,212 1,082 78 30 2,680 900 99 82 382 10,054 1,200 1,345 2,545 186,275 191,995 - (12,781) - (12,781) - (12,781) |
14,024 |
|---|---|---|---|---|
| - 891 1,224 1,071 174 22 - 836 108 460 291 |
||||
| 5,077 | ||||
| 1,080 1,717 |
||||
| 2,797 | ||||
| 180,134 | ||||
| 186,102 - |
||||
| 5,563 - |
||||
| 5,563 - |
||||
| 5,563 |
Page 16