- RADIPOLE PRE SCHOOL
ANNUAL GENERAL MEETING
Meeting held on the Tuesday 24[th] of March 2026 at 7pm.
Present: Sara Samuels, Lauren Tomlin, Chris Tomlin, Timothy Perry, Vicky Gordge, Nicola Nash, Hannah Lane, Charlotte Dingle
Staff attendance: Susan Manvell, Dominique Taylor, Jo Lloyd, Lindsay Mullen, Kirsty Blackburn, Andrea Antunes and Naomi Dolbear
Apologies from Abbie Jolly who was unable to attend.
INTRODUCTIONS
Sara Samuels the chair of the committee welcomed all the parents and thanked them for coming to the AGM.
MANAGERS REPORT
Sue thanked all for coming to the meeting and for the continued support from the parents for the pre-school.
Sue explained that all mandatory training- Safeguarding and First Aid was up to date. Lindsay and Jo have level 3 Multi agency Safeguarding training in March and Kirsty and Naomi have level 2 safeguarding (refresher )training also in March.
The reason why Jo and Lindsay are doing level 3 is because Sue is due to retire March 2027 and leading up to this Jo would become the Deputy Safeguarding Lead and Lindsay wanted to support Jo. Dom is due to take over as Manager and become the Designated Safeguarding Lead as from March 2027.
Up to a few days ago Sue was concerned about the low numbers in September this is mainly due to the negative effect of the 30 hours funding as parents are putting their babies into Nursery and keeping the place until they start school which meant that they are not coming to us.
So, the plan if it was agreed by the Committee was to change the starting age to the term after a child turns 2 this will get the children into the setting.
The negative side of an earlier age would be the ratio for children to staff would be 1:5 which would in turn mean that there might be fewer children per session due to the staff ratio. We would also need a quiet area for sleeping or to separate the age groups.
Sue would also like to have mornings only for the little ones until they were settled then it would be full days.
Sue asked the parents if they knew of anybody who could quote for the front area to be carpeted as we had one quote for £500 which was too high,
LT said she knew someone who could do it cheaper.
We would continue to look into having the front space carpeted.
Committee agreed to changing the starting age to the term after a child turns two.
In the meantime, another Nursery had changed their funded hours which had meant that over the last few days we had an increase in enquires to start with us.
With the change of ages and enquiries we are now almost full.
Minimum wage is increasing in April (Catherines Report)
Frankie Breakspear will be doing work experience from September to December 10.00 - 2.00 every Friday.
Treasurer’s Report
Prepared by Catherine
Financially another successful year with £10,000 in credit. Rent for hall has increased.
NI Contributions has increased and wages continue to rise every April.
Funding has also increased from April £5.94 for 3 - 4year olds and £7.77 for 2 years olds. We would like to increase the fees for private hours to £7.00 per hours for any hours over the funded hours and all other fees £5.00 per hour (children not eligible for funding) This will be from September 2026.
This was agreed by the Committee.
The new Pay roll system currently costs us £42 per month but has been very beneficial.
We have received two generous family donations and the Committee/Parents have raised £1642.42 which has helped pay for a printer, laptop, shredder and sensory equipment and toys.
We are still looking to buying a new gazebo, carpet and mats.
The Treasurer would like to increase wages by 80p - £1.00 in April following a 50p wage raise sent by the government. The Committee agreed the wage increase.
ELECTION OF A NEW COMMITTEE
Sara and Timothy are happy to remain as Chairperson and Vice Chair until end of July.
Laurn Tomlin, Chris Tomlin and Marcus Pitt will remain on the committee.
Nicola Nash and Charlotte Dingle were proposed and seconded by Sara and Timothy to join the Committee as soon as Ofsted has sent a suitability letter.
Adoption Of Policies
Sara then adopted and signed all of the policies and procedures for the Pre-school as the chair of the committee.
Fundraising for 2026/2027
Sara will book Redlands for Tuesday 23[rd] June for the Funday and sports day.
Hall booked for all day but can give 24 hours’ notice if not required for afternoon. £85.50 which is half price. Lauren and Chris offered to cover costs for hall hire.
Redlands would be happy to offer a meal deal for adults and children, but are also happy for families to bring their own food and would like us to encourage drinks to be purchased from their cafe.
Committee/parents will look into hiring a bouncy castle £115 and sort out some bikes and other activities.
Committee will also organise raffle prizes, games such as pin the tail on the Gruffalo. Timothy and Nicole will provide a cake for weight of the cake.
Another quiz had been organised by the Marlborough Fish and Chips shop.
Sara is looking into Rock choir fundraiser at Radipole Primary School.
Also discussed was:
Easter Disco on 24[th] April at Centenary Club
Scavenger Hunt at the Nothe
Bedtime story at St. Aldhelms 24[th] or 25[th] March and to include a book swop.
Sara would keep all the Committee and parents involved with the fundraising activities.
Meeting was closed at 8.15 pm
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Roport to the trusteesl members of RADIPOLE PRE-SCHOOL On accounts for the year ended 31 DECEMBER 2025 Charity no (if any) 1032562 Set out on pages 3 (Three) I report to the trustees on my examination of the accounts of the al)ov8 charity {'the Trust"} for the year ended 3111212025. Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordan with the requirements of the Charities Act 2011 ('the Acf). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under sectson 145(5Xb) of the Ad. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ') in connection wilh the examination which gNes me cause to believe that in, any material respect: accounting rerx)rds were not kept in accordance with section 130 of the Act or the accounts do not accord viith the accounting rewrds Independent examinerfs statement I have no cOnmS and have come across no other matters in connection with the examination to which attention should be drawn in order to enable prop nderstanding of the accounts to be reached. delete the wwds in the brackets rfthey do not apply. Signed: ZVZG Name: JAMES BR¢)OM Relevant professlonal qualification(s} or body (rfany): CHARTERED TAX ADVISOR Addrwd: AZETS. BLANDFORD FORUM. SALISBURY ROAD BL4NDFORD FORUM, DORSET, DT117QD IER October 2018