## - RADIPOLE PRE SCHOOL ## ANNUAL GENERAL MEETING Meeting held on the 12[th] of Match 2024 at 7pm. Present : Nigel Coelho, Katie Coelho, Emily Allen, Hannah Cater, Lauren Tomlin, Emma Harvey, Chris Judd, Jess Pitt and Emma Hocking. Staff attendance : Susan Manvell, Max Hayward, Dominque Taylor, Jo Lloyd, Kirsty Blackburn and Andrea Antunes. Apologies from Lindsay Mullen (staff) Hannah Lane and Emma Rowley who were unable to attend. ## **INTRODUCTIONS** Nigel Coelho the chair of the committee welcomed all the parents and carers and thanked them for coming to the AGM. After explaining the plan for the meeting, the parents were asked to introduce themselves. ## **MANAGERS REPORT** Sue thanked all for coming to the meeting and for the continued support from the parents and carers for the pre-school. Sue explained that the pre-school is full and fully booked for September 2024 with only a few remaining spaces left for September 2025. The pre-school is still currently running at a slight loss as detailed in the treasurers report. There is hope that things are improving. Sue explained the rising costs still against us. For example the increase in the minimum wage, insurance and general running costs. Sue briefly explained the changes planned from April 2024 to 2year funding for working parents. From September 2025 working parents can claim 30 hours from the age of 9 months. The funding rate was discussed as was the unknown impact of the funding changes on the pre-school in relation to hours/parental requirements going forward. The room discussed general struggles for Early years in general to provide spaces and care for children. The Church trustees are still kindly supporting us with a temporary reduction in the fees paid to rent the hall. Staff training has also had to be paid out this year. Sue introduced the staff, their qualifications and responsibilities to the room. Nigel commented that we should no longer reserve places for children to increase hours, Sue answered that we are no longer doing this as we have more demand for places. Sue mentioned having to turn parents away because we are full. The contributions of £10 for resources and consumables have helped. We cannot charge extra in addition to the paid funding and will not charge top up fee’s. Katie praised the staffing levels (over ratio) as being key staff being able to spend time with children and provide quality care. Sue acknowledged this. We want to continue to provide high quality care and learning opportunities for our children by keeping to the same staffing levels despite increase in wages and general costs. ## **TREASURERS REPORT** Jo Lloyd read aloud the Treasurers report from the book keeper. This confirmed that despite another hard financial year the deficit was much less than the previous year and year before that. The fundraising that the committee had done in the last year had been fantastic. The pre-school has continued to take on children that need extra support but without the aid of previous services and funding. But staffing levels are stable and the children happy. Sue asked Jess to explain to the committee about a local man who has made several generous donations to the Pre-school. We are also hoping to source a much needed new lap top thanks to a generous offer of support from a parent. Sue said that the fundraising this past year had been amazing and thanked the parents/carers involved. Quizzes, disco’s, litter picks and more have been a great opportunity for parents/carers and children to get together. Nigel said he was so pleased with the events organised. The committee went on to discuss Sports Day/Funday which will be held again at Redlands in June. Katie said we need to get a date in the diary. Date to be set. The parent/carers will meet on another date to discuss plans for fund raising on this day. Nigel hoped the replicate the success of last years event. (BBQ, soft play, stalls, raffle, cake sale?) Chris mentioned that he had some lucky scratch cards from a previous event that they could use. ## **ELECTION OF A NEW COMMITTEE** Nigel and Katie Coelho are happy to remain as Chairperson and Vice Chair. Sara Samuel will remain as Treasurer. Emma Harvey and Marcus Pitt will remain on the committee. In addition Hannah Lane, Emily Allen and Hannah Cater will join as named members of the committee. All names were proposed and seconded. Nigel then adopted and signed all of the policies and procedures for the Pre-school as the chair of the committee. He thanked all for attending the meeting. In other business the parents discussed volunteering time to help the preschool and an up and coming sponsored walk. The meeting closed at 8.15pm. CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees RADIPOLE PRE-SCHOOL On accounts for the year ended 31 DECEMBER 2023 Charity no (if any) 1032562 Set out on pages 3 (Three) I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3111212023. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below ") which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Plea elete the words in the brackets if they do not apply. Slgned: Date: Name: JAMES BROOM Relevant professlonal qualification{s) or body (if any): CHARTERED TAX ADVISER Address: AZETS, BADGER HOUSE, SALISBURY ROAD BLANDFORD FORUM, DORSET. DT117QD IER Oct 2018 Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Glve here brief details of any items that the examiner wishes to disclose. IER Oct 2018 RADIPOLE PRE-SCHOOL RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023 2023 2022 RECEIPTS Funding- OCC Fees Year 2 Funding SEN Funding Adjustments Sports day Party Income Other fundraising Swtralshirts el¢. Photograph commlsslon Gffts Wowz Deslgn Bank Sntore81 81,152.$4 18,418.97 1,058.70 479.96 355.74 847.50 235.58 2.023.19 532.00 290.13 830.00 78,894.22 16,530.51 3,737.67 1,775.00 1.071.47 180.36 970.99 347.40 226.S8 350.1)0 22.so 18.54 140.49 106,364.80 104,125.24 PAYMENTS Ernpk)￿t costs Rent Toys 8nd equlpm•nl P•n$lons Outsng8 PLA Insuranc& Party expen8e8 Accountancy le Glfts Ink cartridg08M Tralning and Otsled fe0$ Moblle l¥bphon& and IPad Refre5hmenls Swoatshlrts 01¢. Mu5icldance les•on8 Refvse collects'on Ml¢ro$oft Offi￿112 Poy Stationery C￿SnIng DBS ¢h*ck• DVD prtntlnglchrfslmas DVDS Cooking Bank charge8 Miscellaneous AGM and m•alng expen Sport$ day expenses Music, Pay & Lottery fe&8 91,085.84 5,110.00 1,736.14 3,132.30 100,191.41 3,294.00 1,780.53 3,115.12 803.44 780.47 128.99 775.20 628.96 276.57 494.30 805.92 91.27 470.75 554.50 477.74 59.99 72.83 360.12 119.69 768.00 115.00 503.78 940.00 488.81 85.91 702.10 430.00 485.84 87.80 83.78 417.44 127.46 77.17 48.23 65.60 41.74 65.85 22.40 16.85 330.00 128.43 12.95 138.39 107.479.56 11,114.781 115,081.45 110,956.211 SURPLUSIIDEFICITI FOR THE YEAR R•t•ln•d $urplu$ brought forward R•taln•d •urplu• carrb•d lorw•rd 24.720.53 35.676.74 23 605.77 24 720.153 REPRESENTED BY Cash at bank . TreaSU￿r$ 8¢¢ount Cash al b8nk - Deposlt account Cash In hand 16,656.17 6,723.33 226.10 23.60&60 14.332.61 9,582.84 804.91 24 720.36 Thè 8bove accounts w•r& approved by the committee on..... .......... ri E CCÉLklO , Page 3 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trustees RADIPOLE PRE-SCHOOL On accounts for the year ended 31 DECEMBER 2023 Charity no (If any) 1032562 Set out on pages 3 (Three) I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31112 12023. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statsment come to my attention in connection with the examination (other than that disclosed below ") which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair. view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Plea elete the words in the brackets if they do not apply. Signed: Date: Name: JAMES BROOM Relevant professional qualification(s) or body (if any): CHARTERED TAX ADVISER Address: AZETS, BADGER HOUSE, SALISBURY ROAD BLANDFORD FORUM, DORSET, DT117QD IER Oct 2018