## **Radipole Pre-school AGM Committee Meeting** 

## **Tuesday 10 May 2022** 

## **Held at Radipole Pre-school at 7.15 pm** 

**Present:** 

Kelly Houghton Emma Harvey Hayley Roper Hannah Gammon Jo Middleton (Staff) Kay Nother (Staff) Ally Comben (Staff) Lindsay Mullen (Staff) 

Andy Evans Sue Manvell (Staff) Max Hayward (Staff) Jo Lloyd (Staff) 

**Apologies:** Vicky Owen-Smith (Treasurer) Katy Dell 

Sara Samuel 

## **ACTION** 

Kelly Houghton (KH) thanked all for attending. 

## **MANAGERS REPORT** 

Sue Manvell (SM) thanked all for attending and for their continued support.  She reiterated we are a committee run Pre-school and cannot operate without a small committee. 

SM thanked the current committee for all the fundraising they have organised. 

SM thanked Vicky Owen-Smith (VOS) for her continued support as Treasurer. 

Our waiting list for September 2022 intake is filling up but there are spaces available.  SM asked the committee to advertise Pre-school where possible. 

September onwards will be our first year doing all day sessions.  SM will review the situation next year on the feedback from the current and new parents. 

We are currently running at a small loss which will be discussed in the Treasurer’s report.  Early Years in general is suffering from the financial constraints placed on us, i.e. increase in minimum wage, national insurance and general increase in equipment. 

## **Staff and Training** 

Joanne Middleton (JM) is now Deputy and Deputy Safeguarding Lead Dominique Taylor is Senco and Ally Comben (AC) is Deputy Senco Susan Manvell is the Designated Safeguarding Lead 

Next year we will need to complete our First Aid training (every 3 years). SM and JM will be completing a Safeguarding course next week (every 3 years). AC has completed a Senco course. 

## **Committee** 

We will need to nominate a new committee for September, but mums/dads/carers can attend committee meetings and volunteer to help. 

Emma Harvey (EH) and Becky Evans have agreed to join the committee.  However, we will need two more parents to be nominated as 5 parents plus SM are the minimum requirement. 

At the end of the meeting we will need to nominate and second more committee members. 

1 



## **TREASURERS REPORT** 

SM read the Treasurer’s report on behalf of VOS. 

We have made a loss of about £4000 last year.  Reasons for this include – closure during Covid outbreak, less fees during lockdown, refunds for storm (Eunice) day, rise in minimum wage, funding was frozen last year, increased cleaning costs, mobile phone bill has increased to pay for a new iPad over 24 months, missed fundraising opportunities such as Sports Day and Pre-school photos, increase in refuse collection fees (paid less last year because closed for longer), music/dance costs increased because can now have other people in. 

Reasons for optimism going forward – there has been a slight increase in funding rates since April, fees have risen slightly and will rise again in September (they are still cheap in comparison to other providers), refreshment cost is being offset by staff contributions, committee has started fundraising again (very successfully), there are no more pension increases due, stable staff (Mrs Lloyd is now contracted), encouraging number of children with their names down for sessions, reserve account which helps us to cope better than other settings. 

Extra expenses – our staff will need to keep pace with the rises in minimum wage and NI contributions which continue to rise, we now have to pay £5 per month bank charges for our bank account. 

## **MATTERS ARISING FROM ABOVE REPORTS** 

SM explained fees for 2 year olds who do not receive funding and for those who pay for extra hours over their funded hours has increased. 

It was asked why we are now paying bank fees.  This is something all banks have introduced for business accounts. 

SM 

SM said the church have not increased their rent in years.  SM’s husband carries out repair jobs on the hall at a reduced cost.  Andy Evans (AE) offered advice regarding any HR matters such as contracts, etc.  SM said she will forward to him a copy of the contract she uses. 

## **FUN DAY** 

KH gave an update on the committee’s preparation for Fun Day. 

The committee have obtained contributions for £5 envelopes from: The Famous Old Spa, FaceAce, Boiler M H Pluming, Place at Lodmoor, Picture Printing – Dolphin Design & Print, Lisa Marie Imagery, The Cheeky Tipple, Fantasy Island, Full body massage at Waterside Holiday Park, Deluxe facial at Waterside Holiday Park, Bennetts fish and chip voucher, £25 Body Shop voucher, plus lots of others.  Parents are asking local business. 

The committee are planning on stalls with the following: raffle of items Becky has left over from the tabletop sale, sale of items Becky has left over from the tabletop sale, DVD stall, guess how many sweets in a bottle, name the teddy, hoopla, face painter. 

The committee suggested selling a picnic bag for £3 which would contain fruit and a drink. They will make approximately 80 boxes. 

The days agenda was discussed at length.  It was agreed not to charge an entrance fee and instead send a sponsor form home with each child. 

SM explained in the past we have had a stall selling strawberries and ice-cream from Rossi’s. AE said he will visit Rossi’s to see if they will donate a vat of ice-cream on the day. 

A tombola stall was discussed.  JM advised glass bottles should not be on the table for H&S purposes.  KH said she will keep them in a box and the winner can collect later. 

AE 

KH 

2 



AE will produce a flyer to advertise the day.  Sara Samuel will produce a newsletter and sponsor AE, SS form to be sent home. KH 

The committee will put a request on FaceBook for more raffle prizes, bottles and teddies. 

After discussion, it was agreed goods would be sold in the morning whilst the children are playing, this way freeing parents up to enjoy the racing events. 

SM suggested a stall selling second-hand children and adult books. 

Hoopla was discussed.  This will be £1 for 3 goes where children are guaranteed to win a teddy. 

JM said she had not heard from Emma Harvey regarding coming to the day to do some dancing. EH contacted her during the meeting where she confirmed she will attend and will arrive at 12.45 ready to do a warm-up at 1.00. 

KH is going to contact Redlands to see if we can obtain a reduction in hire fees and to find out KH information regarding setting up stalls. The Fun Day is open to all family members. Donations from local businesses were discussed for the snack box and stalls.  AE said he will AE visit/email Morrisons, Sainsburys and Home Bargains for contributions such as sweets, fruit, drinks and snacks. SM will arrange a £100 float for the committee. Medals were discussed for after the races have taken place.  In the past these have been AE produced on lanyards by the committee.  It was suggested each child receives a certificate.  AE will produce the certificates and Pre-school will name them. It was agreed Rossi’s ice-cream would be sold in the afternoon during the races.  The committee KH will organise a rota. JM is to produce a programme of events for the day.  JM asked for a list of business who have JM donated towards the day so that they can be thanked in the programme and on our main KH FaceBook page. 

## **ADOPTION OF POLICIES AND PROCEDURES** 

All policies and procedures and were adopted. 

## **ANY OTHER BUSINESS** 

## **Silver Jubilee Party** 

SM explained the children will be going home with a lovely party bag on the day. 

3 



## **ELECTION OF COMMITTEE AS FROM 21 JULY 2022** 

SM asked for people to join the Committee.  Thank you to those who remain on the Committee and those who have joined.  Sami Austin, Emma Harvey and Becky Evans have agreed to remain on the committee.  The new Committee were proposed and seconded by current Committee Members. 

**POSITION** 

**Chairperson Vice Chair Treasurer Secretary Committee Safeguarding Officer** 

**NOMINEES PROPOSERS SECONDERS** Nigel Coelho Kelly Houghton Hayley Roper Katie Coelho Kelly Houghton Hayley Roper Sara Samuel Kelly Houghton Hayely Roper 

**Committee Member Committee Member Committee Member Committee Member** 

SM thanked all those for attending before the meeting closed at 21:15. 

4 



RADIPOLE PRE￿cHOoL
RECEIPTS AND PAYIAÉNTS ACCOUNT FOR THE YEAR ENDED 31 DECEIABER 2021
2021
2020
RECEIPTS
Funding- DCC
Fees
Year 2 FL￿d1￿j
SEN FundiThJ
EYPP Funding
Sports d
Paty Incon
Outtng
¢Jher
Christsnas DVD mor
Sweatshirts etc.
Photograph ¢tYnrThssion
Gifts
87.432.74
10.899.94
1.131.gJ
6.￿7.86
2.333.37
84,471.83
10,617.26
2,403 18
2,435.71
213.(KJ
6.03
lg) 00
379.90
196.QJ
88.16
28.
19.80
Misce113neous
8ank interest
18.66
110,W2.96
101,329.54
PAYMENTS
Employm￿
Rent
Toys and eqviyiient
Penslons
OLEtings
PLA insurancè
Party e4Ense5
Accwntaicy fees
Gifts
Ink cartndges
Training and Ofsted fees
Mobile t*phone ar￿
Refreshrnents
Sweatsh¥ts etc.
Musicjdance lessons
Refuse eolleci<)n
Stationery
Cleaning
OBS checks
DVD prinbng
Cooking
Cool Milk
MiscdSanetyJs
AGM and me&ing eypense5
Toilet paper
Sports day e¥penses
Music. Pay & Loltery fees
Hals maintenance
SEN Funding
.512.19
6,679.(Ll
2.98170
2,&91.32
87.235.99
1.360.QJ
2.670.36
2,493.32
767.77
89.35
175.78
546.41
408.12
740.LKJ
39S.
386.40
140.00
132.80
298.18
50.78
29S.45
167.60
110.52
813.sfj
4C().20
493.89
157.85
337.78
1(6.69
16.61
26.24
123.72
182.40
115,148.67
14,$55.711
40.232.45
g9.030.04
2.299.50
SURPLUSIIDEFicifi FOR THE YEPR
Retained surplus bft)ught fofftrd
Retahned $urplu* carri￿ forward
REPRESE￿0 BY
37.932.95
35.676.74
40.232.45
ash at bank. Treasurers acownt
Cash at bank- De￿5rt account
Cash in hand
18.3￿.42
16.828.81
451.51
35.676.74
20,983.42
18,974_07
274.96
40,232.45

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report
on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
RADIPOLE PRE-SCHOOL
On accounts for the year
ended
31 DECEMBER 2021
Charity no
(If any
1032562
Set out on pages
3 (Three)
I report to the trustees on my examination of the accounts of the above
chanty (Ihe Trust'l for the year ended 3111212021.
Responsibilitles and As the charity trustees, you are responsible for the preparation of the
basls of report accounts in accordance with the Charities Act 2011 {'the Act.).
I report in respect of my examination of the Trust's ac¢ounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charrty Commission
under section 145{5){b) of the Act.
Independent I have completed my examination. I confimi that no material matters have
examinerfs statement come to my attention (other than that disclosed below "l in connection with
the examination which gives me cause to believe that in, any material
the accounting records were not kept in accordan￿ with section 130
of the Act,. or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements
conceming the fomi and content of accounts set out in the Charities
(Accounts and Reports} Regulations 2008 other than any requirement
that the accounts give a ttrue and fairf view which is not a matter
onsidered as part of an independent examination.
I have no concems arKI have come a¢XOSS no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the a¢counts to be reached.
Signed:
Date:
tYLW
Namo:
JAMES BROOM
Relevant professional
qualificatlonls) or l)ody
(rfany):
CHARTERED TAX ADVISOR
Address:
SANDISONS. BADGER HOUSE. SALISBURY ROAD
BLANDFORD FORUM. DORSET. DT117QD
IER
October 2018