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2023-08-31-accounts

Trustees' Annual Report for the period

Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod
From Period start date To Period end date
Day
1st		 Month
Sept		 Year
2022		 Day
31st		 Month
Aug		 Year
2023

Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1032557 Charity's principal address St Joseph’s Church Hall Forest Road, Fishponds Bristol Postcode BS16 3QT

St Joseph’s Pre-school (Bristol)

St Joseph’s Pre-school

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Michelle George Chair Committee
Debbie White Secretary Committee
Rowena Sutcliffe Treasurer Committee
Deanna Hall Committee
Foos Ahmed Committee
CathyWilliamson Committee
KayMealing Committee
Kate Hardcastle Committee
Fabiana Martins Committee

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

December 2005

1

Names and addresses of advisers (Optional information)

Type of advisor Name Address

Name of chief executive or names of senior staff members (Optional information)

Centre Manager – Mrs Cathy Williamson, Pre-school Manager – Mrs Sheila Hastings

Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

How the charity is constituted

Association

Trustee selection methods

Election at AGM

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

St Joseph’s Pre-school is a member of the Early Years Alliance and follows their guidance with regards to key policy documents and procedures. We are also a member of Bristol and Neighbourhood Daycare (BAND).and receive guidance and support from them also, as well as the LEA Teacher Advisory Service.

The pre-school is registered with Ofsted and meets all statutory and regulatory requirements for the provision of day care for under five year olds.

The Committee and Trustees are elected annually and is largely made up of parent/carers who use the services we provide. The trustees give their time voluntarily to support the pre-school.

Objectives and activities

Summary of the objects of the charity set out in its governing document

To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;

TAR

December 2005

2

Providing pre-school education and care for children from 2 ¾ to 4 ¾ years old according to the requirements of the Early Years Foundation Summary of the main Stage. activities undertaken for the Encouraging parental participation to enhance and support both the public benefit in relation to development of their children and of themselves. these objects Providing other services for parents/families such as ‘drop-in’ sessions, parent workshops, and family learning events.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

Achievements and performance

This last year has continued to see numbers high with most 3–4-year-old Summary of the main places full by December and very limited space in the 2-Year-Old Room achievements of the charity during the year (Though, this naturally fluctuates throughout the year).

We continued to provide care and education to under 5yr olds serving almost seventy families in the local community. The repercussions of the Pandemic have made the role of early years settings even more important, and adapting and changing to support this new generation of children and their needs has been paramount.

Staffing members have remained consistent, and we have also taken on some new staff, initially to help support the growing number of children with additional needs who now attend the pre-school. The staff have continued with various in house and external training. They are always keen and willing to continue doing these courses so that they can all keep up to date with the ever-increasing changes in childcare. We also have 3 volunteers who help out over the week, and also support work experience students throughout the year.

Supporting more children with SEN has become the norm and we like to think that we do this particularly well, even though this work is severely underfunded.

Finances have remained tight as both the energy increases, and cost of living crisis have affected us too. The increases in the living wage have also had a big impact but we have used this impetuous to restructure our pay scale into a fairer and more quality led system that has strengthened the staff team and enabled us to avoid the recruitment crisis that has hit many other settings.

TAR

December 2005

3

Achievements and performance

As a not-for-profit run group who try to keep fees as low as possible, we really do look to parents and friends to support us. Our current committee have worked extra hard to try and support the Pre-school and staff too have gone above and beyond in supporting the children and their families. This year the committee and staff have run several events including an Autumn Fair, the Christmas Raffle, visits from the Photographer, an Easter Egg Hunt and Raffle, and many smaller ventures. The events were fun and well supported. New ideas and support with fundraising are always welcome as other running costs for the pre-school continue to soar. Thank you to everyone who continues to support us so generously! We would like to say a few thank-you’s. Firstly, a big thankyou to all the staff for all their hard work and dedication that they put into the Preschool and all the hours of their own time that they continue to put in to make it run smoothly. Secondly, thank you to our Volunteers for their dedication and enthusiasm for helping at St Joseph’s and thank you especially to all the Committee members who have served us so gallantly over the last few years. For making more than your average important decisions, for all the advice, expertise, time, and energy they have given over this time, and for seeing us through! We really would like to encourage and welcome others to think about joining the committee and giving a bit back to our lovely Community run pre-school! We say this every year but, St Joseph’s Pre-school has been built on the foundation of good parental involvement and we really hope to continue to build on these links in the future. You can become part of the Pre-school by joining the Committee tonight; you will soon see the benefits that may be here for you too and most importantly for your children! We are obviously venturing into new territory this year with a move to, hopefully, our new ‘forever’ home. As well as the things that have taken place over the last year. we’d like to add a few comments about some of our other ongoing achievements, before looking at some of our plans for the future, and our current target areas for improvement. We were again awarded the ‘Bristol Standard’ – a local, turned National Accreditation scheme which places a high importance on ongoing selfevaluation and reflective practice. (We have achieved this every year since its inception in 1997!) And, of course, we are still waiting on our next visit from Ofsted which is now well overdue! Continuing to build stronger links with parents to improve the learning opportunities for the children and in particular, to celebrate the learning that goes on both here and at home remains a high priority. Parental participation in children’s learning underlies our core principles as a community run group. Tapestry has been a great tool in helping us to do this and we love to see parents accessing it and even adding their own observations. We have continued to create more opportunities for parents to engage in activities at the setting, especially our ‘stay and play’ sessions when parents can stay and join in with some themed activities with their child at the start of the day. Forest School sessions have been trickier to run due to the unprecedented wet weather and the increase in

TAR

December 2005

4

Achievements and performance

numbers making it harder to stay in ratio if we take children out. We really do need some parental help to keep it happening too so if you want to find out more about helping at Forest School then speak to the Manager anytime!

A key target as well as supporting our Parental involvement was to completely revamp our Outdoor Area. This has now been superseded by our tenancy termination and the need to find totally new premises (where we will have an even better outdoor space to revamp!)

Other targets also include continuing to support our ever growing number of children and families with English as an additional language, SEND, and all who are experiencing hardship.

Above all, we remain committed to our community run ethos. As a notfor-profit group we do feel we offer good value for money and will continue to try and meet the needs of local parents by offering an affordable and flexible service. New ideas for fundraising are always welcome as is any business support, experience or even sponsorship that anyone can offer. If you have any ideas or comments to make on what you would like us to provide, please do use the comments box or speak to a member of the management team. We hope you will continue to support us too with our fundraising efforts, our hunt for a new ‘Forever home’ and as we constantly strive to improve the services we provide for you and your children. Thank you.

Financial review

None

Brief statement of the charity’s policy on reserves

The first payment of the 23/24 year’s Nursery Education Funding would normally go through in the August and would therefore be reflected in the Details of any funds materially end of 22/23 year’s accounts. However, this payment was delayed and in deficit did not come into our bank until 1[st] September 2023. This makes it look like the end of year was in deficit when it was not. Last year's figures and the end of year balance were also inflated by this.

Further financial review details (Optional information)

Please see below

You may choose to include additional information, where relevant about:

TAR

December 2005

5

Other optional information

As our income has gone back down below the threshold for accrual accounting, we have continued with our Receipts and Payments Accounting. This will obviously change in the upcoming year when we need to do an even bigger fundraising campaign in order to support our move in premises.

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg secretary,
chair, etc)		 D White
Michelle George Deborah White

Chair		 Secretary/Vice Chair

Date 13th Nov 2023

TAR

December 2005

6

St Joseph's Pre-school(Bristol)

Charity Name		 St Joseph's Pre-school(Bristol)

Charity Name		 St Joseph's Pre-school(Bristol)

Charity Name		 1032557
No (if any)		 1032557
No (if any)		 CC16a
For the period
from		 01/09/2022
Period start date		 To 31/08/2023
Period end date
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
1,773
213,399
-
19,497
206
4,067
238,942
-
-
238,942
249,873
21,677
12,205
1,716
529
640
1,287
2,302
1,802
425
230
93
227
941
293,948
-
-
-
293,948
- 55,006
-
50,664
- 4,342		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
2,902
2,902		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
1,773
213,399
-
19,497
206
4,067
-
-
238,942		 Last year
to the nearest £
Fundraising 1,773 419
NEG +GLF +other Gov funding 213,399 238,907
Capital FundingGrant+Donations - 11,638
Fees 19,497 18,372
Sweatshirts/trips etc. 206 10
Wages repaid inc. Cleaner 4,067 408
Bank interest + ST Loan 7,500
Hall Renovation Fund
Sub total(Gross income for
AR)		 238,942 277,254
A2 Asset and investment sales,
(see table).		 -
Sub total - - -
Total receipts
A3 Payments
238,942 277,254
249,873
21,677
12,205
1,716
529
640
1,287
2,302
1,802
425
230
93
227
941
-
-
293,948
-
-
-
293,948

- 55,006
wages inc. Bank staff +pension 249,873 199,587
Inland Rev 21,677 14,916
Premises(rent) 12,205 7,670
PlayEquipment 1,716 986
Food + Drink + Entertainer 529 793
Telephone + Internet 640 659
Uniform + office equipment 1,287 479
Insurance 2,302 -
Repairs/ maintenance/cleaning 1,802 2,449
Memberships and subscriptions 425 249
Admin+ office costs+postage 230 214
Accountancy+ Bank Charges 93 79
BCC Bins 227 260
Staff Training/DBS 941 642
Short term Loan Repayments 17,500
Other(Trip,refunds+defaults) 2,623
293,948 249,106
A4 Asset and investment
purchases, (see table)
- -
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
249,106
- 55,006 -
- 55,006		 28,148
- - - -
50,664 2,902 50,664 31,149
- 4,342 2,902 - 4,342 59,297

CCXX R1 accounts (SS)

27/06/2024

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 C M Williamson
Signature
M George
Storage
TV+Video Equip
Wages+IR
Rent
Telephone/internet
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Details
Details
Furniture
Computer Equip
Toys + Play		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
- 4,342
-
-
-
-
- 4,342
-
OK
Agreement Error
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
unrestricted
-
unrestricted
-
unrestricted
-
unrestricted
-
unrestricted
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
unrestricted
20,000#
unrestricted
19,000
unrestricted
660
-
-
Print Name
Michelle George
Cathy Williamsoon		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
1,000
500
4,000
1,000
50
-
-
-
-
When due
(optional)
monthly
annual
annual
Date of
approval
M George Michelle George 13-Nov-23
C M Williamson Cathy Williamsoon 13-Nov-23

CCXX R2 accounts (SS)

27/06/2024

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of St Joseph’s Pre-school (Bristol) On accounts for the year 31/08/2023 Charity no 1032557 ended (if any) Set out on pages 1- 2

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2022 .

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 10-Nov-23 Name: Concetta Marotta Relevant professional qualification(s) or body AAT Level 4 (if any): Address: 1 Ella Close Fishponds, Bristol BS16 2NZ

October 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

2

IER