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2022-08-31-accounts

Trustees' Annual Report for the period

Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod
From Period start date To Period end date
Day
1st		 Month
Sept		 Year
2021		 Day
31st		 Month
Aug		 Year
2022

Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1032557 Charity's principal address St Joseph’s Church Hall Forest Road, Fishponds Bristol Postcode BS16 3QT

St Joseph’s Pre-school (Bristol)

St Joseph’s Pre-school

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Michelle George Chair Committee
Siobhan McCormack Secretary Committee
Rowena Sutcliffe Treasurer Committee
Deanna Hall Committee
Debbie White Committee
CathyWilliamson Committee
Anne Veira Committee
Kate Hardcastle Committee

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

December 2005

1

Names and addresses of advisers (Optional information)

Type of advisor Name Address

Name of chief executive or names of senior staff members (Optional information)

Centre Manager – Mrs Cathy Williamson, Pre-school Manager – Mrs Sheila Hastings

Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

How the charity is constituted

Association

Trustee selection methods

Election at AGM

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

St Joseph’s Pre-school is a member of the Early Years Alliance and follows their guidance with regards to key policy documents and procedures. We are also a member of Bristol and Neighbourhood Daycare (BAND).and receive guidance and support from them also, as well as the LEA Teacher Advisory Service.

The pre-school is registered with Ofsted and meets all statutory and regulatory requirements for the provision of day care for under five year olds.

The Committee and Trustees are elected annually and is largely made up of parent/carers who use the services we provide. The trustees give their time voluntarily to support the pre-school.

Objectives and activities

Summary of the objects of the charity set out in its governing document

To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;

TAR

December 2005

2

Providing pre-school education and care for children from 2 ¾ to 4 ¾ years old according to the requirements of the Early Years Foundation Summary of the main Stage. activities undertaken for the Encouraging parental participation to enhance and support both the public benefit in relation to development of their children and of themselves. these objects Providing other services for parents/families such as ‘drop-in’ sessions, parent workshops, and family learning events.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

Achievements and performance

Summary of the main achievements of the charity during the year

Following those 2 years like no other, St Joseph’s Pre-school has finally started to recover financially and grown from strength to strength in 2022 with numbers high and all 3–4-year-old places full. Our only spaces are in 2-Year-Old Room as a few of the older children transition into the main hall in January.

We continue to provide care and education to under 5yr olds serving almost sixty families in the local community. We are proud to have continued with these services beyond the Pandemic, adapting and changing to support this new generation of children.

Staffing members have remained consistent since then and we have also taken on some new staff, initially to help support the growing number of children with additional needs who now attend the pre-school. We have therefore welcomed Karen, Asima, and Jacky to the team. The staff have continued with various in house and external training. They are always keen and willing to continue doing these courses so that they can all keep up to date with the ever-increasing changes in childcare. We also have 3 volunteers who help out over the week, and we have been so glad that we have been able to continue welcoming parents into the setting since last year.

As previously stated, our financial stability took a huge knock in the last couple of years despite some limited support from the government, as running costs rose and numbers were much lower during the lockdown periods. We were already depending more and more on fund raising to try and replace some of our tired and worn-out equipment, but these efforts were also greatly restricted because of the Pandemic.

We were saved both by the Crowdfunder Campaign (which generated a lot of support from past and present families as well as a few generous

TAR

December 2005

3

Achievements and performance

benefactors) and because our numbers increased as other settings failed to survive. As a not-for-profit run group who try to keep fees as low as possible, we really do look to parents and friends to support us. Our current committee have worked extra hard to try and support the Preschool in these extremely testing times and staff have gone above and beyond in supporting the children and their families too. This year the committee and staff have run several events including a Winter Wonderland Sale, the Christmas Raffle, Mothers Day Cream Teas, visits from the Photographer, an Easter Egg Hunt, Ice-cream Friday Sales, and many smaller ventures. We were also grateful for several monetary donations, not to mention the amazing Crowdfunder which generated over £11000 of extra income plus Gift Aid! So, this last year we managed to raise over £12057 for the pre-school which is our highest fundraising total ever! The events were fun and well supported. New ideas and support with fundraising are always welcome as other running costs for the pre-school continue to soar. Thank you to everyone who continues to support us so generously! We would like to say a few thank-you’s. Firstly, a big thankyou to all the staff for all their hard work and dedication that they put into the Preschool and all the hours of their own time that they continue to put in to make it run smoothly. Secondly, thank you to our Volunteers for their dedication and enthusiasm for helping at St Joseph’s and thank you especially to all the Committee members who have served us so gallantly over the last few years. For making more than your average important decisions, for all the advice, expertise, time, and energy they have given over this time, and for seeing us through! Sadly, Anne and Siobhan will not be continuing on the Committee due to other commitments as their children have grown and moved on. Thank you so much to both Anne and Siobhan for all you have done!! We really would like to encourage and welcome others to think about joining the committee and giving a bit back to our lovely Community run pre-school! We say this every year but, St Joseph’s Pre-school has been built on the foundation of good parental involvement and we really hope to continue to build on these links in the future. You can become part of the Pre-school by joining the Committee tonight; you will soon see the benefits that may be here for you too and most importantly for your children! Having highlighted a few of the things that have taken place over the last year. we’d like to add a few comments about some of our other ongoing achievements, before looking at some of our plans for the future, and our current target areas for improvement. It has been an amazing year for fundraising again (thank you Committee!) but with other running costs continuing to rise (especially energy bills) we were therefore also forced to put fees up a little again at the start of this year. As a not-for-profit group we do feel we offer good value for money and will continue to try and meet the needs of local parents by offering an affordable and flexible service. New ideas for

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December 2005

4

Achievements and performance

fundraising are always welcome as is any business support, experience or even sponsorship that anyone can offer.

We were again awarded the ‘Bristol Standard’ – a local, turned National Accreditation scheme which places a high importance on ongoing selfevaluation and reflective practice. (We have achieved this every year since its inception in 1997!) Of course, we are still waiting on our next visit from Ofsted which is now well overdue!

Continuing to build stronger links with parents to improve the learning opportunities for the children and in particular, to celebrate the learning that goes on both here and at home remains a high priority. Parental participation in children’s learning underlies our core principles as a community run group. Tapestry has been a great tool in helping us to do this and we love to see parents accessing it and even adding their own observations. We would like to create more opportunities for parents to engage in activities at the setting, especially our ‘stay and play’ sessions when parents can stay and join in with some themed activities with their child at the start of the day. Forest School sessions have been trickier to run due to the unprecedented wet weather and the increase in numbers making it harder to stay in ratio if we take children out. We really do need some parental help to keep it happening too so if you want to find out more about helping at Forest School then speak to the Manager anytime! A key target as well as supporting our Parental involvement is to completely revamp our Outdoor Area. This will be a big fundraising undertaking, but we have made a start with the new fence and now hope to call in the professionals to see what else we can do. Other targets also include continuing to support our ever growing number of children and families with English as an additional language, SEND, and who are experiencing hardship, as well as exploring new ways to create an environment that continues to engage and support the interests and learning needs of all the children. We still need to continue to update and renew lots of our resources, but this very much depends on our fundraising achievements. If you have any ideas or comments to make on what you would like us to provide, please do use the comments box or speak to a member of the management team. We hope you will continue to support us too with fundraising efforts, as we constantly strive to improve the services we provide for you and your children. Thank you.

Financial review

None Brief statement of the charity’s policy on reserves Details of any funds materially None in deficit

Further financial review details (Optional information)

Please see below

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December 2005

5

You may choose to include additional information, where relevant about:

Other optional information

Although we recognise that our income this year has exceeded the threshold which should have triggered an accrual accounting system, this was only evident in hindsight. The additional income this year was also exceptional based on the final payout of our Crowdfunder, the short term bridging loans required which were not actual income, the additional funding received to support the higher number of SEN children we had this year, and also the early, exceptionally higher payment at the end of the year, of funding intended for the upcoming year. We have addressed this in the upcoming year and adopted an accrual accounting system going forwards.

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Siobhan McCormack Full name(s) Michelle George Position (eg secretary, Chair Secretary chair, etc) Date 11th Nov 2022

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December 2005

6

Charity Name No (if any) St Joseph's Pre-school (Bristol) 1032557 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/09/2021 31/08/2022

Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
419
238,907
11,638
18,372
10
408
7,500
277,254
-
-
277,254
199,587
14,916
7,670
986
793
659
479
-
2,449
249
214
79
260
642
17,500
2,623
249,106
-
-
-
249,106
28,148
-
19,614
47,762		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
2,902
2,902		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
419
238,907
11,638
18,372
10
408
7,500
-
277,254		 Last year
to the nearest £
Fundraising 419 1,553
NEG +GLF +other Gov funding 238,907 173,018
Capital FundingGrant+Donations 11,638 4,418
Fees 18,372 10,169
Sweatshirts/trips etc. 10 34
Wages repaid inc. Cleaner 408 2,182
Bank interest + ST Loan 7,500 10,000
Hall Renovation Fund
Sub total(Gross income for
AR)		 277,254 201,374
A2 Asset and investment sales,
(see table).		 -
Sub total - - -
Total receipts
A3 Payments
277,254 201,374
199,587
14,916
7,670
986
793
659
479
-
2,449
249
214
79
260
642
17,500
2,623
249,106
-
-
-
249,106

28,148
wages inc. Bank staff +pension 199,587 181,979
Inland Rev 14,916 11,932
Premises(rent) 7,670 9,204
PlayEquipment 986 1,058
Food + Drink + Entertainer 793 449
Telephone + Internet 659 661
Uniform + office equipment 479 635
Insurance - 997
Repairs/ maintenance/cleaning 2,449 1,175
Memberships and subscriptions 249 869
Admin+ office costs+postage 214 168
Accountancy+ Bank Charges 79 56
BCC Bins 260 150
Staff Training/DBS 642 674
Short term Loan Repayments 17,500 -
Other(Trip,refunds+defaults) 2,623 -
249,106 210,007
A4 Asset and investment
purchases, (see table)
- -
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
210,007
28,148 - -
28,148		 - 8,633
- - - - -
19,614 2,902 - 22,516 31,149
47,762 2,902 - 50,664 22,516

CCXX R1 accounts (SS)

30/06/2023

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Details
Furniture
Computer Equip
Toys + Play
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Storage
TV+Video Equip
Wages+IR
Rent
Telephone/internet
R Sutcliffe
Signature
M George		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
47,762
2,902
-
-
-
-
47,762
2,902
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
unrestricted
-
unrestricted
-
unrestricted
-
unrestricted
-
unrestricted
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
unrestricted
20,000#
unrestricted
9,700
unrestricted
660
-
-
Print Name
Michelle George
Rowena Sutcliffe		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
1,000
500
4,000
1,000
50
-
-
-
-
When due
(optional)
monthly
annual
annual
Date of
approval
M George Michelle George 10-Nov-21
R Sutcliffe Rowena Sutcliffe 10-Nov-21

CCXX R2 accounts (SS)

30/06/2023

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of St Joseph’s Pre-school (Bristol) On accounts for the year 31/08/2022 Charity no 1032557 ended (if any) Set out on pages 1- 2

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2022 .

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 11-Nov-22 Name: Concetta Marotta Relevant professional qualification(s) or body AAT Level 4 (if any): Address: 1 Ella Close Fishponds, Bristol BS16 2NZ

October 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

2

IER