Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 1[st] Sept 2020 To 31[st] Aug 2021
Reference and administration details
Charity name
St Joseph’s Pre-school (Bristol)
Other names charity is known by St Joseph’s Pre-school
| Registered charity number (if any) Charity's principal address |
Registered charity number (if any) Charity's principal address |
Registered charity number (if any) Charity's principal address |
Registered charity number (if any)1032557 Charity's principal address St Joseph’s Church Hall Forest Road, Fishponds Bristol Postcode BS16 3QT ~~——~~ |
Registered charity number (if any)1032557 Charity's principal address St Joseph’s Church Hall Forest Road, Fishponds Bristol Postcode BS16 3QT ~~——~~ |
Registered charity number (if any)1032557 Charity's principal address St Joseph’s Church Hall Forest Road, Fishponds Bristol Postcode BS16 3QT ~~——~~ |
Registered charity number (if any)1032557 Charity's principal address St Joseph’s Church Hall Forest Road, Fishponds Bristol Postcode BS16 3QT ~~——~~ |
|---|---|---|---|---|---|---|
| Names of the charity trustees who manage the charity | ||||||
| Trustee name | Office (if any) Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
||||
| 1 Freia Turland | 1 Freia Turland | Chair | Committee | |||
| 2 Siobhan McCormack | 2 Siobhan McCormack | Secretary/ | Committee | |||
| 3 Rowena Sutcliffe | 3 Rowena Sutcliffe | Treasurer | Commttee | |||
| 4 Michelle Geor | 4 Michelle George | Committee | ||||
| 5 Debbie White | 5 Debbie White | Committee | ||||
| 6 Cath | 6 CathyWilliamson | Committee | ||||
| 7 Anne Veira | 7 Anne Veira | Committee | ||||
| 8 | 8 | |||||
| 9 | 9 | |||||
| 10 | 10 |
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year ~~SS~~
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December 2005
1
Names and addresses of advisers (Optional information)
Type of advisor Name Address
Name of chief executive or names of senior staff members (Optional information)
Centre Manager – Mrs Cathy Williamson, Pre-school Manager – Mrs Sheila Hastings
Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
Association
- (eg. trust, association, company)
Trustee selection methods
Election at AGM
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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Policies and procedures adopted for the induction and training of trustees.
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The charity’s organisational structure and any wider network with which the charity works.
St Joseph’s Pre-school is a member of the Early Years Alliance and follows their guidance with regards to key policy documents and procedures. We are also a member of Bristol and Neighbourhood Daycare (BAND).and receive guidance and support from them also, as well as the LEA Teacher Advisory Service.
The pre-school is registered with Ofsted and meets all statutory and regulatory requirements for the provision of day care for under five year olds.
The Committee and Trustees are elected annually and is largely made up of parent/carers who use the services we provide. The trustees give their time voluntarily to support the pre-school.
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Relationship with any related parties.
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Trustees’ consideration of major risks and the system and procedures to manage them.
Objectives and activities
Summary of the objects of the charity set out in its governing document
To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
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December 2005
2
Providing pre-school education and care for children from 2 ¾ to 4 ¾ years old according to the requirements of the Early Years Foundation Stage.
Summary of the main Stage. activities undertaken for the Encouraging parental participation to enhance and support both the public benefit in relation to development of their children and of themselves. these objects Providing other services for parents/families such as ‘drop-in’ sessions, parent workshops, and family learning events.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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Policy on grantmaking
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Policy programme related investment
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Contribution made by Volunteers
Achievements and performance
These last 2 years have been like no other and families, businesses, governments, Summary of the main the world, have all been changed and affected, not least our small community at achievements of the charity St Joseph’s Pre-school. during the year Throughout, we have continued to provide care and education to under 5yr olds serving over fifty families in the local community during this time. We are proud to have continued with these services during the Pan-demic, adapting and changing rapidly with the momentum of the situation. Our financial situation has ultimately been affected, and so cutbacks and belt tightening have been the or-der of the day. This has included not replacing some staff as they left and we were very sorry to lose some long serving staff at the start of the last academic year as they moved on to other things. Staffing numbers have remained consistent since then and we are happy to now be taking on two new staff. The staff have continued with various in house and external training. They are always keen and willing to continue doing these courses so that they can all keep up to date with the ever-increasing changes in childcare. We were able to use some of the lockdown time to increase online training opportunities (and to engage with families virtually too). They are all now ‘Zoom’ experts! Sadly, we were unable to have volunteers for most of this year and parent involvement was also severely restricted, but we adapted to using Zoom and other creative ways to keep people involved. We have been so glad to welcome parents back into the setting again in recent weeks, though caution will always need to be observed. We have continued to work on the ‘Bristol Standard’ over this time and place high importance on ongoing self-evaluation and reflective practice to ensure the pre-school is the best that it can be. Our current committee have worked extra hard to try and support the Pre-school in these extremely testing times and staff have gone above and beyond in supporting the children and their families too. This year the committee and staff have run several virtual events and activities to create social opportunities for our families and to raise funds for the pre-school. These included a Virtual Bingo Night, a Christmas Raffle, taking part in the Fishponds Sale Trail, a Mothers Day Cream Tea Delivery Service, visits from a Photographer, and a Sponsored Sunflower grow. We were also gratefully for several monetary donations. So, this year we still managed to raise £1552.35 for
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December 2005
3
Achievements and performance
the pre-school which is higher than the previous year! These events were fun and well supported. New ideas and support with fundraising are always welcome as other running costs for the pre-school continue to soar. Our latest Crowdfunder Appeal is an attempt to recoup a small float that will stop us constantly going into the red and, whilst we know that a lot of this situation is also down to years of underfunding by the government, we have been humbled by the response to the appeal and feel so affirmed by the generosity and faith that our supporters have shown us. Thank you!
Financial review
None
Brief statement of the charity’s policy on reserves
Details of any funds materially in deficit
None
Further financial review details (Optional information)
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As previously stated, our financial stability has been severely affected in the last
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You may choose to include year despite some limited support from the government, as running costs are still
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additional information, where rising and numbers were much lower as parents remained cautious through all
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relevant about: the lockdown periods. We were already depending more and more on fund
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• The charity’s principal raising to try and replace some of our tired and worn-out equipment, but these sources of funds (including efforts were also greatly restricted because of the Pandemic. As a not-for-profit any fundraising). run group who try to keep fees as low as possible, we really do look to parents
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• How expenditure has and friends to support us. We did manage to secure a little grant money last year and were able to make some claims back from the Government furlough
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supported the key objectives initiative and SSP reclaims but not enough to cover all our losses.
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of the charity. We therefore also took the decision to take out a short-term loan of £10000 to
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• Investment policy and cover the shortfalls we were experiencing each month end and have now started objectives including any a Crowdfunding Appeal to bridge this gap. Our increase in numbers this year ethical investment policy should help this situation too. adopted.
Other optional information
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| on behalf of the charity’s trustees | ’s trustees | ’s trustees | |
|---|---|---|---|
| Signature(s)Freia Turland Siobhan McCormack Full name(s)Freia Turland Siobhan McCormack Position (eg secretary, chair, etc) Chair Secretary Date10thNov 2021 |
Freia Turland | Siobhan McCormack | |
| Freia Turland | Siobhan McCormack | ||
Chair |
Secretary | ||
| 10thNov 2021 | |||
| 10thNov 2021 |
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December 2005
4
| Charity Name | No (if any) | No (if any) | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| St Joseph's Pre-school(Bristol) | 1032557 | ||||||||||||
| Receipts andpayments accounts | CC16a | ||||||||||||
| 01/09/2020 31/08/2021 Period start date Period end date To For the period from ~~ee~~ |
|||||||||||||
| Section A Receipts and payments | |||||||||||||
| Unrestricted funds |
Restricted funds |
Restricted | Endowment funds |
Endowment | Total funds | Last year | |||||||
| to the nearest £ |
to the nearest | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||||
| A1 Receipts | |||||||||||||
| Fundraising | 1,553 | - | - | - | - | 1,553 | 1,843 | ||||||
| NEG +GLF +other Gov funding | 173,018 | - | - | - | - | 173,018 | 181,761 | ||||||
| Capital FundingGrant+Donations | 4,418 | - | - | - | - | 4,418 | 7,362 | ||||||
| Fees | 10,169 | - | - | - | - | 10,169 | 12,259 | ||||||
| Sweatshirts/trips etc. | 34 | - | - | - | - | 34 | 33 | ||||||
| Wages repaid inc. Cleaner | 2,182 | - | - | - | - | 2,182 | 1,435 | ||||||
| Bank interest + ST Loan | 10,000 | - | - | - | - | 10,000 | - | ||||||
| Hall Renovation Fund | - | - | - | - | - | 1,427 | |||||||
| Sub total(Gross income for AR) |
(Gross income for 201,374 |
- | - | - | - | 201,374 | 206,120 | ||||||
| A2 Asset and investment sales, (see table). Sub total Total receipts |
- Sub total - - - - - 201,374 - - 201,374 206,120 ~~S55~~ |
||||||||||||
| A3 Payments | |||||||||||||
| wages inc. Bank staff +pension | 181,979 | - | - | - | - | 181,979 | 201,158 | ||||||
| Inland Rev | 11,932 | - | - | - | - | 11,932 | 13,098 | ||||||
| Premises(rent) | 9,204 | - | - | - | - | 9,204 | 9,099 | ||||||
| PlayEquipment | 1,058 | - | - | - | - | 1,058 | 3,510 | ||||||
| Food + Drink + Entertainer | 449 | - | - | - | - | 449 | 1,070 | ||||||
| Telephone + Internet | 661 | - | - | - | - | 661 | 664 | ||||||
| Uniform + office equipment | 635 | - | - | - | - | 635 | 1,978 | ||||||
| Insurance | 997 | - | - | - | - | 997 | 972 | ||||||
| Repairs/ maintenance/cleaning | 1,175 | - | - | - | - | 1,175 | 1,346 | ||||||
| Memberships and subscriptions | 869 | - | - | - | - | 869 | 506 | ||||||
| Admin+ office costs+postage | 168 | - | - | - | - | 168 | 410 | ||||||
| Accountancy+ Bank Charges | 56 | - | - | - | - | 56 | 230 | ||||||
| BCC Bins | 150 | - | - | - | - | 150 | 117 | ||||||
| Staff Training/DBS | 674 | - | - | - | - | 674 | 964 | ||||||
| Hall Renovation Expenses | - | - | - | - | - | - | - | 475 | |||||
| Other(Trip,fee refunds+defaults) | - | - | - | - | - | - | 7,800 | ||||||
| 210,007 | - | - | - | - | 210,007 | 243,397 | |||||||
| A4 Asset and investment purchases, (see table) - - - - - - - - - Sub total - - - - - Total payments 210,007 - - 210,007 243,397 ~~——————~~ |
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| Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
- 8,633 - - - - - 28,247 2,902 - 19,614 2,902 - 22,516 ~~===~~ |
- - - - - 22,516 |
- - 22,516 |
- 8,633 - 37,277 - - 31,149 68,426 - 22,516 31,149 ~~>>~~ |
CCXX R1 accounts (SS)
15/06/2022
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
R Sutcliffe Signature F Turland Storage TV+Video Equip Wages+IR Rent Telephone/internet Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details Details Furniture Computer Equip Toys + Play |
Unrestricted funds Restricted funds to nearest £ to nearest £ 28,248 2,902 - - - - 28,248 2,902 Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) unrestricted - unrestricted - unrestricted - unrestricted - unrestricted - - - - - Fund to which liability relates Amount due (optional) unrestricted 18,500# unrestricted 9,700 unrestricted 660 - - Print Name Freia Turland Rowena Sutcliffe |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| 2,500 | |||
| 1,400 | |||
| 7,750 | |||
| 2,000 | |||
| 200 | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| monthly | |||
| annual | |||
| annual | |||
| Date of approval |
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| F Turland | Freia Turland | 10-Nov-21 | |
| R Sutcliffe | Rowena Sutcliffe | 10-Nov-21 |
CCXX R2 accounts (SS)
15/06/2022
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of St Joseph’s Pre-school (Bristol) On accounts for the year 31/08/2021 Charity no 1032557 ended (if any) Set out on pages 1- 2
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2021 .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: C Marotta Date: 10-Nov-21 ~~PO |~~ Name: Concetta Marotta ~~Cs~~ Relevant professional qualification(s) or body AAT Level 4 (if any): Address: 1 Ella Close Fishponds, Bristol BS16 2NZ
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER