## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| ||Day|Month|Year||Day|Month|Year| |**From**|1st|Sept|2019|**To**|31st|Aug|2020| ## Reference and administration details **Charity name** St Joseph’s Pre-school (Bristol) **Other names charity is known by** St Joseph’s Pre-school |**Registered charity number (if any)**
**Charity's principal address**|**Registered charity number (if any)**
**Charity's principal address**|**Registered charity number (if any)**
**Charity's principal address**|**Registered charity number (if any)**1032557
**Charity's principal address**
St Joseph’s Church Hall
Forest Road, Fishponds
Bristol
**Postcode**
**BS16 3QT**
~~——~~|**Registered charity number (if any)**1032557
**Charity's principal address**
St Joseph’s Church Hall
Forest Road, Fishponds
Bristol
**Postcode**
**BS16 3QT**
~~——~~|**Registered charity number (if any)**1032557
**Charity's principal address**
St Joseph’s Church Hall
Forest Road, Fishponds
Bristol
**Postcode**
**BS16 3QT**
~~——~~|**Registered charity number (if any)**1032557
**Charity's principal address**
St Joseph’s Church Hall
Forest Road, Fishponds
Bristol
**Postcode**
**BS16 3QT**
~~——~~| |---|---|---|---|---|---|---| |**Names of the charity trustees who manage the charity**||||||| ||**Trustee name**|**Office (if any)**
**Dates acted if not for whole**
**year **|||**Name of person (or body) entitled**
**to appoint trustee (ifany)**|| |1 Freia Turland|1 Freia Turland|Chair|||Committee|| |2 Siobhan McCormack|2 Siobhan McCormack|Secretary|||Committee|| |3 Rowena Sutcliffe|3 Rowena Sutcliffe|Treasurer|||Committee|| |4|4|||||| |5|5|||||| |6|6|||||| |7|7|||||| |8|8|||||| |9|9|||||| |10|10|||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** ~~Oo~~ **TAR** **December 2005** 1 ## **Names and addresses of advisers (Optional information)** **Type of advisor Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** Centre Manager – Mrs Cathy Williamson, Pre-school Manager – Mrs Sheila Hastings ## **Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Association - (eg. trust, association, company) Trustee selection methods Election at AGM - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - Policies and procedures adopted for the induction and training of trustees. - The charity’s organisational structure and any wider network with which the charity works. St Joseph’s Pre-school is a member of the Early Years Alliance and follows their guidance with regards to key policy documents and procedures. We are also a member of Bristol and Neighbourhood Daycare (BAND).and receive guidance and support from them also, as well as the LEA Teacher Advisory Service. The pre-school is registered with Ofsted and meets all statutory and regulatory requirements for the provision of day care for under five year olds. The Committee and Trustees are elected annually and is largely made up of parent/carers who use the services we provide. The trustees give their time voluntarily to support the pre-school. - Relationship with any related parties. - Trustees’ consideration of major risks and the system and procedures to manage them. ## **Objectives and activities** **Summary of the objects of the charity set out in its governing document** To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; **TAR** **December 2005** 2 Providing pre-school education and care for children from 2 ¾ to 4 ¾ years old according to the requirements of the Early Years Foundation **Summary of the main** Stage. **activities undertaken for the** Encouraging parental participation to enhance and support both the **public benefit in relation to** development of their children and of themselves. **these objects** Providing other services for parents/families such as ‘drop-in’ sessions, parent workshops, and family learning events. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - Policy on grantmaking - Policy programme related investment - Contribution made by Volunteers ## Achievements and performance Continuing to provide care and education to under 5yr olds serving **Summary of the main** almost fifty families in the local community. Continuing with these **achievements of the charity** services during a Pandemic and adapting and changing rapidly with the **during the year** momentum of the situation. Staffing numbers have remained consistent and over the past twelve months the staff have continued with various in house and external training and are all keen and willing to continue doing these courses so that they can all keep up to date with the ever-increasing changes in childcare. We were able to use some of the lockdown time to increase online training opportunities and to engage with families virtually too. We have been unable to have volunteers for the second half of this year and parent involvement has also been severely restricted, but we have also adapted to using Zoom and other creative ways to keep parents involved. We have continued to work on the ‘Bristol Standard’ and place high importance on ongoing self-evaluation and reflective practice to ensure the pre-school is the best that it can be. Our financial stability has been severely affected in the last year though as running costs are still rising and numbers have been much lower as parents remain cautious. We were depending more and more on fund raising to try and replace some of our tired and worn-out equipment but these efforts have also been greatly restricted because of the Pandemic. As a not-for-profit run group who try to keep fees as low as possible, we really do look to parents and friends to support us. We have managed to secure some grant money and have been able to make some claims back from the Government furlough initiative and SSP reclaims but not enough to cover all our losses. Our current committee have worked extra hard to try and support the Pre-school in these extremely testing times and staff have gone above and beyond in supporting the children and their families. **TAR** **December 2005** 3 ## **Financial review** None **Brief statement of the charity’s policy on reserves** **Details of any funds materially** None **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - The charity’s principal sources of funds (including any fundraising). - How expenditure has supported the key objectives of the charity. - Investment policy and objectives including any ethical investment policy adopted. ## **Other optional information** ## **Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** Siobhan McCormack **Signature(s)** Freia Turland Siobhan McCormack **Full name(s)** Freia Turland **Position (eg secretary, chair,** Chair Secretary **etc) Date** 11th Feb 2020 **TAR** **December 2005** 4 ||**Charity Name**||||||**No (if any)**|**No (if any)**||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| ||**St Joseph's Pre-school(Bristol)**||||||**1032557**|||||| ||**Receipts and**|||**ts andpayments accounts**|||||||**CC16a**|| ||01/09/2019
31/08/2020
Period start date
Period end date
**To**
**For the period**
**from**
~~ee~~|||||||||||| |**Section A Receipts and payments**||||||||||||| ||**Unrestricted**
**funds**||**Restricted**
**funds**|||**Endowment**
**funds**||**Total funds**|||**Last year**|| ||**to the nearest**
**£**|**to the nearest**|**to the nearest £**|||**to the nearest £**||**to the nearest £**|||**to the nearest £**|| |**A1 Receipts**||||||||||||| |Fundraising|**1,843**||**-**|**-**||**-**||**1,843**|||**973**|| |NEG +GLF +other Gov funding|**181,761**||**-**|**-**||**-**||**181,761**|||**220,261**|| |Capital FundingGrant+Donations|**7,362**||**-**|**-**||**-**||**7,362**|||**4,024**|| |Fees|**12,259**||**-**|**-**||**-**||**12,259**|||**14,072**|| |Sweatshirts/trips etc.|**33**||**-**|**-**||**-**||**33**|||**992**|| |Wages repaid inc. Cleaner|**1,435**||**-**|**-**||**-**||**1,435**|||**1,400**|| |Bank interest + other|**-**||**-**|**-**||**-**||**-**|||**-**|| |Hall Renovation Fund|||**1,427**|||**-**||**1,427**|||**1,527**|| |**_Sub total_**_(Gross income for_
_AR)_|_(Gross income for_
**204,693**||**1,427**|||**-**||**206,120**|||**243,249**|| |**A2 Asset and investment sales,**
**(see table).**
**_Sub total_**
**_Total receipts_**|**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**204,693**
**1,427**
**-**
**206,120**
**243,249**
~~—————~~|||||||||||| |**A3 Payments**||||||||||||| |wages inc. Bank staff +pension|**201,158**||**-**|**-**||**-**||**201,158**|||**170,950**|| |Inland Rev|**13,098**||**-**|**-**||**-**||**13,098**|||**17,327**|| |Premises(rent)|**9,099**||**-**|||||**9,099**|||**8,847**|| |PlayEquipment|**3,510**|||||||**3,510**|||**2,776**|| |Food + Drink + Entertainer|**1,070**|||||||**1,070**|||**1,088**|| |Telephone + Internet|**664**||**-**|**-**||**-**||**664**|||**764**|| |Uniform + office equipment|**1,978**|||||||**1,978**|||**945**|| |Insurance|**972**||**-**|**-**||**-**||**972**|||**960**|| |Repairs/ maintenance/cleaning|**1,346**||**-**|**-**||**-**||**1,346**|||**1,234**|| |Memberships and subscriptions|**506**|||||||**506**|||**448**|| |Admin+ office costs+postage|**410**|||||||**410**|||**681**|| |Accountancy+ Bank Charges|**230**||**-**|**-**||**-**||**230**|||**233**|| |BCC Bins|**117**||**-**|**-**||**-**||**117**|||**234**|| |Staff Training/DBS|**964**||**-**|**-**||**-**||**964**|||**767**|| |Hall Renovation Expenses|**-**|**-**|**475**|**475**||||**475**|||**1,155**|| |Other(Trip, fee refunds+defaults)|**7,800**||**-**|**-**||**-**||**7,800**|||**1,210**|| ||**242,922**||**475**|**475**||**-**||**243,397**|||**209,620**|| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**243,397**
**-**
**_Total payments_**
**242,922**
**475**
**-**
**243,397**
**209,620**
**_Net of receipts/(payments)_**
**- 38,229**
**952**
**-**
**- 37,277**
**33,629**
**A5 Transfers between funds**
**-**
**- -**
**-**
**-**
**A6 Cash funds last year end**
**66,477**
**1,949**
**-**
**68,426**
**34,797**
**_Cash funds this year end_**
**28,248**
**2,901**
**- 31,149**
**68,426**
~~——————~~
~~SSS~~
~~SS=~~||||||||||||| CCXX R1 accounts (SS) 28/06/2021 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
Furniture
Computer Equip
Toys + Play
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Storage
TV+Video Equip
Wages+IR
Rent
Telephone/internet
R Sutcliffe
Signature
F Turland|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**28,248**
**2,902**
**-**
**-**
**-**
**-**
**28,248**
**2,902**
OK
Agreement Error
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
unrestricted
**-**
unrestricted
**-**
unrestricted
**-**
unrestricted
**-**
unrestricted
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
unrestricted
**15,500**#
unrestricted
**9,000**
unrestricted
**660**
**-**
**-**
Print Name
Freia Turland
Rowena Sutcliffe|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**2,500**| ||||**1,400**| ||||**7,750**| ||||**2,000**| ||||**200**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||**monthly**| ||||**annual**| ||||**annual**| ||||| ||||| ||||| ||||Date of
approval| ||F Turland|Freia Turland|11-Feb-21| ||R Sutcliffe|Rowena Sutcliffe|11-Feb-21| CCXX R2 accounts (SS) 28/06/2021 2 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** St Joseph’s Pre-school (Bristol) **On accounts for the year** 31/08/2020 **Charity no** 1032557 **ended (if any) Set out on pages** 1- 2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 08 / 2020** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** C Marotta **Date:** 11 Feb 2021 ~~PO |~~ **Name:** Concetta Marotta ~~Cs~~ **Relevant professional qualification(s) or body** AAT Level 4 **(if any): Address:** 1 Ella Close Fishponds, Bistol BS16 2NZ **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**