**REGISTERED CHARITY NUMBER : 1032463**
## **ST JOHN'S PLAYGROUP (BILTON)**
## **FINANCIAL STATEMENTS AND TRUSTEES REPORT**
## **FOR THE YEAR ENDED 31 AUGUST 2021**
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R Stride & Co LLP
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## **St John's Playgroup (Bilton) Contents of the Unaudited Accounts For The Year Ended 31 August 2021**
## **Contents**
|**Contents**||
|---|---|
||**Page**|
|Business Details|1|
|Approval|2|
|Accountant's Report|3|
|Profit and Loss Account|4—5|
|Balance Sheet|6|
|Notes to the Accounts|7|
**St John's Playgroup (Bilton) Business Details For The Year Ended 31 August 2021**
**Registered Charity Number** 1032463 **Address** 48 Unity Grove Harrogate HG1 3AQ **Trustees** Rebecca Manley Helen Proudfoot David Ashton Joanna Deaton Victoria Nichols Emily Spurr
Jo
Page 1
**St John's Playgroup (Bilton) Trustees report For The Year Ended 31 August 2021**
## **St. John’s Playgroup Committee - Annual Report**
The committee is required to issue this report to parents. Its purpose is to let parents know how the committee has carried out its duties between September 2020 and August 2021. It is not concerned with the day to day running of the playgroup, except in so far as the committee have responsibilities towards such issues. Nor is the meeting a place at which questions about individual children or staff may be raised.
## **Statement on Admittance**
We welcome children from all ethnic backgrounds. We are also equipped to welcome children with special educational needs or disabilities.
## **Trustees’ responsibilities in relation to the financial statements**
The charity trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, for that period. In preparing the financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in
- the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in
- business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
By order of the board of trustees
............................................................ St John's Playgroup (Bilton) 6th June 2022
Page 2
Summary of the work of the committee since the last annual meeting
We continue to have a small committee, and there weren’t any changes made.
We have not made any changes to our opening times or days this past year and we were able to keep our prices the same. All children who do not receive government funding for childcare, or who access hours over their funded entitlement are charged at a rate of £6 per hour. All funded children are charged £1 per session, and this covers snack, external activities, and consumables costs.
Numbers of children for the year were good. We had 14 pre-school children and 41 playgroup children on the register altogether.
Our 2020/2021 year taught us all how to adapt to new situations and how to live with the new normal. When we returned in September, we made changes at playgroup to try living with Covid safely. The children, families and staff all adapted well to our new ways of working.
Christmas, as usual, was a busy time at playgroup. Unfortunately, we had to cancel our usual nativity and fair that we hold, but it meant we came up with new ideas to fundraise. We held an online raffle for the first time, which worked really well, the children made artwork and calendars to sell, which were very popular. We were very lucky, and Santa still dropped by for a visit. He stood at the gate and waved to the children as they left.
The summer term is always a busy one. We were not able to hold our summer performance as usual, instead the children put on a performance outside, which meant parents were able to watch.
We were able to have our outdoor area dug over, levelled, and re-turfed. The grassed area was extremely uneven, and because it is played on year-round the grass was no longer growing back in in big area’s where water puddled. It now looks fantastic and doesn’t get bogged over winter, which is fantastic for the children. We also had all new flooring put down in the entrance way and toilets, and the preschool now looks much more inviting.
We did fantastic with our fundraising this year, and we managed to raise a fantastic £3546!.
**St John's Playgroup (Bilton) Independent Examiners Report For The Year Ended 31 August 2021**
I report on the accounts which are set out on pages 4 to 7
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2021.
## **Responsibilities and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached
Signed
............................................................ 6th June 2022
R Stride & Co LLP The Old Coach House Rear Of Eastville Terrace Ripon Road Harrogate North Yorkshire HG1 3HJ
Page 3
## **St John's Playgroup (Bilton) Profit and Loss Account For The Year Ended 31 August 2021**
|**Turnover**
Fees & NYCC Funding
Fundraising events
Milk returns & Webb Ivory
Other trading income
**Cost of Sales**
Milk and Snacks
Books and Equipment
Trips, Pantomime and Photographs (net)
Waste disposal
**GROSS PROFIT**
**Other Operating Income**
Grants and subsidies received
**Other Income**
Bank interest receivable
**Expenditure**
Wages and salaries
Employers pensions
Rent
Cleaning
Repairs, renewals and maintenance
Insurance
Printing, postage and stationery
Courses and uniforms
Party and Leaving presents
Telephone and Mobile
CRB checks
Accountancy fees
Professional fees
Subscriptions
Xmas Party|**2021**
**£**
**£**
92,337
3,546
188
160
**96,231**
1,621
1,992
160
447
**4,220**
**92,011**
2,015
**2,015**
**94,026**
4
94,030
85,051
279
12,700
890
1,002
521
427
670
191
743
260
450
239
79
-|**2020**
**£**
**£**
95,319
988
213
-
**96,520**
1,282
5,812
573
-
**7,667**
**88,853**
8,665
**8,665**
**97,518**
113
97,631
73,880
272
9,616
579
481
509
66
1,289
159
856
170
450
354
75
490
...CONTINUED|**2020**
**£**
**£**
95,319
988
213
-
**96,520**
1,282
5,812
573
-
**7,667**
**88,853**
8,665
**8,665**
**97,518**
113
97,631
73,880
272
9,616
579
481
509
66
1,289
159
856
170
450
354
75
490
...CONTINUED|
|---|---|---|---|
||||**96,520**
**7,667**|
||2,015|8,665||
||||**88,853**
**8,665**|
||85,051
279
12,700
890
1,002
521
427
670
191
743
260
450
239
79
-|73,880
272
9,616
579
481
509
66
1,289
159
856
170
450
354
75
490||
||||**97,518**|
||||113|
||||97,631|
||||
...CONTINUED|
Page 4
**St John's Playgroup (Bilton) Profit and Loss Account (continued) For The Year Ended 31 August 2021**
|Entertaining and Shows
Sundry expenses
Vouchers re Covid Grant
**Depreciation**
Depreciation
**NET LOSS**|-
10
1,880|
105,392
(11,362)
1,476
**(12,838)**|243
165
-|
89,654|
|---|---|---|---|---|
||1,476||1,327||
|||||7,977
1,327|
||||||
|||||**6,650**|
Page 5
## **St John's Playgroup (Bilton) Balance Sheet As at 31 August 2021**
|**Notes**
**FIXED ASSETS**
Tangible Assets
**2**
**CURRENT ASSETS**
Cash at bank and in hand
**CURRENT LIABILITIES**
Other Taxes and Social Security
Pension Control
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**NET ASSETS**
**CAPITAL ACCOUNT**
Balance at 1 September 2020
Profit/(Loss) for the period/year
**Balance Carried Forward**|**2021**
**£**
**£**
7,836
29,746
549
48
597
**29,149**
**36,985**
**36,985**
49,823
(12,838)
**36,985**|**2021**
**£**
**£**
7,836
29,746
549
48
597
**29,149**
**36,985**
**36,985**
49,823
(12,838)
**36,985**|**2020**
**£**
**£**
6,493
43,377
-
47
47
**43,330**
**49,823**
**49,823**
43,173
6,650
**49,823**|**2020**
**£**
**£**
6,493
43,377
-
47
47
**43,330**
**49,823**
**49,823**
43,173
6,650
**49,823**|
|---|---|---|---|---|
||549
48||-
47||
||597||47
||
|||**36,985**||**49,823**|
|||**36,985**||**49,823**|
|||49,823
(12,838)||43,173
6,650|
|||**36,985**||**49,823**|
Page 6
## **St John's Playgroup (Bilton) Notes to the Accounts For The Year Ended 31 August 2021**
## **1. Accounting Policy**
These unaudited accounts have been completed in accordance with UK Generally Accepted Accounting Practice guidelines and provides sufficient and relevant information to enable completion of a tax return.
## **2. Tangible Assets**
|**2.** **Tangible Assets**|||||
|---|---|---|---|---|
|**Cost**
As at 1 September 2020
Additions
As at 31 August 2021
**Depreciation**
As at 1 September 2020
Provided during the period
As at 31 August 2021
**Net Book Value**
As at 31 August 2021
As at 1 September 2020|**Plant &**
**Machinery**
**£**
2,752
128|**Fixtures &**
**Fittings**
**£**
5,302
2,690|**Computer**
**Equipment**
**£**
1,325
-|**Total**
**£**
9,379
2,818|
||2,880|
7,992|
1,325|
12,197|
||447
365|
1,544
968|
893
144|
2,884
1,477|
||812|
2,512|
1,037|
4,361|
||2,068|
5,480|
288|
7,836|
||2,305|
3,758|
432|
6,495|
Page 7